ESBD_489196_1770816805374_RFP 2026 013_101 E Pecan St.pdf

Request for Proposals RFP No. 2026-013

City-Owned Property Redevelopment/Repurposing

Issue Date: February 11, 2026 Closing Date & Time: March 18, 2026 2:00 P.M. CST

Opening Date: March 18, 2026 2:01 P.M. CST

Thank you for your interest in investing in Downtown Pflugerville!

The City of Pflugerville is always mindful and extremely appreciative of the time and effort that go into preparing Proposals. Requests for information/ clarification should be sent through Bidnet Direct Texas.

Electronic Proposals will ONLY be received through: www.bidnetdirect.com/texas

Project Representative: Emily McGraw, Purchasing Agent emilym@pflugervilletx.gov

Non-Mandatory Pre-Submittal Meeting Date: February 18, 2026 @ 3 P.M. (CST) Meeting Location: Microsoft Teams meeting (Link located on Page 20)

Table of Contents

REGISTER INTEREST

1. Introduction

2. Description of Procurement Process

3. Definitions

4. Description of Opportunity

5. Site Information

6. Anticipated Financial and Transaction Structure

7. Proposals Content and Submittal Requirements

8. Appendix

9. Meeting Links

10. Forms to Complete and Return

RFP No. 2026-013

REGISTER INTEREST

You have received a copy of the above-described Request document. If you would like to register your interest in this project so that you will receive any future notices or addenda concerning the project, please fill in the information requested below and email it to: emilym@pflugervilletx.gov.

Company/Firm: ____________________________________________________________________________

Name of Contact Person(s): ________________________________________________________________

Email(s): ___________________________________________________________________________________

Telephone: ___________________________________ Fax: _________________________________________

Mailing Address:____________________________________________________________________________

It is your responsibility to complete and return this form to the City. Failure to do so will result in your not receiving notices and addenda related to this project from the City of Pflugerville.

Notices and addenda are posted on the City’s website and can be accessed at:

www.bidnetdirect.com/texas

City of Pflugerville P.O. Box 589

Pflugerville, Texas 78691 mailto:breannah@pflugervilletx.gov http://www.bidnetdirect.com/texas

1. Introduction Pflugerville is located in Travis County, in Central Texas, approximately 15 miles north of the Texas Capitol. Pflugerville is a fast-growing community that provides accessibility, location, great schools, and exceptional quality of life to create a desirable place to live, work, and invest. Since 2000, Pflugerville has experienced rapid growth, bringing the desire to reinvest in Pflugerville’s historic core, Downtown Pflugerville. Downtown was the City’s first commercial center with bustling businesses situated along the Missouri-Kansas (MoKan) railroad line. What was once an agricultural community with a population of 452 in 1968 has now grown into one of the fastest-growing cities with a population over 80,000 within the city limits and another approximately 30,000 in the extra-territorial jurisdiction.

1.1 Vision & Strategic Planning

By 2040, Pflugerville’s vision is to become a community that thrives as a modern and charming community, fostering an atmosphere of inclusion for its diverse culture and heritage, while creating first-rate parks, vital infrastructure, employment opportunities, and entertainment options. A key component of that vision is the opportunity to revitalize Downtown Pflugerville, in which it is further supported by the following action items in the adopted Strategic Action Plan 2026-2030:

• Action 3.1: Activate and revitalize Downtown as a truly unique destination.

• Action 3.2: Encourage and pursue the creation of cultural and tourist destinations. (e.g., museums, art galleries, etc.)

• Action 4.3: Encourage high-quality mixed-use development that encourages green spaces and walkability.

• Action 5.4: Encourage new businesses to create deep connections with the community.

• Action 6.3: Capitalize on the game-changing Downtown revitalization.

1.2 Downtown Planning

The Downtown Action Plan expands upon and provides for an implementation schedule of the 2009 Old Town Pflugerville Vision Report's action items. The Old Town Pflugerville Vision Report outlined the top 10 desired characteristics for the revitalization of Downtown and providing for a balance of opportunities to live, learn, work, and play. The Downtown Action Plan, representing the City's continued support and commitment to Downtown, was adopted on September 18, 2018, and updated on February 8, 2022.

