CSP 26-03-13

Roof Replacement for LSC Cy-Fair Arts Building

Issue Date: 5/1/2026

Questions Deadline: 5/13/2026 09:00 AM (CT)

Response Deadline: 5/26/2026 02:00 PM (CT)

Contact Information

Contact: Lydia Sterling Senior Commodity Manager Address: Procurement Department

5000 Research Forest Drive The Woodlands, TX 77381

Email: lydia.sterling@lonestar.edu

Deadline: 5/26/2026 02:00 PM (CT) CSP 26-03-13Page 1 of 38 pages

Event Information

Number: CSP 26-03-13 Title: Roof Replacement for LSC Cy-Fair Arts Building Type: Competitive Sealed Proposal Issue Date: 5/1/2026 Question Deadline: 5/13/2026 09:00 AM (CT) Response Deadline: 5/26/2026 02:00 PM (CT) Notes: The Lone Star College System ("LSCS" or "The System") enrolls over 80,000 credit students each semester providing high-quality, low-cost academic transfer and career training education. LSCS is also training tomorrow’s workforce today and redefining the community college experience to support student success.

The System consists of 23 locations, including eight colleges, seven centers, and eight Workforce Centers of Excellence, all located in the greater Houston area.

Fully accredited, the Lone Star College System offers industry-specific certifications, associates and workforce bachelor’s degrees and it’s 7,300 employees are committed to supporting students both in and outside the classroom.

The System serves an area of more than 2,700 square miles with a total population of 2.7 million residents, provides an annual economic impact of nearly $3 billion and is a major and growing contributor to the local economy.

Mario K. Castillo, J.D., serves as Chancellor of LSCS, the largest institution of higher education in the Houston area. LSCS has been named a 2023 Great Colleges to Work For® institution by the Chronicle of Higher Education and recognized by Fortune Magazine and Great Place To Work® as one of this year’s Best Workplaces in Texas™. Visit LoneStar.edu to learn more.

Billing Information

Contact: Accounts Payable Address: 5000 Research Forest Drive

The Woodlands, TX 77381 Phone: 1 (832) 813-6551 Email: accounts.payable@lonestar.edu

Deadline: 5/26/2026 02:00 PM (CT) CSP 26-03-13Page 2 of 38 pages

Bid Activities

Site Visit 5/6/2026 1:00:00 PM (CT)

MANDATORY Pre-Proposal Site Visit

Lone Star College

Cy Fair Center for Arts Building 9191 Barker Cypress Road Cypress, TX

Public Bid Opening 5/26/2026 2:00:00 PM (CT)

A public online bid opening is scheduled for May 26, 2026, at 2 PM

Proposals will be open and read aloud to the Public.

Please join with this link:

https://lonestar.webex.com/lonestar/j.php?MTID=mfa8a5be0d4d7b2e7c2b1e634e9c3ab9a

(Copy and paste the meeting link into your browser.)

Proposal Evaluation 6/5/2026 10:00:00 AM (CT)

Proposal evaluation and scoring.

Bid Attachments

Price Consulting, Inc Project Manual Roof Replacement - CF Arts Bldg.pdf Download

Project Manual Roof Replacement/Retrofit Center for the Arts Building, Price Consulting, Inc.

Map - Center for the Arts Building.pdf Download

Map - LSC Center for the Arts Building

Harris County.pdf Download

Harris County Wage Rates

Montgomery County.pdf Download

Montgomery County Wage Rates

OGC-S-2016-02 Uniform General Conditions (02-24).pdf Download

Uniform General Terms

OGC-S-2010-07 Owner-Contractor Construction Agreement (01-25).pdf Download

Owner-Contract Construction Agreement (Template)

Deadline: 5/26/2026 02:00 PM (CT) CSP 26-03-13Page 3 of 38 pages https://lonestar.ionwave.net//extract.aspx?e=zNH-hp9bpCrCzY4BuX2ZZIWguH0AiSy7bzGGYu4aPWfzyQvK5tMkVOjTYHRbOaMJwsYr-7jL9pXVtaOjWlpvcg https://lonestar.ionwave.net//extract.aspx?e=3E425afLkbw2F4JGCognhPY1JFVz4mI-7yJ1n91KI5pC1F32SG~Wjc-yTi4CXAhCSx-mrvXVvWYZWDZWrjtlhw https://lonestar.ionwave.net//extract.aspx?e=VLyoNBNsQcA11xrYcFZFlqbm0CeBe~1yZMBJ4o6bSMbi7xJOuSgHPFmYBNvW4aNr4oFphAYQC13K2RmAwQxT8A https://lonestar.ionwave.net//extract.aspx?e=G7V~wVsEEy18uhIkIBW1j7O4ziA3BHlmKKNznzWatQjLl9ZzDYdXr7PClwpFpGA1ldujq2mshKasJLVwR3Vt5g https://lonestar.ionwave.net//extract.aspx?e=VbXqEBUGogIGfc-PnFSDs56ssp0srOUImoHvG1wj95D-awhPANuTUrQLe~yaRtbYo-84u51fvaeIIi-tZYw9hQ https://lonestar.ionwave.net//extract.aspx?e=-cGuvnIIqUyg5uIidYbAFEAeCfLpG1h02KG~P0MA88YrjLTGZ8ejijQPcGUCGNEPnVNdSyEzJ0V13ULxru2PWA

Requested Attachments

W-9 Form (Attachment required)

W-9 Request for Taxpayer Identification Number: Proposers must submit a complete and executed IRS Form W-9. To ensure compliance with current federal tax guidelines, the form must be the most recent version available and must be signed by an authorized representative of the business entity. This document is a mandatory requirement and should be uploaded as an attachment to this proposal.

