ESBD_514292_1778676307190_1.1 Bid Invitation (17).pdf

2026-010

Smith ES Walk-In Cooler/Freezer Combo with Install

Issue Date: 5/13/2026

Questions Deadline: 5/29/2026 03:00 PM (CT)

Response Deadline: 6/4/2026 02:00 PM (CT)

Purchasing

Contact Information

Contact: Jessica Garcia Senior Buyer Address: 3819 Towne Crossing Blvd

Suite 204 Mesquite, TX 75150

Phone: 972 (882) 5567 Fax: 972 (882) 7740 Email: jgarcia12@mesquiteisd.org

Deadline: 6/4/2026 02:00 PM (CT) 2026-010Page 1 of 24 pages

Event Information

Number: 2026-010 Title: Smith ES Walk-In Cooler/Freezer Combo with Install Type: Request for Proposal - FNS Issue Date: 5/13/2026 Question Deadline: 5/29/2026 03:00 PM (CT) Response Deadline: 6/4/2026 02:00 PM (CT) Notes:

MESQUITE INDEPENDENT SCHOOL DISTRICT

Food & Nutrition Services Department Site Visit Notification – Cooler/Freezer Combo Project

The Mesquite Independent School District (MISD) Food & Nutrition Services Department is soliciting bids for the purchase and turnkey demolition and installation of a Cooler/Freezer Combo unit at Smith ES Elementary School.

Mandatory/Mandatory Site Visit Information

Vendors are strongly encouraged to attend the scheduled site visit to ensure accurate and complete bid submissions.

Date: Thursday, May 28, 2026 Arrival Time: 1:00 PM Start Time: 2:00 PM

Initial Location: Cannaday Elementary School 2701 Chisolm Trail Mesquite, TX 75150

Upon completion of the visit at Cannaday Elementary School, attendees will proceed to a second project site:

Second Location: Smith Elementary School 2300 Mesquite Valley Rd Mesquite, TX 75149

Site Visit Requirements

Vendors must arrive no later than 1:00 PM for check-in All attendees must check in at the front office at Cannaday Elementary School A valid government-issued ID is required for campus access MISD staff will escort vendors to the kitchen areas at both locations

Attendance at the site visit is highly mandatory, as it allows vendors to verify existing conditions and project scope prior to submitting a proposal. Failure to attend does not relieve the vendor of responsibility for fully understanding the requirements of the project.

Bid Activities

Advertisement 1 5/13/2026

Deadline: 6/4/2026 02:00 PM (CT) 2026-010Page 2 of 24 pages

Advertisement 2 5/20/2026

Site Visit 5/28/2026 1:00:00 PM (CT)

Due date for Vendor Questions 5/29/2026 3:00:00 PM (CT)

Bid Closes 6/4/2026 2:00:00 PM (CT)

Board Approval Only if Needed 6/8/2026

Bid Attachments

1. 2026-010_Invitation_to_Bid_ Smith ES.pdf View Online

Invitation to Bid Smith ES

2. 2026-010 Smith ES Walk In Cooler.pdf View Online

2026-010 Scope Smith ES Walk-In Cooler/Freezer Combo with Install

3. Smith ES Specification (2).pdf View Online

Smith ES Specification

4. Site Visit Information.pdf View Online

Site Visit Information

5. 2024 W9.pdf View Online

W9

6.Conflict of Interest Questionaire.pdf View Online

Conflict of Interest Questionaire

7. Mesquite ISD Certificate of Interested Parties - Form 1295.pdf View Online

Form 1295

8. Texas Regulations and Federal Regulations 2026.pdf View Online

Texas Regulations and Federal Certification 2026 question attribute 23

9. Standard Terms and Conditions_Revised 5.1.26.pdf View Online

Standard Terms and Conditions

Requested Attachments

Complete W9 (Attachment required)

Upload the completed 2024 W9 form provided on the attachment tab of this solicitation.

Certificate of Interested Parties - Form 1295 (Attachment required)

Upload certificate received after registering with the Texas Ethics Commission. Line 3 will be RFP 2026-010 Smith ES Walk-In Cooler/Freezer Combo with Install

Conflict of Interest (Attachment required)

Upload the completed form provided on the attachment tab of this solicitation IF a conflict exists.

