ESBD_476923_1765898065861_Exhibit E Online_Bid_Room_Information_v.1.4_(07-22-25).pdf
PDF 181 KB Posted
- Solicitation number
- HHS0016791v2
- Issued by
- Texas
About this file
This is an exhibit document providing instructions for the HHS Online Bid Room submission process for the Document Shredding and Disposal Services solicitation for HHSC Region 03 in Texas. The document outlines the optional electronic submission method available to bidders and emphasizes that use of the online platform is subject to all terms, conditions, and requirements specified in the main solicitation package. Bidders must review the complete solicitation package carefully and submit responses in the form and manner specified by the stated response due date and time. The document notes that failure to adhere to submission requirements may result in disqualification of the bid. Additionally, technical difficulties with the optional HHS Online Bid Room do not constitute sufficient grounds for protesting a contract award.
Access to the HHS Online Bid Room requires a multi-step registration process through the IAMOnline portal. Users must request an account as a non-HHS employee, with the external user ID being an email address, and await approval from an Agency Sponsor before receiving a registration email with a seven-day activation window. The registration process may take several days, and bidders are advised to allow adequate time to complete registration and submit bids prior to the deadline, as late submissions are not accepted. Existing users of the previous Enterprise Portal or IAMOnline must complete a new registration using a different email address, as the system does not permit duplicate email addresses across accounts. For technical assistance, the Help Desk is available at 512-438-4720 or 855-435-7181 (toll-free) from 7:00 A.M. to 7:00 P.M., Central Time, Monday through Friday.
View the file
Other files
Show all 11
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Version 1.40 Revision Date 07/22/2025
Exhibit E HHS Online Bid Room Information
HHS0016791v2
Bids/responses for this solicitation may be submitted electronically using the HHS Online Bid Room or any other method identified in the solicitation. Use of the HHS Online Bid Room is optional and is subject to all terms and conditions, affirmations, and other requirements of the solicitation as any other method of submission.
Read and review the solicitation package and all associated documents carefully before completing and submitting a response in the form and manner described in the solicitation package. Questions regarding the solicitation must be addressed to the Point of Contact in the solicitation package. The Point of Contact is identified in the solicitation package.
Submit the solicitation response in the form and manner described in the solicitation package on or before the response due date and time.
IMPORTANT: The solicitation package will identify the specific form and method of delivery. Failure to adhere to the requirements in the solicitation package may result in disqualification.
Access to the HHS Online Bid Room is a multi-step process.
All Online Bid Room Users:
• Follow the provided link to access the IAMOnline – Sign-in page.
• Next, click the link labeled “Request account as a non-HHS employee or register organization” to request a new account. Please note, the external user ID should be an email address.
• Users can find detailed instructions here; Follow the organization or external user account request steps as directed.
• Once the Agency Sponsor receives and approves the access request, users will receive an
IAMOnline registration email to set up their IAMOnline account.
• The user will click the Activate Account button to set up their account promptly. Please note that the link will only be active for seven (7) days for security reasons.
Note: Applicants who already have access to the previous Enterprise Portal and/or IAMOnline for other applications, MUST complete a new registration to receive access to the online bid room. The new registration must be completed with a different email than the original account as the IAMOnline portal does not allow the same email address to be used for two different accounts.
IMPORTANT: The registration process may take several days. Allow enough time for the registration process to submit your bid by the response due date. Late solicitation responses are not accepted.
The optional use of the HHS Online Bid Room and any resulting technical difficulties which may prevent a successful, responsive electronic submission of a solicitation response shall not be sufficient basis for a protest of a contract award.
Visit the IAMOnline Help Page for more information. For additional assistance, contact the Help Desk at 512-438-4720 or 855-435-7181 (toll-free), 7:00 A.M. to 7:00 P.M., CT, Monday to Friday.
https://iamonline.hhs.state.tx.us/ https://gatewayaw.hhs.state.tx.us/publicHelpGuide/Content/External/EXT_HomePage.htm https://gatewayaw.hhs.state.tx.us/publicHelpGuide/Content/External/EXT_HomePage.htm
File details come from the government source that posted it. Updated .