Certificate of Interested Parties Form 1295

In accordance with Texas Government Code § 2252.908, Proposers must electronically file Form 1295 (Certificate of

Interested Parties) via the Texas Ethics Commission (TEC) online filing application at https://www.ethics.state.tx.us/filinginfo/1295/

Upon completion of the electronic filing, the system will generate a certificate containing a unique certification number.

Proposers must print the completed form, ensure it is executed by an authorized agent of the business entity, and submit the signed document—including the TEC certification of filing—to Lone Star College. For convenience, the final, executed document may be uploaded as an attachment to this proposal.

Surety Letter

Please attach a copy of your Surety Letter to your response.

Deadline: 5/26/2026 02:00 PM (CT) CSP 26-03-13Page 4 of 38 pages

Bid Attributes

1 Notice To Offerors

Lone Star College (“LSC”) is seeking proposals from qualified contractors to provide construction services to be performed in accordance with the project document specifications and drawings prepared by Price Consulting, Inc.

(Dated December 5, 2025).

The project consists of construction services for roof replacement/retrofit at LSC Cy Fair Campus, Center for Arts Building.

Qualified contractors are invited to submit a response outlining their qualifications and experience to provide services as described in the construction documents, per the terms, conditions, and requirements outlined in this request for Competitive Sealed Proposal ("CSP").

Project Title: Roof Replacement/Retrofit – Center for Arts Building

Owner:

Lone Star College System - Cy Fair Campus

Location:

9191 Barker Cypress Road, Cypress, Texas

Solicitation Type:

Competitive Sealed Proposal (CSP)

Estimated Budget:

$2,187,500.00

Project Description:

The Contractor shall provide all labor, materials, equipment, and supervision necessary for the full replacement of the existing gravel-surfaced built-up roof system at the Lone Star College CyFair Arts Center. The project addresses an unserviceable roof system due to age and deterioration, including complete removal down to the lightweight insulating concrete (LWIC) deck, repair of the existing substrate, and installation of a new watertight modified bitumen roofing system. Work also includes coordination, permitting, inspections, and final closeout documentation.

REQUIRED FORMS

• Bid Form

• Non-Collusion Affidavit

• Conflict of Interest Questionnaire (CIQ)

• Felony Conviction Notice

• Insurance Certificates

• Bond or Surety Letter

I have read and agree to the notice to proposers.

(Required: Check if applicable)

2 Scope of Work

SECTION 1: PROJECT SCOPE AND OVERVIEW

Deadline: 5/26/2026 02:00 PM (CT) CSP 26-03-13Page 5 of 38 pages

1.1 Project Scope and Overview

The Contractor shall provide all labor, materials, equipment, and supervision necessary for the full replacement of the existing gravel-surfaced built-up roof system at the Lone Star College CyFair Arts Center. The project addresses an unserviceable roof system due to age and deterioration, including complete removal down to the lightweight insulating concrete (LWIC) deck, repair of the existing substrate, and installation of a new watertight modified bitumen roofing system. Work also includes coordination, permitting, inspections, and final closeout documentation.

1.2 Non-Disruption of Campus/Building Operations

The Contractor shall perform all Work in a manner that does not interfere with the Owner’s ongoing operations, including but not limited to instructional classes and labs, performing arts rehearsals and events, administrative functions, and student services and public access. The facility will remain occupied and fully operational throughout the Project duration. The Contractor must plan and execute the Work to minimize disruptions to building occupants, visitors, and staff.

The Contractor shall take all necessary precautions to control noise, vibration, dust, and debris. Activities generating excessive noise or vibration shall be coordinated with the Owner and may be restricted to approved time windows. Coordination of time windows will occur between the Owner and the Contractor during the Construction Kick-off Meeting.

SECTION 2: DETAILED REQUIREMENTS

2.1 Project Management & Pre-Construction

Coordination & Communication: Maintain coordination with the Owner, Consultant/Engineer, and subcontractors; adhere to all meeting and communication requirements.

Document Review: Review all contract documents, drawings, and addenda; verify field conditions affecting the work.

Permitting & Compliance: Obtain all required permits and ensure compliance with applicable codes (IBC, OSHA, EPA) and Owner safety requirements.

Submittals: Prepare and submit all required documentation, including product data, SDS, warranties, schedules, and subcontractor lists; obtain approvals before work.

Quality Assurance: Ensure work is performed by qualified personnel in accordance with manufacturer requirements, including wind uplift criteria and field testing.

Mock-Ups: Provide and obtain approval on mock-ups of roofing, flashing, and sheet metal systems.

2.2 Demolition & Substrate Preparation

Site Protection: Secure work areas and protect personnel, building components, and adjacent property;

control debris and public access.

Removal: Remove and properly dispose of all existing roofing materials, insulation, sheet metal, and abandoned equipment down to the LWIC deck.

Deck Inspection & Repair: Inspect and repair or replace damaged LWIC and metal decking to match existing construction.

Substrate Preparation: Clean and prepare all surfaces to ensure proper adhesion of new roofing materials.

Rough Carpentry: Install pressure-treated wood nailers, blocking, and required sheathing at curbs, perimeters, and penetrations.

