State Preservation Board

REQUEST FOR PROPOSALS

RFP 809-26-0004

FOR

CAPITOL BOIS D’ARC WOOD HANDRAIL REFINISHING

NIGP Class-Item Code(s):

NIGP Class-Item Title

914-88 Wood, Includes Architectural Woodwork

Solicitation Release Date: Friday, November 21, 2025 Optional Pre-Solicitation Webinar Tuesday, December 9, 2025 Solicitation Response Due Date: Friday, January 9, 2026 by 2:00 PM

Solicitation Point of Contact Tracy Limon, Contract Specialist, CTCD

P.O. Box 13286 Austin, Texas 78711 spb.bids@tspb.texas.gov

ATTENTION: It is the responsibility of interested parties to periodically check the Electronic State Business Daily (ESBD) website, https://www.txsmartbuy.gov/esbd, for updates to this solicitation prior to submitting a response. Please search under Agency Code 809 (State Preservation Board). The Respondent’s failure to periodically check the ESBD will in no way release mailto:Spb.bids@tspb.texas.gov https://www.txsmartbuy.gov/esbd the selected contractor from addenda or additional information resulting in additional cost to meet the requirements of the Solicitation.

SPB RFP 809-26-0004

Contents

SECTION I – GENERAL INFORMATION

1.1 DESCRIPTION OF SERVICES REQUESTED

1.2 PROJECT DETAILS

1.3 BUDGET

1.4 CONTRACTOR REQUIREMENTS

1.5 MINIMUM QUALIFICATIONS AND EXPERIENCE

1.6 SITE VISIT

1.7 OPTIONAL PRE-SOLICITATION WEBINAR & HSP TRAINING

1.8 HISTORICALLY UNDERUTILIZED BUSINESSES

1.9 CONTINUING HUB PERFORMANCE

1.10 SUBCONTRACTORS

1.11 HUB SUBCONTRACTING PLAN

1.12 CONTRACT TERM

SECTION II – SOLICITATION REQUIREMENTS

2.1 SPECIFIC RFP REQUIREMENTS

2.2 SCHEDULE OF EVENTS

2.3 REVISIONS TO SCHEDULE

2.4 RESPONSE PREPARATION COSTS

2.5 INQUIRIES

2.6 RESPONSE EVALUATION AND AWARD

2.7 CRIMINAL BACKGROUND CHECKS

2.8 PERFORMANCE MEASURES AND SPB RESPONSIBILITIES

2.9 ADDING NEW PRODUCTS/SERVICES TO CONTRACT AFTER AWARD

2.10 MODIFICATIONS OF CONTRACT TERMS AND/OR AMENDMENTS

2.11 INSURANCE AND BOND

2.12 MEETINGS

2.13 CONTRACT ADMINISTRATION

SECTION III – RESPONSE ITEMS

ITEM 1: RESPONDENT PROPOSAL FORM

Attachments Attachment A – Scope of Work Attachment B – Plans and Imagery Attachment C –Respondent’s Cost Proposal

Attachment D - HUB Subcontracting Plan Attachment E – Sample Contract Attachment F - Standard Owner Requirements

SECTION I – GENERAL INFORMATION

1.1 DESCRIPTION OF SERVICES REQUESTED

The State Preservation Board (SPB) is charged with a unique and multifaceted mission: to preserve, maintain, and restore the historic properties, office buildings, grounds, and parking facilities entrusted to its stewardship. This responsibility includes ensuring the integrity, safety, and longevity of these assets in accordance with applicable standards and best practices.

Pursuant to Texas Government Code Section 443.007, General Powers and Duties of Board and Section 2156.121, Use of Competitive Sealed Proposals, the State Preservation Board (SPB) is requesting responses to this Request for Proposal from qualified wood refinishing contractors to refinish the original 1888 Bois D’Arc wood handrails mounted atop cast iron balustrades at the Texas Capitol, in place, preserving their architectural integrity and finish.

The purpose of this project is to restore the historic Bois D’Arc handrails. The work includes:

• The four-story East and West Grand staircases flanking the rotunda

• The three-story service staircases located in both the east and west wings

• Work is to be performed between 6:00PM and 6:00AM

The selected contractor(s) shall complete the refurbishment of the handrails in full compliance with current OSHA and ADA standards, applicable construction and building codes, and all specifications outlined in Attachment A – Scope of Work and Attachment B – Plans and Imagery. All materials and workmanship must meet or exceed prevailing industry standards.

