ESBD_511442_1779312332917_PCS_121_Addendum_1.pdf

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Addendum #_1_ - Solicitation Q&A

Solicitation Title: HHS0017204

Solicitation Number: Roof Repairs for SA Center for Infectious Disease Bldg

Reference (If Applicable)

Question Response

1.

Checking to see if this IFB is looking for a roofing subcontractor, or if the project was put out to bid looking for a general contractor who will hire the roofing subcontractor.

Roofing Contractor/General Contractor

2.

I am inquiring to ask if there is a construction cost estimate or budget associated with the Roof Repairs for San Antonio Texas Center for Infectious Disease Bldg Project.

There is not a historical cost for this project.

3.

Has a hazardous materials survey (asbestos, lead, PCBs, etc.) been performed on the existing roofing, flashings, and associated components? If yes, please provide the report or summary. If not, who is responsible for testing and any required abatement or encapsulation?

Building was constructed in 2010 no hazardous materials were used.

4.

Please provide available details on the existing roof deck/substrate condition for each of the 11 sections (deck type — wood, concrete, steel; insulation type/condition; slope; any known damage, soft spots, or prior repairs).

Roof documentation was provided with the scope of work.

5. Are core sample reports or recent moisture scans available?

No

6.

Is the intent a full tear-off and replacement across all specified roof sections, or are certain areas intended for targeted repair only versus complete replacement?

Full tear-off and replacement across all specified roof sections per the scope of work

7.

Can you clarify the threshold for deck repairs included in the base scope vs. those that would be treated as an additional cost (SOW Section 8.0 references structural deficiencies exceeding a certain percentage)?

5%

8.

For the primary roofing system (modified bitumen or equal brand): Are there preferred manufacturers, specific performance requirements (e.g., minimum warranty term, wind uplift rating, FM Global or UL approval, energy code/solar reflectance requirements), or preferred attachment methods considering the healthcare environment and any wind concerns?

If a brand of different name is used it must meet all specifications as the bitumen roof brand.

9.

What is the process and timeline for pre-bid or pre-award substitution requests for roofing membranes, flashings, or other components to qualify as “equal”?

Same specifications

10.

Please specify preferences or requirements for new metal flashings (material type, gauge, finish — e.g., galvanized steel, aluminum, stainless, copper) and any aesthetic, durability, or compatibility requirements with the new membrane.

Galvanized Steel

11. Please provide details on approved staging area needs. Will the area be accessible for cranes/lifts?

Staging area will be provided to award vendor. Area is accessible to cranes/lifts.

12. Are there any specific material delivery route requirements?

No.

13.

Are there specific expectations for the manufacturer’s material warranty (e.g., 20-year system warranty, no dollar limit) and the contractor's workmanship warranty (duration and terms) beyond the minimums stated in the SOW?

No.

14. Are performance or payment bonds required at award? If so, how much?

5% Builder’s Risk insurance is required for this project.

15.

Is there a desired or required substantial completion or final completion date/milestone? Are liquidated damages applicable?

Discussion to be held once project is awarded to a contractor.

16.

The pricing sheet does not appear to have a section for additional costs. You provided an example in the Scope of Work of anything exceeding 5% of the deck area. Where do we place this information?

This type of additional repair will be considered a change order and handled as such.

17. What material is the existing lighting protection system, cables and rods made of?

18.

If possible, can the Vendor company name be provided that installed the existing lighting protection system, cables and rods?

Company name is not within our current files.

19. Please confirm that the Contractors workmanship warranty is to be a minimum two (2) years?

Yes

20. Can bid site visit sign in sheets, please be provided? Those will be provided along with the Q&A Addendum.

21.

Was it mandatory to attend a bid site visit for this re-bid solicitation ID HHS0017204, if an individual already attended previous no award solicitation ID

HHS0017042?

Yes, the bid site visit is mandatory for this solicitation.

22. Is Builder’s Risk insurance required for this project? 5% Builder’s Risk insurance is required for this project.

23. What are the working days and hours? Please see Exhibit_H Scope of Work.

24. Are payment and/or performance bonds required for this project?

5% Builder’s Risk insurance is required for this project.

