DFPS Custodial Services, Shred Services, & Security Services Employee Background.pdf
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- Solicitation number
- HHS0016791v2
- Issued by
- Texas
About this file
This is an employee background check requirements document prepared by the Texas Department of Family and Protective Services (DFPS) applicable to custodial, shred, and security service contractors serving DFPS or shared DFPS/Health and Human Services Commission (HHSC) facilities. All contractor employees requiring access to these facilities must complete background checks prior to access authorization, including a Texas name-based criminal history check and a DFPS check for abuse, neglect, or exploitation of children, elderly, or disabled individuals. An FBI fingerprint check is required for individuals who have lived outside Texas within the past two years. Background checks must be submitted through the DFPS Automated Background Check System (ABCS) using Form 4048 (DFPS Janitor, Security Guard, and Shred Contractors Background Check Request Form), submitted to EXTACCBGC@dfps.state.tx.us. The employer's point of contact must first complete and submit Form 4048 to establish an ABCS account and undergo background screening; only upon clearance may the employer submit background check requests for individual employees. All employees with facility access must have required checks completed and cleared before access is granted, and background checks must be renewed annually for all personnel maintaining access.
Specific criminal history and abuse/neglect/exploitation history details are not disclosed in clearance or denial notices. Denial of access prohibits individuals only from entering DFPS or shared DFPS/HHSC facilities; employment decisions remain at the employer's discretion. However, employers and DFPS sponsors must ensure that individuals denied DFPS background clearance do not access these facilities. Applicable criminal history bars to employment and restrictions for external users and prospective employees are outlined in DFPS Background Check Policy Appendices 3000-1 and 3000-2. Individuals or employers may request a review of access denial decisions through the process detailed in DFPS Background Check Handbook Section 3000. Questions regarding background check requirements should be directed to Kirsten Murchison, DFPS Background Checks Manager, at Kirsten.murchison2@dfps.state.tx.us or 512-919-7972, or Tanya Oestrick, Program Administrator for DFPS Background Checks and FINDRS, at Tanya.oestrick@dfps.state.tx.us or 512-919-7869.
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DFPS Custodial Services, Shred Services, and Security Services Employee Background Checks
Overview
Because of the potential for contact with confidential information while in Department of Family and Protective Services (DFPS) offices, all custodial service, shred services, and security service employees serving DFPS or shared DFPS/HHSC facilities must complete background checks.
A background check includes:
• A Texas name-based criminal history check and;
• A DFPS check for abuse/neglect/exploitation of children, elderly or disabled individuals
An FBI fingerprint check is also required if an individual has lived outside the state of Texas in the past 2 years.
Contractors must submit requests for criminal history checks and abuse/neglect/exploitation history checks through DFPS:
• All employees who access DFPS or shared DFPS/HHSC facilities must have all required checks completed and cleared before access is granted.
• DFPS policy regarding non-DFPS staff requiring access to DFPS or shared DFPS/HHS facilities is located in the DFPS Backgrounds Check Policy: Section 3000 Background Checks for Non-DFPS Staff.
• Bars to employment are also posted in the DFPS Backgrounds Check Policy:
Appendix 3000-1: Criminal History Chart for DFPS Applicants and Employees Appendix 3000-2: DFPS History Chart for External Users, DFPS Prospective Employees, CASA Employees, Volunteers and Board Members
Background checks are required annually for all employees who have access to DFPS or shared DFPS/HHSC facilities.
Background Check Process
Criminal and Abuse/Neglect background checks are submitted through the DFPS Automated Background Check System (ABCS). Each employer has their own ABCS account to submit background checks for staff who need access to DFPS or shared DFPS/HHSC facilities.
To initiate creation of the ABCS account, the company point of contact completes Form 4048 DFPS Janitor, Security Guard, and Shred Contractors Background Check Request Form and submits it to EXTACCBGC@dfps.state.tx.us
Once Form 4048 is received, DFPS Background Check staff create the ABCS account and run background checks on the point of contact. If that person clears the checks, DFPS Background Checks staff notify the employer who must then submit a Form 4048 DFPS Janitor, Security Guard, and Shred Contractors Background Check Request Form for each employee who requires access DFPS or shared DFPS/HHSC facilities.
http://www.dfps.state.tx.us/handbooks/Background_Checks/Menu/Menu_BC_3000.asp http://www.dfps.state.tx.us/handbooks/Background_Checks/Menu/Menu_BC_3000.asp https://www.dfps.state.tx.us/handbooks/Background_Checks/Files/BC_px_3000-1.asp%23BC_apx3000_1 https://www.dfps.state.tx.us/handbooks/Background_Checks/Files/BC_px_3000-2.asp#BC_apx3000_2 https://www.dfps.state.tx.us/handbooks/Background_Checks/Files/BC_px_3000-2.asp#BC_apx3000_2 https://www.dfps.state.tx.us/Application/Forms/showFile.aspx?Name=F-500-4048.docx https://www.dfps.state.tx.us/Application/Forms/showFile.aspx?Name=F-500-4048.docx mailto:EXTACCBGC@dfps.state.tx.us https://www.dfps.state.tx.us/Application/Forms/showFile.aspx?Name=F-500-4048.docx https://www.dfps.state.tx.us/Application/Forms/showFile.aspx?Name=F-500-4048.docx
More information about ABCS can be found on the DFPS website: Automated Background Check system
Background Check Determinations
Employers are notified whether the individual’s request for access has been cleared or denied.
The specific criminal history or abuse, neglect, or exploitation history is not included in the clearance or denial notice.
Employers or the individual employee who has been denied access may request a review of the decision. Information about this process can be found in the DFPS Backgrounds Check Handbook: Section 3000 Background Checks for Non-DFPS Staff.
DFPS Background Checks and Employment
If DFPS Background Checks issues a decision to deny access to an individual, that denial only prohibits the individual from accessing DFPS or shared DFPS/HHSC facilities.
The decision to hire or terminate an individual is at the discretion of the employer. However, the employer and DFPS sponsor must ensure that individuals that not cleared by DFPS Background Checks do not have access to DFPS or shared DFPS/HHSC facilities.
Questions about DFPS background check requirements should be directed to:
Kirsten Murchison, DFPS Background Checks Manager – Kirsten.murchison2@dfps.state.tx.us // 512-919-7972 or
Tanya Oestrick, Program Administrator for DFPS Background Checks and FINDRS – Tanya.oestrick@dfps.state.tx.us // 512-919-7869 http://www.dfps.state.tx.us/background_checks/abcs.asp http://www.dfps.state.tx.us/background_checks/abcs.asp http://www.dfps.state.tx.us/handbooks/Background_Checks/Menu/Menu_BC_3000.asp mailto:Kirsten.murchison2@dfps.state.tx.us mailto:Tanya.oestrick@dfps.state.tx.us
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