ESBD_511447_1780065993678_SOL_ADD_1_405-26R0017040.pdf

This is an Addendum to Solicitation issued by the Texas Department of Public Safety (DPS) Procurement and Contract Services for Metasys Building Automation System (BAS) maintenance and technical support services. The addendum extends the bid response due date from May 29, 2026, to June 5, 2026, at 5:00 PM Central Time. The five-year contract, effective September 1, 2026, through August 31, 2031, requires comprehensive BAS services at two DPS facilities: the Austin Headquarters Crime Lab and the Midland District Office. Services include quarterly system software testing and inspection, scheduled maintenance of a minimum 96 hours annually at no additional charge, emergency after-hours support with two-hour response times, component repair and replacement services up to $7,500 annually, and 24/7 telephone technical support. The contractor must maintain at least two fully certified factory-trained Metasys technicians and provide three days of operator training for up to six personnel at no cost. All work must be guaranteed against defects for one year following completion, with the anticipated contract award date of June 12, 2026.

Bidders must submit pricing on a mandatory schedule with separate line items for each contract year covering quarterly maintenance, scheduled service hours exceeding 96 hours annually, after-hours and weekend labor, Sunday and holiday labor, trip fees, and parts and materials discounts. Required qualifications include evidence of financial resources and capability, submission of W-9 and AP-152 forms, certificates of business authorization from the Texas Secretary of State and Comptroller of Public Accounts, criminal background checks for all project personnel, and completion of DPS cybersecurity training. The solicitation is subject to Texas HUB (Historically Underutilized Businesses) subcontracting requirements with a 21.1% goal for commodities contracts, and bidders must submit a compliant HUB Subcontracting Plan with written notice provided to at least three certified HUBs and two or more trade organizations serving disabled veterans at least seven working days prior to submission. Bid responses must be submitted electronically to DPS_Solicit_Response@dps.texas.gov or via the DPS Online Bid Room, with acknowledgment of this addendum required prior to the submission deadline through completion of the addendum form, notation on the offer, or separate letter or email referencing the solicitation and addendum numbers.