ESBD_482353_1768261466697_Bid NO. 26-09 A.J. Brown WWTP Chlorine Storage Building Rehabilitation.pdf

Bid # 26-09 Page 1 of 152 Firm Name: ___________________________________________ Initials: ___________

INVITATION FOR BID (IFB) NO. 26-09

“A.J. Brown WWTP – Chlorine Storage Building Rehabilitation”

Table of Contents Tentative Schedule of Events General Instructions

Bid Submittals Information Award Terms of Contract Termination of Contract Special Terms & Conditions Preparation of Bid Written Modification Qualification of Responders Addenda & Interpretations Bid Bond Payment Bond Bond Information Change Orders Liquidated Damages Laws and Regulations Obligation of Responder Bid Tabulation

Information Section 01 10 00 – Summary Of Work Part 1 – General Part 2 - Products - Not Used Part 3 - Execution - Not Used Section 01 01 05 – Contractors Use Of Premises

City of Huntsville 448 State Highway 75 N Huntsville, Texas 77320 Lucy Gonzalez Phone: 936-291-5495 Email: purchasing@huntsvilletx.gov

RETURN SEALED IFB:

City of Huntsville City Secretary 448 State Highway 75 N Huntsville, Texas 77340

Sealed solicitations shall be received no later than:

2:00 P.M., Central Standard Time February 4, 2026

MARK ENVELOPE: “Solicitation Packet 26-09”

ALL PAGES MUST BE INITIALED AND RETURNED,

IF NOT BID MAY BE REJECTED.

mailto:purchasing@huntsvilletx.gov

Bid # 26-09 Page 2 of 152 Firm Name: ___________________________________________ Initials: ___________

Part 1 – General Part 2 – Products – Not Used Part 3 - Execution – Not Used Section 01 23 10 – Alternates And Allowances Part 1 – General Part 2 - Products - Not Used Part 3 - Execution - Not Used Section 01 25 00 - Substitution Procedures Part 1 – General Part 2 - Products - Not Used Part 3 - Execution - Not Used Section 01 29 00 – Payment Procedures Part 1 – General Part 2 - Products - Not Used Part 3 - Execution - Not Used Section 01 29 73 - Schedule Of Values Part 1 – General Part 2 - Products - Not Used Part 3 - Execution - Not Used Section 01 31 00 – Project Management And Coordination Part 1 – General Part 2 - Products - Not Used Part 3 - Execution - Not Used Section 01 31 27 - Preconstruction Investigation By Contractor Part 1 – General Part 2 - Products - Not Used Part 3 – Execution Section 01 32 16 – Construction Progress Schedule Part 1 – General Part 2 - Products - Not Used Part 3 - Execution - Not Used Section 01 32 33 – Photographic Documentation Part 1 – General Part 2 – Products Part 3 - Execution - Not Used Section 01 33 00 - Submittal Procedures Part 1 – General Part 2 - Products - Not Used Part 3 - Execution - Not Used Section 01 40 00 - Quality Requirements Part 1 – General Part 2 - Products - Not Used Part 3 - Execution - Not Used Section 01 42 00 – References Part 1 – General Part 2 - Products – Not Used Part 3 - Execution – Not Used Section 01 50 50 – Mobilization Part 1 – General

Bid # 26-09 Page 3 of 152 Firm Name: ___________________________________________ Initials: ___________

Part 2 - Products - Not Used Part 3 - Execution - Not Used Section 01 60 00 - Product Requirements Part 1 – General Part 2 - Products Part 3 - Execution - Not Used Section 01 70 00 - Execution And Closeout Requirements Part 1 – General Part 2 - Products - Not Used Part 3 - Execution - Not Used Section 01 75 00 - Starting And Adjusting Part 1 – General Part 2 – Products Part 3 - Execution Section 01 78 23 - Operation And Maintenance Data Part 1 – General Part 2 - Products Part 3 – Execution Section 01 79 00 - Contractor Safety Plan Part 1 – General Part 2 - Products – Not Used Part 3 – Execution Section 01 91 00 - Commissioning Part 1 – General Part 2 - Products Part 3 - Execution

Price Table Safety Standards & Accident Prevention Insurance Requirements Required Forms

Conflict of Interest

Certificate of Interested Parties Form 1295 Israel Verification Form Iran, Sudan and Foreign Terrorist Organizations Verification Form Firearm Verification Form Prohibition of Contracts Discriminating Against Energy, & Energy Company Boycott Verification Form . 140 Critical Infrastructure Verification Form Texas Public Information Act Verification Form References Non-Collusion Affidavit Certification Regarding Lobbying Bid Term & Conditions No-Bid Statement Responders Information

Bid # 26-09 Page 4 of 152 Firm Name: ___________________________________________ Initials: ___________

Tentative Schedule of Events

January 12, 2026 – Release Bid

January 17 and January 24, 2026 – Legal Advertisement

Mandatory Site Visit – January 20, 2026

January 22, 2026 – Questions Due to Procurement Manager

January 26, 2026 – Final Addendum Posted

February 4, 2026 2:00 P.M. – Public Bid Opening

February/March 2026 – Award Preparation

Introduction The City of Huntsville, Texas (the “City”) is seeking sealed bids from qualified contractors for the rehabilitation of A.J. Bronw WWTP – Chlorine Storage Building Rehabilitation. This solicitation is issued in accordance with Texas Local Government Code Chapter 252 and the City’s procurement policies. The

City is aware of the time and effort you expend in preparing and submitting bids and proposals to the City.

