ESBD_478481_1766413844621_SOL_EXH_F.1 Terms and Conditions.pdf

This is a Terms and Conditions document for the Texas Department of Public Safety's Hebbronville Security Fence project solicitation. The procurement involves a turnkey security fence installation at the Hebbronville Area Office, 511 South Smith Street, Hebbronville, Texas, encompassing chain-link fencing with barbed wire top sections, a 16-foot-wide entry gate, concrete paving, tree removal, handicap parking relocation, parking line repainting, and parking barriers. Electronic proposals must be submitted by December 26, 2025, at 5:00 P.M. Central Time via DPS_Solicit_Response@dps.texas.gov or the DPS Online Bid Room. The anticipated contract award date is January 6, 2026, with a contract term of one year from the effective date, with an option for DPS to extend performance for up to six months.

The contract requires bidders to provide evidence of financial resources and solvency, including audited financial statements from the last two years. Performance bonds exceeding $100,000 and payment bonds exceeding $25,000 are mandatory, with costs included in the base bid. Contractors must comply with prevailing wage rates per Texas Government Code Chapter 2258 and conduct criminal history background checks for all project personnel at the contractor's expense. DPS will withhold 10% retainage from final payment until work acceptance and warranty documentation are provided. Optional prompt payment discounts are available at 10, 20, and 30 days. Evaluation will assess responsible bidders based on best value and past performance through the Texas Vendor Performance Tracking System. Materials must meet ASTM standards, including hot-dip galvanized steel pipe and zinc-coated chain link fabric with specific concrete specifications.