1.2 PROJECT DETAILS

Please see Attachment A: Scope of Work and Attachment B – Plans and Imagery for project details. Location of project: Texas State Capitol; 1100 Congress Ave; Austin, Texas 78701

1.3 BUDGET

The projected budget for this project is $250,000.

1.4 CONTRACTOR REQUIREMENTS

Contractor agrees to conduct all its services under the awarded contract by and through appropriate communications with SPB. No work, installation or other services shall be undertaken by Contractor except with the prior written authorization by SPB. Contractor understands and agrees that work, installation or other services performed without prior written authorization of the SPB is considered work outside the scope of the contract and shall be performed exclusively at Contractor’s risk.

• Contractor shall provide service in accordance with requirements specified herein and the resulting contract and adhere to the SPB Terms and Conditions.

• Contractor shall provide all labor, materials, supervision and equipment necessary to meet requirements of the specified services throughout the term of the contract.

• Contractor is responsible for all costs incurred in the performance of the contract.

• Contractor shall follow relevant industry standard safety rules and conduct the work following all relevant safety protocols as well as jobsite protections.

1.5 MINIMUM QUALIFICATIONS AND EXPERIENCE

Respondent to this RFP must meet the following minimum qualifications:

a. The vendor must have at least 10 years of experience in artisan-level wood refinishing, specifically involving historic wood surfaces, and must be actively engaged in providing services comparable to those described herein.

b. The artisan level Wood Refinishing Specialist, must have ten (10) years experience in spray toning and experience refinishing existing wood on site/in place.

c. Shall have available the necessary qualified personnel, skills, qualifications, organization, facilities, equipment and supplies required to fulfill all requirements under this RFP and any resulting contract.

d. Shall be in good financial standing. SPB reserves the right to request a copy of the respondent’s audited or un-audited financial statement.

1.6 SITE VISIT

There will be no site visit for this solicitation. Potential respondents may also independently view the Capitol Bois D’Arc wood handrail during the regular operating hours of the Capitol at 1100 Congress Ave, Austin, Texas 78701.

1.7 OPTIONAL PRE-SOLICITATION WEBINAR & HSP TRAINING

All Respondents are strongly encouraged to attend the optional pre-solicitation webinar at the time and date shown in the Schedule of Events. This pre-solicitation webinar will be an opportunity to review the solicitation, the HUB HSP, and for all potential bidders to ask questions of SPB staff about the solicitation. Please ensure staff who will be writing your bid response is aware of this opportunity. No technical questions regarding the services requested in this RFP will be answered.

*NOTE: Although SPB may provide provisional verbal responses to questions during the pre-solicitation webinar, only the written responses officially provided by SPB and posted to the ESBD shall be considered official.

• Potential Respondents must register for the webinar by emailing their interest and, company name, your name, email and phone number to spb.bids@tspb.texas.gov on or before December 4, 2025 at 2:00 PM.

mailto:spb.bids@tspb.texas.gov

• A confirmation e-mail will be sent after registering that contains information about joining the webinar.

The optional pre-solicitation meeting may take up to 1 hour.

The SPB reserves the right to schedule an additional mandatory pre-solicitation meeting /site visit date if needed to ensure a competitive bid process.

SPB complies with State and Federal disability laws and makes reasonable accommodations for respondents with disabilities. If reasonable accommodation is needed to attend the meeting and site visit, please email SPB.Bids@tspb.texas.gov.

1.8 HISTORICALLY UNDERUTILIZED BUSINESSES

The purpose of the Historically Underutilized Business (HUB) Program is to promote full and equal business opportunities for all businesses in State contracting in accordance with the goals specified in the State of Texas Disparity Study. Each state agency must make a good faith effort to meet or exceed the goals identified below and assist HUBs in receiving a portion of the total contract value of all contracts that the agency expects to award in a fiscal year in accordance with the following procurement goals/percentages:

1. 11.2% for heavy construction other than building contracts;

2. 21.1% for all building construction, including general contractors and operative builders’ contracts;

3. 32.9% for all special trade construction contracts;

4. 23.7% for professional services contracts;

5. 26.0% for all other services contracts;

6. 21.1% for commodities contracts.