1.3 Planning & Investment Timeline

1.4 Additional Resources

• Downtown Action Plan (2022-2027)

• Energizing the Core: A Downtown Pflugerville Study (2025)

• Downtown East Project Updates

• Downtown Streetscape Master Plan (2024)

• Downtown Utility Analysis (2021)

• Downtown Parking Study (2019)

• Other Downtown Pflugerville Resources

• Aspire Pflugerville 2040 Comprehensive Plan

• Strategic Action Plan 2026-2030

2. Description of Procurement Process The City of Pflugerville, Texas (“City”) will evaluate the responses it receives to this Request for Proposals (“RFP”) and establish, according to criteria generally outlined herein, a shortlist of Respondents invited to interview with the City. The City will select a successful Respondent to begin negotiations for an agreement for award and execution. The City reserves the right not to select any Respondent should none of the responses satisfy the City’s criteria.

2.1 Overall Schedule

The City anticipates carrying out this procurement process according to the following schedule. Please note that this is tentative and may be modified during the selection process at the City of Pflugerville's discretion. Meeting links can be found on page 20.

https://content.civicplus.com/api/assets/96854b3a-af95-4955-a531-450cd560a93a https://content.civicplus.com/api/assets/303db314-2a88-425f-8def-c9873719536f https://www.pflugervilletx.gov/815/Downtown-East-Project https://content.civicplus.com/api/assets/2579f413-a866-4ff9-9c45-92a017174d43 https://content.civicplus.com/api/assets/0841832a-73d8-4c2e-b794-aaa9f375e47f https://content.civicplus.com/api/assets/bec5e567-23b1-4d5a-9f61-c0f4fb6a5048 https://www.pflugervilletx.gov/256/Downtown https://www.pflugervilletx.gov/aspire https://content.civicplus.com/api/assets/cf1191e6-ee4a-4651-9178-2eacb675425b

Activity Completion Time/Date Issue RFQ February 11, 2026 Non-Mandatory Pre-Submittal Meeting (Microsoft Teams)

February 18, 2026 @ 3pm

Deadline for Questions Regarding the RFQ February 20, 2026 @ 5pm Q&A and/or Addendum Posted February 27, 2026 Proposals Due March 18, 2026 @ 2pm Opening of Proposals (Microsoft Teams) March 18, 2026 @ 2:01pm Selection Committee Review March 19-26, 2026 Notification of Respondents Invited for Interviews March 27, 2026 Respondent Interviews April 2, 2026 Successful Respondent Recommendation April 7, 2026 Successful Respondent Selection by Council April 14, 2026

2.2 Pre-Submittal Meeting (non-mandatory)

A non-mandatory pre-submittal meeting for this RFP will be held at the time and date listed on page 2. The meeting will be offered virtually via Microsoft Teams (links are located on page 20). The purpose of this meeting is to address Respondents’ questions arising from their review of the RFP and is for informational purposes only. Interested parties shall remain eligible to submit a Proposal if they do not attend the meeting.

2.3 Contact with the City of Pflugerville

Questions concerning the solicitation must be submitted through Bidnet Direct Texas on or before the date shown in the schedule in 2.1. Contact with someone other than the Project Representative listed above concerning this solicitation may be grounds for removal from consideration.

2.4 Questions and Requests for Clarification; Addenda

Interpretation, modification, corrections, or changes to the solicitation documents will be made by addenda issued by the City of Pflugerville. Addenda will be made available at www.bidnetdirect.com/texas.

Interested real estate investors and developers are encouraged to return the Register Interest form on the previous page.

3. Definitions The following definitions apply to this document and the transaction between the City and the selected Respondent unless otherwise defined in the context.

(1) “City” means and refers to the City of Pflugerville, Texas.

(2) “Respondents” means and refers to developer(s) and real estate investor(s) who submit a response to this document.

(3) “RFP” means and refers to this Request for Proposals.

(4) “Site” means and refers to the City-owned building located at 101 and 105 E. Pecan Street in downtown Pflugerville.

4. Description of Opportunity

4.1 Project Introduction & Project Goals

The City of Pflugerville seeks a qualified, experienced developer or real estate investment company (“Respondent”) to redevelop or repurpose the City owned building located at both 101 and 105 E. Pecan Street within downtown Pflugerville (“Site”). The City desires revitalization of the property and for the use to be highly activated and high-quality. The Site is advantageously located with the City’s Downtown core along E. Pecan Street. This is a unique opportunity for catalytic infill development at a prime location in this fast-growing community.

4.2 Desired Project Uses & Features

The City is committed to creating a vibrant, active destination in Downtown Pflugerville and desires this site to be developed or repurposed with a focus on one or several of the following primary uses:

• Restaurant, Food & Beverage

• Retail

• Entertainment

Other accessory uses may be included to complement the primary use(s). The City desires the project to be a high-quality development that is activated.

