Pre-Proposal Conference Sign-In Sheet for Internal Audit Services RFP

This document is a sign-in sheet and video link from the Texas Department of Licensing and Regulation's pre-proposal conference for Internal Audit Services RFP 452-2026-0005. The conference was held on April 16, 2026, from 1:30 pm to 2:10 pm and was attended by representatives from ten firms including Garza Gonzalez & Associates LLC, EY, BerryDunn, Mauldin & Jenkins, Jefferson Wells, DLA LLC, Forvis Mazars, and Plante & Moran PLLC. The RFP seeks qualified entities to manage TDLR's internal auditing program in accordance with Chapter 2102, Texas Government Code, including developing annual audit plans, conducting periodic audits of major systems and controls, preparing comprehensive audit reports, managing an employee reporting system, and performing special audits as directed. Key timeline milestones include written questions due by April 23, 2026; proposal submissions due by May 21, 2026; announcement of the Apparent Successful Proposer on or before July 7, 2026; and contract commencement on September 1, 2026. The contract term extends through August 31, 2027, with TDLR retaining renewal rights for up to three additional one-year periods and extension options for up to three additional months. A video recording of the pre-proposal conference is available via the provided YouTube link for those unable to attend.

Proposers must employ or subcontract individuals who are either Certified Public Accountants (CPA) or Certified Internal Auditors (CIA) with a minimum of three years of auditing experience. Evaluation criteria consist of cost (30 percent), probable quality of services (30 percent), past performance and qualifications (40 percent), and good faith effort in Historically Underutilized Business (HUB) subcontracting. All proposers must comply with a HUB participation goal of 23.70% for professional services contracts and submit a completed HUB Subcontracting Plan as a pass/fail requirement. Pricing must be presented as hourly rates by staff position title in separate cost proposals. Insurance requirements include commercial general liability ($1,000,000), professional liability/errors and omissions ($1,000,000), workers' compensation per statute, and business automobile coverage ($1,000,000 combined single limit), with a $50,000 performance bond due within 15 days of contract execution. Proposers must provide evidence of financial soundness, professional licenses and certifications, background investigation compliance, five verifiable references, and disclosure of any material litigation.