25. Is a Bid bond required to be submitted with the bid? No

26. Is the vendor replacing all the flat roof? Yes

27. Is Vendor to replace or doing any work with the existing metal roofs?

28. Is there a specified manufacturer for the modified bitumen system?

29.

Please clarify what does “or equal brand” in the scope of work from sentence: Install bitumen self-adhesive or equal brand?

30. Are PVC or TPO acceptable as an alternate bids or only Install bitumen self-adhesive?

31. Is roof loading of materials permitted at this facility, or must all materials be staged on the ground?

32. Is Vendor removing the existing bitumen roof? Yes

33. As stated in the current SOW, is the vendor removing existing insulation?

Statement not found in the scope of work. Insulation will only be replaced in areas as needed.

34. Is the vendor to repair/replace existing decking? As needed.

35. If Vendor is to repair/replace existing decking, what material(s) is it made of?

36. Please confirm that the Vendor is not installing new roof insulation?

Insulation will only be replaced in areas as needed.

37.

Please confirm that the Vendor is to remove existing bitumen roof, not replace insulation, not repair/replace decking, and install new self adhered bitumen rolls over existing insulation?

Insulation will only be replaced in areas as needed.

38.

Please explain what to do if the existing is in bad condition, as determined by the owner? Will a Change order be placed for Vendor to replace any existing insulation or make repairs/replace decking?

Yes.

39.

Please confirm that the Vendor is responsible to lift up or temporarily remove any vent or plumbing pipes support pads?

Awarded Vendor is responsible as per the scope of work

40.

In current pricing schedule and scope of work, it states to provide separate pricing for roof deck ‘specified amount, e.g. 5% of deck area to be quoted as an additional cost. Please confirm if Vendor is to repair/replace the deck? And is the vendor providing separate pricing for the roof deck?

Yes, and will be treated as a change order

41. Is the Vendor responsible to remove and re-install the lighting protection (rod and cables)?

42. Is the vendor replacing the roof hatch? No

43. Is the Vendor to re-use the counter flashing and the pipe stands?

44.

As stated in current SOW, is the Vendor to remove and replace metal flashings, such as: parapet walls, penetrations?

45. Please specify where Vendor can have staging area of materials, dumpster trailer, equipment?

Discussion to be held once project is awarded to a vendor.

46.

Will Vendor have width gate clearance to have dumpster trailer equipment within the fence perimeter of the Hospital?

47.

Can Vendor leave the dumpster trailer, equipment – such as boom lift, etc. within the fence perimeter of the hospital at the end of each work day and left overnight or over the weekend or do the dumpster trailer equipment need to be left at the designated staging area?

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C:\Users\Fnesbitt01\Pictures\Saved Pictures\HHS Branding\HHS Color Logo.png

Effective 07/15/2016 Revised 01/23/2024

Procurement and Contracting Services, 1100 W. 49th Street, Austin, TX 78756

Form

PCS 121

SOLICITATION ADDENDUM ACKNOWLEDGEMENT FORM

Solicitation Due Time

PCS Contact Information

Description of Addendum

THIS ADDENDUM NOW BECOMES A PART OF THE ORIGINAL SOLICITATION RETURN ADDENDUM ACKNOWLEDGMENT FORM AS INSTRUCTED, FAILURE TO DO SO MAY RESULT IN DISQUALIFICATION OF RESPONSE.

1.

Acknowledge receipt of this addendum by signing and returning this addendum with your solicitation response in accordance with the submission options outlined in the solicitation.

2.

If respondent has submitted the response prior to addendum, respondent may email the signed addendum to pcsbids@hhsc.state.tx.us prior to the solicitation due date and time.

9.0.0.2.20101008.1.734229 a.m.

CurrentPage:

TextField28: mike.mckelvy@hhs.texas.gov

DueDate: 2026-06-03

Minute: 30

Hour: 10

AddendumNo:

AddendumDate: 2026-05-20

TextField30: 512-406-2579

TextField32: Please review, sign and return with your bid documents this PCS 121 form.

- The sign in sheets for the on-site visits were added.

- The questions and answers were added.

Associate Commissioner, PCS:

DateTimeField1:

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HHS0017204 Roof Repairs for SA TX Center for Disease Building Jobsite Walkthrough Sign-In Sheet

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