Deadline: 6/4/2026 02:00 PM (CT) 2026-010Page 3 of 24 pages https://mesquiteisd.ionwave.net//VendorLanding.aspx?e=01h9GTlB1cL7KVfSQZvIYvbZcqFnvL37GYSC~nkiBwpf3-k4kEfZZcSeOl5gTegdtV~eSvq2LEv3zeIOnevCJA https://mesquiteisd.ionwave.net//VendorLanding.aspx?e=QKWoa83L~MVKWlSNNWqGZS1jzeutCqZCVOAtkucYIQHLgE0cmj7kWwZPzN6CdEGDjfFog1Z4RIcekutCMOcAdA https://mesquiteisd.ionwave.net//VendorLanding.aspx?e=DYhdruLWJG5kdXXy78Ni~xoP66WsvnVpGiU1f4bG5ca-Um6EFop7phRC1hGQjLOggFQ0PPykquF2kIg~MHpWow https://mesquiteisd.ionwave.net//VendorLanding.aspx?e=17zl~3ZKbo~cPNOFTFIPInWr7dP46A26dgsOryVAJwII0y7l5aiHdB2qF10Le49XxI6NICeP4il1~yAUJC1adw https://mesquiteisd.ionwave.net//VendorLanding.aspx?e=TMM3pkY2bxeK4RZY6GPv27ltVVM-IDgJ-s~FbJ4HIlPfm8KVBQAdafM012ycBh84EZnLVYIfJRccTWBFed7Z~Q https://mesquiteisd.ionwave.net//VendorLanding.aspx?e=1n79XFYLMYAJXx68VWubZXUbkjCfDrR08z1N8XKa4ALdolraNCvmUwyN3d8ov6l5DY3zeWaWVikgtQp~4jGOow https://mesquiteisd.ionwave.net//VendorLanding.aspx?e=jm~GlCLnhhCXboBJfB7gluiw5JgJdURWiaaa3B5cjohR8TqkHrkaFfKMYGIGQcVKe-ORIVIu~S~YmclZXNYbHg https://mesquiteisd.ionwave.net//VendorLanding.aspx?e=PgsWqMxVYcFqHnDbcNc1SPiTCHWZGxnpo-SZAXvtp709mW7-MZReaQLms8kbD6cMpH1aDwBx9he~sreHm2m~xA https://mesquiteisd.ionwave.net//VendorLanding.aspx?e=iAGsVaj13N-jLtsz-UbvsM6UnzSQWd9ye~Z8gUfiPjhcFrecfe-nf-FG0UnUDVoZHujC3btXEGq2MTm6ujyO3Q

Detailed Quote (Attachment required)

A detailed PDF quote

Requirements:

• The PDF quote must exactly match the Ion Wave submission

• All items, pricing, and specifications must be consistent across both documents

• The PDF quote will serve as the official document for ordering

• All costs must be included (equipment, delivery, installation, etc.)

Alternate equipment documentation

If a vendor is quoting Mesquite ISD alternate equipment, please upload all supporting documentation here.

Documentation must clearly explain why the proposed equipment is equal to or superior to the equipment specified by Mesquite ISD, including detailed specifications, features, performance, compatibility, and any other relevant supporting information.

Insurance (Attachment required)

Upload current insurance information

Responsible- Financial Stability (Attachment required)

Vendors must provide a credit report and two (2) years of financial records showing financial stability.

Sample Vendor Contract

If you have a required additional agreement, upload it for review.

Other Information the company would like to provide

Provide any other information you would like to share.

Bid Attributes

1 .

INSTRUCTIONS TO PROPOSERS

2 Signature Authorization

The undersigned, in submitting this Bid/Proposal and endorsement of same, represents that the respondent is authorized to obligate his/her Firm; that respondent will abide by all the policies and procedures of MISD; and that he/she has read this entire Bid/Proposal package, is aware of the covenants contained herein and will abide by and adhere to the expressed requirements in ALL sections of this Bid/Proposal.

