ESBD_504453_1775598913010_2026.04.07 - SRSU EP Multi-Purpose Bldg.1 AE 26-07022 - Bid Specification (final).pdf

REQUEST FOR QUALIFICATIONS

FOR

ARCHITECT/ENGINEER

PROFESSIONAL SERVICES

FOR

SUL ROSS STATE UNIVERSITY

EAGLE PASS, TEXAS

Multi-Purpose Building One

RFQ No.:

758-26-07022

Submission Date:

May 5, 2026 – 2:00 p.m. (C.D.T.)

Prepared By:

Donna Bryce, Senior Contract Administrator

The Texas State University System 601 Colorado Street

Austin, TX 78701 - 512-463-1808 Donna.Bryce@tsus.edu

RFQ for Architect/Engineer Professional Services (posted 04/07/2026) Multi-Purpose Building One at Sul Ross State University in Eagle Pass, Texas

RFQ No. 758-26-07022

TABLE OF CONTENTS

Section 1 - General Information &

Requirements

1.1 General Information

1.2 Public Information

1.3 Type of Contract

1.4 Clarifications and Interpretations

1.5 Submission of Qualifications

1.6 Point-Of-Contact

1.7 Evaluation of Qualifications

1.8 Owner’s Reservation of Rights

1.9 Acceptance of Evaluation Methodology

1.10 No Reimbursement for Costs

1.11 Optional Pre-Submittal Conference

1.12 Eligible Respondents

1.13 Veteran Heroes United in Business

Submittal Requirements

1.14 Certain Proposals and Contracts

Prohibited

1.15 Sales and Use Taxes

1.16 Certification of Franchise Tax Status

1.17 Delinquency in Paying Child Support

1.18 State Registration of Architectural Firms

1.19 State Registration of Engineering Firms

1.20 Non-Boycott Israel Verification

1.21 Cybersecurity Training Program

1.22 Certification Regarding Business with

Certain Countries and Organizations

1.23 Non-Discrimination of Firearm Industry

Verification

1.24 Anti-Boycott Energy Companies

Verification

1.25 Vaccine Passport Prohibition

1.26 Critical Infrastructure Affirmation

1.27 Hardening of Texas’s Critical

Infrastructure

Section 2 - Executive Summary

2.1 Historical Background

2.2 Mission Statement

2.3 Project Description, Scope, and Budget

2.4 Facility Program

2.5 Project Planning Schedule

Section 3 - Requirements for Statement of

Qualifications

3.1 Respondent’s Statement of

Qualifications and Availability to

Undertake the Project

3.2 Respondent’s Ability to Provide

Services

3.3 Project Team’s Ability to Provide

Design and Construction Administration

Services

3.4 Respondent’s Performance on Past

Representative Projects

3.5 Respondent’s Knowledge of Best

Practices

3.6 Respondent’s Ability to Identify and

Resolve Problems

3.7 Execution of Offer

Section 4 - Format for Statement of

Qualifications

4.1 General Instructions

4.2 Page Size, Binding, Dividers, and Tabs

4.3 Table of Contents

4.4 Pagination

RFQ for Architect/Engineer Professional Services (posted 04/07/2026) Multi-Purpose Building One at Sul Ross State University in Eagle Pass, Texas

REQUEST FOR QUALIFICATIONS FOR

ARCHITECT/ENGINEER PROFESSIONAL SERVICES

SUL ROSS STATE UNIVERSITY

EAGLE PASS, TEXAS

MULTI-PURPOSE BUILDING ONE

RFQ No.: 758-26-07022

SECTION 1 – GENERAL INFORMATION & REQUIREMENTS

1.1 GENERAL INFORMATION: The Texas State University System (“Owner”), on behalf of Sul

Ross State University (“Institution”), is soliciting Statements of Qualifications (“Qualifications”) for the selection of an Architect/Engineer (“A/E”) firm for design of the Multi-Purpose Building

One project (“Project”) on the new Sul Ross State University, Eagle Pass, Texas campus, in accordance with the terms, conditions, and requirements set forth in this Request for Qualifications

(“RFQ”). Prospective A/E firms are hereinafter referred to as “Respondents”.

1.1.1 Collecting Qualifications in response to this RFQ is the first step in selecting an A/E firm.

This RFQ provides the information necessary for Respondents to prepare and submit

Qualifications for consideration by the Owner. In the next step the Owner will determine an initial ranking of the Respondents. If the initial ranking of the Respondents is reasonably conclusive, the Owner may make a “most qualified” selection based upon the written

Qualifications only. If not, then the Owner may conduct interviews with a “short list” of

Respondents.

1.1.2 The Owner may select up to five (5) of the top ranked qualified Respondents to participate in an interview with the Owner to confirm and clarify the Qualifications submitted and to answer additional questions. The Owner will then rank the interviewed Respondents in order to determine a single most qualified Respondent.

1.1.3 After selecting the most qualified Respondent the Owner will negotiate the detailed professional services to be provided by the A/E and a suitable fee for those services. The

Owner will request a fee proposal from the most qualified Respondent, with supporting information demonstrating that the requested fee is justified by the level of effort (and related personnel costs) required to provide the services necessary for the design of the

Project. Potential Respondents should be aware that, except in unusual cases, the Owner does not consider billable time incurred while traveling to and from the Project site, Owner’s offices, or Board of Regents meetings, as necessary to the completion of the

Project. Potential Respondents whose offices are located where such time-consuming travel will be regularly required in the performance of services for the Project, should consider this policy when deciding whether or not to submit their Qualifications.