Masonry Work: Remove and reinstall masonry at rise walls; install new through-wall flashing and match existing mortar joints.

2.3 Roofing System Installation

Insulation & Cover Board: Install flat and tapered polyisocyanurate insulation and gypsum cover board, mechanically fastened or adhered to meet wind uplift requirements.

Membrane: Install a two-ply modified bitumen membrane system using specified application methods, ensuring watertight integrity.

Deadline: 5/26/2026 02:00 PM (CT) CSP 26-03-13Page 6 of 38 pages

Flashing & Trim: Install all required sheet metal components, including edge metal, counter flashings, drains, vents, pipe penetrations, gutters, and downspouts.

Rooftop Equipment: Lift, modify, and reinstall mechanical and electrical equipment; ensure proper reconnection and operation.

Supports & Accessories: Install new supports for piping and conduit, walk pads, and protection pads in high-traffic areas.

Sealants: Apply sealants at all joints, penetrations, and flashing interfaces to ensure watertight and airtight performance.

Painting: Prepare and paint exposed metal and rooftop elements as required to match existing or approved finishes.

2.4 Finishing and Cleanup

Site Maintenance: Perform daily cleanup and maintain a safe, organized job site throughout construction.

Final Cleanup: Remove all debris, materials, and equipment upon project completion.

SECTION 3: DELIVERABLES AND COMPLIANCE

Inspections: Coordinate all required inspections, including manufacturer inspections and final project acceptance.

Warranties:

Provide a 20-year manufacturer’s full-system warranty covering materials and labor.

Provide a 2-year contractor workmanship warranty covering installation, sealants, and related work.

Documentation: Submit all closeout documents, including warranties, bonds, lien releases, as-built drawings, and compliance records.

Owner’s Manual: Provide electronic Owner’s manuals

I Agree

3 Mandatory Site Visit

Mandatory Pre-Proposal Site Visit

May 6, 2026, at 1 PM

Lone Star College Cy Fair Center for Arts Building 9191 Barker Cypress Road Cypress, TX 77433

Deadline: 5/26/2026 02:00 PM (CT) CSP 26-03-13Page 7 of 38 pages

4 Evaluation Criteria and Scores

QUALIFICATIONS EVALUATION CRITERIA AND REQUIREMENTS

All competitive sealed proposals will be evaluated by members of the Evaluation Committee, based on the criteria listed below.

The committee shall consist of individuals with knowledge or experience of the subject matter in this CSP. All committee member scores will be combined and subsequently averaged according to Texas Government Code § 2269.

EVALUATION CRITERIA - CONSTRUCTION

TG Code Description Points

1 Price 40

2 Relevant Experience, Qualifications, Reputation, and Quality 30

3 Schedule 10

4 Safety Program and Record 15

5 Financial Capability 5

Total Points

The System reserves the right to include additional evaluation criteria beyond the initial review, including, but not limited to, the criteria identified in Texas Government Code 2269. The System reserves the right to add additional evaluation steps, such as interviews, demonstrations, sample products, etc., to determine which response best meets the Best Value.

The System reserves the right to negotiate price, final terms and conditions, and/or any relevant factors before award.

5 Evaluation Criteria Continued

Price

Proposed proposal cost, including your payment and performance bond percentages.

Deadline: 5/26/2026 02:00 PM (CT) CSP 26-03-13Page 8 of 38 pages https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2269.htm

Relevant Experience, Qualifications, Reputation, and Quality

A. Profile of the Firm: Briefly furnish background information about your firm, including the date of founding, legal form (sole proprietorship, partnership, corporation/state of incorporation), number and location of offices, location of company headquarters/main office, the total number of employees’ company-wide and total number of employees in the State of Texas, and principal lines of business. Certify that the firm is legally permitted or licensed to conduct business in the State of Texas for the services offered.

B. Provide the firm's overall ability to provide the services required in this solicitation.

C. Demonstrate the firm's understanding, knowledge, and experience of the solicitation requirements.

D. Provide a list of three (3) completed projects similar with complete client references relevant to this project in scope and size in the past, as stated in this CSP, in the format provided. (LSC Projects can be listed in addition after the required three completed projects).

1. Project Owner

2. Brief description of the project

3. Client, client contact person, telephone number, and email address

4. Date construction completed

5. Managing Principal

6. Project Architect or Engineer

7. Original contract amount

8. Final contract amount

9. Number of change orders

E. Identify any claims or suits, if any, brought against your firm within the last five (5) years. Identify any judgments, claim arbitration proceedings, or suits pending or outstanding against your firm or its officers. Identify any lawsuits filed or arbitrations requested by your firm concerning construction contracts of your firm.

F. Outline a quality assurance program, processes, training, or any other information that demonstrates your firm's commitment to providing a quality service/product.

G. Quality: Please identify the key metrics you propose to use to measure your performance in delivering services of the type and kind required in this CSP to LSC. Your response should indicate the frequency of the measurement, how it will be used to continually improve performance, and how this information will be shared with LSC. Your response should include how you measure and monitor the quality of work, ensure delivery is met, and how problems are tracked, escalated (if required), both internally and with the customer.

H. Customer Satisfaction: How do you measure and monitor customer satisfaction? Describe the method used, frequency, and how results are reported.

I. Current workload - Provide the following information for the (5) largest projects that you currently have under contract.

