ESBD_462139_1760624692891_02. Statement of Work TxDOT 938-63-49902.pdf

TEXAS DEPARTMENT OF TRANSPORTATION

STATEMENT OF WORK

TxDOT 938-63-49902 Dated: October 2025

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ONSITE MAINTENANCE OF LABORATORY EQUIPMENT

PUBLICATION

This statement of work (SOW) is a product of the Texas Department of Transportation (TxDOT).

This SOW may not be sold for profit or monetary gain. If this document is altered in any way, the header and any and all references to TxDOT must be removed. TxDOT does not assume nor accept any liability when this SOW is used in the procurement process by any other entity.

1. SCOPE:

This SOW is to provide services for onsite preventive maintenance of laboratory equipment, Netzsch Dynamic Shear Rheometer, for the TxDOT Materials and Tests Division.

2. LOCATION(S):

Are specified on the solicitation. TxDOT reserves the right to add or delete facilities serviced under the contract. TxDOT will provide 10 calendar day(s) written notice to the vendor for locations to be deleted or of any additional locations requiring service within the same area or region.

3. DEFINITIONS OF TERMS AND ACRONYMS:

3.1. Contract – Any Purchase Order (PO) or Blanket Purchase Order (BPO) resulting from this solicitation as listed in the Order of Precedence in the resulting PO or

BPO

3.2. POC – Point-of-Contact

3.3. TxDOT – Texas Department of Transportation

3.4. TxDOT POC – TxDOT Point of Contact

3.5. PO - Purchase Order

3.6. SOW - Statement of Work

4. APPLICABLE LAWS AND STANDARDS:

The vendor shall provide the specified service requirements in accordance with all federal, state, and local applicable laws, standards, and regulations necessary to perform the services, including, but not limited to:

5. HISTORY OR BACKGROUND:

Not Applicable

6. CURRENT ENVIRONMENT:

Not Applicable

7. VENDOR QUALIFICATIONS:

The vendor must:

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Be a company or an individual engaged, or whose partners are engaged in the business of providing providing maintenance and repairs of dynamic shear rheometers (DSR) for a minimum of 3 years within the past 5 years. Years of experience of an individual(s) or partner(s) with a minimum of 25% ownership of the company can be applied to the company’s years in business.

8. VENDOR PERSONNEL QUALIFICATIONS AND RESPONSIBILITIES:

The vendor must provide the following personnel with the listed qualifications:

8.1. Technician must have a minimum of 2 years’ experience within the past 3 years in the services identified in the Scope of Work. Specializing in the diagnosis of mechanical, electrical, and rheological equipment maintenance and repair.

8.2. All personnel who will be driving to and from TxDOT work locations must:

8.2.1. Possess a valid driver license acceptable in the state of Texas.

8.2.2. Have no Driving Under Influence (DUI) or Driving While Intoxicated (DWI) incidents on driving record within the past three years.

8.2.3. Have no more than two moving violations on driving record within the past three years.

NOTE: TxDOT reserves the right to request proof of qualifications.

9. SERVICE REQUIREMENTS:

The vendor must:

9.1. Provide all required safety equipment and instruct personnel to observe all safety policies, rules, and requirements at all times.

9.2. Provide a primary POC.

9.3. Conduct driver license checks annually on vendor staff that drive to and from TxDOT work locations to verify compliance.

9.4. Provide an updated list of all vendor personnel or subcontractors at each job site and comply with all security measures required by TxDOT.

9.5. Make arrangements with the designated TxDOT representative prior to off-loading tools and equipment at the job site.

9.6. Only park in locations assigned by the designated TxDOT representative.

9.7. Not use restrooms for washing tools and equipment.

9.8. Ensure at least one vendor personnel is fluent in English with the ability to receive, give, and understand written and oral instructions.

9.9. Ensure personnel are not excessively loud.

9.10. Ensure personnel do not use personal multi-media devices while performing services for TxDOT unless furnished by the vendor to facilitate communication with TxDOT or the vendor.

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9.11. Begin work within 10 business days after the issuance of written authorization from the authorized TxDOT representative.

9.12. Perform service as identified on Attachment A- Service Requirements

10. MATERIALS OR PARTS PRICING:

Not Applicable

11. MISCELLANEOUS EQUIPMENT:

Not Applicable

12. VENDOR DELIVERABLES:

Not Applicable

13. PROJECT SCHEDULE:

Not Applicable

14. WARRANTY REQUIREMENTS:

14.1. PERFORMANCE WARRANTY: Work performed under the contract must meet all applicable standards and codes. The vendor must guarantee all work included in the contract against any defects in workmanship and satisfactorily correct, at no cost to TxDOT, any such defect that may become apparent within a period of one year after completion of work. The warranty period shall commence upon date of acceptance by TxDOT.