1.2 PUBLIC INFORMATION: All information, documentation, and other materials submitted in response to this solicitation are considered non-confidential and/or non-proprietary and are subject to public disclosure under the Texas Public Information Act (Texas Government Code, Chapter

552.001, et seq.) after the solicitation is completed. The Owner complies with all statutes, court decisions, and opinions of the Texas Attorney General with respect to disclosure of RFQ information. Additionally, pursuant to the provisions of Texas Government Code Section

2261.253, the contract resulting from this solicitation will be posted on the Owner’s website.

Without limiting the foregoing, the requirements of Subchapter J, Chapter 552, Texas Government

Code, may apply to this solicitation and the Respondent agrees that the contract can be terminated

RFQ for Architect/Engineer Professional Services (posted 04/07/2026) Multi-Purpose Building One at Sul Ross State University in Eagle Pass, Texas if the A/E entering into the contract pursuant to this solicitation knowingly or intentionally fails to comply with a requirement of that Subchapter.

1.3 TYPE OF CONTRACT: Any contract resulting from this solicitation will be in the form of the

Owner’s Standard Architect/Engineer Agreement for Construction Manager-at-Risk projects, a copy of which is posted on Owner’s website at: http://www.tsus.edu/offices/finance/capital-projects.html The Agreement should be viewed as a draft and is subject to change.

1.4 CLARIFICATIONS AND INTERPRETATIONS: Discrepancies, omissions or doubts as to the meaning of RFQ documents shall be communicated in writing to the Owner for interpretation. Any responses to inquiries, clarifications, or interpretations of this RFQ that materially affect or change its requirements will be posted by the Owner as a written addendum. All such addenda issued by the Owner before the proposals are due, become part of the RFQ. Respondents shall acknowledge receipt of and incorporate each addendum in its Qualifications. Respondents shall be required to consider only those clarifications and interpretations that the Owner issues by addenda.

Interpretations or clarifications in any other form, including oral statements, will not be binding on the Owner and should not be relied on in preparing Qualifications. It is the responsibility of all

Respondents to check the status of formal addenda five (5) calendar days prior to the submittal deadline. The deadline for the receipt of written questions and submittal deadline is stated in

Section 2.5.

1.4.1 ADDENDA AND AWARD INFORMATION, WILL BE ISSUED BY THE OWNER

FOR THIS RFQ VIA THE ELECTRONIC BUSINESS DAILY WEBSITE AT THE

FOLLOWING LINK: https://www.txsmartbuy.com/esbd

REFERENCE “BOARD OF REGENTS/TEXAS STATE UNIVERSITY SYSTEMS – 758”

AND THE RFQ NUMBER PROVIDED IN THIS RFQ.

1.5 SUBMISSION OF QUALIFICATIONS:

1.5.1 The Qualifications must be received at the address specified in Section 1.5.2 prior to the date and time deadline. Please note that overnight deliveries such as FedEx and UPS arrive at a central campus location but are not usually delivered to the specified location until after the time deadline. Respondents are advised to use other methods of delivery or, if using an overnight delivery service, to send the Qualifications a day earlier than usual. The Owner will not consider any response to this solicitation that is not received at the address specified by the deadline, regardless of whether it has been received by the

University.

1.5.2 DEADLINE AND LOCATION: The Owner will receive Qualifications and HSP Plans for

RFQ No. 758-26-07022 at the time and location described below.

May 5, 2026 - 2:00 p.m. (C.D.T.)

William H. Tidwell, MBA, CTCD, CTCM

Director of Procurement & Business Services

*Sam Houston State University Procurement & Business Services

University Plaza, Suite 260

1 Financial Plaza

Huntsville, Texas 77340

*Note: The solicitation for A/E services for this Sul Ross State University Project is being handled by Sam Houston State University’s Procurement & Business Services division.

RFQ for Architect/Engineer Professional Services (posted 04/07/2026) Multi-Purpose Building One at Sul Ross State University in Eagle Pass, Texas

RFQ No. 758-26-07022 http://www.tsus.edu/offices/finance/capital-projects.html http://www.tsus.edu/offices/finance/capital-projects.html https://www.txsmartbuy.com/esbd

1.5.3 Submit two (2) identical hard copies of the Qualifications and two (2) digital copies on

USB/flash drives in Adobe Acrobat PDF format. An original signature must be included on the Respondent’s “Execution of Offer” document submitted with each hard copy.

1.5.4 Submit two (2) identical hard copies of the VetHUB Subcontracting Plan (“HSP”) and two

(2) digital copies on USB/flash drives in Adobe Acrobat PDF format, as a separate attachment from the Qualifications, as described in Section 1.13.

1.5.5 Qualifications and HSP materials received after the deadline in Section 1.5.2 will be returned to the Respondent unopened. The Point-of-Contact identified in Section 1.6 will identify the official time clock at the RFQ submittal location identified above.

1.5.6 The Owner will not acknowledge or consider Qualifications that are delivered by telephone, facsimile (fax), or electronic mail (e-mail).

1.5.7 Properly submitted Qualifications will not be returned to Respondents.

1.5.8 Qualification and HSP materials must be enclosed in a sealed envelope (box or container) addressed to the Point-of-Contact person. Packages must clearly identify the submittal deadline, the RFQ title and number, and the name, return address and email address of the

Respondent contact person on all envelopes. The HSP (electronic and hard copies) shall be included with the Qualifications packet but sealed separately.

1.5.9 Properly submitted Qualifications will be opened publicly and the names of the

Respondents will be read aloud immediately after the submission of Qualifications deadline stated in Section 1.5.2.