1. Project name

2. Location

3. Owner

4. Architect

5. Current contract amount

6. Percent complete

7. Specified contract completion date

Schedule

Proposed timeline for completion.

Safety Record/Program

Deadline: 5/26/2026 02:00 PM (CT) CSP 26-03-13Page 9 of 38 pages

A. Describe the firm's current Safety Program/Plan and Safety Training; please limit your attachment to a maximum of three (3) pages. (referencing a company’s website is considered non-responsive)

B. Provide EMR/s and Man-Hours for the last three years.

C. List any safety awards your organization has received within the past three (3) years.

Financial Capability

A. Provide the following financial information regarding your firm. The total amount of work performed as a roofing company or general contractor for the past three (3) years.

B. Bonding capacity

1. Per project

2. Aggregate

C. A bid bond is required for this project. Attach a copy of your BID Bond in the amount of 10% for the total bid amount to your Proposal.

Original Bid Bond shall be mailed to Lone Star College, Attn: Lydia Sterling, 5000 Research Forest Drive, The Woodlands, Texas 77381. The bid surety for the contractor receiving the award will be held until an LSC purchase order has been issued for the project and work has begun.

I have read and understand this information.

6 Evaluation Criteria Continued

Please explain how you meet the evaluation criteria:

(Required: Maximum 4000 characters allowed)

Deadline: 5/26/2026 02:00 PM (CT) CSP 26-03-13Page 10 of 38 pages

7 Would-Be Contract Term

WOULD-BE CONTRACT TERM

This CSP document is not a contract nor an offer to contract. No contractual obligations shall arise until a formal contract is executed between The System and the contractor.

This opportunity is for a one-time purchase, and a contract will be awarded to the contractor that provides the Best Value for The System. The initial term of a contract resulting from this CSP will be for the duration of the project installation and not exceed five years.

Per Lone Star College Policy Manual, Section III.D.I.4 and III.D.I.7, all contractors are responsible for verifying an individual's or organization's authority before any purchase, contract, or debt is incurred. Persons making unauthorized purchases are fully responsible for such debts. Therefore, vendors are not to render any services or provide goods to Lone Star College until an executed contract is in place.

Submittal Provisions

1. Submission of a proposal signifies compliance with all terms, conditions, and specifications unless otherwise stated. Any item that does not conform to or meet the specified standard or as claimed by the contractor will be replaced at no cost to The System.

2. Award for this CSP will be made to the contractor based on demonstrated competence and qualifications to perform the services, and for a fair and reasonable price as stated in the submitted proposal.

Award Provisions

1. A purchase order will be issued for services needed. Submit invoice as per purchase order instructions. Invoices shall indicate the purchase order number, description of services, unit, and extended price.

2. The purchase order number must appear on all itemized invoices.

3. The purchase will be conducted provided funding is secured, and the purchase is approved by the LSC Board of Trustees.

4. Pricing to be held firm for 180 days after bid closes.

8 Bid Contact Name

List the name of the person who submitted this bid. (Include Title: Mr./Ms./Mrs.)

(Required: Maximum 1000 characters allowed)

9 Bid Contact Email Address

Please provide the email address of the person submitting this proposal. Responses are validated for an acceptable email format. (Example: myname@company.net).

(Required: Email address)

Deadline: 5/26/2026 02:00 PM (CT) CSP 26-03-13Page 11 of 38 pages

Bid Contact Address (Street)

List the street address for award notification, contract extensions, etc. for the bid contact. Use proper grammar and punctuation (ie. 3205 Great Oaks Dr., Ste. 250)

Bid Contact Address (City, State, Zip)

List the city, state, and zip code for the address listed above. Use proper grammar and punctuation (ie. The Woodlands, TX 77381)

Bid Contact Phone Number

List the phone number of the person who submitted this bid. Include area code. List direct number when possible, or list phone number with extension.

(__ __ __) __ __ __ - __ __ __ __ ext:

(Required)

Special Conditions: Surety Letter

Please attach a copy of your surety letter to your proposal.

Proposer acknowledges that they have read and understand the Special Conditions of this bid.

Laws, Regulations and Policy

Laws, Regs and Policy

1. This solicitation shall be governed by the following documents unless an exception is otherwise taken within this solicitation. Some documents are incorporated by reference only, and may not be attached as part of this solicitation, though they will be considered enforced as part of the solicitation.

1. Texas Education Code 44.031.

2. Texas Government Code 2269.

3. Texas Government Code 2254.

4. Purchasing and Acquisition, LSC Policy III.D.

5. Notice to Offerors, Attribute #1 of this solicitation.

6. Special Conditions, Attribute #2 of this solicitation.

7. All other Attributes and attached documents included in the "Attachments" tab within this solicitation

2.Request for proposals shall be submitted through this eBidding system. Although the Lone Star College System is legally required to accept paper quotes, we strongly request that bidders submit their proposal electronically through the LSCS eBidding system. Please feel free to contact the appropriate Commodity Manager if you require any assistance with this submittal. Electronic bidding will eliminate errors, eliminate unnecessary work, and is more friendly to the environment. Your cooperation is appreciated. Proposals must be submitted on or before the designated hour of the due date specified.