Name and title of authorized official signing this document. (Provide information in the below field)

~~~Response equals your electronic signature.

(Required: Maximum 1000 characters allowed)

Deadline: 6/4/2026 02:00 PM (CT) 2026-010Page 4 of 24 pages

3 Introduction

There are attributes, including this one, associated with this proposal. Some are notes and require no response, but most have a required response. **Please select each page on the right-hand side of the blue bar below (at the bottom of this list of attributes) in order to view the next page of Bid Attributes**

Attibrutes with a red asterisk (*) are required.

4 Submission Response

Mesquite ISD prefers responses to be submitted online via our electronic system. Submissions may be submitted manually. Manual submissions must be delivered to the Purchasing Department, in a sealed envelope by the date and time stated in this bid event. No fax or email submissions will be accepted. Manual submissions shall consist of one (1) original hard copy and one (1) electronic flash drive.

Do not submit both electronically and manually.

For any questions, please contact the Mesquite ISD Purchasing Office at 972-882-5542 or purchasing@mesquiteisd.org.

5 Communications Statement

Contact between vendors and Mesquite ISD personnel during the proposal process or evaluation process is prohibited. Any attempt by vendors during the proposal process to contact Mesquite ISD personnel, other than Mesquite ISD Purchasing Department staff, may result in disqualification.

All communication shall go through the Procurement and Contracts Department during this competitive process. All questions received and the corresponding answers will be distributed to all bidders. No verbal responses will be provided. The deadline for questions about this proposal is stated in the Bid Activities and the district will not respond to questions after this time and date. Response to questions will be posted in Ionwave. The vendors will be responsible for checking the website for any posted addenda.

6 Attachments Required

Be sure to upload all required documents and forms to the "Response Attachments" tab of this bid event.

7 Proposal Opening

Any proposal received later than the specified time, whether delivered in person or by any other method shall be disqualified. Any questions pertaining to the proposal procedures should be addressed to the Purchasing Office at Mesquite ISD.

If the District office location where bids/proposals are to be submitted is closed due to inclement weather, natural disaster, or for any other cause including if the electronic bid system is unavailable on the due date, the deadline for submission may be extended until the next District calendar business day, unless the bidder is otherwise notified by the District. The time of day for submission shall remain the same.

8 .

VENDOR INFORMATION

9 Company Name

Provide name of your company.

Deadline: 6/4/2026 02:00 PM (CT) 2026-010Page 5 of 24 pages

Company Address

Provide your company's address.

Company Web-Site

Provide your company's web-site address.

(Optional: Enter URL)

Bid Representative

Provide name of the person responsible for bid submittal.

Bid Representative Email

Provide email address for person responsible for bid submittals.

(Required: Email address)

Bid Representative Phone Number

Provide phone number for person responsible for bid submittal.

(__ __ __) __ __ __ - __ __ __ __ ext:

(Required)

Customer Service Phone Number

Provide phone number for customer service.

(__ __ __) __ __ __ - __ __ __ __ ext:

(Required)

Customer Service Email

Provide customer service email.

(Optional: Email address)

Past History

Have you done business with Mesquite ISD in the past?

Yes No (Required: Check only one)

Years in Business

Number of years company has been in business under this name.

(Required: Numbers only)

Deadline: 6/4/2026 02:00 PM (CT) 2026-010Page 6 of 24 pages

Other Company Names

Provide any other company names and include dates of use. If none, enter N/A (not applicable).

HUB

Is you company a certified HUB (Historically Underutilized Business)?

Yes No (Required: Check only one)

PROPOSAL REQUIREMENTS

Mesquite ISD Terms and Conditions

Mesquite ISD Terms and Conditions are provided in an attachment to the proposal. Please check if you agree or disagree to the terms and conditions of this proposal.

If you choose "Do Not Agree" you must enter the deviation in the "Deviations and Exceptions" attribute field.

Agree Do Not Agree (Required: Check only one)

Federal and State Certifications

Federal and State Certifications are provided in an attachment to the proposal. Please check if you agree or disagree to the terms and conditions of this proposal.

If you choose "Do Not Agree" you must enter the deviation in the "Deviations and Exceptions" attribute field.

Please note that the following requirement must be met in order for vendors to be considered for all Child Nutrition solicitations.

Agree Do Not Agree (Required: Check only one)

Felony Conviction Notices

Texas Education Code, Section 44.034, Texas Education Code, Notification of Criminal History, Subsection (a), states “A person or business entity that enters into a contract with a school district must give advance notice to the district if the person or an owner or operator of the business entity has been convicted of a felony. The notice must include a general description of the conduct resulting in the conviction of a felony.” Subsection (b) states “A school district may terminate a contract with a person or business entity if the district determines that the person or business entity failed to give notice as required by Subsection (a) or misrepresented the conduct resulting in the conviction. The district must compensate the person or business entity for services performed before the termination of the contract.” Is your firm owned or operated by anyone who has been convicted of a felony?