1.6 POINT-OF-CONTACT: The Owner designates the following person as its representative and

Point-of-Contact for this RFQ. Respondents shall restrict all contact with the Owner and direct all questions regarding this RFQ, including questions regarding terms and conditions and technical specifications, to the Point-of-Contact person by email only.

William H. Tidwell, MBA, CTCD, CTCM

Director of Procurement & Business Services

* Sam Houston State University

Email: procurement@SHSU.edu

*Note: The solicitation for A/E services for this Sul Ross State University Project is being handled by Sam Houston State University’s Procurement & Business Services division.

1.7 EVALUATION OF QUALIFICATIONS: The evaluation of the Qualifications shall be based on the requirements described in this RFQ. All properly submitted Qualifications will be reviewed, evaluated, and ranked by a Selection Committee appointed by the President of Sul Ross State

University, or their designee. Typically, that committee will include both future users of the facilities developed by the Project and facilities professionals, as well as representation from The

Texas State University System Administration. The top five (5) or fewer ranked Respondents may be selected by the Owner for further consideration by participating in an interview wherein

Qualifications will be presented and examined in further detail and where questions will be posed by the Selection Committee and answered by the Respondent.

RFQ for Architect/Engineer Professional Services (posted 04/07/2026) Multi-Purpose Building One at Sul Ross State University in Eagle Pass, Texas

RFQ No. 758-26-07022 mailto:procurement@SHSU.edu

1.7.1 Qualification submittals shall not include any information regarding Respondent’s proposed fees, pricing, or other compensation considerations as these will not be a factor in the selection of the most qualified Respondent.

1.8 OWNER’S RESERVATION OF RIGHTS: The Owner may evaluate the Qualifications based on the anticipated completion of all or any portion of the Project. The Owner reserves the right to divide the Project into multiple parts, to reject any and all Qualifications and re-solicit for new

Qualifications, or to reject any and all submissions and temporarily or permanently abandon the

Project. Owner makes no representations, written or oral, that it will enter into any form of agreement with any Respondent to this RFQ for any project and no such representation is intended or should be construed by the issuance of this RFQ.

1.9 ACCEPTANCE OF EVALUATION METHODOLOGY: By submitting its Qualifications and

HSP in response to this RFQ, Respondent accepts the evaluation process and acknowledges and accepts that determination of the “most qualified” firm(s) will require subjective judgments by the

Owner. Determinations by the Selection Committee will be subject to routine administrative review by the Owner’s executive officers but, once a selection is announced, it will not be subject to further review.

1.10 NO REIMBURSEMENT FOR COSTS: Respondent acknowledges and accepts that any costs incurred from the Respondent’s participation in this RFQ shall be at the sole risk and responsibility of the Respondent.

1.11 OPTIONAL PRE-SUBMITTAL CONFERENCE: An optional pre-submittal conference is scheduled for:

April 16, 2026 – 11:00 a.m. (C.D.T) at:

Sul Ross State University

3420 Amy Street, Main Conference Room

Eagle Pass, Texas 78852

▪ Questions regarding the Pre-Submittal Conference may be directed to Marcela Villarreal at:

marcela.villarreal@sulross.edu

▪ A guided tour will not be included as part of the Pre-Submittal Conference.

1.12 ELIGIBLE RESPONDENTS: Only individual firms or lawfully formed business organizations may apply (This does not preclude a Respondent from using consultants.) The Owner will contract only with the individual firm or formal organization that submits a Qualification.

1.13 VETERAN HEROES UNITED IN BUSINESS SUBMITTAL REQUIREMENTS: It is the policy of the Owner and each of its member Institutions, to promote and encourage contracting and subcontracting opportunities for service-disabled veterans, referred to as Veteran Heroes United in

Business (“VetHUB” or “VetHUBs”) in all contracts. Accordingly, specific plans and representations by Respondents that appear to facilitate the State’s commitment to supporting

VetHUB enterprises are required in the selection process. Failure to submit specific plans and representations regarding VetHUB utilization, or failure to address the subject at all, will be interpreted by the Selection Committee as an intention not to support the program and will disqualify the Respondent.

1.13.1 A VetHUB Subcontracting Plan (“HSP”) is required as a part of the Respondent's

Qualifications.

RFQ for Architect/Engineer Professional Services (posted 04/07/2026) Multi-Purpose Building One at Sul Ross State University in Eagle Pass, Texas

1.13.2 The HSP information may be downloaded from the Texas State Comptroller’s website at the following URL link: VetHUBprogram@cpa.texas.gov

1.13.3 Questions regarding VetHUB HSP requirements can be directed to:

procurement@SHSU.edu

1.14 CERTAIN PROPOSALS AND CONTRACTS PROHIBITED: Under Section 2155.004, Texas

Government Code, a state agency may not accept a proposal or award a contract that includes proposed financial participation by a person who received compensation from the agency to participate in preparing the specifications or request for proposals on which the proposal or contract is based. All vendors must certify their eligibility by acknowledging the following statement, "Under Section 2155.004, Government Code, the vendor certifies that the individual or business entity named in this bid or contract is not ineligible to receive the specified contract and acknowledges that this contract may be terminated, and payment withheld if this certification is inaccurate." If a state agency determines that an individual or business entity holding a state contract was ineligible to have the contract accepted or awarded as described above, the state agency may immediately terminate the contract without further obligation to the vendor. This section does not create a cause of action to contest a proposal or award of a state contract.