Deadline: 5/26/2026 02:00 PM (CT) CSP 26-03-13Page 12 of 38 pages https://statutes.capitol.texas.gov/Docs/ED/htm/ED.44.htm#44.031 https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2269.htm https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2254.htm https://www.lonestar.edu/purchasing-acquisitions.htm https://www.lonestar.edu/purchasing-acquisitions.htm

3.The bidder, by his/her electronic signature and/ or submission of response, represents that he/she is authorized to bind bidder to fully comply with terms and conditions of this proposal, including all forms and attachments included and/or referenced herein, for the amount(s) shown on the electronic bid form(s).

4.Board approval and acceptance of a quoted proposal price results in a binding contract. All proposals must provide goods and services at the price offered and accepted by the Lone Star College System Board of Trustees.

Quantity requirements are a close approximation, but the right to make variations is reserved. Any failure to provide the goods or services at the price offered and accepted by the Board Trustee may result in legal action being taken against the successful bidder for breach of contract, deceptive trade practices, and all other remedies, legal or otherwise, available to Lone Star College System.

5.Amendments to proposals will represent a true and correct statement and shall contain no cause for claim of omission or error.

6.The Board of Trustees of the Lone Star College System reserves the right to reject any and all offers and to waive any formalities or irregularities and to make the award of the contract in the best interest of the School System. All protests must be filed in writing with the Executive Director of Procurement within 10 days.

7.This Contract may be terminated without cause by System or bidder by giving thirty (30) days written notice to the other party. Bidder’s notice is proper if sent to the System’s Legal Department as listed on the System's website.

System’s notice is proper if sent to bidder’s contact address as indicated in this proposal. In the event of termination not caused by bidder, the bidder shall be paid for services performed to the date of termination in accordance with the terms of this Contract. If bidder fails to provide the services required under this Contract in any manner, or otherwise fails to comply with the terms of this Contract or violates any policy, regulation or other law which applies to its performance, System may terminate this Contract by giving five (5) calendar days written notice.

8.System specifications have been developed to show minimal standards for the products specified. In those instances where brands are referenced, products equal to or exceeding specifications may be offered as alternates.

9.Proposals must show the unit price based on the specified quantity and pack size requested. Bidders are to offer pricing on proposed items as listed. If offering other than the specified quantity or pack size requested, price should be listed as an ALTERNATE. In addition, the description must list all differences from the specified unit of measure and/or pack size. If this requirement is not followed, the System reserves the right to reject the proposal submitted on that particular item.

10.In the event any article to be sold or delivered hereunder is covered by any patent, copyright, trademark, or application thereof, the seller shall indemnify and hold harmless the System, officers, Trustees, Agents, and employees from any and all loss, cost expenses and legal fees on account of any claims, legal actions, or judgments on account of manufacture, sale or use of such article in violation, infringement or the lack of rights under such patent, copyright, trademark or application.

11.Deliveries shall include transportation costs F.O.B. destination, Lone Star College System, and further requirements as stated in the Special Conditions. If delays are foreseen, written notice shall be given to the Procurement Department which will take the extensions under advisement. Delivery of purchases in good condition will be bidder’s responsibility. No delay in receipt of replacement items will be contingent upon claim adjustment by carrier. All goods are subject to inspection and returned at the expense of the bidder if found to be inferior to those specified. Bidders who fail to deliver as specified may be removed from the bidder list.

12. Inside Deliveries and Installation: Items marked and or designated as inside delivery and installation shall include: delivery of items, unload, set-up and install, and remove all debris and trash. If necessary, the floor shall be swept and or vacuumed so as the condition of the floor is returned to its original state.

13. Drop shipments may be refused if they are not labeled with a Lone Star College System purchase order number. Bidder will be required to pay re-delivery charges, if omitted from the paperwork. Drop shipments must include total quantity ordered for a given item.

14. In accordance with Education Code 44.031(b), in evaluating qualified proposals for contract award, the Lone Star College System will use the Best Value Method to determine the awarded Bidder(s).

Deadline: 5/26/2026 02:00 PM (CT) CSP 26-03-13Page 13 of 38 pages

A.In determining Best Value, the System shall consider the following or as adjusted in the "Evaluation Criteria and Scoring" attribute. NOTE: Order does not represent priority:

1.Purchase price;

2.Reputation of the Bidder or the Bidder’s goods or services; 3.Quality of the Bidder’s goods or services; 4.Extent to which the goods or services meet the needs of The System;

5.Bidder’s past relationship with The System; 6.The impact on the ability of The System to comply with laws and rules relating to historically underutilized businesses;

7.Total long-term cost to The System to acquire the goods or services;

8.For a contract for goods and services, other than goods and services related to telecommunications and information services, building construction and maintenance, or instructional materials, whether the vendor or the vendor’s ultimate parent company or majority owner:

a. has its principal place of business in Texas; or

b. employs at least 500 persons in Texas; and 9.Any other relevant factor specifically listed in the proposal.

B. Discount from terms on invoice will not be considered in the evaluation of the proposal.

C. See Notice to Offerors and/or Special Conditions for any additional details.

15. The Lone Star College System is exempt from all applicable Federal and State Tax. Tax-exempt information will be furnished upon request.

16. Payments will be made within N45 days and credit card payments are N15 days after receipt of original invoice for each shipment completed (where merchandise has been received in good order). Invoices indicating discount for early payment will be paid accordingly at the System’s discretion. Only the company listed on the electronically signed proposal shall invoice and receive payment for those items. All invoices shall be emailed or mailed to the Bill To address listed on the purchase order.

