ESBD_472874_1764961742079_ADDENDUM #2 Emergency Generator Maintenance RFP 26-004 final.pdf

This is an addendum document related to an Request for Proposal (RFP) 26-004 issued by the University of Houston-Clear Lake (UHCL) for emergency generator maintenance services. The RFP seeks a qualified contractor to provide comprehensive maintenance and service for ten generator systems ranging from 35 to 800 kilowatts, manufactured by Onan, Cummins, Kohler, Katolight, Olympian, and Caterpillar, located at the main Houston campus and Pearland Campus. Required services include quarterly inspections, 100% tune-up parts replacement, cleaning, adjustments, oil and filter changes, lubrication, alarm verification, and annual resistive load bank testing. The deadline for submitting inquiries is December 3, 2025, and proposals must be submitted by December 18, 2025, at 3:00 PM Central Time. The contract term is three years beginning April 1, 2026, with options to renew for two additional one-year terms.

Contractors must demonstrate five years of experience in power production equipment maintenance, provide three customer references, and show evidence of financial stability and personnel qualifications, with evaluation criteria equally weighted at 25 points each for past projects, organizational qualifications, safety plan, and competitive rates. A mandatory Historically Underutilized Business (HUB) Subcontracting Plan is required for proposals exceeding $100,000, with a HUB participation goal of 26 percent, requiring written notification to at least three Texas certified HUBs and two trade organizations at least seven working days before bid submission. Insurance requirements include $1,000,000 Commercial General Liability per occurrence, $2,000,000 aggregate, statutory Workers' Compensation limits, and $1,000,000 Commercial Automobile Liability. The contractor must respond to emergency service calls within 24 hours and maintain an on-site inventory of replacement parts. Payment is invoiced quarterly for one-fourth of the annual contract amount, with payment due within 30 calendar days of invoice receipt, and maintenance labor for parts under $100 is included in the contract price while parts exceeding $100 are billed separately. Successful bidders must submit monthly Progress Assessment Reports documenting compliance and expenditures, with potential enforcement remedies including debarment from state contracting for non-compliance.