1.15 SALES AND USE TAXES: Section 151.311, Texas Tax Code, permits the purchase free of state sales and use taxes of tangible personal property to be incorporated into realty in the performance of a contract for an improvement to realty for certain exempt entities that include the Owner. The section further permits the purchase tax-free of tangible personal property (other than machinery or equipment and its accessories and repair and replacement parts) for use in the performance of such a contract if the property is "necessary and essential for the performance of the contract" and

"completely consumed at the job site." In addition, the section permits the purchase tax-free of a tangible service for use in the performance of such a contract if the service is performed at the job site and if "the contract expressly requires the specific service to be provided or purchased by the person performing the contract" or "the service is integral to the performance of the contract."

1.16 CERTIFICATION OF FRANCHISE TAX STATUS: Respondents are advised that the successful

Respondent will be required to submit certification of franchise tax status as required by State Law

(Texas Tax Code Chapter 171). The contractor agrees that each subcontractor and supplier under contract will also provide a certification of franchise tax status.

1.17 DELINQUENCY IN PAYING CHILD SUPPORT: Under Section 231.006, Texas Family Code, the vendor or applicant certifies that the individual or business entity named in this contract, bid, or application is not ineligible to receive the specified grant, loan, or payment and acknowledges that this contract may be terminated and payment may be withheld if this certification is inaccurate.

1.18 STATE REGISTRATION OF ARCHITECTURAL FIRMS: Respondents are advised that the

Texas Board of Architectural Examiners requires that any entity (including architects, landscape architects and interior designers) providing architectural services (including architects, landscape architects and interior designers) to the public must register with the Texas Board of Architectural

Examiners. An entity is defined as a sole proprietorship, firm, partnership, corporation or joint stock association. The Texas Board of Architectural Examiners, 505 East Huntland Drive, Suite

350, Austin, Texas 78752, telephone (512) 305-9000, has jurisdiction over individuals licensed under the Architects’ Registration Law, Chapter 1051, Texas Occupations Code.

1.19 STATE REGISTRATION OF ENGINEERING FIRMS: Respondents are advised that the Texas

Board of Professional Engineers requires that any entity providing engineering services to the

RFQ for Architect/Engineer Professional Services (posted 04/07/2026) Multi-Purpose Building One at Sul Ross State University in Eagle Pass, Texas

RFQ No. 758-26-07022 https://comptroller.texas.gov/purchasing/vendor/hub/forms.php mailto:procurement@SHSU.edu public must register with the Texas Board of Professional Engineers. An entity is defined as a sole proprietorship, firm, partnership, corporation or joint stock association.

1.20 NON-BOYCOTT ISRAEL VERIFICATION: To the extent required in Chapter 2271, Texas

Government Code, by executing this Agreement, Respondent hereby certifies that it does not boycott Israel and will not boycott Israel during the term of the Agreement. ”Boycott Israel” shall have the meaning set forth in Section 808.001, Texas Government Code.

1.21 CYBERSECURITY TRAINING PROGRAM: Pursuant to Section 2054.5192, Texas Government

Code, A/E and its consultants, officers, and employees who are provided credentials granting access to Member Institution computer system also known as Member’s information system, must complete a cybersecurity training program certified under Section 2054.519, Texas Government

Code as selected by the Member. The cybersecurity training program must be completed during the term and any renewal period of this Agreement. A/E shall verify in writing completion of the program to the Member within the first thirty (30) calendar days of the term and any renewal period of this Agreement. Failure to comply with the requirements of this section are grounds for termination for cause of the Agreement.

1.22 CERTIFICATION REGARDING BUSINESS WITH CERTAIN COUNTRIES AND

ORGANIZATIONS: Pursuant to Subchapter F, Chapter 2252.152, Texas Government Code, Respondent hereby certifies it is not engaged in business with Iran, Sudan, or a foreign terrorist organization. Respondent acknowledges this Agreement may be terminated and payment withheld if this certification is inaccurate.

1.23 NON-DISCRIMINATION OF FIREARM INDUSTRY VERIFICATION: Pursuant to Chapter

2274, Texas Government Code (as enacted in SB 19 in the 87th Regular Legislative Session [2021]), Respondent hereby verifies that either (i) it has less than ten (10) full time employees; or (ii), it does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association (as defined under Section 2274.001, Texas Government Code) and will not discriminate during the term of this Agreement against a firearm entity or firearm trade association.

1.24 ANTI-BOYCOTT ENERGY COMPANIES VERIFICATION: Pursuant to Chapter 2274.002, Texas Government Code (as enacted in SB 13 in the 87th Regular Legislative Session [2021]), Respondent hereby certifies that either (i) it has less than ten (10) full time employees or (ii) it does not “boycott energy companies” (as defined under Section 809.001, Texas Government Code) and will not “boycott energy companies” during the term of this Agreement.

1.25 VACCINE PASSPORT PROHIBITION: Pursuant to Section 161.0085, Texas Health and Safety

Code (as enacted in SB 968 in the 87th Regular Legislative Session [2021]), Respondent hereby certifies that it does not require its customers to provide any documentation certifying the customer’s COVID-19 vaccination or post-transmission recovery on entry to, to gain access to, or to receive service from Respondent’s business. Respondent acknowledges that such a vaccine or recovery requirement would make Respondent ineligible for a state-funded contact and shall be grounds for termination of this Agreement for cause.

1.26 CRITICAL INFRASTRUCTURE AFFIRMATION: Pursuant to Section 22745.0102, Texas

Government Code, Respondent certifies that neither it nor its parent company, nor any affiliate of

Respondent or its parent company, is (i) majority owned or controlled by citizens or governmental entities of China, Iran, North Korea, Russia, or any other country designated by the Governor under

Section 22745.0103, Texas Government Code, or headquartered in any of those countries.