Yes No (Required: Check only one)

Deadline: 6/4/2026 02:00 PM (CT) 2026-010Page 7 of 24 pages

Felony Conviction Details

If your firm is owned or operated by anyone who has been convicted of a felony, please list their name and the details of the conviction. If not applicable, please enter N/A (not applicable).

(Required: Maximum 4000 characters allowed)

Criminal Background Check Requirement

If an employee of a contractor is covered under SB 9, the contractor must bear the burden of obtaining a national, fingerprint-based criminal history check. Under Section 22.0834 of the Education Code, the contractor is then required to certify to the district that the criminal history check has been performed. The contractor, not the district, is responsible for contacting DPS directly to set up an account for the purposes of obtaining criminal history record information. Under the statute SB 9, a contractor is required to conduct a criminal history review on an employee only when the following criteria have been met: *The employer has contracted with district to provide services. *The particular employee will have continuing duties relating to the contract with the district. * The particular employee will have contact with students. A contractor or sub-contractor may not work on District property or any location the District deems a place where students are regularly present when *they have been convicted of a felony or misdemeanor involving moral turpitude, as defined by Texas law or any other offense the District believes might compromise the safety of student, staff or property.

A Proposer's violation of this section shall constitute substantial failure. If the Proposer is the person or owner or operator of the business entity, that individual may not self-certify regarding the criminal history record information and its review, and must submit original evidence acceptable to the district with this Agreement showing compliance.

Possession of fire arms, alcohol and/or drugs, even in vehicles, is strictly prohibited on school/district property. The use of tobacco products are not allowed on school district property. ~~~This is your electronic signature.

Agree Do Not Agree (Required: Check only one)

Deadline: 6/4/2026 02:00 PM (CT) 2026-010Page 8 of 24 pages

Bidder's Certification

Texas Government Code Chapter 2252 relates to bids by nonresident contractors. The pertinent portions of the Act are as follows: Section 2252.001(3) “Nonresident bidder” refers to a person who is not a resident. Section 2252.001(4) “Resident bidder” refers to a person whose principal place of business is in this state, including a contractor whose ultimate parent company or majority owner has its principal place of business in this state. Section 2252.002, as amended by H.B. 3648, 83rd Legislature (2013 Regular Session): “AWARD OF CONTRACT TO NONRESIDENT BIDDER. A governmental entity may not award a governmental contract to a nonresident bidder unless the nonresident underbids the lowest bid submitted by a responsible resident bidder by an amount that is not less than the greater of the following:

(1) the amount by which a resident bidder would be required to underbid the nonresident bidder to obtain a comparable contract in the state in which the nonresident’s principal place of business is located; or

(2) the amount by which a resident bidder would be required to underbid the nonresident bidder to obtain a comparable contract in the state in which a majority of the manufacturing relating to the contract will be performed.”

Section 2252.002, as amended by H.B. 1050, 83rd Legislature (2013 Regular Session): “AWARD OF CONTRACT TO NONRESIDENT BIDDER: A governmental entity may not award a governmental contract to a nonresident bidder unless the nonresident underbids the lowest bid submitted by a responsible resident bidder by an amount that is not less than the amount by which a resident bidder would be required to underbid the nonresident bidder to obtain a comparable contract in:

(1) the state in which the nonresident’s principal place of business is located; or

(2) a state in which the nonresident is a resident manufacturer.” ~~~ Is the vendor a Resident Bidder of Texas as defined in Texas Government Code Section 2252.001(4)?

Please indicate the status of your company as a "resident" proposer or "nonresident" proposer under these definitions.

My company is a Resident Proposer My company is a Nonresident Proposer (Required: Check only one)

Non-resident Bidder's Certification

Non-resident Bidder of Texas as defined in Texas Government Code Section 2252.001(3) ~~~ If your firm is not a Resident Bidder of Texas as defined in Texas Government Code Section 2252.001(4), indicate your firm's principal place of business City and State. If not applicable, please enter N/A (not applicable).

Deadline: 6/4/2026 02:00 PM (CT) 2026-010Page 9 of 24 pages

Conflict of Interest Questionnaire

This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session.

