ESBD_505200_1776709301046_SOL_ADD_2_26R0016128_805-94.pdf
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- Attached to
- THP HOUSTON - NEW GYM EQUIPMENT
- Solicitation number
- 405-26R0016128
- Issued by
- Harris County, Texas
About this file
This is an Addendum No. 2 to Solicitation No. 405-26R0016128 issued by the Texas Department of Public Safety (DPS) Procurement and Contract Services for the procurement of gym equipment for a new Highway Patrol facility in Houston. The solicitation encompasses 31 line items of cardiovascular and strength training equipment, including a mandatory Vision Fitness ES T600ENT treadmill with 22" HD console as the primary item, along with stairclimbers, Smith machines, multi-functional training systems, lat pulldown machines, dumbbell sets (5 to 80 pounds), kettlebell sets, plyo boxes, bumper plates, Olympic bars, and installation and freight services. Vendors may submit bids electronically to DPS_Solicit_Response@dps.texas.gov or through the DPS Online Bid Room with a deadline of 5:00 P.M. Central Time on April 23, 2026. Delivery is required to 11711 Bedford Street, Suite 8, Houston, TX 77031, with the gym located on the ground floor accessible through three standard-sized doors. The anticipated contract award date is April 28, 2026, and the contract term commences on the purchase order effective date and expires one year thereafter, subject to DPS funding availability. All bidders must acknowledge receipt of this addendum prior to offer submission or face rejection.
Vendors must provide pricing for each requested item, which includes installation and delivery, with the awarded vendor responsible for arranging unloading, moving equipment inside, unpacking, assembly, and installation services. This is a one-time supply procurement open to any qualified vendor, though vendors may provide alternate item pricing for line items other than Item No. 1 if specifications and weights are met or exceeded. Bidders must submit comprehensive financial documentation including audited financial statements for the last two years or alternative solvency evidence, complete the Application for Texas Identification Number (AP-152), W-9 tax certification form, and Direct Deposit Authorization Form. Vendors must comply with certifications and representations addressing child support compliance, Equal Employment Opportunity standards, debarment status, E-Verify requirements, Criminal History Background Investigation clearance for personnel with facility access, and prohibitions against gifts or inducements to public servants. No specific budget range or award value is disclosed in the solicitation documents, though all bids remain valid for 180 days after solicitation opening, and DPS reserves the right to award multiple contracts or reject all bids with no guarantee of minimum compensation until the Contract Monitor approves commodities and authorizes invoice submission.
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Text version
Procurement and Contract Services
Revised-March 10, 2015 PCS form 004
ADDENDUM OF SOLICITATION
1. SOLICITATION NO.
405-26R0016128
2. ADDENDUM NO.
3. EFFECTIVE DATE
04/20/2026
4. ISSUED BY
Department of Public Safety Procurement and Contract Services 5805 North Lamar Blvd. Bldg. A 1st floor Austin, Texas 78752
5. NAME AND ADDRESS OF OFFEROR
6. The above numbered solicitation is amended as set forth in Item 7. The hour and date specified for receipt of Offers is extended, is not extended.
Offers must acknowledge receipt of this addendum prior to the hour and date specified in the solicitation or as amended, by one of the following methods:
(a) By completing Items 5 and 8, and returning 3 copies of the addendum; (b) By acknowledging receipt of this addendum on each copy of the offer submitted; or (c) By separate letter or e-mail which includes a reference to the solicitation and addendum numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by e-mail or letter, provided each e-mail or letter makes reference to the solicitation and this addendum, and is received prior to the opening hour and date specified.
7. DESCRIPTION OF ADDENDUM: The purpose of this addendum is to provide questions and answers and correct the Anticipated Schedule of Events.
1. Vendor questions and DPS answers are provided below on Page 2 and 3 of this Addendum 2.
2. Solicitation Section D.11 Estimated date for DPS to post Question, Addendum 1 is corrected from 04/23/2026 to 04/20/2026. Deadline for DPS to receive Bids remains 4/23/2026.
Except as provided herein, all terms and conditions of the solicitation, as heretofore changed, remain unchanged and in full force and effect.
8a. NAME AND TITLE OF SIGNER (Type or Print)
8b. OFFEROR
(Signature of Person Authorized to Sign) Date Signed
Questions and Answers
Q. Are they open to other brands?
A. Per Section C.2.1 of the Solicitation: “Excluding Item No. 1 in Exhibit F.6, Mandatory
Pricing Schedule, vendors may provide pricing for alternate items, so long as the alternate items meet or exceed specifications and weights of the referenced items.”
Q. Will you please provide clarification on where to send the bids?
A. According to Page 1 of Solicitation, Vendors may submit their bids to either the bid response email: DPS_Solicit_Response@dps.texas.gov or on the DPS Online Bid Room
Q. Which location is this bid for A. Per Section C.2.2 of the solicitation, the address of delivery is:
11711 BEDFORD STREET, SUITE 8
HOUSTON, TX 77031
Q. Would you like us to provide a comprehensive quote that includes the equipment itself, along with delivery and installation for all listed items.
A. Per Solicitation Exhibit F.6, Vendors must provide pricing for each requested item, which includes installation and delivery.
Q. Can you please confirm if the subject bid is for a one-time supply or a contract.
A. This Solicitation is for a one-time supply
Q. Can you confirm whether this is an open, competitive bid where multiple Vendors are being evaluated, or if the specifications are already aligned with a particular manufacturer or solution.
A. This Solicitation is open for any qualified Vendor to reply. Vendors can find additional details on DPS required specifications in Section C.2.1 of the Solicitation.
Q. On which floor will the equipment be installed? Ground, 1st, 2nd etc.
A. The Gym is located on the ground floor.
Q. Do we have enough openings at the entrance and along the path where the equipment will be installed?
A. There are three standard sized doors to get to the gym. The awarded Vendor will enter the front door, a vestibule with the second door (both doors here are directly aligned with each other), and the third door is approximately 8 feet into the space on the left.
Depending on the size of the shipping material, the Vendor may need to bring larger equipment inside in multiple trips.
Q. If installation is done at the basement or any other floor above ground floor, Does the elevator have enough space to carry the equipment to the desired floor?
A. Not applicable – Gym located on ground floor.
Q. Do you have a lift gate or any other means to unload the equipment or do we have to arrange for it?
A. No, the DPS does not have equipment or other means at this facility to assist with unloading. The Awarded Vendor should arrange for their own unloading.
mailto:DPS_Solicit_Response@dps.texas.gov https://texasdps.appianportalsgov.com/vendor-management
Q. Do you need the awarded Vendor to unload the equipment, take it to the desired room and perform the installation? Are any other services also needed like removal of packaging etc?
A. Yes – Installation should include unloading, moving inside, unpacking, assembly, and installation. There is a dumpster directly in front of the building that the Vendor can use for trash removal.
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