1.27 HARDENING OF TEXAS’S CRITICAL INFRASTRUCTURE. Pursuant to Executive Order

GA-48 (2024), Contractor certifies that it, and, if applicable, any of its holding companies or subsidiaries, is not:

1.27.1 Listed in Section 889 of the 2019 National Defense Authorization Act (“NDAA”); or

1.27.2 Listed in Section 1260H of the 2021 NDAA; or

1.27.3 Owned by the government of a country listed on US Department of Commerce’s foreign adversaries list under 15 C.F.R. Section 791.4; or

1.27.4 Controlled by any governing or regulatory body located in a country on the US Department of Commerce’s foreign adversaries list under 15 C.F.R. Section 791.4.

SECTION 2 – EXECUTIVE SUMMARY

2.1 HISTORICAL BACKGROUND: SRSU was created by the 35th Legislature in 1917 to serve as a state normal college to train teachers. The school, Sul Ross State Normal College, was named after Lawrence Sullivan Ross, Governor of Texas from 1887 to 1891 and President of Texas A&M

College from 1891 to 1898. Construction began in 1919 and on June 14, 1920, under the presidency of Thomas J. Fletcher, operations began in the present Dolph Briscoe Jr. Administration Building.

The first enrollment in the summer of 1920 included 77 students, who studied education and liberal arts subjects.

In 1923, the state Legislature changed the name to Sul Ross State Teachers College, and advanced courses leading to baccalaureate degrees were added. The first baccalaureate degree was awarded in the summer of 1925. In 1930, graduate level course work began, and the first master’s degrees were presented in 1933. The school experienced continued growth in enrollment and construction until World War II, when portions of the campus housed a U.S. Navy pilot training program and a

Women’s Army Corps Training School.

SRSU has become the cultural and educational hub for the remote Big Bend region. The school has enriched the area through scientific research in biology, geology, and range animal science, with emphasis on Chihuahuan Desert studies. Through the University’s Center for Big Bend Study, research and educational activities are conducted in historic, cultural, and economic development for the Trans-Pecos region and adjacent areas in Mexico and New Mexico.

2.2 MISSION STATEMENT: Sul Ross State University seeks to be a national and international leader in achieving excellence among universities in the areas of education, research, social mobility, service, affordability, and shared governance.

Rooted in the distinctive surroundings and history of the Big Bend and the US-México border regions of Texas, SRSU provides accessible, comprehensive, and life-changing education through high quality teaching, research, cultural awareness, creativity, and service.

Values:

• Excellence

• Ethics and Integrity

• Diversity and Inclusiveness

• Growth and Exploration Leadership and Service

• Personal Connection

• Effective Communication

2.3 PROJECT DESCRIPTION, SCOPE AND BUDGET: Sul Ross State University recently acquired a 43-acre parcel of undeveloped land in Eagle Pass, Texas, for a new university campus. This

Project will construct the inaugural three-story 40,000 gross square foot building, including general instructional spaces, limited science labs, faculty offices, and student support spaces. The inaugural building shall be designed with economy and speed of delivery in mind. The Owner and Institution invite suggestions and solutions involving pre-fabricated building systems, components, and other such means to control costs and expedite construction.

The Project includes all infrastructure required for the first building, including all utilities, roadways, two parking lots (approximately 420 spaces), and limited outdoor and shaded gathering areas.

The accessory facilities support building described in the Facility Program documents is not part of the Project but may be contemplated if the budget allows.

The total Construction Cost Limitation for the project is $35,500,000.

2.4 FACILITY PROGRAM: A Draft Architectural Program of Requirements and Site Diagrams are provided as Attachment A on ESBD.

2.4.1 The Preliminary Project Schedule shown on Page 7.1 of the Draft Architectural Program is replaced by the following Project Planning Schedule, Paragraph 2.5.

2.5 PROJECT PLANNING SCHEDULE: Key Project planning schedule milestones are:

2.5.1 Owner publishes RFQ for A/E Professional Services ........................................ 04/07/2026

2.5.2 Optional Pre-Submittal Conference (11:00 a.m.) ............................................... 04/16/2026

2.5.3 RFQ submittal of questions deadline (12:00 p.m.) ............................................. 04/24/2026

2.5.4 Deadline for submittal of Qualifications and HSP (2:00 p.m.) ........................... 05/05/2026

2.5.5 Owner announces “short-list” of Respondents selected for interviews (if required) .................................................................................... 05/12/2026

2.5.6 Owner interviews Respondents (if required) ...................................................... 05/20/2026

2.5.7 Owner selects most qualified Respondent .......................................................... 05/22/2026

2.5.8 Owner negotiates fee and executes Agreement .................................................. 06/18/2026

2.5.9 Schematic Design begins .................................................................................... 06/22/2026

2.5.10 Owner selects Construction Manager at Risk (CMR) ........................................ 06/25/2026

2.5.11 Owner executes CMR Agreement ...................................................................... 07/08/2026

2.5.12 Notice to Proceed for Pre-Construction Services ............................................... 07/13/2026

2.5.13 Board of Regents approval of Design Development Submittal .......................... 02/11/2027

2.5.14 Owner approves Guaranteed Maximum Price Proposal ..................................... 03/22/2027

2.5.15 Notice to Proceed for Construction Phase issued ............................................... 03/29/2027

2.5.16 A/E completes Construction Documents ............................................................ 05/21/2027

2.5.17 Owner accepts Substantial Completion of Construction .................................... 10/13/2028

2.5.18 Final Completion ................................................................................................ 11/13/2028

2.5.19 Occupancy .......................................................................................................... 12/15/2028

The above schedule of events represents a preliminary, planning-level timeline for the Project. This schedule will be further developed, validated, and refined in coordination with the Owner, Institution, the selected A/E and CMR, as the project advances. The proposed schedule is intended to be achievable with the incorporation of early release package(s) focused on major site work and utility infrastructure. Early construction activities associated with site development and

RFQ for Architect/Engineer Professional Services (posted 04/07/2026) Multi-Purpose Building One at Sul Ross State University in Eagle Pass, Texas infrastructure are anticipated to allow construction to commence prior to completion of the full design of the building.