Please let us know if any bid requirements are causing you difficulty responding. We want to make the process as easy and painless as possible so that all responsible firms can compete for the City's business.

General Instructions IFB packets must be delivered in a sealed envelope to:

The City of Huntsville

Attention of City Secretary c/o Purchasing Department

City of Huntsville Service Center

448 State Highway 75 North

Huntsville, Texas 77320

Solicitation Packets must be received by

February 4, 2026, at 2:00 P.M. Central Time

It is the sole responsibility of responder to have packet at designated location prior to the deadline date and time. Each response must be sealed in an opaque envelope which has been clearly marked “Bid Packet #

26-09”. Responses received after February 4, 2026, 2:00 P.M. will not be considered for the award of the contract and shall be considered void and unacceptable. It is the responsibility of the responder to ensure that the bid packet is delivered to the designated location before the deadline. All late packets will be returned to responder unopened when properly marked. Public reading is scheduled to be held at the date and time listed above at City Hall, 1212 Avenue M, Huntsville, Texas. You are invited to attend.

All questions concerning the solicitation should be directed to the Procurement Manager, Lucy Gonzalez at e-mail purchasing@huntsvilletx.gov.

Bid Submittals Bidders submitting a response do so entirely at their expense. There is no expressed or implied obligation by the City of Huntsville to reimburse any individual or firm for any costs incurred in preparing or submitting a bid, for providing additional information when requested by the City of Huntsville, or for participating in any selection interviews.

mailto:purchasing@huntsvilletx.gov

Bid # 26-09 Page 5 of 152 Firm Name: ___________________________________________ Initials: ___________

Information Details on which commodities and services we purchase or have for sale is available from the Purchasing

Department. You may register on the City’s vendor management program at www.huntsvilletx.gov/bids to receive notice of bid opportunities. Additionally, you may register at www.publicpurchase.com.

Award The City of Huntsville will award based on best value* meeting the requirements for this service. The City of Huntsville reserves the right to award to the most responsible and responsive bidder in the best interest of the City. The City may award to multiple providers or to a single provider. If the awarded responder is unable to meet the requirements of the City, services/products may be purchased from the next best available responder and continue until a responder is found that can complete the requirements of the City of Huntsville. The City reserves the right to reject any bids that do not meet specifications stated herein or reject all bids should this project not be approved for any reason.

*Best Value: An assessment and/or award based on analysis of the total life cycle of the item. Combination criteria which can be used are: price, quality of item, location of responder, safety record of responder, past relationship with responder, and/or any relevant criteria specifically listed.

Terms of Contract This contract shall be effective upon issuance of the purchase order and will expire in 90 days after date of equipment delivery.

Termination of Contract The City or the Contractor shall have the right to cancel at any time for any reason on thirty (30) day written notice. The City of Huntsville reserves the right to terminate this agreement if, in the opinion of the City of

Huntsville, the successful vendor’s performance is not acceptable, or if the deliveries and servicing of this contract do not conform to the requirements detailed herein. If though any cause, the vendor fails to fulfill its obligations, or if the vendor violates any of the agreements of this bid, the City has the right to terminate by giving the successful responder thirty (30) calendar days-written notice. During the thirty-day notification period, the City reserves the right to contact and award to other firms. The vendor will be compensated for the satisfactorily deliveries performed before the termination date. Contract may be terminated immediately should there be any illegal or unprofessional activities, alleged or otherwise, occurring or suspected of occurring.

Special Terms & Conditions It is understood that the City of Huntsville, Texas reserves the right to reject any or all products, services and/or qualification for any or all products and/or services covered in this solicitation and to waive informalities or defects or to accept such qualifications as it shall deem to be in the best interests of the City of Huntsville. If less than three responses are received, the City of Huntsville reserves the right to rebid as it deems to be in the best interest of the City. Each elected responder will receive a purchase order as prices quoted. Responders must be able to complete the job within a reasonable time of request for service. Should awarded responder not be able to respond, the City reserves the right to offer service to next available responder. The City of Huntsville reserves the right to make the award of bid line items in whole, parts or to reject any and all bids or bid line items if it is determined to be in the best interest of the City. The Bid

Terms and Conditions reference any and all indemnification language that is required and not stated to the fullest extent of the law. The City of Huntsville has the sole last and final determination to determine award with no recourse to the fullest extent of the law.

Preparation of Bid Each solicitation must be submitted on the prescribed form. All blank spaces for prices must be filled in, in ink or typewritten and must be fully completed and executed when submitted. If the unit price and the total amount named for an item are not in agreement, the unit price alone will be considered as representing the http://www.huntsvilletx.gov/bids http://www.publicpurchase.com/

Bid # 26-09 Page 6 of 152 Firm Name: ___________________________________________ Initials: ___________ responder's intention and the total will be corrected to conform thereto. The responder must sign their solicitation in the space provided on the responder’s form. If the solicitation is submitted by a partnership or corporation, the name and address of the partnership or corporation must be shown, together with the name and address of the partners or corporate officers. Solicitations submitted by a partnership must be signed by one of the partners. Solicitations submitted by a corporation must be signed by one of the corporate officials having, under the corporate structure, the power to act in this capacity. Solicitations submitted by a sole proprietorship must be signed by the proprietor.