This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as defined by Section 176.001(1-a) with a local governmental entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code.

A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a misdemeanor.

Does this vendor have a conflict of interest with Mesquite Independent School District?

Yes No (Required: Check only one)

Anti-Collusion Statement

I affirm that I am duly authorized to execute this contract; that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other Bidder, and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid.

I agree (Required: Check if applicable)

Form 1295 - Certificate of Interested Parties

Pursuant HB 1295, the addition of section 2252.908 of the Government Code, all awarded vendors must fill out electronically, with the Texas Ethics Commission's online filing application.

www.ethics.state.tx.us The law states that a governmental entity or state may not enter into certain contracts with a business entity unless the business entity submits a disclosure of interested parties (Form 1295) to the governmental entity or state agency at the time the business entity submits the signed contract to the governmental or state agency. The Texas Ethics Commission has adopted rules requiring the business to file Form 1295 electronically with the Commission.

This form must then be signed and attached in the "Response Attachments" tab of this bid event, prior to any business transaction.

Please note the following:

Box 2: Please enter Mesquite ISD Box 3: Please use Mesquite ISD's solicitation (bid) number (Ex: RFP 2026-099) as the identification number being requested and the contract name as description of goods or services.

Please acknowledge that you have read and understand that the district may not do business with your company without the submittal of this form.

I Understand and Agree I Understand and Disagree (Required: Check only one)

Deadline: 6/4/2026 02:00 PM (CT) 2026-010Page 10 of 24 pages http://www.ethics.state.tx.us

Vendor Employment Certification

For the contract for goods and services, other than goods and services related to telecommunications and information services, building construction and maintenance, or instructional materials, whether the vendor or the vendors ultimate parent company or majority owner;

1) Has its principal place of business in the State of Texas;

OR

2) employs at least 500 persons in Texas.

If you are not a Texas based business, do you have more than 500 employees in Texas?

Texas based business Not Texas based business, more than 500 employees

Not Texas based business, less than 500 employees (Required: Check only one)

DEVIATION & EXCEPTIONS, CONFIDENTIALITY AND PUBLIC RECORDS INFORMATION

Deviations and Exceptions

DEVIATIONS: In the event the undersigned Proposer intends to deviate from the general terms, conditions, special conditions or specifications contrary to those listed in the “Terms and Conditions” and other information attached hereto, all such deviations must be listed on this page. Please reference the line number, provide complete and detailed conditions, and any additional information (attach additional pages as necessary).

Vendors must list all specifications for item(s) proposed that differ from any specifications/brands listed in the RFP.

MISD will be the sole judge to determine if deviations are acceptable in meeting the needs of MISD and participating members. Reference on this page the line number and deviation.

NO DEVIATIONS: If none, please type "No Deviations".

Confidentiality Information

If any of a respondent’s information is considered to be confidential or a trade secret belonging to the respondent and, if released would give advantage to a competitor or respondent, that information should be submitted with the proposal in a separate attachment marked 'CONFIDENTIAL.’ The release of information marked 'Confidential' is subject to the applicable statutes and the interpretations of the office of the Attorney General of the State of Texas.

I understand and agree (Required: Check if applicable)

Public Records Notification

Respondent understands that MISD is subject to Texas Government Code, Chapter 552 - Public Information Act;

therefore, any and all information provided as a response to this solicitation will be considered public record.

Additionally, bid/RFP tabulations may be available to the public through our eBid system and through our website. I acknowledge and agree. ~~~ Response equals your electronic signature. If the respondent disagrees to the release of information provided and contained in this solicitation, please list objections in the Response Comment field. Objections to the release of information are subject to the applicable statutes and the interpretations of the office of the Attorney General of the State of Texas.

I agree and will list any objections below

Deadline: 6/4/2026 02:00 PM (CT) 2026-010Page 11 of 24 pages

Objections to Public Records Notification

List any and all objections. If none, enter N/A (non-applicable).

INTERLOCAL/COOPERATIVE INFORMATION

Inter-Local Agreement Clause

If you, the vendor, choose agree, the following will apply. Governmental entities utilizing Internal Governmental contracts with the Mesquite Independent School District will be eligible, but not obligated, to purchase materials/services under the contract(s) awarded as a result of this solicitation. All purchases by governmental entities other than Mesquite Independent School District will be billed directly to that governmental entity and paid by that governmental entity. Mesquite Independent School District will not be responsible for another governmental entity’s debts. Each governmental entity will order their own material/service as needed.