SECTION 3 – REQUIREMENTS FOR STATEMENT OF QUALIFICATIONS

Respondents shall carefully read the information contained in the following criteria and submit a complete statement of Qualifications responding to all questions in Section 3 formatted as directed in Section 4.

Incomplete Qualifications will be considered non-responsive and are subject to rejection.

3.1 CRITERION ONE: RESPONDENT’S STATEMENT OF QUALIFICATIONS AND

AVAILABILITY TO UNDERTAKE THE PROJECT (Criterion Weight: 10%) (Maximum of two

(2) printed pages per question)

3.1.1 Provide a statement of interest for the Project including a narrative describing the

Respondent’s unique qualifications as they pertain to this particular Project.

3.1.2 Provide a statement on the availability and commitment of the Respondent and its principal(s) and assigned professionals, including all consultants to undertake the Project, for the timeline noted in Section 2.5.

3.1.3 Provide a brief history of the Respondent’s firm and each consultant proposed for the

Project.

3.2 CRITERION TWO: RESPONDENT’S ABILITY TO PROVIDE SERVICES (Criterion Weight:

10%)

3.2.1 Provide the following information for the Respondent:

3.2.1.1 Legal name of the company as registered with the Secretary State of Texas

3.2.1.2 Address of the office that will be providing services

3.2.1.3 Number of years in business

3.2.1.4 Type of operation (Individual, Partnership, Corporation, Joint Venture, etc.)

3.2.1.5 Number of employees by skill group

3.2.1.6 Annual revenue totals for the past ten (10) years

3.2.2 Identify if the Respondent’s firm or any of its consultant team is currently for sale or involved in any transaction to expand or to become acquired by another business entity. If yes, please explain the impact both in organizational and directional terms.

3.2.3 Provide details of all past or pending litigation or claims filed against the Respondent’s firm or any of its consultant team that would affect Respondent's performance under an agreement with the Owner.

3.2.4 Identify if the Respondent is currently in default on any loan agreement or financing agreement with any bank, financial institution, or other entity. If yes, specify date(s), details, circumstances, and prospects for resolution.

3.2.5 Declare if any relationship exists by relative, business associate, capital funding agreement, or any other such kinship, between Respondent’s firm or any of its consultants and any

Owner employee, officer, or Regent. If so, please explain.

3.2.6 Provide a claims history under professional malpractice insurance for the past five (5) years for the Respondent’s firm and any team members proposed to provide professional architectural or engineering services.

3.3 CRITERION THREE: PROJECT TEAM’S ABILITY TO PROVIDE DESIGN AND

CONSTRUCTION ADMINISTRATION SERVICES (Criterion Weight: 20%)

3.3.1 Describe, in graphic and written form, the Respondent’s proposed Project assignments and lines of authority and communication for its principals and key professional members, including each consultant’s staff that will be involved in the Project. Indicate the estimated percent of time these individuals will be involved in the Project for design and construction.

3.3.2 Provide resumes stating the experience and expertise of the Respondent’s professional members and each consultant’s staff that will be involved in the Project, including their experience with similar projects, the number of years with the firm, and their city of residence.

3.3.3 Clearly identify the members of the proposed team who worked on the listed projects in

Criterion 3.4 and describe their roles in those projects.

3.3.4 Describe the basis for the selection of the proposed consultants included in the design team and the role each will play for this Project.

3.3.5 Describe the Respondent’s process in working with consultants and integrating them into the design process and construction administration process.

3.3.6 Identify the Respondent’s experience working with any proposed consultants in the past five (5) years.

3.4 CRITERION FOUR: RESPONDENT’S PERFORMANCE ON PAST REPRESENTATIVE

PROJECTS (Criterion Weight: 20%)

3.4.1 List no less than three (3) but no more than five (5) projects for which Respondent has provided services that are most directly related to this Project and completed within the last ten (10) years. List the projects in order of priority, with the most relevant project listed first and which best illustrate current experience and capabilities relevant to this Project.

Provide the following information for each project listed:

3.4.1.1 Project name, location, description, and contract delivery method

3.4.1.2 Photographic color images of exterior, interior, and floor plans and site plans as applicable.

3.4.1.3 Construction cost estimates at Design Development, final GMP amount or bid, and final construction cost. Explain the reasons for any deviations.

3.4.1.4 Final project size in gross square feet

3.4.1.5 Type of construction (new, renovation, or expansion) and description of professional services Respondent provided for the project.

3.4.1.6 Planned versus actual durations for Schematic Design, Design Development and ninety-five percent (95%) Construction Documents phases. Provide an explanatory justification for any slippage of dates exceeding fifteen (15) calendar days between planned and actual for each milestone.

RFQ for Architect/Engineer Professional Services (posted 04/07/2026) Multi-Purpose Building One at Sul Ross State University in Eagle Pass, Texas

3.4.1.7 Originally planned and actual: Notice to Proceed and Substantial Completion dates for construction. Any events or occurrences that affected the schedule should be explained.