Written Modification Any responder may modify their solicitation by letter, electronic or other written communication at any time prior to the scheduled closing time for receipt, provided such written communication is received by the City prior to the closing time, and provided further, the City is satisfied that the written modification bears the signature of the responder. The written communication should not reveal the solicitation price but should provide the addition or subtraction or other modification so that the final prices or terms will not be known by the City until the sealed bid is opened. It is the responsibility of responder to ensure modification was received by the City.

Qualification of Responders No prequalification of responders is required. Before award of any contract can be approved, however, the

City shall be satisfied that the responder involved: (1) maintains a permanent place of business, (2) has adequate plant and equipment to do the work properly and expeditiously, (3) has a suitable financial status to meet obligations incident to the work, (4) has appropriate technical experience, and (5) can submit a satisfactory performance record.

Addenda & Interpretations No interpretation of the meaning of the plans, specifications or other pre-bid documents will be made to any responder orally.

Every question or request for interpretation concerning the solicitation shall be directed to the Procurement

Manager, Lucy Gonzalez in writing via e-mail at lgonzalez@huntsvilletx.gov or sent via mail addressed to the Purchasing Department at 448 SH 75 North, Huntsville, Texas 77320. All questions or request for interpretation must be received by January 22, 2026 @ 4:00 P.M. as addressed above. All questions or requests for interpretation concerning the solicitation received after January 22, 2026 @ 4:00 P.M. will be considered void and unacceptable.

A written addenda will be issued as a response and will be posted on or before January 26, 2026 @ 5:00

P.M. on the City of Huntsville website, Public Purchase website and Electronic State Business Daily website. All addenda so issued shall become part of the contract documents, and receipt thereof shall be acknowledged in the space provided in the solicitation document. It is the responsibility of the responder to verify all addendums and interpretations.

Bid Bond A bid bond made payable to the City of Huntsville, Texas in an amount of 10% of the bid submitted must accompany each bid as a guarantee that if awarded the contract, the bidder will enter into a contract and execute such bonds as required within ten (10) days of award of contract of City Council.

Payment Bond Based on receiving notification of City Council approval, the Contractor shall submit a payment bond for the full amount of award from a certified State of Texas surety company. Should the payment bond not be mailto:lgonzalez@huntsvilletx.gov

Bid # 26-09 Page 7 of 152 Firm Name: ___________________________________________ Initials: ___________ provided within ten calendar days the City of Huntsville reserves the right to award to next responsible, responsive firm. Original payment bond to be submitted to the Procurement Manager, 448 SH 75N

Huntsville, TX 77320.performance bond to the City for the full estimated amount of the contract within ten

(10) business days.

The bonds shall remain in effect until both the final payment is made and the closeout of the project is finalized.

Bond Information The failure of the successful responder to execute the agreement and supply the required bonds within ten

(10) days after the request, or within such extended period as the City may grant, shall constitute a default and the City may, at its option either award the contract to the next lowest responsible responder, or re-advertise for bids. In either case, the City may charge against the bidder the difference between the amount of the bid, and the amount for which a contract is subsequently executed irrespective of whether this difference exceeds the amount of the bid bond. If a more favorable bid is received through re-advertisement, the defaulting bidder shall have no claim against the City for a refund.

Change Orders It is the City’s desire to have all questions and/or comments addressed prior to issuing a purchase order; any change order will be greatly scrutinized and could impede future awards. No change orders will be accepted unless written approval by the City Manager. Any work completed without written approval by the City

Manager is subject to non-payment.

Liquidated Damages The total project must be completed in no more than ninety (90) calendar days from the date of award – per written Notice or issuance of purchase order. The awarded firm will be accessed a one thousand five hundred dollars ($1,000.00) per calendar day for all non-completion of work beyond pre-approved number of calendar days from date of notice to proceed (non-completion of work includes removal of all equipment and materials from job site). This amount will be taken/reduced from the final invoice. All requested weather days must be submitted in writing to the City of Huntsville Public Works Director on the day of bad weather. A maximum of five (5) calendar days for requested weather delays will be allowed by the Public

Works Director, any requested weather days beyond five calendar days may require City Manager approval.

Laws and Regulations The responder's attention is directed to the fact that all applicable State laws, municipal ordinances, and the rules and regulations of all authorities having jurisdiction shall apply to the award throughout, and they will be deemed to be included in the bid document the same as though herein written out in full.

Obligation of Responder At the time of the opening of the solicitation each responder will be presumed to have inspected the site and to have read and to be thoroughly familiar with the plans and contract documents (including all addenda).

The failure or omission of any responder to examine any form, instrument or document shall in no way relieve any responder from any obligation in respect of his bid.

Bid Tabulation To obtain bid tabulation results, please log on to our website at http://www.huntsvilletx.gov/business/bids_and_rfps/bid_tabulations/. If you have any other questions, please contact the Procurement Manager, Lucy Gonzalez at (936) 291-5495 or e-mail puchasing@huntsvilletx.gov.

http://www.huntsvilletx.gov/business/bids_and_rfps/bid_tabulations/ mailto:puchasing@huntsvilletx.gov

Bid # 26-09 Page 8 of 152 Firm Name: ___________________________________________ Initials: ___________

Information Section 01 10 00 – Summary Of Work Part 1 – General

1.1 SUMMARY

A. Contractor shall provide all labor, equipment, materials, and appurtenances to replace-in-kind (or as otherwise identified in these specifications) all items within the A.J. Brown

WWTP Chlorine Building required to provide a complete and operational Chlorine

Disinfection System. Contractor shall be responsible for providing all associated warranties.