Mesquite ISD encourages vendors to "Agree" to the Inter-Local Agreement Clause so that other Texas School Districts can utilize this bid under the same terms and conditions. This streamlines the public purchasing process and cuts costs to the public. It also keeps vendors from having to respond to multiple bids for many school districts for the same products or services, thereby also saving the vendor time and resources. Do not check "Agree" if doing so would be detrimental to Mesquite ISD's pricing, terms or conditions in your proposal.

For information regarding the Educational Purchasing Cooperative of North Texas, please visit their website at the following address: https://epcnt.esc11.net.

For information regarding the Central Texas Purchasing Alliance, please visit their website at the following address https://www.txctpa.org.

I Understand and Agree I Understand and Disagree (Optional: Check only one)

Deadline: 6/4/2026 02:00 PM (CT) 2026-010Page 12 of 24 pages

Educational Purchasing Cooperatives

Mesquite ISD is an active member of the cooperatives listed. Please mark those you have a current award with.

1GPA

791 Purchasing Cooperative

Allied States

Buyboard

Choice Partners

DIR

E & I Cooperative Services

EPIC6

Equalis Group

Goodbuy

HGAC

OMNIA

PACE

Purchasing Solutions Alliance

Sourcewell

Texas Smartbuy

TIPS

None Apply (Required: Check all that apply)

Purchasing Cooperatives

Has your company been awarded a purchasing cooperative contract? If yes, please list the names of the Cooperatives and the contract numbers you have with each. This includes EPCNT or CTPA contracts you have been awarded. If none, please enter N/A (not applicable).

VENDOR REFERENCES

References

List multiple references and prior experience with other governmental agencies in the last 3 – 5 year period.

Preference may be given to vendors whose products and/or services are the same type and size of the project being proposed. Please list the following information for each agency:

Deadline: 6/4/2026 02:00 PM (CT) 2026-010Page 13 of 24 pages

Reference #1 Company Name

Reference #1 Contact Person

Reference #1 Business Address

Enter Street address, city, state, zip code

Reference #1 Business Phone Number

(__ __ __) __ __ __ - __ __ __ __ ext:

(Required)

Reference #1 Email Address

(Required: Email address)

Reference #1 Description of Services Performed and Dates of Service

Describe the services performed and provide the beginning and completion dates of the project.

Reference #2 Company Name

Reference #2 Contact Person

Deadline: 6/4/2026 02:00 PM (CT) 2026-010Page 14 of 24 pages

Reference #2 Business Address

Enter street address, city, state, zip code.

Reference #2 Business Phone Number

(__ __ __) __ __ __ - __ __ __ __ ext:

(Required)

Reference #2 Email Address

(Required: Email address)

Reference #2 Description of Services Performed and Dates of Service

Reference #3 Company Name

Reference #3 Contact Person

Reference #3 Business Address

Enter street address, city, state, zip code.

Reference #3 Business Phone Number

(__ __ __) __ __ __ - __ __ __ __ ext:

(Required)

Deadline: 6/4/2026 02:00 PM (CT) 2026-010Page 15 of 24 pages

Reference #3 Email Address

(Required: Email address)

Reference #3 Description of Services Performed and Dates of Service

Additional References

Additional References

Additional reference information can be submitted as a document. The document can be uploaded to the "Response Attachments" tab within the bid event.

Be sure to include the following information:

Reference Company Name Reference Contact Person Reference Business Address (street, city, state, zip) Reference Business Phone Number Reference Email Address Description of Services Performed and Dates of Service

PURCHASE ORDER, INVOICE, AND MISCELLANEOUS INFORMATION

Purchase Order Delivery

Choose the delivery method your company prefers.

Mailed

Faxed

Email (Required: Check all that apply)

Purchase Order Information

Provide the address, fax number or email where you will receive Purchase Orders.

Deadline: 6/4/2026 02:00 PM (CT) 2026-010Page 16 of 24 pages

Minimum Orders

Do you have a minimum order requirement? If yes, please state the specifics. If not, please enter N/A (not applicable).

Payment Terms

Will your company accept Mesquite ISD's net 30 payment terms?

Yes No (Required: Check only one)

Payment Method

Please choose preferred payment method.

Check

Credit Card Payment

ACH

(Required: Check all that apply)

Returns

Provide your return/exchange policy. Enter N/A (not applicable) if there is no policy.

Freight Charges

Define Shipping & Handling / Freight charges on each order. If there are none, enter N/A (not applicable).

MISCELLANEOUS

No Guarantee of Business or Issuing of a Purchase Order

Though you may receive an award letter and be added to the awarded vendor list, please note that there is no guarantee of business or issuance of a purchase order.

I understand and agree

Deadline: 6/4/2026 02:00 PM (CT) 2026-010Page 17 of 24 pages

Use of Purchasing Cooperatives

Mesquite ISD reserves the right to make decisions for purchases based on its best interest. This may include using vendors from Purchasing Cooperatives that were not awarded through this solicitation.

I understand and agree (Required: Check if applicable)

MISD Site Rules