17.Per SB 1, Sec. 44.034, a person or business entity that enters into a contract with a school System must give advance notice to the System if the person or an owner or operator of the business entity has been convicted of a felony. The Felony Conviction Notification must include a general description of the conduct resulting in the conviction of a felony.

18.Insurance coverage is required. A copy of current coverage for General Liability, Workman’s Compensation and Employer’s Liability with Statutory Limits, Automobile Liability and Excess Liability shall be furnished with the response. After board approval of the contract, bidder shall name Lone Star College as the Certificate Holder and additional insured. See insurance section below for policy minimums.

19.All bidders shall submit at least three (3) references from companies and/or school Systems (other than the Lone Star College System) for which bidder has provided similar products. References should include the company name, contact name, email address, and telephone number. Proposals submitted without three (3) references may be disqualified from consideration.

20.EDGAR: bidders must comply with the REQUIRED CONTRACT PROVISIONS FOR NON- FEDERAL ENTITY

CONTRACTS UNDER FEDERAL AWARDS APPENDIX II TO 2 CFR PART 200

21.All awarded vendors shall complete the Texas Ethics Commission’s Form 1295 located on the Texas Ethics Commission website. (https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm)

I have read and understand this information.

(Required: Check if applicable)

Deadline: 5/26/2026 02:00 PM (CT) CSP 26-03-13Page 14 of 38 pages

Uniform General and Supplementary General Conditions for Building Construction Contracts

"Please see Attachment Tab."

I have and understand these terms and conditions.

Vendor Contact During The CSP Process

During the CSP process, proposers are only allowed to contact Lydia Sterling, Senior Commodity Manager, or Adam Stearns, Procurement Executive Director, regarding any aspect of the CSP. Proposers SHALL NOT contact any other System employees, Board Trustee members, or System consultants during this proposal solicitation, evaluation, and award process without prior approval of the Executive Director of Procurement. Failure to comply may result in disqualification.

Before and after the mandatory site visit, contractors are not to visit the site unless scheduled and approved through Procurement. Any contractor that does not follow this protocol is subject to being disqualified from this bidding event.

I Agree I do not agree (Required: Check only one)

Vendor Disqualification

The LSCS Procurement Department or Evaluation Committee reserves the right to disqualify a vendor's submission if discrepancies are identified. Examples of such discrepancies include, but are not limited to:

Submitting an incomplete bid response.

Not meeting a mandatory requirement set forth in the bid attributes.

Incorrect scope of work listed in the response.

Not submitting a response prior to the required bid closing date and time.

Vendor involvement in the creation of the solicitation specifications.

Vendor collusion – receiving information from employees during blackout period that could give them an unfair advantage.

Any other relevant factor documented by the Evaluation Committee.

The Bidder SHALL NOT contact any other System employees, Board Trustee members, or System Consultant during this proposal solicitation, evaluation, and award process without prior approval of the Executive Director of Procurement.

I have read and agree.

(Required: Check if applicable)

I agree to the terms of this bid that state the prices I submit for the line items include Delivery Charges FOB Lone Star College.

This statement applies to the prices entered under the Line Items Tab.

I Agree No - My prices do not include delivery charges.

Deadline: 5/26/2026 02:00 PM (CT) CSP 26-03-13Page 15 of 38 pages

Contract Termination Without Cause

A contract may be terminated without cause by the System or the bidder by giving sixty (60) days' written notice to the other party. The Vendor’s notice is proper if sent to the System's Legal Department as listed on the Lone Star College website, along with a copy sent to the Executive Director of Procurement.

The System’s notice is proper if sent to the vendor’s contact address as indicated in this proposal. In the event of termination not caused by the vendor, the bidder shall be paid for services performed to the date of termination in accordance with the terms of the Contract.

If the vendor fails to provide the services required under the Contract in any manner, or otherwise fails to comply with the terms of the Contract or violates any policy, regulation, or other law that applies to its performance, the System may terminate the Contract by giving five (5) calendar days' written notice.

The System shall have the right to terminate any purchase order to, contract with, or award to, Vendor, in whole or in part, for cause (including breach of the proposal, warranties, or contract by Vendor, or because of loss of federal funding) or for the System's convenience at any time.

Any award, contract, or purchase order is subject to termination by System if any person significantly involved in initiating, negotiating, securing, drafting, or creating the Solicitation on behalf of System, is at any time while the Solicitation is in effect, an employee of Vendor in any capacity or as a consultant to Vendor with respect to the subject matter of the Solicitation.

I Agree (Required: Check if applicable)

Purchase Order Payment Terms

The System will issue a purchase order for all purchases/ service requested. Payments will be made within N45 days and credit card payments are N15 days AFTER receipt of original invoice for each shipment/ service completed (where merchandise has been received in good order). Only the company listed on the electronically signed proposal shall invoice and receive payment for those items. All invoices shall be emailed or mailed to the Bill To address listed on the purchase order.

I have read and understand this information.

(Required: Check if applicable)

Purchase Order Terms and Conditions

Lone Star College System Purchase Order Terms and Conditions are listed at this link.

(https://www.lonestar.edu/departments/financetreasury/LSCPurchaseOrderTermsConditions.pdf)

I agree to the PO Terms and Conditions listed.

I Agree (Required: Check if applicable)

Is your principal place of business located in Texas?

Yes No (Required: Check only one)

How many persons are employed in Texas?