It is the policy of SPB to make a good faith effort to achieve the annual program goals by contracting directly with Historically Underutilized Businesses (HUBs) in accordance with Texas Government Code Chapter 2161, Subchapter F, and HUB Rules promulgated by the Comptroller of Public Accounts (CPA), 34 TAC Chapter 20.

Any contract awarded as a result of this RFP must include reporting responsibilities related to Historically Underutilized Business (HUB) subcontracting. Awarded contractors may not change any subcontractor without submitting a revised HUB Subcontracting Plan (HSP) to SPB. Any change to a subcontractor and revised HSP must be approved in writing by SPB prior to implementation.

HUBs are strongly urged to respond to this RFP. Under Texas law, state agencies are required to make a good faith effort to assist HUBs in receiving certain percentages of the total value of contract awards. Vendors who meet the qualifications are strongly encouraged to apply for certification as HUBs.

1.9 CONTINUING HUB PERFORMANCE

https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2161.htm

Any contract awarded as a result of this RFP must include reporting responsibilities related to Historically Underutilized Business (HUB) subcontracting. Awarded contractors may not change any subcontractor without submitting a revised HUB Subcontracting Plan (HSP) to SPB. Any change to a subcontractor and revised HSP must be approved in writing by SPB prior to implementation.

1.10 SUBCONTRACTORS

Subcontractors providing services must meet the same requirements and level of experience as required of the Contractor. No subcontract relieves the primary Contractor of responsibility for the service. If Contractor uses a subcontractor for any or all work required, the following conditions must apply under the listed circumstances:

a. Respondents planning to subcontract any portion of the work must identify the proposed subcontractors on the Historically Underutilized Businesses (HUB) Subcontracting Plan (HSP).

b. Subcontracting must be at Contractor’s expense.

c. SPB retains the right to check a subcontractor’s background and decide to approve or reject the use of a submitted subcontractor.

1.11 HUB SUBCONTRACTING PLAN

a. SPB has determined that subcontracting is probable under any contract awarded as a result of this RFP. The HUB Goal for this RFP is 26.%. ALL RESPONDENTS RESPONDING

TO THIS RFP, INCLUDING THOSE THAT ARE HUB CERTIFIED OR THOSE WHO DO NOT

PLAN TO SUBCONTRACT, MUST COMPLETE A HUB SUBCONTRACTING PLAN (HSP) IN

ACCORDANCE WITH THE STATE’S POLICY ON UTILIZATION OF HUBs. THE HSP MUST

BE INCLUDED AS PART OF THE RESPONSE TO THIS RFP. FAILURE TO COMPLETE THE

HSP AS INSTRUCTED MAY RESULT IN DISQUALIFICATION OF THE RESPONSE FROM

CONSIDERATION.

b. The State’s Policy on Utilization of Historically Underutilized Businesses and HSP forms are available at: https://comptroller.texas.gov/purchasing/vendor/hub/forms.php.

c. A courtesy review of Respondent’s completed HSP is optional and is available upon request to assist Respondent in providing a compliant and responsive HSP. This courtesy review may only identify possible deficiencies, but a final compliant determination cannot be provided until the Solicitation Response is submitted. To request a courtesy review, Respondent must submit the completed HSP(s) including all supporting documentation in a searchable PDF file by email to the State Preservation Board at spb.bids@tspb.texas.gov, on or before the deadline for courtesy HSP review specified in Section 2.2 (Schedule of Events).

1. Email Subject Line: HSP Courtesy Review, No. 809-26-0004

2. Due Date: December 12, 2025 https://comptroller.texas.gov/purchasing/vendor/hub/forms.php mailto:spb.bids@tspb.texas.gov

An HSP received after the deadline for courtesy HSP review specified in Section 2.2 (Schedule of Events), will not be processed. To allow sufficient time to rectify any potential deficiencies for the final HSP submission, the SPB will provide a response to the Respondent regarding the HSP at least eight (8) business days prior to the Solicitation Response due date specified in the Schedule of Events (Section 2.2).