3.4.1.8 Name of project manager (individual responsible to the owner for the overall success of the project)

3.4.1.9 Name of project architect (individual responsible for coordinating the day-to-day work)

3.4.1.10 Name of project designer (individual responsible for design concepts)

3.4.1.11 Consultants and name of project manager for each consultant. Identify proposed personnel for this Project along with explanations of their role in the past project(s).

3.4.2 References (for each project listed above, identify the following):

3.4.2.1 The owner’s name and representative who served as the day-to-day liaison during the design and construction phases of the project, including telephone number and email address.

3.4.2.2 Contractor’s name and representative who served as the day-to-day liaison during the preconstruction and/or construction phase of the project, including telephone number and email address.

3.4.2.3 Length of business relationship with the owner.

References shall be considered relevant based on specific project participation and experience with the Respondent. The Owner reserves the right to contact any references at any time during the RFQ process.

3.4.3 Explain how your proposed team performed on past projects which included significant involvement from faculty and staff, and an interactive decision-making process.

3.4.4 Briefly describe up to five (5) other projects, which further illustrate experience and capabilities relevant to this proposed Project.

3.4.5 Has Proposer worked with The System or one of the Member Institutions in the past five

(5) years? If “yes,” state The System contact (or Member Institution name, department name, and department contact) and provide a brief description of work performed.

3.5 CRITERION FIVE: RESPONDENT’S KNOWLEDGE OF BEST PRACTICES (Criterion

Weight: 20%)

3.5.1 Describe the Respondent’s design philosophy, design methodology, and process for integrating institutional standards into the design.

3.5.2 Describe the Respondent’s quality assurance program explaining the methods used and how Respondent maintains quality control during the development of construction documents and quality assurance during the construction phase of a project. Provide specific examples of how these techniques or procedures were used for any combination of three (3) projects listed in response to Criterion 3.4.

3.5.3 Describe Respondent’s demonstrated technical competence and management qualifications with institutional projects, particularly those for higher education.

3.5.4 Describe Respondent’s cost estimating methods for the design and construction phases.

Further explain your firm’s approach to reconciling differences between A/E and CMR

RFQ for Architect/Engineer Professional Services (posted 04/07/2026) Multi-Purpose Building One at Sul Ross State University in Eagle Pass, Texas cost estimates and supporting alignment on a conformed project budget through collaborative and transparent decision‑making, including the time required to do so. For any combination of three (3) projects listed in response to Criterion 3.4, provide examples of how these techniques were used and what degree of accuracy was achieved.

3.5.5 Describe the way in which Respondent develops and maintains their design production schedules to coordinate with the owner’s project schedule and required CCL adherence, assuring timely completion of the Project, including methods for design schedule recovery if necessary. For any combination of three (3) projects listed in response to Criterion 3.4, provide examples of how these techniques were used.

3.5.6 Describe Respondent’s experience working with the CMR project delivery method.

Discuss Respondent’s method of working with the contractor, as a team member, to resolve constructability concerns, stay within the established CCL, allow the CMR to deliver a

Guaranteed Maximum Price (“GMP”), and to maintain the GMP throughout the design and construction process. Describe how your firm facilitates open dialogue, evaluates differing perspectives, and confirms that constructability concerns are effectively addressed in the design documents.

3.6 CRITERION SIX: RESPONDENT’S ABILITY TO IDENTIFY AND RESOLVE PROBLEMS

(Criterion Weight: 20%)

3.6.1 Describe what Respondent perceives as the critical issues for this Project and briefly state what Respondent believes to be the most pertinent considerations and challenges that must be addressed in the design of a project of this type. Respondent may wish to include sketches, diagrams, analyses, or other tools from similar projects that help illustrate

Respondent's points. This is not an opportunity for the Respondent to present design solutions.

3.6.2 The Project will require close collaboration between the A/E and CMR to establish and maintain a conformed project schedule, particularly as early release packages are developed and refined. Describe your firm’s approach to interactive decision‑making that supports schedule alignment while identifying opportunities for scope and budget efficiencies.

3.6.3 State why Respondent believes its team to be qualified to skillfully address the issues that

Respondent believes will be relevant to this Project.

3.6.4 Provide an analysis of the Owner’s Project Planning Schedule and describe how

Respondent plans to develop and communicate design, scope, and budget options in a manner that will help the Owner make timely and informed decisions.

3.6.5 Explain Respondent’s organizational process for coordinating and conducting construction administration of similar type projects.

(EXECUTION OF OFFER ON THE NEXT PAGE)

3.7 EXECUTION OF OFFER

NOTE TO RESPONDENTS: SUBMIT ENTIRE SECTION WITH RESPONSE

THIS EXECUTION OF OFFER MUST BE COMPLETED, SIGNED, AND RETURNED WITH

THE RESPONDENT'S QUALIFICATIONS. FAILURE TO COMPLETE, SIGN AND

RETURN THIS EXECUTION OF OFFER WITH THE QUALIFICATIONS MAY

RESULT IN REJECTION OF THE QUALIFICATIONS.

SIGNING A FALSE STATEMENT MAY VOID THE SUBMITTED QUALIFICATIONS OR

ANY AGREEMENTS OR OTHER CONTRACTUAL ARRANGEMENTS, WHICH MAY

RESULT FROM THE SUBMISSION OF RESPONDENT’S QUALIFICATIONS, AND THE

RESPONDENT MAY BE REMOVED FROM ALL PROPOSER LISTS. A FALSE

CERTIFICATION SHALL BE DEEMED A MATERIAL BREACH OF CONTRACT AND, AT

OWNER'S OPTION, MAY RESULT IN TERMINATION OF ANY RESULTING CONTRACT

OR PURCHASE ORDER.