No foul language or spitting on the floor.

No tobacco products on school property.

The possession or use of alcohol, illegal drugs or firearms is strictly prohibited.

Proper clothing will be worn at all times. Sleeved t-shirts and long pants are the preferred attire with the company logo on the shirts. Any deviation from this will be reviewed for acceptance.

Contractor will provide MISD with a copy of a picture ID of each employee who will be performing work in our facilities. MISD requires all vendors doing business on MISD property to have their employees display a company logo by wearing a shirt, ball cap and/or ID badge and vehicles identified with company logos.

No workers with a history of felony convictions or warrants.

No parking on grass, under shade trees, sidewalks or non-vehicular paved areas.

Entry into any Mesquite ISD facility must be cleared in advance with the campus office.

Take all precautions necessary for the safety of, and provide protection, to prevent damage, injury or loss to:

• All employees on the project and all other persons who may be affected thereby.

• All the work and all materials to be incorporated therein, whether in storage on or off the site.

• All property at the site and adjacent thereto including trees, shrubs, lawns, walks, pavement, roadways, structures, utilities and any other school property.

A competent supervisor shall be on site at all times who understands the full scope of the work.

School administrative services shall at all times have priority over the Contractor’s use/service/etc.

Any work that may interfere with school activities must be authorized in advance through administrative channels. A management plan will be devised to minimize the effect of the interference.

The Contractor shall be responsible to Mesquite ISD for acts and omissions of the Contractor’s employees, Subcontractors and their agents and employees, and other persons performing portions of the work under the contract.

No work within the confines of a secured building will be allowed without at least one district custodian present.

Doors must not be propped open when working after-hours.

Unless otherwise noted, any contractor working on district property must supply the owner with proof of insurance naming the district as co-insured on that policy for property and liability.

Only the designated district representative who let the contract for services will be authorized to sign documents which release or accept work by the contractor for the district.

I understand and agree

Deadline: 6/4/2026 02:00 PM (CT) 2026-010Page 18 of 24 pages

TIE PROPOSALS/EVALUATION FACTORS

Tie proposals, which are equal in all respects, shall be resolved and awarded in accordance with Local Government Code (Texas) Para. 271.901. Otherwise, proposals which reflect a tie in price alone may be awarded pursuant to the permissible factors listed in Texas Education Code, Subchapter B, Sec. 44.031 (b) and set forth below:

1. the purchase price; 40 Points

2. the reputation of the vendor and of the vendor's goods or services; 10 Points

3. the quality of the vendor's goods or services; 25 Points

4. the extent to which the goods or services meet the district's needs; 15 Points

5. the vendor's responsive and responsible; 10 Points

6. the impact on the ability of the district to comply with laws and rules relating to historically underutilized businesses;

7. the total long-term cost to the district to acquire the vendor's goods or services; [and]

8. for a contract for goods and services, other than goods and services related to telecommunications and information services, building construction and maintenance, or instructional materials, whether the vendor or the vendor's ultimate parent company or majority owner: a. has its principal place of business in this state; or b.

employs at least 500 persons in this state; and

9. Per Texas Education Code, Subchapter B, Sec. 44.031 (b) *Any content provided in this solicitation may be considered as an evaluation factor.

10. In compliance with the provisions of Texas Government Code, Title 10, Subtitle D, Section 2155.074, Section 2155.075, Section 2156.007, Section 2157.003 and Section 2157.125, and Texas Administrative Code, Title 1, Chapter 113.6, information obtained from the Texas Building and Procurement Commission's Proposer Performance Tracking System may be used in evaluating responses to solicitations for goods and services to determine the best value for the Mesquite Independent School District. www.window.state.tx.us/procurement/prog/vendor_performance

Price Escalation Provisions

The District may elect to place several orders during the term of this Request for Proposal. Proposers must specify minimum order quantities – if any – and are required to hold proposed prices 60 days from date of award. After this time, proposed increases may be submitted in writing for approval. Proof of change in market conditions must accompany a request for price increase. Any price increase request is subject to Purchasing Department review and approval. Increases may be submitted for approval but shall not exceed the Consumer Price Index – all items less food and energy. If vendor cannot agree to the CPI increase, by default, the next lowest bidder may provide a quote that may result in a new award.

MISD Employment Status

Are you currently a Mesquite ISD employee?

Yes

No, I have never been employed by Mesquite ISD

No, I am no longer employed by Mesquite ISD (Required: Check all that apply)