4.3 Repurpose and Improvement Criteria

The following represent general criteria for the repurposing and improvement of the existing building and site:

• Exterior repairs and enhancements including parking usability and improving building aesthetics.

• Assess and repair deteriorated exterior materials and upgrading interior mechanical, electrical, and plumbing (MEP) systems.

5. Site Information

5.1 Site Data

The City owns an approximately 0.26 acre tract of land, located at 101 and 105 E Pecan Street, within Downtown Pflugerville (Lots 10, 11, and 12, Block A, Town of Pflugerville). The site is located near northwest of the intersection of FM 685 and E. Pecan Street and is surrounded by a mixture of commercial and residential development. The site is located within Pflugerville’s historic downtown, and this property contributes to the vibrant and diverse local business community.

TCAD

Parcel ID Situs Address Legal Description Acres

274611 101 E Pecan St 105 E Pecan St

Lot 10-12, Block A, Pflugerville Plat 0.26

5.2 Building Description

The site is currently home to a 1,845 square foot building built in 1947 that formally housed a barber shop and specialty shop. The current building exterior consists of a mix of materials, including wood planks, lapped siding, metal panels, and plywood and the building is wood-framed. The interior consists of a mix of finishes, including wood floors, corrugated metal panels, plywood, gypsum wall board, and wood beadboard. Currently, the building lacks proper accessibility features and would need improvements for accessible routes, finish transitions, and restroom configurations.

A cohesive interior design strategy is recommended to restore and enhance the building’s character.

101 & 105 E Pecan St

5.3 Zoning and Development Requirements

The property is zoned General Business 1 (GB1) and is subject to the Downtown District Overlay.

Additional information on the zoning can be found here:

• Downtown District Overlay Standards

• Downtown Architectural Design Standards

• City of Pflugerville – Unified Development Code

5.4 Parking

Parking consists of deteriorated asphalt and gravel lots surrounding the building. Onsite parking is available with six marked spaces, but the parking lot will need to be resurfaced and restriped to enhance usability and accessibility.

5.5 Utilities

The buildings are served with City of Pflugerville water and wastewater utility services. Oncor is the wholesale electric provider. The successful Respondent will finance and construct all utilities and other associated site redevelopment infrastructure.

6. Anticipated Financial and Transaction Structure The City is open to retaining fee simple ownership of the site through a traditional lease, ground lease, or other transaction structure, or by sale of the property in accordance with the Texas Local Government Code to the successful Respondent. The City’s primary focus is achieving the desired project uses and criteria in sections 4.1-4.3 through the redevelopment or improvement of the site and seeks a mutually-beneficial transaction structure.

7. Proposals Content and Submittal Requirements

7.1 Submittal Requirements

The City expects Proposals to be submitted in response to this RFP to provide enough information about the requested items to allow the City to fully evaluate, competitively rank, and shortlist the Respondents based on the criteria set forth herein.

Proposals should be kept to the minimum necessary length to explain the Proposer’s qualifications and approach, not to exceed 25 single-sided pages, with the exception of resumes, graphic site plans/designs, and other components explicitly referenced as not counting against the page limit.

https://online.encodeplus.com/regs/pflugerville/doc-viewer.aspx#secid-540 https://online.encodeplus.com/regs/pflugerville/doc-viewer.aspx#secid-908 https://online.encodeplus.com/regs/pflugerville/index.aspx

The City will evaluate the Proposals based on the information required by each Respondent and listed below:

• Cover Letter: In no more than one page, provide a cover letter that summarizes the single primary contact, email address, mailing address, and Respondent’s commitment to comply with all applicable state and federal laws.

• Executive Summary: Respondents shall include an executive summary which should provide an overview of their firm, vision for the site and its primary uses, and a description of how the vision will fit into and benefit the Pflugerville community.

• Project Team & Key Personnel: Provide a brief description of the Respondent’s firm and any other firm that will participate in a significant way. Include a brief organizational history and background. Identify the key principals and project managers who will work on this site. Respondents should submit a maximum of two-page resumes for each key principal and project manager. Resumes will not count toward the maximum page submittal limit.

• Qualifications of Team and Relevant Experience: Provide a minimum of three relevant examples of projects completed within the last 15 years related to mixed-use development, restaurant/entertainment/retail development, placemaking, quality design, or other projects that are similar in nature to this RFP.

Briefly include the following for each project example:

o Project name, type, location o Summary description o Role of the development entity, its principals, partners and team members o Project cost (budgeted and actual) o Development timing/ phasing and date opened o Capital financing sources utilized o Any other amenities or unique aspects provided for the project o Color images of the development o Reference information, including name, title, phone and email for client representative

• Proposed Approach & Vision: Provide a narrative on the proposed approach to improvement or redevelopment and vision for the site. Include relevant information on how the proposed vision will complement Downtown Pflugerville.

