ESBD_494007_1773182389061_IFB-45400-26-34380-NS.pdf

Purchasing and Contract Administration Program Invitation for Bid

Reference No. 45400-26-34380-NS

Submission Information This Invitation for Bid (IFB) must be received on or before the return date and time listed below. TDI will not release any information until after the award.

Due Date and Time: March 25, 2026 at 3:00 PM Central time

Return To: Nikki Smith, CTCD purchasing@tdi.texas.gov 512-676-6155

Vendor Information

Vendor ID No. Texas Certified HUB?

Vendor Name Contact Name Address City/State Phone Email

Instructions TDI is requesting bids on the products or services listed below. Vendor must enter the Total Price for the services described.

Return this IFB to the email listed above on or before the due date and time. Pricing must remain valid for a minimum of 30 days. Note: the IFB submitted may result in a TDI Purchase Order. If you have any questions about the IFB, please contact the TDI Purchaser listed above. Vendor is strongly encouraged to review TDI’s Purchase Order Terms and Conditions at https://www.tdi.texas.gov/purchasing/documents/TDI-OIEC-Terms.pdf.

By submitting a bid, the Contractor certifies that neither it nor its holding companies or subsidiaries is:

• Listed in Section 889 of the 2019 National Defense Authorization Act;

• Listed in Section 1260H of the 2021 National Defense Authorization Act;

• Owned by the government of a country on the U.S. Department of Commerce’s foreign adversaries list under 15 C.F.R. Section 791.4; or

• Controlled by any governing or regulatory body located in a country on the U.S. Department of Commerce’s foreign adversaries list under 15 C.F.R. Section 794.1.

Project Statement:

The Texas State Fire Marshal’s Office (SFMO) will relocate from its current North Austin location to a newly constructed facility in downtown Austin. The Texas Department of Insurance (TDI) is seeking a vendor to provide moving and relocation services of equipment to support completion of this project.

mailto:purchasing@tdi.texas.gov https://www.tdi.texas.gov/purchasing/documents/TDI-OIEC-Terms.pdf

Revised October 2024

Walkthroughs of the Origin (7915 Cameron Rd., Austin, Texas, 78754) and Destination (PKW Parking Garage, 1801 Congress Ave, Austin, Texas, 78701) locations shall be conducted at the vendor’s request and are required for the submission of a quote. Please contact Tomas Arroyo Tomas.Arroyo@tdi.texas.gov and purchasing@tdi.texas.gov to schedule walkthroughs. Actual move dates will be determined based on vendor availability and the construction project’s completion schedule.

Item No.

Class & Code Description: 962-56 Moving and Relocating Services

Sub.?

(Y/N) Qty. Unit Unit

Price Extension

1 Moving and Relocating Services described in this IFB

45400-26-34380-NS

Scope of Work The selected vendor will be required to provide the moving and relocating services described below in early Spring 2026. Vendor will select actual move dates based on their ability to complete the project and the overall construction schedule.

Vendor shall provide rental moving boxes or crates for the project in quantities determined by Vendor.

Vendor shall also provide all required labels in quantities determined by Vendor.

TDI is seeking to hire a vendor who will:

• Disassemble, relocate and reassemble 18 Metal Shelving Units with 108 cross bars

• Relocate 200-300 plastic storage totes

• Relocate four (4) light duty storage racks

• Relocate one (1) freestanding Desk and Chair

• Relocate one (1) small bookcase

• Other related objects – detailed below

Items to be Moved and/or Relocated Storage Shelves (steel):

Large Shelves:

14 bays - 10.5 ft long (each bay) by 3.5 ft wide Medium Shelves:

2 bays - 10.5 ft long (each bay) by 2.5 ft wide Shelves will be cut to 6 ft height.

Smaller Shelves:

4 - Light duty storage racks 1 - Wooden Shelf 1 - Wooden Box Shelf 4’X7’ 1 - Metal Rolling Cart Smaller Yellow Stair Steps:

1 - Rolling ladder 6 ft

N 1 LUMP

SUM

mailto:Tomas.Arroyo@tdi.texas.gov mailto:purchasing@tdi.texas.gov

No.

Class & Code Description: 962-56 Moving and Relocating Services

Sub.?

(Y/N) Qty. Unit Unit

Price Extension

1 - Small 2 step

Boxes (most under 30 lbs.) and Totes:

40 - Flip Top Totes 16 Gallon 300 (estimated) - 17 Gallon Tubs and 27 Gallon Tubs 5 - Rolling Bin Carts Quantities may vary at the time due to revolving stock.

Loose Equipment:

10 - Black Cased Items – estimated to range from 18”x12”x4” – 24”x18”x12” Ladders:

4 - Telescope 8 - Multi-position (foldable) Unused Flat Boxes:

3.5 Bundles (strapped)

Stackable Bins:

25 - with assorted items Medium Sized Boxes:

3 – Axes 3 – Rakes 10 – Shovels 12 – Large Crowbars 31 – Gloves Note: Quantities may vary at the time due to revolving stock.

Fragile Items:

5 – Monitors

Constraints:

• The moving and relocation phase of this project will not begin until construction is complete, which is currently scheduled for early Spring 2026.

• The loading dock is over 300 feet from the destination and requires a walkthrough.

• Moving and relocation services must be performed on weekdays (Monday–Friday), between 7:00 a.m. and 7:00 p.m.

• Each shelf must be installed in its designated new location along with the heavier stationary items.

• Other items should be placed in an area designated by TDI.

No.

Class & Code Description: 962-56 Moving and Relocating Services

Sub.?

(Y/N) Qty. Unit Unit

Price Extension

• The vendor must return to retrieve all moving supplies (e.g., crates, dollies, carts) no later than ten (10) calendar days following completion.

• Secured badge access is required for both the building and parking garage. Vendor will be escorted at all times by TDI staff.

Total