Respondent must submit its final HSP(s) with the Solicitation Response by the date and time for Solicitation Response deadline specified in Section 2.2 (Schedule of Events). A Solicitation Response that does not include completed HUB Subcontracting Plan(s) will be rejected due to material failure to comply with Section 2161.252(b) of the Texas Government Code.

d. Please review the HSP forms carefully and allow sufficient time to identify and contact HUBs and allow them to respond. NOTE: Respondent must demonstrate a good faith effort to contract with new HUBs if currently proposed HUBs have performed as subcontractors to the Successful Respondent for more than five (5) years. If the Successful Respondent does not plan to subcontract, Successful Respondent must state that fact in their plan.

1.12 CONTRACT TERM

The services provided by the Contractor shall begin on a date determined by SPB, no earlier than the date the contract is executed by both parties. Anticipate a 12 week schedule for work for this project. Work to be completed between 6PM – 6AM. Contractor will be required to coordinate with the SPB project manager for phasing the install, work area protection, material delivery, and be flexible working around the site depending on building operation schedule.

SECTION II – SOLICITATION REQUIREMENTS

2.1 SPECIFIC RFP REQUIREMENTS

Where applicable, the response to each Item, including attachments, must not exceed the specified length. Clearly identify the Item at the beginning of each response and provide a separate section for that response, or indicate why no response is given.

Proposals must received by the deadline.

A. Delivery of Proposals:

Proposals must be clearly marked RESPONSE TO RFP 809-26-0004 and must be received by the deadline.

Proposals may be delivered either:

• Electronically to Spb.bids@tspb.texas.gov, or

• Via Express or Overnight Delivery

State Preservation Board

Attn: Purchasing RFP 809-26-0004

201 E. 14th Street, Suite 950

Austin, TX 78701

SPB Office Hours are Monday to Friday 8:00 a.m. to 5:00 p.m. The Reception Desk is closed for lunch 12 p.m. to 1 p.m. The office is closed on state and national holidays.

When emailing the proposal package, the email subject line must contain the RFP number and title as indicated in this RFP. It is recommended that Respondents begin the email process at least 24 hours in advance of the due date/time since most large attachments are quarantined and delayed for security scanning. The State is not responsible for failure of electronic equipment or operator error. SPB takes no responsibility for electronic submittals that are captured, blocked, filtered, quarantined or otherwise prevented from reaching the proper destination (email address) by the due date/time by any SPB anti-virus or other security software.

Proposals received via email will be acknowledged. If no email confirmation is received, contact the SPB Purchasing Department at 512-936-4691 to confirm receipt of proposal.

The agency will select the vendor(s) that offers the best value as determined by the information provided in the vendor's Response.

B. Required Contents of Proposal: Respondent must submit all information listed below, in the order given, as the response to this RFP. The response will only be considered if all items are submitted as required. Incomplete/late responses to this RFP will not be considered. Unless specified elsewhere, all submitted documents shall be in Adobe Acrobat (.PDF) format.

1. Item 1: Completed Respondent Proposal Form – Completed, initialed, signed, and dated

2. Item 2: Company Profile and History (maximum - four pages) - Should include:

a. Company name, address, phone number, website, and legal status

(corporation, partnership, joint venture, sole proprietorship).

b. Name and title of person submitting the proposal with the authority to https://txlege-my.sharepoint.com/personal/o880915_legis_texas_gov/Documents/Procurement%20Team/DRAFT%20RFP%20809-24-0009%20-%20Governor's%20Mansion%20Security%20Fence/Spb.bids@tspb.texas.gov bind the company.

c. Name, phone number, and email address of contact person for any questions on the proposal.

d. Describe the general nature of previous work

e. Provide the number of years in business

f. Provide the size and scope of your operation.

g. Include any accreditation obtained with any industry professional organizations or licensure, if applicable.

3. Item 3: Organizational Chart of Proposed Project Team and Resumes – Provide an Organizational chart which shows roles and responsibilities of key individuals assigned to provide services under the contract: provide staff resumes of professionals with licensure (if applicable), and project manager that will be assigned to the contract. Respondents shall also submit resumes or similar for the proposed staff with specific skill and experience doing antique or restoration quality wood refinishing, include both technicians and the foreman that will be assigned to the project. Don’t include information of anyone who will not be actively involved in the project.

4. Item 4: Relevant Project Experience and References: These reference projects will be used to evaluate the respondent’s qualifications and relevant experience.

