ESBD_490723_1771452072338_582-26-15165-Attachment A.pdf
PDF 437 KB Posted
- Attached to
- FY26 R1 Mobile File Storage
- Solicitation number
- 582-26-0000015165
- Issued by
- Texas
About this file
This is a quote specification document for the Texas Commission on Environmental Quality (TCEQ) for a hand high-density mobile filing system. TCEQ is seeking one new, unused high-capacity file shelving mobile filing system designed to maximize available space under medium to heavy usage conditions. The system specifications include two single-faced stationary units measuring 5 feet long by 12 inches deep by 77¾ inches high, and six double-faced moving units measuring 5 feet long by 24 inches deep by 77¾ inches high, all equipped with hand-crank operation. Each shelving unit shall feature seven adjustable openings per face with one divider per opening and support shelves capable of sustaining a minimum of 40 pounds per linear foot. The mobile carriage system must be track-guided with rails capable of supporting at least 750 pounds per linear foot (700 pounds minimum acceptable with references required), mounted to solid concrete flooring with carpet removal limited to areas underneath the rails only. The system must be expandable and interchangeable, feature laminate end caps and customizable paint colors with factory-applied electrostatic powder coat finish, comply with fire codes and ADA requirements, and include turnkey installation with leveling of support rails.
Vendors must submit comprehensive documentation including manufacturer product literature, installation instructions, shop drawings, pictures, color samples, and a Voluntary Product Accessibility Template (VPAT). Contractors must engage an experienced, manufacturer-authorized installer with a minimum of four years' experience installing comparable four-post shelving systems and must provide a guaranteed 24-hour response time for service calls. Additional requirements include written warranty covering repair or replacement for material or workmanship failures, onsite demonstration and training, advance notice of delivery and installation, pre-fabrication room measurement verification, and a written report identifying any conditions detrimental to system performance. TCEQ is tax-exempt and requires all systems and materials to meet industry standards and safety certification requirements with compliance to ADA and fire codes.
View the file
Other files
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
QUOTE SPECIFICATIONS: TCEQ R-1 – HAND HIGH DENSITY MOBILE FILING SYSTEM
QUOTES DUE:
SYSTEM SUMMARY / SCOPE:
1. One new and unused high-capacity file shelving mobile filing system designed to fit into our space within requirements and maximize available space for general filing under conditions of medium to heavy usage. System and installation shall be free of imperfections, and hazards which might affect appearance, normal life, serviceability, or user safety. Details not specifically defined herein shall be in accordance with the best commercial practice and industry standard for product of this type. There shall be no exposed raw metal edges.
2. High-capacity hand crank mobile storage units, support rails, fabrication, and installation including leveling of support rails. Include removal of carpet during installation but underneath floor railing only.
3. Turnkey
GENERAL SYSTEM DESCRIPTION:
1. Capacity
Two single faced stationary unit, 5'0" long (5' feet 0" inches) x 12" deep (12" inches) x 77 3/4" high (77 3/4" inches)
Six double faced moving units, High-Capacity Hand Crank, each 5'0" long x 24” deep x 77 3/4” high
2. All shelving will be provided with 7 adjustable openings per face, and 1 divider per opening.
3. Strong, supported shelves which can support 40lbs per lineal foot at minimum, independently adjustable
4. System shall be hand crank.
5. The system shall consist of manufacturer's heavy-file shelving units mounted on same manufacturer's track-guided carriages to form a compact storage system. System design shall permit access to any single aisle by moving units until the desired aisle is opened.
6. Rails shall provide uniform carriage movement along entire length of travel, even with unbalanced loads, and shall support at least 750 pounds per lineal foot of carriage. At least 750 pounds will be preferred, but 700 pounds will be evaluated. If a 700 pound system is quoted, please provide references to allow TCEQ to evaluate if it will meet our needs.
7. Sturdy, non-tipping, anti-slip railing/carriage system
8. Rails surface mounted to the solid concrete floor with carpet removal underneath the rails only.
9. Expandable and interchangeable system to the front and side
10. Laminate end caps of our choosing as provided by manufacturer
11. Paint colors of our choosing as provided by manufacturer for metal components. Provide factory applied electrostatic powder coat textured paint. Meet or exceed specifications of the American Library Association
12. Overall system design shall comply with fire code requirements.
13. Product Data: Vendor should submit manufacturer's product literature and installation instructions for each type of shelving, track, and installation accessory required. Include data substantiating that products to be furnished comply with requirements of the contract documents.
14. Shop Drawings: Show fabrication, assembly, and installation details including descriptions of procedures and diagrams. Show complete extent of installation layout including clearances, spacings, relation to adjacent construction in plan, elevation, and sections, installed weight and load criteria. Indicate clear exit and access aisle widths; access to concealed components;
assemblies, connections, attachments, reinforcements, and anchorage; and rail and mounting
QUOTE SPECIFICATIONS: TCEQ R-1 – HAND HIGH DENSITY MOBILE FILING SYSTEM
details, edge conditions, and extent of finish flooring within area where units are to be installed.
Show locations of hand cranks required for operating movable carriage units.
15. Include pictures, color and product selection samples and information, general provisions and conditions of vendor contract, vendor contract number, and related system specifics and specialties for TCEQ consideration.
16. Provide warranty information. A written warranty, executed by Contractor, Installer, and Manufacturer, agreeing to repair or replace units which fail in materials or workmanship within the established warranty period. This warranty shall be in addition to, and not a limitation of, other rights TCEQ may have under General Conditions provisions of the Contract Documents.
17. Engage in experienced installer who is a manufacturer's authorized representative for the specified products for installing four-post shelving, with a minimum of 4 years of experience installing four-post shelving of comparable size and complexity to specified project requirements.
18. Provide guaranteed response time to service call, i.e. 24 hours.
19. Provide anticipated installation date or window once ordered. Coordinate fabrication and delivery with TCEQ to ensure no delay in progress of work; provide a full week notice to TCEQ contact prior to delivery to ensure room is cleared.
20. Measure and verify room dimensions prior to fabrication.
21. To ensure that system will be without damage or deterioration, vendor is to prepare a written report listing any conditions detrimental to proper performance of mobile storage units once installed; also advise TCEQ of additional protection needed.
22. Include onsite demonstration and training of (ordered) equipment, label system, and of any maintenance required, providing instruction manual.
23. Provide a Voluntary Product Accessibility Template (VPAT) with quote.
24. TCEQ is tax exempt
25. Provide ADA compliant system
26. System and materials used must meet industry standards and safety certification requirements
27. Regarding the quote requests, please quote your best ADA and Fire Code compliant option(s) as desired.
File details come from the government source that posted it. Updated .