B. Section Includes:

1. Project information.

2. Contract description.

3. Work by others

4. Owner-furnished products.

5. Contractor's use of Site.

6. Work sequence.

7. Owner's product purchase contracts.

8. Work restrictions.

9. Owner occupancy.

10. Permits.

11. Preconstruction Meeting.

12. Specification conventions.

1.2 PROJECT INFORMATION

A. Name: A.J. Brown WWTP Chlorine Storage Building Rehabilitation.

B. Project Location: 94 Parker Creek Rd Huntsville, TX 77320.

C. Owner: City of Huntsville.

D. Project Engineer: Lockwood, Andrews & Newnam, Inc.

1.3 CONTRACT DESCRIPTION

A. The following paragraphs describe the major components of the work to be completed under this Contract. This list shall not to be construed as all-inclusive and shall not waive the Contractor’s responsibility to provide all necessary components of the project, either stated or implied, in full accordance with the drawings and specifications.

Bid # 26-09 Page 9 of 152 Firm Name: ___________________________________________ Initials: ___________

B. Chlorine Storage Building.

1. The system shall have two one-ton cylinders on line simultaneously and be capable of drawing from both cylinders at the same time, and will switch over automatically when emptied to the two duty-ready spares. Furnish and install the following

Chlorination equipment along with required Sch 80 PVC pipe, valves and fittings, similar to existing, but capable of delivering up to 1,000 pounds per day (ppd):

a. 4 each - Ton Cylinder Mounted Vacuum Regulator, Cl2, with heated drip leg

b. 1 each - 1,000 PPD Automatic Switchover

c. 2 each - 0-1,000 PPD Vacuum Feeder

d. 2 each - 2,000 PPD Vacuum Ejectors

e. 2 each - Dual Ton Scale with Trunnions and Dual Channel Display/Readout

f. 3 each - Set of Trunnions (for two spare ton cylinders and loading/unloading spot)

2. Furnish and install the following ancillary chlorination equipment:

a. 1 each - Dual Channel Leak Detector, Cl2.

b. 4 each - Emergency Shutoff Valves

c. 1 each - Control Panel

d. 1 each - Remote Panic Button

e. 1 each - Solenoid Valve

f. 1 each - Wye Strainer

g. 1 each - Pressure Gauge

h. 1 each - Danger Chlorine Gas Sign

3. Remove existing equipment:

C. Electrical and I&C.

1. Develop, build, furnish and install the following equipment:

a. Three wall vents

b. Four heaters Chromalox or approved equal

Bid # 26-09 Page 10 of 152 Firm Name: ___________________________________________ Initials: ___________

c. Two roof exhausts and control panel for exhausts with relays

d. Warehouse lights

e. Storage room lights

f. 480/266 panels including breakers

g. 120/208 panel including breakers

h. 30 KVA 480/120/208 3 phase transformers

i. Surge arrestors

j. Three t-stats with fire dampers for wall exhaust

k. Stainless steel disconnects for exhausts

l. Stainless steel supports

m. Chlorine control panel

n. The control system including: computer and/or PLCs with remote terminal units (RTUs), network data communications hardware, graphical user interface, programming and other associated appurtenances. Control system work to also include: installation support, loop checks and pre-commissioning, panel construction, and all labor and travel associated for providing and programming an operational system.

1.4 WORK BY OWNER OR OTHERS – N/A

1.5 OWNER-FURNISHED PRODUCTS – N/A

1.6 CONTRACTOR'S USE OF SITE

A. Restricted Use of Site: Contractor shall have limited use of Project Site for construction operations as indicated on Drawings by the Contract limits and as indicated by requirements of this Section.

B. The contractor shall be responsible for all areas of the site used by him or his subcontractors in the performance of the work. Contractor shall exert full control over the actions of all employees and other persons with respect to the use and preservation of property and existing facilities, except such controls as may be specifically reserved to the Owner or others. Contractor has the right to exclude from the site all persons who

Bid # 26-09 Page 11 of 152 Firm Name: ___________________________________________ Initials: ___________ have no purpose related to the work or its inspection, exclusive of the Owner's operations personnel, and may require all persons on the site to observe the same regulations as he requires of his employees.

C. Contractor shall assume full responsibility for the protection and safekeeping of products under this Contract, stored at the site. No claim shall be made against the Owner by reason of any act of an employee or trespassers.

D. Contractor owning or responsible for the stored materials and equipment shall immediately move said materials and equipment should any occasion develop necessitating access to the sites occupied by these stored materials and equipment. No materials or equipment may be placed upon the property of the Owner other than that designated for completion of the work, unless otherwise agreed to by the Owner.

Contractor shall relocate any stored products under Contractor’s control that interfere with the operations of the Owner or separate contractor. Contractor shall obtain and pay for the use of additional storage or work areas needed for construction.

E. The contractor shall at all times conduct his operations to ensure the least inconvenience to the general public and users of roads leading to the site.