The respondent must demonstrate experience with projects of similar scope, size, and complexity. The respondent must provide 3 examples from the last 10 years, that demonstrate the firm's expertise and successful outcomes in the following areas:

• historic wood refinishing

• air brush custom wood staining/spray toning

• refinishing woods in place, adjacent to other finishes

The references shall include: The description of the project, company name, address, owner's representative who served as the day‐to‐day liaison during the project, the owner representative's telephone number and email address, and the service period.

5. Item 5: Project Schedule: Provide a schedule with estimated number of days for each phase of work, listed in Attachment A – Scope of Work, Specifications for Work. Specify the total number of working days your company expects will be needed to complete the project and provide the anticipated start and end date.

All work must be performed after hours, between 6:00pm and 6:00am.

6. Item 6: Respondent’s Cost Proposal: Proposed amounts must be firm, fixed pricing. Bids must be good for 120 days from proposal opening date. Cost proposal should be based on cost, with pricing for materials and labor.

(Attachment C)

7. Item 7: List of Assessed Penalties or Liquidated Damages – Provide a list of assessed penalties or liquidated damages, and the project(s) on which they occurred, in the last 10 years. If none, please state that.

8. Item 8: List of Citations issues by Regulatory Agencies – Provide a list of citations issued by regulatory agencies. If none, please state that.

9. Item 9: Contractor’s Safety Record – The Respondent shall provide:

a. Workers’ compensation experience modification rate (EMR) for the last five (5) years

b. Name and job title of the person in the organization who manages the safety program and a description of such program.

c. SPB reserves the right to require a copy of the safety manual, which must be maintained by the Contractor during the term of the Contract.

10. Item 10: Quality Control / Quality Assurance Plan – The Respondent shall provide:

a. Name and job title of the person in the organization that oversees the quality program.

b. The Respondent shall describe the company’s policy regarding establishing quality control processes for adherence to budget, quality, safety and schedule.

c. SPB reserves the right to require a copy of the quality control manual and quality assurance processes, which must be maintained by the Contractor during the term of the Contract.

11. Item 11: Historically Underutilized Businesses Subcontracting Plan (Attachment D)

C. Proposal Submission:

1. All responses must be received at SPB by the deadline in the Schedule of Events.

SPB will not accept late submittals.

2. It is the respondents responsibility to appropriately mark and deliver the proposal to SPB by the specified date and time.

NOTE: Failure to return the required items with the response may result in disqualification of your Response. SPB will not be responsible for locating or securing information that is not included in your Response. SPB reserves the right, in its sole judgment and discretion, to waive minor technicalities and errors in the best interest of the State.

D. Notice of Public Information Disclosure:

SPB will not consider any Proposal that bears a copyright. Proposals will be subject to the Texas Public Information Act (PIA), Tex. Government Code, Chapter 552, and may be disclosed to the public upon request. The Proposal and other submitted information shall be presumed to be subject to disclosure unless a specific exception to disclosure under the PIA applies. If it is necessary for the Respondent to include proprietary or otherwise confidential information in its Proposal or other submitted information, the Respondent must clearly label that proprietary or confidential information and identify the specific exception to disclosure in the PIA. Merely making a blanket claim the entire Proposal is protected from disclosure because it contains some proprietary information is not acceptable, and shall make the entire Proposal subject to release under the PIA.

In order to initiate the process of seeking an Attorney General opinion on the release of proprietary or confidential information, the specific provisions of the Proposal that are considered by the Respondent to be proprietary or confidential must be clearly labeled as described below. Any information which is not clearly identified as proprietary or confidential shall be deemed to be subject to disclosure pursuant to the PIA. Subject to the Act, Respondents may protect trade and confidential information from public release. Trade secrets or other confidential information, submitted as part of a Proposal, shall be clearly marked at each page it appears. Such marking shall be in boldface type and at least 14 point font.