(Required: Numbers only)

Deadline: 5/26/2026 02:00 PM (CT) CSP 26-03-13Page 16 of 38 pages https://www.lonestar.edu/departments/financetreasury/LSCPurchaseOrderTermsConditions.pdf

Conflict of Interest Questionnaire Acknowledgement

Texas Local Government Code Chapter 176 requires vendors (or their agents) who enter or seek to enter into a contract with the System to complete and file Texas Ethics Commission form CIQ IF the vendor or agent (1) has an employment or other business relationship with a local government officer or member of the local government officer’s family as defined by Local Government Code 176.001 OR (2) has given a local government officer or a member of the local government officer’s family one or more gifts with an aggregate value specified by Local Government Code 176.003(a)(2)(B), OR has a family relationship with a local government officer. The form must be filed with the System’s Procurement Department. Local government officers of the System are its Board of Trustees, its Chancellor, and any employee or agent of the System who exercises discretion in the planning, recommending, selecting, or contracting with a vendor. Employees or agents of the System who exercise discretion in the planning, recommending, selecting or contracting process may vary for each procurement, resulting in a vendor completing and filing more than one form CIQ.

If neither (1), (2), nor (3) exist, it is NOT necessary to file form CIQ.

Business Relationship means a connection between two or more parties based on commercial activity of one of the parties. The term does not include a connection based on: (a) a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an agency of a federal, state, or local governmental entity; (b) a transaction conducted at a price and subject to terms available to the public; or (c) a purchase or lease of goods or services from a person that is charted by a state or federal agency and that is subject to regular examination by, and reporting to, that agency.

Family member means a person related to another person within the first degree by consanguinity (blood) or affinity (marriage).

The CIQ form can only be filed by scanning and sending to rick.reeves@lonestar.edu.

Note: Bid/Quote responses should be sent to the Procurement Department at the address or fax number listed on the Bid/Quote form. Do not send them to the above email address.

Form CIQ can be found at the Texas Ethics Commission website:

https://www.ethics.state.tx.us/forms/conflict/

If the filing of form CIQ is required, it must be filed within seven business days of starting discussions or negotiations or submitting a bid, proposal, or other correspondence relating to a potential contract and within seven business days of becoming aware of an employment or other business relationship or gifts to an officer that would require disclosure. It is a Class C misdemeanor to knowingly fail to file form CIQ. Chapter 176 requires that all forms be posted on the System’s Web site. If you have any questions regarding the filing of this form, you should contact your lawyer or other legal representative.

Please select the box to acknowledge that you have read, understand, and if applicable, completed and return the FORM CIQ: Con f l i c t o f In te res t Ques t ionna i re , as ins t ruc ted on the Ques t ionna i re loca ted a t https://www.ethics.state.tx.us/forms/conflict/.

Yes, This applies to me or someone in my company. I will submit the form with my bid response.

No, I confirm I do not have a conflict of Interest based on these requirements.

(Required: Check only one)

Non-Collusion Statement

The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this proposal in collusion with any other bidder and that the contents of this offer as to prices, terms or conditions of this said contract have not been communicated by the undersigned nor by any employee or agent to any other persons engaged in this type of business prior to the official opening of this proposal.

I Agree (Required: Check if applicable)

Deadline: 5/26/2026 02:00 PM (CT) CSP 26-03-13Page 17 of 38 pages

Felony Conviction Notification

State of Texas Education Code, Section 44.034, Notification of Criminal History, Subsection (a), states “a person or business entity that enters into a contract with a school System must give advance notice to the System if the person or an owner or operator of the business entity has been convicted of a felony. The notice must include a general description of the conduct resulting in the conviction of a felony”.

Subsection (b) states “a school System may terminate a contract with a person or business entity if the System determines that the person or business entity failed to give notice as required by Subsection (a) or misrepresented the conduct resulting in the conviction. The System must compensate the person or business entity for services performed before the termination of the contract”. THIS NOTICE IS NOT REQUIRED OF A PUBLICLY-HELD CORPORATION The vendor is to certify that the information concerning notification of felony convictions has been reviewed and the information furnished is true to the best of my knowledge.

The company is a Publicly held corporation Owner / Operator has NOT been convicted of a felony

Owner / Operator HAS been convicted of a felony (Required: Check only one)

Felony Conviction Response

If you answered yes to the felony conviction statement, please state the name(s) of the felon(s) and give a general description of the conduct resulting in the conviction of a felony.

(Optional: Maximum 1000 characters allowed)

Federal Procurements

The System will be utilizing federal funds in making purchases through the contract created by the award of this solicitation. Based on the Code of Federal Regulations, Title 2, Subtitle A, Chapter II, Part 200, Appendix II, provides the contract provisions to meet the federal requirements. The proposer will certify and affirm that all applicable requirements by submission of a proposal response.

It is the sole responsibility of the awarded proposer to continue to adhere to the federal regulations. The System may choose at times during the term of the award to verify through the SAM.gov website that the awarded proposer's status has not been changed to suspended or debarred. If the System determines that the company has been suspended or debarred, the System will be required to procure the items through other means until the company's status has changed to active and is again eligible.

Proposers are encouraged to access this website and provide the findings as an attachment to this solicitation.