F. The contractor shall select construction equipment to operate with minimum noise and vibration. If, in opinion of Owner's representative, objectionable noise or vibration is produced by equipment, rectify such conditions without extra cost to the Owner. The

Sound Power Level (PWL) of any equipment shall not exceed local ordinances.

G. Driveways, Walkways, and Entrances: Keep driveways and entrances serving premises clear and available to Owner, Owner's employees, and emergency vehicles at all times.

Do not use these areas for parking or for storage of materials.

H. Schedule deliveries to minimize use of driveways and entrances by construction operations.

I. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on Site.

J. Time Restrictions for Performing Work: 7:00 AM to 4:00 PM.

K. Utility Outages and Shutdown:

2. Coordinate and schedule electrical and other utility outages with Owner.

3. At least one week before scheduled outage, submit outage request plan to Engineer and Owner itemizing dates, times, and duration of each requested outage.

L. Sound Level Restrictions: Sound pressure level measured at boundary of Site shall not exceed 60 dBA.

Bid # 26-09 Page 12 of 152 Firm Name: ___________________________________________ Initials: ___________

M. Construction Plan: Before the start of construction, submit a construction plan regarding access to Work, use of Site, and utility outages for acceptance by Owner.

After acceptance of plan, construction operations shall comply with accepted plan unless deviations are accepted by Owner in writing.

1.7 WORK SEQUENCE

A. The contractor shall submit a detailed phasing plan for review and acceptance by the

Owner and Owner’s Representative prior to the start of construction. The phasing plan shall address the Contractor's proposed method and timing of the major construction activities to be undertaken, such that the Owner and Owner’s

Representative can readily ascertain the Contractor’s intended means and methods, execution sequence and plan feasibility. Contractor shall coordinate the proposed phasing plan with the overall construction schedule, prepared in accordance with the requirements of Section 01 32 16 – Construction Progress Schedule.

B. Contractor shall submit proposed construction phasing plan no later than 14 calendar days after Contract award. The Notice to Proceed will not be issued, nor will the

Pre-Construction Meeting be held, prior to phasing plan acceptance by the Owner and Owner’s Representative.

1.8 WORK RESTRICTIONS – N/A

1.9 OWNER OCCUPANCY

A. Owner intends to occupy existing portion of the facility throughout construction.

B. Owner intends to occupy final construction by April 2026.

C. Owner's use and occupancy of designated areas before Substantial Completion of entire Project do not relieve Contractor of responsibility to maintain specified insurance coverages on a 100 percent basis until date of final payment.

D. Cooperate with Owner to minimize conflict and to facilitate Owner's operations.

E. Schedule Work to accommodate Owner occupancy.

1.10 PRECONSTRUCTION MEETING

A. Prior to the commencement of work at the site, a preconstruction conference will be held at a mutually agreed time and place. The conference shall be attended by:

1. Contractor and his superintendent.

2. Principal subcontractors, including electrical and system integrator subcontractors.

3. Representatives of principal suppliers and manufacturers, as appropriate.

4. Engineer or his representative.

Bid # 26-09 Page 13 of 152 Firm Name: ___________________________________________ Initials: ___________

5. Owner or his representatives.

6. Governmental representatives, as appropriate.

7. Others as requested by Contractor, the Owner or Owner’s Representative.

B. Unless previously submitted to Owner’s Representative, Contractor shall bring to the conference a tentative schedule for each of the following:

1. Construction.

2. Cash flow.

3. Procurement.

4. Schedule of Values for progress payment purposes.

5. Shop drawings and other submittals.

C. The purpose of the conference is to designate responsible personnel and establish a working relationship among those parties. Matters requiring coordination will be discussed and procedures for handling such matters established. The agenda will include:

1. Contractor's tentative schedule and work sequencing plan, including critical items impacting plant operations, such as proposed shut-down periods.

2. Procedures for the transmittal, review and distribution of Contractor's submittals.

3. Processing procedure for monthly payment applications.

4. Procedures for maintaining record documents.

5. Procedures for processing and approval of field decisions and change orders.

6. Use of premises, office and storage areas, security, housekeeping and the

City's needs.

7. Major equipment deliveries and priorities.

D. Owner or Owner’s Representative will preside at the conference and will arrange for keeping the minutes and distributing the minutes to all persons in attendance.

1.11 PERMITS

A. Furnish all necessary permits for construction of Work, including the following:

1. Building permit.

1.12 SPECIFICATION CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations. These conventions are as follows:

Bid # 26-09 Page 14 of 152 Firm Name: ___________________________________________ Initials: ___________

1. Imperative mood and streamlined language are generally used in the

Specifications. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

2. Text Color: Text used in the Specifications, including units of measure, manufacturer and product names, and other text may appear in multiple colors or underlined as part of a hyperlink; no emphasis is implied by text with these characteristics.

3. Hypertext: Text used in the Specifications may contain hyperlinks.

Hyperlinks may allow for access to linked information that is not residing in the Specifications. Unless otherwise indicated, linked information is not part of the Contract Documents.

B. Drawing Coordination: Requirements for materials and products identified on

Drawings are described in detail in the Specifications. One or more of the following are used on Drawings to identify materials and products:

1. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections.

2. Abbreviations: Materials and products are identified by abbreviations scheduled on Drawings.

3. Keynoting: Materials and products are identified by reference keynotes referencing Specification Section numbers found in this

Project Manual.