2.2 SCHEDULE OF EVENTS

The solicitation process for this RFP will proceed according to the following schedule:

EVENT DATE/TIME

(CENTRAL DAYLIGHT TIME)

Solicitation Release Date Friday, November 21, 2025

Optional Online Pre-Solicitation Webinar Registration Deadline Thursday, December 4, 2025 by 2:00 PM

Optional Online Pre-Solicitation Webinar Tuesday, December 9, 2025

Deadline for Submitting Questions Friday, December 12, 2025 by 2:00 PM

Deadline for Courtesy HUB HSP Review Friday, December 12, 2025

Estimated Release of Written Answers Thursday, December 18, 2025

Deadline for submission of Solicitation Responses

Friday, January 9, 2026 by 2:00 PM

These dates represent a tentative schedule of events. SPB reserves the right to change the dates in the schedule of events above upon written notification to prospective Respondents through a posting on the Electronic State Business Daily as an Addendum.

2.3 REVISIONS TO SCHEDULE

SPB reserves the right to change the dates in the Schedule of Events above upon written notification to prospective Respondents as an addendum posted on the Electronic State Business Daily.

2.4 RESPONSE PREPARATION COSTS

Respondents are responsible for all costs in the preparation and delivery of the Solicitation Response to SPB.

2.5 INQUIRIES

A. CONTACT: All requests, questions, or other communications about this Solicitation shall be made by email in writing to SPB’s Procurement Department:

Email: SPB.Bids@tspb.texas.gov

RFP 809-26-0004

B. QUESTIONS:

1. All questions shall be submitted in writing by email to: SPB.Bids@tspb.texas.gov by the date and time specified in the Schedule of Events.

2. All questions submitted by email shall be in an editable format, i.e. Microsoft

Word, or standard email as opposed to an un-editable format such as Adobe Acrobat .pdf files.

3. All questions will result in written responses with copies posted to the ESBD, available at http://www.txsmartbuy.com/esbd.

4. It is the responsibility of the interested parties to periodically check the ESBD for updates to the solicitation prior to submitting a proposal. Respondent’s failure to periodically check the ESBD or acknowledge addenda will in no way release the respondent from any obligations detailed in the addenda. Any additional costs incurred to meet the requirements of the RFP are the sole responsibility of each respondent.

mailto:SPB.Bids@tspb.texas.gov mailto:SPB.Bids@tspb.texas.gov http://www.txsmartbuy.com/esbd

5. Respondent's names will be removed from questions when the written answers are released.

C. RESPONSES: Official answers will be posted as an addendum to this solicitation, on the Electronic State Business Daily (ESBD) at http://www.txsmartbuy.com/esbd.

Respondent names will be removed from questions in the responses released. SPB reserves the right to amend answers prior to the proposal submission deadline. If respondents do not have Internet access, copies may be obtained through the point of contact listed above.

D. PROHIBITED COMMUNICATIONS: Upon issuance of this RFP, besides written inquiries as described above and administrative questions related to HUB, the procurement process, and proposal submissions, employees and representatives of SPB will not answer questions or otherwise discuss the contents of the RFP with any potential Respondent or their representatives, except for the written inquiries to spb.bids@tspb.texas.gov. Attempts to contact program staff by phone or in person will not be allowed or recognized as valid. Failure to observe this restriction may disqualify respondent. This restriction does not preclude discussions between affected parties for the purposes of conducting business unrelated to this solicitation.

2.6 RESPONSE EVALUATION AND AWARD

A. SPB is not obligated to accept the lowest priced response but will make an award to a Respondent that provides the “best value” to the State of Texas, as defined by Texas Government Code § 2155.074.

B. SPB will not enter into a contract with any individual who is required by Texas Government Code Chapter 305 to register as a lobbyist as stated in Texas Government Code § 556.005, Employment of Lobbyist. A committee will be established by SPB (including SPB employees) to evaluate the proposals.

C. Texas Comptroller’s Vendor Performance Tracking System is a pass/fail criteria - a score of less than “C” in the Vendor Performance System or currently under a Corrective Action Plan through the CPA, having repeated negative Vendor Performance Reports will result in a fail.

D. The evaluation committee will determine if a Best and Final Offer (BAFO) is necessary. Award of a Contract may be made without a BAFO. The SPB may, at its discretion, request clarification or elect to have Respondents provide oral presentations and respond to inquiries from the evaluation committee related to their Proposal. A request for a BAFO is at the sole discretion of SPB and will be extended in writing.