Include a preliminary, high-level schedule for execution. Respondents should also indicate the following:

o Whether the sale or lease of property is proposed o What level of repurpose is proposed o Financial implications associated with the proposed project approach

• Respondent Capability to Execute: Provide a narrative outlining the Respondent’s proven track record and successful execution of projects similar in nature to this RFP. Include a high-level summary approach of the ability to financially complete projects similar in nature to this RFP. Please also include information related to whether the Respondent or any entities created by the Respondent have been party to a lawsuit and/ or declared bankruptcy in the most recent seven years.

7.2 Evaluation Criteria

Each responsive Proposal satisfying all the required submittal elements will be evaluated and scored as follows:

• Respondent’s Experience [20% weighting] The extent and depth of the Respondent’s experience in carrying out comparable projects and responsibilities and understanding of the City’s desired uses and vision for the site, including investing in the future of downtown Pflugerville.

• Team Experience [10% weighting] The success of the Respondent and individual team members in working together on comparable projects, as demonstrated by:

o Innovative or approachable ideas to renovate the space o Quality of previous design or previous investments in improving spaces o Communication and coordination

• Respondent’s Project Approach [50% weighting] and responsibilities, and understanding of the City’s desired uses, development and improvement criteria, and vision for the site. (See sections 4.1- 4.3.) Respondents demonstrated an understanding of and commitment to the City of Pflugerville’s vision and goals for Downtown, including the site subject of this RFP.

• Financial Feasibility [20% weighting] The extent and depth of the Respondent’s demonstrated ability to secure adequate financial capacity, access to capital, and reasonable commercial development assumptions.

7.3 Selection Process

The City will evaluate the Proposals in accordance with the criteria outlined in this RFP. Each proposal will be reviewed to determine whether it is responsive to the submission requirements outlined in this RFP.

The City anticipates utilizing a committee to review and evaluate the Proposals. Members of the selection committee may include the City Manager, Assistant City Manager(s), senior-level staff, and consultants with specialized knowledge.

The City will notify a shortlist of finalists and conduct interviews. Then, the city will make its final recommendation to the City of Pflugerville City Council to enter into negotiations with the successful Respondent. Should negotiations prove unsuccessful with the successful Respondent, the City will maintain the right to negotiate with another Respondent.

During the evaluation process, the City reserves the right to request additional information or clarifications from Proposers where it may serve the City’s best interest. The City also reserves the right to reject all Proposals.

8. Appendix

8.1 Locator Map

8.2 Plat

8.3 Conceptual Improvement Renderings

8.4 Facilities Assessment

Images below are from the September 2025 Energizing the Core Report as presented by Hyatt Brown.

9. Meeting Links

9.1 Prebid Meeting – February 18, 2026 @ 3:00 PM

Microsoft Teams meeting https://teams.microsoft.com/meet/227928513831?p=wvip6lvoPtMv0b9ruE

Meeting ID: 227 928 513 831 Passcode: AH24DJ2h

Need help? | System reference Dial in by phone

+1 512-387-8593,,804514239# United States, Austin Find a local number

Phone conference ID: 804 514 239# For organizers: Meeting options | Reset dial-in PIN

9.2 Bid Opening – March 18, 2026 @ 2:01 PM

Microsoft Teams meeting https://teams.microsoft.com/meet/2657409054727?p=j8drPcWj1U7yBJN70l