Part 2 - Products - Not Used

Part 3 - Execution - Not Used

END OF SECTION

Bid # 26-09 Page 15 of 152 Firm Name: ___________________________________________ Initials:

Bid # 26-09 Page 16 of 152 Firm Name: ___________________________________________ Initials:

Bid # 26-09 Page 17 of 152 Firm Name: ___________________________________________ Initials:

Bid # 26-09 Page 18 of 152 Firm Name: ___________________________________________ Initials:

Bid # 26-09 Page 19 of 152 Firm Name: ___________________________________________ Initials: ___________

Section 01 01 05 – Contractors Use Of Premises

1.1 SECTION INCLUDES

A. Section includes general use of the site including properties inside and outside of rights-of-way, work affecting road, ramps, streets and driveways and notification to adjacent occupants.

1.2 RIGHTS-OF-WAY

A. Confine access and operations and storage areas to rights-of-way provided by Owner as stipulated in General Conditions of Agreement; trespassing on abutting lands or other lands in the area is not allowed.

B. Contractor may make arrangements, at Contractor's cost, for temporary use of private properties, in which case Contractor and Contractor's surety shall indemnify and hold harmless the Owner against claims or demands arising from such use of properties outside of rights-of-way. Any use of private property shall have a written agreement between the contractor and the property owner. Notify the City in writing of any agreements and provide written agreement with the landowner to the City. The Use of said site shall comply with all City ordinances and restrictions.

C. Restrict total length which materials may be distributed along the route of the construction at any one time to 1,000 linear feet unless otherwise approved by Owner’s

Representative.

D. To minimize the inconvenience to the public and to maintain better quality control, the total of all demolition, construction and testing activities cannot exceed 2-lanes in one direction (includes parking lane) for a total length of one thousand (1,000) linear feet or three City Blocks in length, whichever is less.

1.3 PROPERTIES OUTSIDE OF RIGHTS-OF-WAY

A. Altering the condition of properties adjacent to and along rights-of-way will not be permitted unless authorized by the Owner’s Representative, Owner and property owner.

B. Ways, means, methods, techniques, sequences, or procedures which will result in damage to properties or improvements in the vicinity outside of rights-of-way will not be permitted.

Bid # 26-09 Page 20 of 152 Firm Name: ___________________________________________ Initials: ___________

C. Section includes general use of the site including properties inside and outside of rights-of-way, work affecting road, ramps, streets and driveways and notification to adjacent occupants.

1.4 USE OF SITE

A. Obtain approvals of governing authorities prior to impeding or closing public roads or streets. Do not close more than two consecutive intersections at one time unless approved by the Owner.

B. Notify the Owner’s Representative and the Owner a minimum of 72 hours prior to closing a street or a street crossing. Permits for street closures are required in advance and are the responsibility of the Contractor.

C. Maintain access for emergency vehicles including access to fire hydrants.

D. Avoid obstructing drainage ditches or inlets; when obstruction is unavoidable due to requirements of the Work, provide grading and temporary drainage structures to maintain unimpeded flow.

E. Locate and protect private lawn sprinkler systems which may exist on rights-of-ways within the site. Repair or replace damaged systems to condition equal to or better than that existing at start of Work.

F. Perform daily cleanup of dirt outside the construction zone, and debris, scrap materials, and other disposable items. Keep streets, driveways, and sidewalks clean of dirt, debris and scrap materials. Do not leave buildings, roads, streets or other construction areas unclean overnight.

1.5 NOTIFICATION TO ADJACENT OCCUPANTS

A. Notify individual occupants in areas to be affected by the Work of the proposed construction and time schedule. Notification shall be not less than 72 hours or more than 2 weeks prior to work being performed within 200 feet, or as specified by the

Owner, of the homes or businesses.

B. Include in notification names and telephone numbers of two company representatives for resident contact, who will be available on 24-hour call. Include precautions which will be taken to protect private property and identify potential access or utility inconvenience or disruption.

C. Submit proposed notification to Owner’s Representative for approval. Consideration shall be given to the ethnicity of the neighborhood where English is not the dominant language. Notice shall be provided in understandable language when required by

Owner.

Bid # 26-09 Page 21 of 152 Firm Name: ___________________________________________ Initials: ___________

1.6 PUBLIC, TEMPORARY, AND CONSTRUCTION ROADS AND RAMPS

A. Construct and maintain temporary detours, ramps, and roads to provide for normal public traffic flow when use of public roads or streets is closed by necessities of the

Work.

B. Provide mats or other means to prevent overloading or damage to existing roadways from tracked equipment or exceptionally large or heavy trucks or equipment.

C. Construct and maintain access roads and parking areas as specified in Section 01500 -

Temporary Facilities and Controls.

1.7 EXCAVATION IN STREETS AND DRIVEWAYS

A. Avoid hindering or needlessly inconveniencing public travel on a street or any intersecting alley or street for more than two blocks at any one time, except by permission of the Owner’s Representative.

B. Obtain the Owner’s Representative and Owner’s approval when the nature of the Work requires closing of any portion or an entire street. Permits required for street closure are the Contractor's responsibility. Avoid unnecessary inconvenience to abutting property owners.

C. Remove surplus materials and debris and open each block for public use as work in that block is complete.

D. Acceptance of any portion of the Work will not be based on return of street to public use.

E. Avoid obstructing driveways or entrances to private property.

F. Provide temporary crossing or complete the excavation and backfill in one continuous operation to minimize the duration of obstruction when excavation is required across drives or entrances. Closure of driveways overnight shall not be allowed unless approved by the Owner.

