ESBD_482036_1770223750595_RFP 2025-086 Addendum 4.pdf

This is Addendum 4 to Request for Proposal 2025-086 issued by the City of Waco, Texas Financial Services Department for dyed diesel fuel deliveries to support municipal fleet operations. The RFP solicits qualified vendors to provide ASTM D975 Ultra Low Sulfur No. 2D dyed diesel fuel to two Public Works Solid Waste Division facilities: an 11,400 Old McGregor Road location requiring a 6,000-gallon skid-mounted tank and a 4,730 TK Parkway facility in Axtell requiring 1,000 and 10,000-gallon tanks. The estimated annual consumption is approximately 70,000 gallons based on historical usage of 113,476 gallons. The addendum extends the proposal submission deadline to February 18, 2026 at 2:00 p.m. Central Time, with proposal opening scheduled for February 18, 2026 at 2:05 p.m. via Zoom videoconferencing. The initial deadline was February 11, 2026. The contract term is 24 months commencing April 6, 2026, with three optional one-year renewal periods available at the city's discretion.

Vendors may submit proposals under two pricing options: rack-plus pricing with variable terminal rates plus a constant markup per gallon, or firm pricing with a single all-inclusive price per gallon held throughout the contract term. Evaluation criteria include price (40 points), supply resources (15 points), prior experience (10 points), delivery capability within eight hours of notification (10 points), emergency off-site fueling capacity (10 points), and fuel measurement and invoice reconciliation processes (15 points). Successful vendors must provide three independent annual product quality tests at their expense, maintain $1,000,000 commercial general liability and $2,000,000 business automobile liability insurance, and comply with federal wage determinations for Falls and McLennan counties. Vendors must register with the Texas Secretary of State and submit a 5% bid bond or certified check. Payment terms are 30 days net from invoice receipt with optional early payment discounts available. All pricing excludes federal excise and state sales taxes, which the city will add separately. Contract awards exceeding $100,000 require Waco City Council approval; the contract value is anticipated to exceed this threshold based on estimated annual usage and historical consumption patterns.