Meeting ID: 265 740 905 472 7 Passcode: 3Cg7p6Bk

Need help? | System reference Dial in by phone

+1 512-387-8593,,104921195# United States, Austin Find a local number

Phone conference ID: 104 921 195# For organizers: Meeting options | Reset dial-in PIN https://teams.microsoft.com/meet/227928513831?p=wvip6lvoPtMv0b9ruE https://aka.ms/JoinTeamsMeeting?omkt=en-US https://teams.microsoft.com/l/meetup-join/19%3ameeting_NzdjOGQ0ODQtODNjMi00MDY3LTg4ZTQtODM5YjYxZDFmNjVi%40thread.v2/0?context=%7b%22Tid%22%3a%22d002abd1-60d1-496e-89e3-bb0535ba7f03%22%2c%22Oid%22%3a%22cea83745-80d2-4d5e-9e6e-0fc1590c66a8%22%7d tel:+15123878593,,804514239 https://dialin.teams.microsoft.com/f6050461-9d09-4afa-ae05-c735363d2517?id=804514239 https://teams.microsoft.com/meetingOptions/?organizerId=cea83745-80d2-4d5e-9e6e-0fc1590c66a8&tenantId=d002abd1-60d1-496e-89e3-bb0535ba7f03&threadId=19_meeting_NzdjOGQ0ODQtODNjMi00MDY3LTg4ZTQtODM5YjYxZDFmNjVi@thread.v2&messageId=0&language=en-US https://dialin.teams.microsoft.com/usp/pstnconferencing https://teams.microsoft.com/meet/2657409054727?p=j8drPcWj1U7yBJN70l https://aka.ms/JoinTeamsMeeting?omkt=en-US https://teams.microsoft.com/l/meetup-join/19%3ameeting_YzY3NmM4NGMtOGM4MS00YjUwLThhOTYtOWYyZmViZWJjMGFi%40thread.v2/0?context=%7b%22Tid%22%3a%22d002abd1-60d1-496e-89e3-bb0535ba7f03%22%2c%22Oid%22%3a%22cea83745-80d2-4d5e-9e6e-0fc1590c66a8%22%7d tel:+15123878593,,104921195 https://dialin.teams.microsoft.com/f6050461-9d09-4afa-ae05-c735363d2517?id=104921195 https://teams.microsoft.com/meetingOptions/?organizerId=cea83745-80d2-4d5e-9e6e-0fc1590c66a8&tenantId=d002abd1-60d1-496e-89e3-bb0535ba7f03&threadId=19_meeting_YzY3NmM4NGMtOGM4MS00YjUwLThhOTYtOWYyZmViZWJjMGFi@thread.v2&messageId=0&language=en-US https://dialin.teams.microsoft.com/usp/pstnconferencing

10. Forms to Complete and Return

10.1 Conflict of Interest Questionnaire (CIQ form)

10.2 Disclosure of Relationships

10.3 Historically Underutilized Business (HUB) Form

10.4 Certification Regarding Debarment

10.5 Non-collusion Affidavit

10.6 Litigation Disclosure

10.7 Resident Certification

10.8 Texas Public Information Act

10.9 Drug-Free Workplace

CONFLICT OF INTEREST QUESTIONNAIRE

For vendor doing business with local governmental entity

FORM CIQ

OFFICE USE ONLY

Date Received

This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session.

This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a).

By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code.

A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a misdemeanor.

1 Name of vendor who has a business relationship with local governmental entity.

Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.)

3 Name of local government officer about whom the information is being disclosed.

Name of Officer

4 Describe each employment or other business relationship with the local government officer, or a family member of the officer, as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer.

Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form CIQ as necessary.

A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income, other than investment income, from the vendor?

Yes No

B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer or a family member of the officer AND the taxable income is not received from the local governmental entity?

Yes No

5 Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an

Check this box if the vendor has given the local government officer or a family member of the officer one or more gifts as described in Section 176.003(a)(2)(B), excluding gifts described in Section 176.003(a-1).

Signature of vendor doing business with the governmental entity Date ownership interest of one percent or more.

Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 1/1/2021

Revised 1/1/2021Form provided by Texas Ethics Commission www.ethics.state.tx.us

CONFLICT OF INTEREST QUESTIONNAIRE

For vendor doing business with local governmental entity

A complete copy of Chapter 176 of the Local Government Code may be found at http://www.statutes.legis.state.tx.us/ Docs/LG/htm/LG.176.htm. For easy reference, below are some of the sections cited on this form.

Local Government Code § 176.001(1-a): "Business relationship" means a connection between two or more parties based on commercial activity of one of the parties. The term does not include a connection based on:

(A) a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an agency of a federal, state, or local governmental entity;

(B) a transaction conducted at a price and subject to terms available to the public; or

(C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and that is subject to regular examination by, and reporting to, that agency.

Local Government Code § 176.003(a)(2)(A) and (B):

(a) A local government officer shall file a conflicts disclosure statement with respect to a vendor if:

(2) the vendor:

(A) has an employment or other business relationship with the local government officer or a family member of the officer that results in the officer or family member receiving taxable income, other than investment income, that exceeds $2,500 during the 12-month period preceding the date that the officer becomes aware that

(i) a contract between the local governmental entity and vendor has been executed;

or

(ii) the local governmental entity is considering entering into a contract with the vendor;

(B) has given to the local government officer or a family member of the officer one or more gifts that have an aggregate value of more than $100 in the 12-month period preceding the date the officer becomes aware that:

(i) a contract between the local governmental entity and vendor has been executed; or

(ii) the local governmental entity is considering entering into a contract with the vendor.

