ESBD_482036_1769788779223_RFP 2025-085 Addendum 3.pdf

This addendum modifies Request for Proposal 2025-085 issued by the City of Waco, Texas Financial Services Department for dyed diesel fuel deliveries supporting the city's motor fleet operations. The procurement requires ASTM D975 Ultra Low Sulfur No. 2D dyed diesel fuel delivered to two Public Works Solid Waste Division locations: an 11,400 Old McGregor Road facility with a 6,000-gallon skid-mounted tank and a 4,730 TK Parkway facility in Axtell with 1,000 and 10,000-gallon tanks. The estimated annual fuel requirement is approximately 70,000 gallons, based on historical usage of 113,476 gallons. Proposals are due by February 11, 2026 at 2:00 p.m. Central Time, with opening scheduled for 2:05 p.m. the same day via Zoom videoconferencing. Questions must be submitted by February 2, 2026 at 5:00 p.m. The contract term is 24 months commencing April 6, 2026, with three optional one-year renewal periods available at the city's discretion.

Vendors may submit proposals under two pricing options: rack-plus pricing with variable terminal rates plus a constant markup per gallon, or firm pricing with a single all-inclusive price per gallon held firm throughout the contract term. Evaluation criteria include price (40 points), supply resources (15 points), prior experience (10 points), delivery capability within eight hours of notification (10 points), emergency off-site fueling capacity (10 points), and fuel measurement and invoice reconciliation processes (15 points). Successful vendors must provide three independent product quality tests annually at their expense, maintain $1,000,000 commercial general liability and $2,000,000 business automobile liability insurance, and comply with federal wage determinations for Falls and McLennan counties. Vendors must register with the Texas Secretary of State and submit a 5% bid bond or certified check. Payment terms allow 30 days net from invoice receipt with optional early payment discounts available. All pricing excludes federal excise and state sales taxes, which the city will add separately. Contract award is subject to Waco City Council approval if the contract exceeds $100,000.