E. SPB reserves the right to award a contract to a single contractor, or award to more than one contractor, whichever provides the best value to SPB in performance of this service. SPB will be the sole judge of best value. An award notice will be sent to the selected Respondent.

http://www.txsmartbuy.com/esbd mailto:spb.bids@tspb.texas.gov https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2155.htm https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2155.htm https://statutes.capitol.texas.gov/Docs/GV/htm/GV.305.htm https://statutes.capitol.texas.gov/Docs/GV/htm/GV.305.htm https://statutes.capitol.texas.gov/Docs/GV/htm/GV.556.htm https://statutes.capitol.texas.gov/Docs/GV/htm/GV.556.htm

F. Any award is contingent upon the successful negotiation of final contract terms and upon approval of the SPB Executive Director. Negotiations will be confidential and not subject to disclosure to competing Respondents unless and until an agreement is reached. If contract negotiations cannot be concluded successfully, SPB may negotiate a contract with the next highest scoring Respondent or may withdraw this Solicitation.

G. The evaluation committee will determine best value by applying the following criteria:

Evaluation Criteria Points Available Experience with historic wood refinishing 10 Experience with air brush custom wood staining/spray toning 25 Experience with refinishing woods in place, adjacent to other finishes

Project Schedule/Timeline 20 Respondent’s Cost Proposal 20 Total Points Possible 100

2.7 CRIMINAL BACKGROUND CHECKS

Contractor represents and warrants that Contractor and Contractor’s employees performing services outlined in this solicitation and subsequent contract, have not been convicted of a felony criminal offense, or that, if such a conviction has occurred, Contractor has fully advised SPB as to the facts and circumstances surrounding the conviction.

Contractor’s employees and subcontractors that will complete any services described herein will be subject to a criminal background check before beginning work on the project.

SPB reserves the right to waive any findings that do not impact the successful completion of the project and/or safety of SPB staff or that of the public. It is SPB’s sole discretion to determine potential impact or risk.

2.8 PERFORMANCE MEASURES AND SPB RESPONSIBILITIES

SPB will designate a Project/Contract Manager upon contract award. SPB will furnish no material, labor, equipment, or facilities unless otherwise specified in the contract.

Contractor will be responsible for the performance of any contractual obligations that may result from an award based on this RFP and shall not be relieved due to non-performance of any or all subcontractors. By submitting a proposal, the Respondent commits to providing the goods and services required in the RFP. The successful Respondent will be required to abide by SPB policies, procedures, standards and guidelines relevant to the execution of this contract.

SPB will measure and evaluate the Contractor’s and/or subcontractor’s performance under the contract. If the Contractor or subcontractor does not meet any standards for deliverables and/or performance incentives (if applicable), SPB may impose remedies if the Contractor or subcontractor fails to meet their responsibilities as outlined in the RFP and the terms and conditions of the contract. All services and deliverables under the contract shall be provided at an acceptable quality level and in a manner consistent with acceptable industry standards, customs, and practices. In the event SPB deems that the Contractor’s performance does not meet an acceptable quality level of service and deliverables, SPB may seek or negotiate remedies with the Contractor.

2.9 ADDING NEW PRODUCTS/SERVICES TO CONTRACT AFTER AWARD

Following the contract award, additional products/services of the same general category that could have been encompassed in the award of the contract, and that are not already on the contract, may be added. A formal written request will be sent to the awarded respondent to quote on the proposed additional products/services. Respondent shall submit proposals to SPB as instructed. All prices are subject to negotiation with the Best and Final Offer (“BAFO”).

SPB may accept or reject any or all proposals and may issue a separate solicitation for the products/services after rejecting some or all of the responses. The products/services covered under this provision shall conform to the specifications as outlined in the request.

2.10 MODIFICATIONS OF CONTRACT TERMS AND/OR AMENDMENTS

A. The terms and conditions of the Contract shall govern all transactions under the Contract.

B. The Contract may only be modified or amended upon mutual written agreement of SPB and the Contractor.

2.11 INSURANCE AND BOND

A. Contractor may be required to submit current certificates of insurance, bond documentation and or other proof acceptable to the SPB at the time of notification of a potential award and such proof must be received by the SPB prior to execution of any contract. The SPB, in its sole discretion, may request additional evidence of insurance or bonds coverage as deemed necessary.

B. Prior to the commencement of the work, the Contractor shall furnish to SPB, for approval, a certificate of insurance as proof that the required insurance is in full force and effect. The certificate of insurance shall be emailed to SPB.Bids@tspb.texas.gov.