Is a family member currently a Mesquite ISD employee or Board Trustee?

Yes

No (Required: Check all that apply)

Deadline: 6/4/2026 02:00 PM (CT) 2026-010Page 19 of 24 pages

If you answered yes on the previous attribute, please provide relative's name and campus/facility located.

(Optional: Maximum 1000 characters allowed)

Fair Labor Standards Act

In the last year have you or your company been assessed any fines or penalties by a local, state, federal law enforcement or regulatory agency, or as a result of an action brought by any party under the Fair Labor Standards Act, 29 U.S.C. 201, chapter 8?

Yes

No (Required: Check all that apply)

Fair Labor Standards Act

If you answered yes to the previous question, please list details and/or explanation.

(Optional: Maximum 4000 characters allowed)

Bid Lines

1 **SMITH ELEMENTARY SCHOOL**

SPECIFICATIONS AND DRAWINGS CAN BE FOUND IN THE ATTACHMENTS SECTION

SPECIFICATIONS MUST BE USED TO QUOTE

NAME: SMITH ES SPECIFICATION

Deadline: 6/4/2026 02:00 PM (CT) 2026-010Page 20 of 24 pages

2 Manufacture: ThermoKool or District approved Equal Model: Custom Fabricated Item Walk-in assembly shall consist of two (2) refrigerated compartment (16’ 6” X 10’6”):

1) 8’ 5" x 10’6" x 8’ 6" foam rail walk-in holding freezer with floor

2) 8’ 1" x 10’ 6" x 8’ 6” foam rail walk-in holding cooler with floor Final dimensions shall be confirmed onsite by installation contractor as per the site conditions, project contract drawings and detailed herein.

Please take a moment to review the attached specification document to understand the requirements of Mesquite ISD.

(Response required)

Quantity: 1 UOM: EA Price: $ Total: $

Manufacturer: ThermoKool Model: Custom Fabricated Item or District approved Equal

Supplier Notes:

No bid

Alternate specification (Attach separate sheet)

Additional notes (Attach separate sheet)

Item Attributes

1. Alternate Equipment

Please provide documentation and a detailed explanation demonstrating how the proposed alternate equipment is equal to or more efficient than the equipment specified by the District. Information should include, at a minimum, energy efficiency ratings, performance data, operational benefits, warranty information, and any other supporting documentation that validates the proposed equipment meets or exceeds the District’s requirements.

2. Warranties

Vendors shall provide detailed information regarding manufacturer warranties and service warranties. Warranty terms, coverage, exclusions, and duration periods must be clearly defined and included with the proposal submission.

Deadline: 6/4/2026 02:00 PM (CT) 2026-010Page 21 of 24 pages

The District is seeking qualified vendors to provide a complete turnkey solution for the purchase and installation of a walk-in cooler/freezer. The proposal shall include all labor, materials, equipment, delivery, removal, haul-off, and installation necessary for a fully operational system.

All pricing must be firm and include all costs required to complete the project as specified. No additional charges or cost adjustments will be accepted after proposal submission unless approved in writing by the District.

The awarded vendor shall be responsible for the following:

Furnish all labor, supervision, materials, and equipment required for a complete and operational installation Coordinate the removal and proper disposal (haul-off) of existing equipment Schedule delivery and installation in coordination with MISD Kitchen Maintenance Provide a minimum of two (2) business days advance notice prior to removal and installation activities Ensure all equipment is properly installed, tested, and fully operational upon completion Provide on-site training for District staff on the proper use, operation, and routine maintenance of the equipment

Pricing Requirements

All pricing submitted must be comprehensive and inclusive of the following:

Delivery Installation Assembly Inspection Placement into fully operational condition

Pricing for Turnkey Installation & Demolition, Delivery, Installation, Assembly, Inspection, Placement into fully operational condition

Quantity: 1 UOM: EA Price: $ Total: $

Supplier Notes:

No bid

Additional notes (Attach separate sheet)

Item Attributes

1. If awarded, will your company install the equipment?

Will your company complete turnkey installation, including delivery, installation, setup, and all labor and materials necessary to ensure the equipment is fully operational?

Yes

No (Required: Check all that apply)

Deadline: 6/4/2026 02:00 PM (CT) 2026-010Page 22 of 24 pages

2. Request for Installation Company Information

Only if installation will be performed by a company other than the awarded vendor. Please provide the installation company’s name, contact information, and a brief summary of their qualifications and experience with similar projects.

3. Delivery and install

Please indicate the estimated timeline your company will require to complete the project after award of the RFP.

Include anticipated lead times for equipment procurement, demolition, installation, startup, and final completion.

Vendors should also identify any factors that may impact the proposed schedule.

Deadline: 6/4/2026 02:00 PM (CT) 2026-010Page 23 of 24 pages

Supplier Information

Company Name:

Contact Name:

Address:

Phone:

Fax:

Email:

Supplier Notes

By submitting your response, you certify that you are authorized to represent and bind your company.

Print Name Signature

Deadline: 6/4/2026 02:00 PM (CT) 2026-010Page 24 of 24 pages