ESBD_512927_1780015520326_RFP 301-26-07406 Solicitation Addendum 1 Calendar of Events.pdf

This is a Solicitation Addendum 1 Calendar of Events document issued by the State of Texas Office of the Governor's Economic Development and Tourism Office for Solicitation No. 301-26-07406, which seeks qualified contractors to provide comprehensive Australia and New Zealand Public Relations and Marketing Services. The scope of services encompasses media relations, social media strategy and management, consumer promotions, travel trade relations, promotional functions, creative services, and crisis management, with primary focus on the Australian market and secondary focus on New Zealand. Successful respondents must maintain a fully operational physical office in the Greater Sydney Area, Australia, and dedicate qualified professional staff including an Account Manager and experienced account team members. The proposal submission deadline is June 8, 2026, no later than 2:00 p.m. Central Time, with submissions directed to Michael White at the Office of the Governor's Financial Services Division. Submissions must include one original signed hard copy, three evaluation copies, and one searchable PDF digital copy on a USB drive. The contract term runs from the anticipated effective date of September 1, 2026, through August 31, 2027, with renewal options for up to three additional twelve-month periods through August 31, 2030, and a potential six-month extension through February 28, 2031. The evaluation process occurs in three phases, with Phase I assessing company information, experience and qualifications, proposal content, Plan of Action, and monthly service fees; Phase II inviting top-scoring respondents to present oral presentations in Austin, Texas or via videoconference; and Phase III potentially involving best and final offers.

The maximum contract amount is $400,000 for the initial performance period, covering all monthly service fees and reimbursable expenses. Historically Underutilized Business (HUB) subcontracting requirements apply, with all respondents, including certified HUB vendors, required to complete and submit a HUB Subcontracting Plan (HSP) or face proposal rejection. Bidders claiming applicable preferences under Texas Administrative Code must complete Exhibit C identifying their qualifications as service-disabled veteran-owned businesses, Texas-based providers, or other eligible classifications. Respondents must demonstrate financial responsibility through audited financial statements, unaudited financials, or performance bonds and certify compliance with the Foreign Corrupt Practices Act and conflict of interest disclosure requirements. Proposals remain valid for a minimum of 180 calendar days from the submission deadline, and the Office of the Governor reserves the right to reject any or all responses, conduct reference checks, perform site visits, and award contracts to multiple respondents if deemed in the best interest of the State of Texas.