C. The required coverage is to be with companies licensed in the state of Texas, with an “A” rating from A.M. Best, and authorized to provide the corresponding coverage.

D. Contractor shall be responsible for ensuring its subcontractors are in compliance with all applicable insurance and bond requirements.

E. Contractor shall procure and maintain during the entire period of their performance under the contract the following minimum insurance:

mailto:SPB.Bids@tspb.texas.gov

Type of Insurance Each Occurrence/Aggregate Workers Compensation Minimum coverage for employer liability as determined by the Texas Department of Insurance.

Employer’s Liability Bodily Injury by Accident Bodily Injury by Disease Bodily Injury by Disease

$500,000 Ea. Accident $500,000 Ea. Employee $500,000 Policy Limit

Commercial General Liability General Aggregate Applies Per Project

$1,000,000 Aggregate $5,000 Medical Expense each person $50,000 Damage to Premises Rented to You $1,000,000 Products Completed Operations $500,000 Personal & Advertising Liability $500,000 Each Occurrence

Automobile Liability All Owned, Hired and Non-Owned Vehicles

$500,000 Combined Single Limit

2.12 MEETINGS

The Contractor will be asked to attend regular meetings to coordinate full implementation of this project and is expected to attend additional ad hoc meetings as needed to keep the project on schedule. Any meetings or conference calls must be held on regular business days during regular business hours (8 a.m. to 5 p.m. Central Time) or at other mutually agreed dates and times.

2.13 CONTRACT ADMINISTRATION

SPB will maintain ongoing review and status of Contractor’s progress toward completion of services and will certify whether contractor’s billings are reasonably comparable with the work completed. Payments will not be made until all work has been reviewed and accepted by SPB.

SECTION III – RESPONSE ITEMS

TO BE PROVIDED BY RESPONDENT

Checklist: Required Proposal Content

This checklist is provided to assist bidders in ensuring all necessary documents and information are included in the proposal.

Each item listed below must be included with the proposal submission. Proposals that are missing an item or items may be disqualified. Items must be submitted in the order listed.

1. Item 1: Respondent's Proposal Form - Completed, Initialed and Signed ☐

2. Item 2: Company Profile and History ☐

3. Item 3: Organizational Chart of Proposed Project Team and Resumes ☐

4. Item 4: Portfolio of Relevant Experience and References ☐

5. Item 5: Project Schedule ☐

6. Item 6: Respondent’s Cost Proposal (Attachment C) ☐

7. Item 7: List of Assessed Penalties or Liquidated Damages ☐

8. Item 8: List of Citations issued by Regulatory Agencies ☐

7. Item 9: Contractor’s Safety Record ☐

8. Item 10: Quality Control/Quality Assurance Plan ☐

9. Item 11: HUB Subcontracting Plan-Completed and Signed(Attachment D) ☐

ITEM 1: RESPONDENT PROPOSAL FORM

RFP 809-26-0004 - CAPITOL BOIS D’ARC WOOD HANDRAIL REFINISHING

This required form must be filled out in its entirety, signed by an officer or agent empowered to contractually bind the Respondent, and submitted with the Respondent's proposal. Failure to submit this signed form may result in disqualification of the proposal.

1) Respondent (Firm’s Legal Name):

DBA Name, if applicable:

Federal Employer Identification Number (FEIN):

2) Principle Place of Business:

Address/City/State/Zip:

Phone Number:

Email Address:

3) Officer or Agent empowered to contractually bind the Respondent/Firm:

Name:

Title:

4) Contact Person for questions about this bid Response (if different from above):

5) Contact for Billing Questions:

6) Indicate whether your company is a certified Historically Underutilized Business (HUB) with the State of Texas by the CPA.

☐Yes ☐No If yes, please indicate HUB Ethnicity and Gender codes (ex: WO, AI):

By initialing below, I acknowledge and accept all addenda to this RFP posted with the solicitation on Electronic State Business Daily (ESBD) with the proposal.

Initials _______________

I, the undersigned, am the above-referenced company’s representative, and I am authorized to submit this response and sign future contract documents. By signing below, the representative certifies that if a Texas address is shown as the address, the respondent qualifies as a Texas Bidder as defined in section 2155.444(c)(2) of the Texas Government code.

Authorized Signature Date

Title