G. Provide barricades and signs in accordance with Section VI of the State of Texas

Manual on Uniform Traffic Control Devices latest edition.

1.8 SURFACE RESTORATION

A. Restore site to condition existing before construction to satisfaction of the Owner and Owner’s Representative.

B. Repair paved area per the requirements of the plans and specifications.

Bid # 26-09 Page 22 of 152 Firm Name: ___________________________________________ Initials: ___________

C. Repair turf areas which become damaged per the requirements of the plans and specifications.

Part 2 – Products – Not Used

Part 3 - Execution – Not Used

Bid # 26-09 Page 23 of 152 Firm Name: ___________________________________________ Initials: ___________

THIS PAGE INTENTIONALLY LEFT BLANK

Bid # 26-09 Page 24 of 152 Firm Name: ___________________________________________ Initials: ___________

Section 01 23 10 – Alternates And Allowances

1.1 REQUIREMENTS

A. Alternates:

1. This Section describes each alternate by number and describes the basic changes to be incorporated into the Work when this alternate is made part of the Work in the Agreement.

2. Drawings and Specifications will outline the extent of Work to be included in the alternate Contract Price.

3. Coordinate related Work and modify surrounding Work as required to properly integrate the Work under each alternate and provide a complete and functional system as required by the Contract Documents.

4. Alternates will be accepted or rejected at the option of the Owner.

5. The Owner has 60 days from the bid date to add Alternate items at the cost indicated in the Bid Form Exhibit A.

B. Allowances:

1. Include specified allowance amount in Contract Price.

2. The amount of each allowance includes:

a. The cost of the product to the Contractor less any applicable trade discounts.

b. Delivery to the Site.

c. Applicable taxes.

3. Include in the Contract Price all costs for:

a. Handling at the Site, including unloading, uncrating, and storage.

b. Cost for labor and equipment for installation and finishing.

c. Cost for related products not specifically listed in the allowance required for installation, including consumable supplies and materials.

d. All overhead, profit, and related costs.

4. Assist Owner in the selection of products:

a. Determine qualified Suppliers.

b. Obtain proposals from qualified Suppliers.

Bid # 26-09 Page 25 of 152 Firm Name: ___________________________________________ Initials: ___________

c. Present available alternates to the Owner through the Engineer. Notify

Engineer of:

1) Any objections to a particular Supplier or product.

2) Effect on the Construction Schedule anticipated by the selection of each option.

3) Cost of each option.

5. Upon selection of the product:

a. Purchase and install the product.

b. Contractor’s responsibilities for products shall be the same as for products selected by the Contractor.

6. Submit a Contract Modification Request to adjust Contract Price if the net cost of the product is more or less than the specified amount.

a. For products specified as Unit Price Work, the unit cost shall apply to the quantities installed per the method of payment described in Section 01 29 00

– Payment Procedures.

b. Do not perform Work until the selection of alternate has been approved in writing by the Owner.

c. Provide actual invoices for the materials.

C. Related Requirements:

1. Section 01 29 00 – Payment Procedures.

2. Section 01 33 00 – Submittal Procedures.

1.2 SUBMITTALS

A. Provide submittals for materials furnished as part of the alternate in accordance with

Section 01 33 00 – Submittal Procedures.

1.3 DESCRIPTION OF ALTERNATIVES

A. No alternates are included in the Project.

1.4 DESCRIPTION OF ALLOWANCES

A. No allowances are included in the Project.

Bid # 26-09 Page 26 of 152 Firm Name: ___________________________________________ Initials: ___________

1.5 GUARANTEES

A. Provide guarantees for products furnished under alternate bids / proposals or purchased by allowances as required by the Contract Documents.

Bid # 26-09 Page 27 of 152 Firm Name: ___________________________________________ Initials: ___________

Section 01 25 00 - Substitution Procedures

A. Quality assurance.

B. Product options.

C. Product substitution procedures.

1.2 RELATED REQUIREMENTS

A. Section 01 60 00 – Product Requirements.

1.3 QUALITY ASSURANCE

A. Contracts are based on products and standards established in Contract Documents without consideration of proposed substitutions.

B. Products specified define standard of quality, type, function, dimension, appearance, and performance required.

C. Substitution Proposals: Permitted for specified products except where specified otherwise. Do not substitute products unless substitution has been accepted and approved in writing by Owner.

1.4 PRODUCT OPTIONS

A. Refer to specification Section 01 60 00 – Product Requirements, for additional information and requirements.

1.5 PRODUCT SUBSTITUTION PROCEDURES

A. Substitutes and "Or-Equals.”

1. Whenever an item of material or equipment is specified or described in the

Contract Documents by using the name of a proprietary item or the name of a particular Supplier, the specification or description is intended to establish the type, function, appearance, and quality required. Unless the specification or

Bid # 26-09 Page 28 of 152 Firm Name: ___________________________________________ Initials: ___________ description contains or is followed by words reading that no like, equivalent, or

"or-equal" item or no substitution is permitted, other items of material or equipment or material or equipment of other Suppliers may be submitted to

Engineer for review under the circumstances described below.

a. "Or-Equal" Items: In Engineer's sole discretion an item of material or equipment proposed by Contractor is functionally equal to that named and sufficiently similar so that no change in related Work will be required, it may be considered by Engineer as an "or-equal" item, in which case review and approval of the proposed item may, in Engineer's sole discretion, be accomplished without compliance with some or all of the requirements for approval of proposed substitute items.