Local Government Code § 176.006(a) and (a-1)

(a) A vendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship with a local governmental entity and:

(1) has an employment or other business relationship with a local government officer of that local governmental entity, or a family member of the officer, described by Section 176.003(a)(2)(A);

(2) has given a local government officer of that local governmental entity, or a family member of the officer, one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B), excluding any gift described by Section 176.003(a-1); or

(3) has a family relationship with a local government officer of that local governmental entity.

(a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator not later than the seventh business day after the later of:

(1) the date that the vendor:

(A) begins discussions or negotiations to enter into a contract with the local governmental entity; or

(B) submits to the local governmental entity an application, response to a request for proposals or bids, correspondence, or another writing related to a potential contract with the local governmental entity; or

(2) the date the vendor becomes aware:

(A) of an employment or other business relationship with a local government officer, or a family member of the officer, described by Subsection (a);

(B) that the vendor has given one or more gifts described by Subsection (a); or

(C) of a family relationship with a local government officer.

DISCLOSURE OF RELATIONS WITH

CITY COUNCIL MEMBER, OFFICER, OR EMPLOYEE OF CITY OF PFLUGERVILLE

Failure to fully and truthfully disclose the information required by this form may result in the termination of any business the City is now doing with the entity listed below and/or could impact future dealings.

1. Name of Entity/Business/Person doing business with City:

Is the above entity: (Check one)

A corporation A partnership A sole proprietorship or an individual Other (specify):

Check all applicable boxes.

2. Is any person involved as an owner, principal, or manager of name listed in #1 related to or financially dependent on Council member, officer, or employee of the City of Pflugerville?

NO -- there is no such relationship between Entity/Business/Person and the City of Pflugerville.

YES, a person who is a/an owner, principal, or manager of this entity/business/person is: (Check all applicable boxes below) related to by blood or marriage* and/or a member of the same household as and / or financially dependent upon** and/or financially supporting**

City Council member, officer or employee.

* As used here, “related to” means a spouse, child or child’s spouse, and parent or parent’s spouse. It also includes a former spouse if a child of that marriage is living (the marriage is considered to continue as long as a child of that marriage lives).

** As used herein, “financially dependent upon” and “financially supporting” refers to situations in which monetary assistance—including for lodging, food, education, and debt payments—is provided by owner, principal or manager of #1 to Council member, officer or employee of City of Pflugerville, or that Council member, officer or employee of City of Pflugerville provides to owner, principal or manger of #1.

If YES, provide (a) the name of owner, principal, or manager, and (b) the name of the City Council member, officer or employee (include the department the City officer or employee works for, if known), and (c) if a relationship by marriage or by blood/kinship exists. (Use back of sheet if more space is needed)

(a) Name of owner, principal, or manager (b) Name of Council member, officer or employee & department

(c) What is relationship or household arrangement

3. Is a current City Council member or City employee involved with the name listed in #1 as an owner, principal, manager, or employee, or employed as a contractor for name listed in #1?

NO (no person involved/working for Entity/Business/Person is Council member, officer or employee of the City).

YES, a person is (Check all applicable boxes)

(a) City Council member, officer or employee ,

(b) and is an owner, a principal, or a manager of the entity/business/person listed in #1, or an employee or an independent contractor of the entity/business/person listed in #1.

If YES, provide the name of owner, principal, manager, employee or independent contractor who is a City Council member, officer or employee. Include the department the City officer or employee works for, if known.

Signature: Phone #: Date:

Print Name: Print Title:

The selected contractor or vendor is required to complete this form

CITY OF PLUGERVILLE

Purchasing Services

Historically Underutilized Business

The City of Pflugerville is committed to assuring that all businesses are given prompt, courteous, and equal opportunity to provide goods and services to the City. To achieve this goal, the City Council requests the minority women owned status of each vendor on the City vendor list.

Definition: A Historically Underutilized Business (HUB) means a business concern owned and controlled by socially and economically disadvantaged individuals. This means any business concern that ( a) is at least 51% owned by one or more socially and economically disadvantaged individuals; or in the case of publicly owned businesses, at least 51% of the stock which is owned by one or more socially or economically disadvantaged individuals; and (b) whose management and daily operations are controlled by one or more other socially and economically disadvantaged individuals who own it. The groups included in this program are Black Americans, Hispanic Americans, Women, Asian Pacific Americans, Service-Disabled Veterans, and Native Americans

Certification: Bidder declares a minority and/or women owned business status:

YES NO

If yes, check one of the blocks (indicate male or female):

Black M/F ; Hispanic M/F ; Woman ; Asian M/F ;

Native American M/F ; Service Disabled Veteran of 20% or more M/F____.