I certify and affirm compliance (Required: Check if applicable)

Deadline: 5/26/2026 02:00 PM (CT) CSP 26-03-13Page 18 of 38 pages https://statutes.capitol.texas.gov/Docs/ED/htm/ED.44.htm#44.034 https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200?toc=1 https://sam.gov/content/home

Debarment Statement

Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion Lower Tier Covered Transactions

This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 7 CFR Part 3017, Section 3017.510, Participants responsibilities. The regulations were published as Part IV of the January 30, 1989, Federal Register (pages 4722-4733). Copies of the regulations may be obtained by contacting the Department of Agriculture agency with which this transaction originated.

(1) The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency.

(2) Where the prospective lower tier participant is unable to comply with any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.

I Agree Unable to comply with this statement

Deadline: 5/26/2026 02:00 PM (CT) CSP 26-03-13Page 19 of 38 pages

Criminal History Background Check

If Contractor performs services where students are regularly present, Contractor, at his or her own expense, is required to fully comply with Texas Education Code §22.0834 to the extent before services are performed under this Contract. System reserves the right pursuant to obtain from any law enforcement or criminal justice agency all criminal history record information that relates to Contractor or its employees or agents.

In compliance with Texas Education Code §22.0834, Contractor makes this certification.

Definitions:

Covered employees are employees of Contractor who have or will have continuing duties related to the service to be performed at The System and have or will have direct contact with students. The System will be the final arbiter of what constitutes direct contact with students.

Disqualifying criminal history is any conviction or other criminal history information designated by The System, or one of the following offenses, if at the time of the offense, the victim was under 18 or enrolled in a public school:

1. a felony offense under Title 5, Texas Penal Code;

2. an offense for which a defendant is required to register as a sex offender under Chapter 62, Texas Code of

Criminal Procedure; or

3. an equivalent offense under federal law or the laws of another state.

On behalf of Contractor, I certify that:

None of Contractor’s employees are covered employees, as defined above. If this box is checked, I further certify that Contractor has taken precautions or imposed conditions to ensure that Contractor’s employees will not become covered employees. Contractor will maintain these precautions or conditions throughout the time the contracted services are provided.

Or

Some or all of Contractor or his employees or agents are covered employees. If this box is checked, I further certify that:

1. Contractor has obtained all required criminal history record information regarding its covered employees.

None of the covered employees has a disqualifying criminal history.

2. If Contractor receives information that a covered employee subsequently has a reported criminal history, Contractor will immediately remove the covered employee from contract duties and notify the System in writing within 3 business days.

3. Upon request, Contractor will provide the System with the name and any other requested information of covered employees so that the System may obtain criminal history record information on the covered employees.

4. If the System objects to the assignment of a covered employee on the basis of the covered employee’s criminal history record information, Contractor agrees to discontinue using the covered employee to provide services at the System.

Noncompliance or misrepresentation regarding this certification may be grounds for contract termination.

None of the Contractor's employees are covered employees

Some / All Contractor's employees are covered employees (Required: Check only one)

Deadline: 5/26/2026 02:00 PM (CT) CSP 26-03-13Page 20 of 38 pages https://statutes.capitol.texas.gov/Docs/ED/htm/ED.22.htm#22.0834

Unique Entity ID

The Unique Entity Identification (UEI) number used to identify a vendor in SAM.gov. If you do not have a UEI number, please enter N/A.

Veteran Heroes United in Business (VetHUB) Participation

For purposes of this solicitation, a respondent seeking consideration as a Veteran Heroes United in Business (VetHUB) vendor must meet all of the following requirements:

1. Certification Requirement: The respondent must be currently certified as a VetHUB vendor by the Texas Comptroller of Public Accounts at the time of bid submission.

2. Institutional Verification: VetHUB certification will be verified by Lone Star College System through the Comptroller’s VetHUB Directory.

3. Documentation: Respondents claiming VetHUB status shall upload valid and current certification documentation in the “Response Attachments” section of the solicitation and select “Certified” where indicated in the electronic response.

4. Definition of Qualified Vendor: For purposes of this solicitation, a qualified VetHUB vendor is defined as a business owned by a service-disabled veteran, as defined under 38 U.S.C. § 101(2).

Failure to provide the required documentation or verification may result in the respondent not being recognized as a VetHUB vendor for this solicitation.

References

Please complete the reference fields below. Bidder should list as references college / school systems and/or companies (other than Lone Star College System) for which bidder has provided products or services similar to what is requested on this bid. Additional references for the bidder can be provided as an upload document.

Reference 1 Company Name

Company Name:

Deadline: 5/26/2026 02:00 PM (CT) CSP 26-03-13Page 21 of 38 pages https://sam.gov/content/home

Reference 1 Contact Name

Contact Name:

Reference 1 Phone Number

Phone Number:

(__ __ __) __ __ __ - __ __ __ __ ext:

(Required)

Reference 1 Email Address

Email Address:

(Required: Email address)

Reference 1 Description of Services

Please provide a brief description of services provided by this reference.

Reference 1 Contract Size

Is this reference one of your most current and relevant contracts similar in size and scope to this LSCS RFP?

Yes No (Required: Check only one)

Reference 1 Term of Contract

Please provide the contact term with this reference.

Reference 2 Company Name

Company Name

Deadline: 5/26/2026 02:00 PM (CT) CSP 26-03-13Page 22 of 38 pages

Reference 2 Contact Name

Reference 2 Phone Number

Phone Number:

(__ __ __) __ __ __ - __ __ __ __ ext:

(Required)

Reference 2 Email Address

Email Address:

(Required: Email address)

Reference 2 Description of Services

Reference 2 Term of Contract

Reference 2 Contract Size

Is this…