1) For the purposes of this section, a proposed item of material or equipment will be considered functionally equal to an item so named if in the exercise of reasonable judgment Engineer determines that:

a) It is at least equal in materials of construction, quality, durability, appearance, strength, and design characteristics.

b) It will reliably perform at least equally well and achieve the results imposed by the design concept of the completed Project as a functioning whole; and

c) It has a proven record of performance and availability of responsive service.

2) The contractor shall certify that, if approved and incorporated into the

Work there will be no increase in cost to the Owner or increase in

Contract Times, and it will conform substantially to the detailed requirements of the item named in the Contract Documents.

b. Substitute Items: If in Engineer's sole discretion an item of material or equipment proposed by Contractor does not qualify as an "or-equal" item, it will be considered a proposed substitute item. Contractor shall submit sufficient information as provided below to allow Engineer to determine that the item of material or equipment proposed is essentially equivalent to that named and an acceptable substitute therefor. Requests for review of proposed substitute items of material or equipment will not be accepted by

Engineer from anyone other than Contractor. The requirements for review by Engineer will be as set forth below, as supplemented in the General

Conditions, and as Engineer may decide is appropriate under the circumstances. The contractor shall make a written application to Engineer for review of a proposed substitute item of material or equipment that

Contractor seeks to furnish or use.

1) The application shall certify that the proposed substitute item will perform adequately the functions and achieve the results called for by

Bid # 26-09 Page 29 of 152 Firm Name: ___________________________________________ Initials: ___________ the general design, be similar in substance to that specified, and be suited to the same use as that specified.

2) The application shall state:

a) The extent, if any, to which the use of the proposed substitute item will prejudice Contractor's achievement of Substantial

Completion on time.

b) Whether or not use of the proposed substitute item in the Work will require a change in any of the Contract Documents (or in the provisions of any other direct contract with Owner for other work on the Project) to adapt the design to the proposed substitute item; and

c) Whether or not incorporation or use of the proposed substitute item in connection with the Work is subject to payment of any license fee or royalty.

3) The application shall identify all variations of the proposed substitute item from that specified, and available engineering, sales, maintenance, repair, and replacement services.

4) The application shall contain an itemized estimate of all costs or credits that will result directly or indirectly from the use of such substitute items, including costs of redesign and claims of other contractors affected by any resulting change.

5) Engineer will consider requests for substitution if received within thirty (30) days after Notice to Proceed is issued. Requests received after that time may be considered or rejected at the discretion of

Engineer.

2. Substitute Construction Methods or Procedures: If a specific means, method, technique, sequence, or procedure of construction is expressly required by the

Contract Documents, Contractor may furnish or utilize a substitute means, method, technique, sequence, or procedure of construction approved by Engineer.

Contractor shall submit sufficient information to allow Engineer, in Engineer's sole discretion, to determine that the substitute proposed is equivalent to that expressly called for by the Contract Documents. The requirements for review by

Engineer will be similar to those provided in Paragraph 1.5 A.1. b.

3. Engineer's Evaluation: Engineer will be allowed a reasonable time within which to evaluate each proposal or submittal made pursuant to Paragraphs 1.5 A.1 and

1.5 A.2. Engineer may require Contractor to furnish additional data about the proposed substitute item. Engineer will be the sole judge of acceptability. No "or equal" or substitute will be ordered, installed, or utilized until Engineer's review is complete, which will be evidenced by either a Change Order for a substitute or an approved Shop Drawing for an "or equal." Engineer will advise Contractor in writing of any negative determination.

4. Special Guarantee: Owner may require Contractor to furnish at Contractor's expense a special performance guarantee or other guarantee with respect to any substitute.

Bid # 26-09 Page 30 of 152 Firm Name: ___________________________________________ Initials: ___________

5. Engineer's Cost Reimbursement: Engineer will record Engineer's costs in evaluating a substitute proposed or submitted by Contractor pursuant to

Paragraphs 1.5 A.1 and 1.5 A.2. Whether or not Engineer approves a substitute item so proposed or submitted by Contractor, Contractor shall reimburse Owner for the charges of Engineer for evaluating each such proposed substitute.

Contractor shall also reimburse Owner for the charges of Engineer for making changes in the Contract Documents (or in the provisions of any other direct contract with Owner) resulting from the acceptance of each proposed substitute.

6. Contractor's Expense: Contractor shall provide all data in support of any proposed substitute or "or-equal" at Contractor's expense.

B. Substitutions may be considered at the Owner’s and Engineer’s sole discretion when a product becomes unavailable through no fault of Contractor.

C. Document each request with complete data, substantiating compliance of proposed substitution with Contract Documents, including:

1. Manufacturer's name and address, product, trade name, model, or catalog number, performance and test data, and reference standards.

2. Itemized point-by-point comparison of proposed substitution with specified product, listing variations in quality, performance, and other pertinent characteristics.

3. Reference to Article and Paragraph numbers in Specification Section.

4. Cost data comparing proposed substitution with the specified product and amount of net change to Contract Sum.

5. Changes required in other Work.

6. Availability of…