HUB certified ______ YES _____ NO

Visit https://texashub.gob2g.com/ to become a certified HUB

COMPANY NAME: ____________________________________________________________

ADDRESS: ___________________________________________________________________

CITY/STATE: _________________________________________________________________

EMAIL/PHONE: _______________________________________________________________

PRODUCT/SERVICE: __________________________________________________________

AUTHORIZED SIGNATURE: ____________________________________________________

https://texashub.gob2g.com/

INSTRUCTIONS FOR CERTIFICATION REGARDING

Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion

1. By signing and submitting this proposal and the certification form, the prospective lower tier participant (BIDDER/PROPOSER/SUBRECIPENT) is providing the certification set out on the following form (or reverse side) in accordance with these instructions.

2. The certifications in this clause are a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant (BIDDER/PROPOSER/ SUBRECIPENT) knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.

3. The prospective lower tier participant (BIDDER/PROPOSER/SUBRECIPENT) shall provide immediate written notice to the person to whom this bid/proposal is submitted if at any time the prospective lower tier participant (BIDDER/PROPOSER/SUBRECIPENT) learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

4. The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered transaction," "participant," "person," "primary covered transaction," "principal," "proposal," and "voluntarily excluded," as used in this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the person to which this proposal is submitted for assistance in obtaining a copy of those regulations.

5. The prospective lower tier participant (BIDDER/PROPOSER/SUBRECIPENT) agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.

6. The prospective lower tier participant (BIDDER/PROPOSER/SUBRECIPENT) further agrees by submitting this proposal that it will include this clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered Transaction, "without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions.

7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the Nonprocurement List.

8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY,

AND VOLUNTARY EXCLUSION

Project Name:

Location:

RFB/RFP #:

This certification is required (or may be required) by the federal regulations implementing Executive Order 12549, Debarment and Suspension. The regulations were published as Part VII of the May 26, 1988 Federal Register (pages 19160-19211).

READ INSTRUCTIONS BEFORE COMPLETING CERTIFICATION

(1) The prospective lower tier participant (BIDDER/PROPOSER/SUBRECIPENT) certifies, by submission of this proposal that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal or State department or agency.

(2) Where the prospective lower tier participant (BIDDER/PROPOSER/SUBRECIPENT) is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.

Company

Name and Title of Authorized Representative

Signature Date

NON-COLLUSION AFFIDAVIT

STATE OF TEXAS §

COUNTY OF §

By the signature below, the signatory for the bidder certifies that neither he nor the firm, corporation, partnership or institution represented by the signatory or anyone acting for the firm bidding this project has violated the antitrust laws of this State, codified at

Section 15.01, et seq., Texas Business and Commerce Code, or the Federal antitrust laws, nor communicated directly or indirectly the bid made to any competitor or any other person engaged in the same line of business, nor has the signatory or anyone acting for the firm, corporation or institution submitting a bid committed any other act of collusion related to the development and submission of this bid proposal.

Signature:

Printed Name:

Title:

Company:

Date:

THE STATE OF

COUNTY OF

Before me, the undersigned authority, on this day personally appeared (the person who signed above), known to me to be the persons whose names are subscribed to the foregoing instruments, and acknowledged to me that they executed same for the purposes and considerations therein expressed.

GIVEN UNDER MY HAND AND SEAL OF OFFICE on this day of

A.D., 20_ .

(Seal) Notary Public Signature

LITIGATION DISCLOSURE

Failure to fully and truthfully disclose the information required by this Litigation Disclosure form may result in the disqualification of your bid/proposal/qualifications from consideration or termination of the contract, once awarded.

1. Have you or any member of your Firm or Team to be assigned to this engagement ever been indicted or convicted of a felony or misdemeanor greater than a Class C in the last five (5) years?

□ Yes □ No

2. Have you or any member of your Firm or Team been terminated (for cause or otherwise) from any work being performed for the City of Pflugerville or any other Federal, State or Local Government, or Private Entity?

□ Yes □ No

3. Have you or any member of your Firm or Team been involved in any claim or litigation with the City of Pflugerville or any other Federal, State or Local Government, or a Private Entity during the last ten (10) years?

□ Yes □ No

If you have answered “Yes” to any of the above questions, please indicate the name(s) of the person(s), the nature, and the status and/or outcome of the information, indictment, conviction, termination, claim or litigation, as applicable. Any such information should be provided on a separate page, attached to this form and submitted with your bid/proposal/qualifications.