3.7.1 By signature hereon, Respondent acknowledges and agrees that (1) this RFQ is a solicitation for Qualifications and is not a contract or an offer to contract; (2) the submission of

Qualifications by Respondent in response to this RFQ will not create a contract between the

Owner and Respondent; (3) the Owner has made no representation or warranty, written or oral, that one or more contracts with the Owner will be awarded under this RFQ; and (4)

Respondent shall bear, as its sole risk and responsibility, any cost which arises from

Respondent's preparation of a response to this RFQ.

3.7.2 By signature hereon, Respondent offers and agrees to furnish to the Owner the products and/or services more particularly described in its Qualifications, and to comply with all terms, conditions and requirements set forth in the RFQ documents and contained herein.

3.7.3 By signature hereon, Respondent affirms that it has not given, nor intends to give at any time hereafter, any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor or service to a public servant in connection with the submitted

Qualifications.

3.7.4 By signature hereon, a corporate Respondent certifies that it is not currently delinquent in the payment of any Franchise Taxes due under Chapter 171, Texas Tax Code, or that the corporate Respondent is exempt from the payment of such taxes, or that the corporate

Respondent is an out-of-state corporation that is not subject to the Texas Franchise Tax, whichever is applicable.

3.7.5 By signature hereon, the Respondent hereby certifies that neither the Respondent nor the firm, corporation, partnership, or owner represented by the Respondent, nor anyone acting for such firm, corporation, or institution has violated the antitrust laws of this state, codified in Section 15.01, et. seq., Texas Business and Commerce Code, or the antitrust laws of the

United States (15 U.S.C.A. Sec. 1 et seq.). Respondent further certifies that it has not communicated directly or indirectly the Qualifications submitted to any competitor or any other person engaged in a similar line of business. Respondent hereby assigns to Owner any and all claims for overcharges associated with any resulting contract arising under the antitrust laws of the United States and/or the State of Texas.

3.7.6 By signature hereon, Respondent represents and warrants that:

3.7.6.1 Respondent is a reputable company regularly engaged in providing products and/or services necessary to meet the terms, conditions and requirements of the RFQ;

3.7.6.2 Respondent has the necessary experience, knowledge, abilities, skills, and resources to satisfactorily perform the terms, conditions and requirements of the RFQ;

3.7.6.3 Respondent is aware of, is fully informed about, and is in full compliance with all applicable federal, state and local laws, rules, regulations and ordinances;

3.7.6.4 Respondent, if selected by the Owner, will maintain insurance as required by the contract;

3.7.6.5 All statements, information and representations prepared and submitted in response to this RFQ are current, complete, true, and accurate. Respondent acknowledges that the Owner will rely on such statements, information, and representations in selecting the successful Respondent. If selected by the Owner as the successful Respondent, Respondent will notify the Owner immediately of any material change in any matters with regard to which Respondent has made a statement or representation or provided information.

3.7.7 By signature hereon, Respondent certifies that the individual signing this document and the documents made part of the RFQ is authorized to sign such documents on behalf of the company and to bind the company under any agreements or other contractual arrangements, which may result from the submission of Respondent’s Qualifications.

3.7.8 By signature hereon, Respondent certifies that, if a Texas address is shown as the address of the Respondent, Respondent qualifies as a (Texas) “Resident Bidder” as defined in

Section 2252.001(4), Texas Government Code.

3.7.9 By signature hereon, Respondent certifies pursuant to Section 231.006, Texas Family Code, that it is not ineligible to receive the specified grant, loan, or payment and acknowledges that this contract may be terminated and payment may be withheld if this certification is inaccurate.

3.7.10 By signature hereon, Respondent certifies, pursuant to Section 2155.004, Texas Government

Code, that no employee or other person having an ownership interest in Respondent has received compensation from the Owner or a Member for the preparation of specifications or requests for proposals for this Project and Respondent acknowledges that this contract may be terminated and payment withheld if this certification is inaccurate.

3.7.11 By signature hereon, Respondent certifies, pursuant to Section 2254.004, Texas Government

Code, that each individual or business entity which is an engineer or architect proposed by

Respondent as a member of its team was selected based on “demonstrated competence and qualifications” only.

3.7.12 By signature hereon, Respondent certifies that no relationship, whether by relative, business associate, capital funding agreement or by any other such kinship exist between Respondent and an employee of Owner and any Member, or Respondent has not been an employee of

Owner or any Member within the immediate twelve (12) months prior to Respondent’s RFQ response. All such disclosures will be subject to administrative review and approval prior to the Owner entering into any contract with Respondent.

3.7.13 By signature hereon, Respondent represents and warrants that all articles and services quoted in response to this RFQ meet or exceed the safety standards established and promulgated under the Federal Occupational Safety and Health Law (Public Law 91-596) and its regulations in effect or proposed as of the date of this solicitation.

3.7.14 By signature hereon, Respondent signifies his compliance with all federal laws and regulations pertaining to Equal Employment Opportunities and Affirmative Action.

3.7.15 By signature hereon, Respondent agrees, to the extent provided by Section 2254.0031 of

Texas Government Code, to defend, indemnify, and hold harmless the State of Texas, all of its officers, agents and employees from and against all claims, actions, suits, demands, proceedings, costs, damages, and liabilities, arising out of, connected with, or resulting from any acts or omissions of Respondent or any agent, employee, subcontractor, or supplier of

Respondent in the execution or performance of any agreements or other contractual arrangements which may result from the submission of Respondent’s Qualifications.

3.7.16 By signature hereon, Respondent…