RESIDENT CERTIFICATION

Texas Government Code - Chapter 2252 “Contracts With Governmental Entity” Subchapter A. Nonresident Proposers

In accordance with Chapter 2252 of the Texas Government Code, a governmental entity may not award a governmental contract to a nonresident bidder unless the nonresident bidder underbids the lowest bid submitted by a responsible resident bidder by an amount that is not less than the amount by which a resident bidder would be required to underbid the nonresident bidder to obtain a comparable contract in the state in which the nonresident’s principle place of business is located.

Section 2252.001 includes the following definitions:

(1) “Government contract” means a contract awarded by a governmental entity for general construction, an improvement, a service, or a public works project or for a purchase of supplies, materials, or equipment.

(2) “Governmental entity” means . . . .a municipality, county, public school district, or special-purpose district or authority;

(3) “Nonresident bidder” refers to a person who is not a resident.

(4) “Resident Bidder” refers to a person whose principal place of business is in this state, including a contractor whose ultimate parent company or majority owner has its principal place of business in this state.

As used on this form, the term “bidder” includes a person or business entity responding to a request for bids or competitive sealed proposal or request for qualifications.

I certify that as defined in Texas Government Code, Chapter 2252 that:

COMPANY NAME:

Yes, I am a Texas Resident Bidder No, I am not a Resident Bidder

PRINTED NAME:

SIGNATURE:

E-MAIL ADDRESS:

Texas Public Information Act Steps To Assert Information Confidential or Proprietary

All proposals, data, and information submitted to the City of Pflugerville are subject to release under the Texas Public Information Act (“Act”) unless exempt from release under the Act. You are not encouraged to submit data and/or information that you consider to be confidential or proprietary unless it is absolutely required to understand and evaluate your submission.

On each page where confidential or proprietary information appears, you must label the confidential or proprietary information. Do not label every page of your submission as confidential as there are pages (such as the certification forms and bid sheet with pricing) that are not confidential. It is recommended that each page that contains either confidential or proprietary information be printed on colored paper (such as yellow or pink paper). At a minimum the pages where the confidential information appears should be labeled and the information you consider confidential or proprietary clearly marked.

The City will comply with the Texas Public Information Act in providing any notice of any request.

In signing this form, I acknowledge that I have read the above and further state:

□ The proposal/bid submitted to the City contains NO confidential information and may be released to the public if required under the Texas Public Information Act.

□ The proposal/bid submitted contains confidential information, which is labeled, and which may be found on the following pages:

and any information contained on page numbers not listed above may be released to the public if required under the Texas Public Information Act.

Vendor/Proposer Submitting:

Signature: Date:

Print Name: Print Title:

DRUG-FREE WORK PLACE ACT CERTIFICATION

1. The contractor certifies that it will provide a drug-free work place by:

(a) Publishing a statement notifying employees that unlawfully manufacturing, distributing, possessing or using a controlled substance in the contractor’s work place is prohibited and specifying the actions that will be taken against employees for violation of such prohibition.

(b) Establishing a drug-free awareness program to inform employees about:

(1) the dangers of drug abuse in the work place;

(2) the contractor’s policy of maintaining a drug-free work place;

(3) any drug counseling, rehabilitation, and employee assistance programs that are available; and

(4) the penalties that may be imposed upon employees for drug abuse violations in the work place.

(c) Making it a requirement that each employee to be engaged in the performance of the contract be given a copy of the statement required by paragraph (a).

(d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the contract the employee will:

(1) Abide by the terms of the statement; and

(2) Notify the employer of any criminal drug statute conviction for a violation occurring in the work place no later than five (5) days after such a conviction.

(e) Notifying the City of Pflugerville within ten (10) days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual notice of such conviction.

(f) Taking one of the following actions within thirty (30) days of receiving notice under subparagraph (d)(2) with respect to any employee so convicted:

(1) Taking appropriate personnel action against such an employee, up to and including termination; or

(2) Requiring such an employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a federal, state, or local health, law enforcement, or other appropriate agency.

(g) Making a good faith effort to continue to maintain a drug free work place through implementation of paragraphs (a), (b), (c), (d), (e), and (f).

2. The contractor’s headquarters is located at the following address. The addresses of all other work places maintained by the contractor are provided on the accompanying list.

Name of Contractor:

Street Address:

City: County:

State: Zip Code:

SIGNED BY: Date Signed:

Print Or Type Name And Title:

Litigation Form.pdf