14.2. MATERIAL WARRANTY: Materials provided under the contract must be in current production, as offered to commercial trade, and be of quality material.

Used, shopworn, demonstrator, prototype, reconditioned, or discontinued materials are not acceptable. Materials must be warranted against material defects and defects in workmanship for a period of not less than 12 months and cover 100% parts and labor. The warranty period shall commence upon date of acceptance by TxDOT. If the manufacturer’s standard warranty period exceeds 12 months, then the standard warranty period shall be in effect. The vendor shall be ultimately responsible for the warranty. The vendor must provide the designated TxDOT representative with all manufacturers’ warranty documents upon completion of service prior to leaving the job site.

15. VENDOR PERFORMANCE:

Not Applicable

16. CONTRACT REMEDIES:

Not Applicable

17. PERSONNEL CONTINUITY AND REPLACEMENT:

Not Applicable

18. QUALITY ASSURANCE PLAN:

Not Applicable

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19. BUSINESS CONTINUITY AND DISASTER RECOVERY PLAN:

Not Applicable

20. TRAVEL:

All travel and per diem must be included in the unit price.

21. MOBILIZATION:

Not Applicable

22. TRIP CHARGE:

Not Applicable

23. ADDITIONAL INVOICING INSTRUCTIONS:

Not Applicable

24. TxDOT RESPONSIBILITIES:

TxDOT will:

24.1. Provide a contract manager.

24.2. Provide a POC.

24.3. Monitor vendor performance.

25. TRANSITION OF TxDOT PROPERTY:

Not Applicable

26. CONTRACT ADMINISTRATION:

Administration of the contract is a joint responsibility of the TxDOT contract manager and TxDOT purchasing staff. Purchasing staff will be responsible for administering the contractual business relationship with the vendor.

26.1. Any proposed changes to work to be performed, whether initiated by TxDOT or the vendor, must receive final written approval in the form of a Purchase Order Change Notice signed by the authorized TxDOT purchasing staff.

26.2. Upon issuance of contract, TxDOT will designate an individual to serve as the contract manager and POC between the agency and the vendor. The contract manager does not have any express or implied authority to vary the terms of the contract, amend the contract in any way, or waive strict performance of the terms or conditions of the contract. This individual’s contract management responsibilities include, but are not limited to:

26.2.1. Monitoring the vendor’s progress and performance and ensuring services conform to established specification requirements.

26.2.2. Managing the financial aspects of the contract including approval of payments.

26.2.3. Meeting with the vendor as needed to review progress, discuss problems, and consider necessary action.

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26.2.4. Identifying a breach of contract by assessing the difference between contract performance and non-performance.

26.2.5. Other areas as identified by the State of Texas Procurement and Contract Management Guide version 4.0.

ATTACHMENT A

SERVICE REQUIREMENTS

SOLICITATION NO 601440000049902

STATEMENT OF WORK

TxDOT 938-63-49902 Dated: October 2025

1. Vendor must provide the following services for the on on-site preventative maintenance and calibration of three Netzsch DSR units: MAL1129354, MAL 1500520, and MAL1500531. To include:

1.1 Unlimited service visits, including travel, parts, and labor

1.2 Verification of calibration and software updates during each visit.

1.3 Annual software updates and annual preventative maintenance

1.4 In house repair at vendors facility if on-site repair is not possible.

2. The following maintenance and calibration services must be performed during each scheduled preventative maintenance visit:

2.1 Netzsch DSR (Dynamic Shear Rheometer) to include:

2.1.1. Air Bearing Inspection & Cleaning

2.1.2. Motor Cooling System Check

2.1.3. Check and replace filters, inspect seals, and verify airflow in temperature control systems.

2.1.4. Ensure the chuck mechanism and measuring systems are properly aligned to avoid compliance errors.

2.1.5. Ensures compatibility with latest ASTM and MSHTO standards

2.1.6. Validates Peltier plate or environmental chamber temperature accuracy across the test range.

2.1. 7. Confirms precision in gap resolution (often down to 0.1 µm) for consistent sample geometry.

2.1.8. Ensures the axial force sensor is accurate, especially critical for gap control and sample loading.

2.1.9. Verifies the rheometer's torque transducer across its full range

2.1.10. Inspect plate and cone geometries for wear, scratches, or contamination.

2.1.11. Inspect lift motor and guide rails for smooth operation.

2.1.12. Lubricate mechanical components if recommended by manufacturer.

2.1.13. Clean sample chamber and ensure no residue buildup.

2.1.14. Inspect internal wiring for signs of overheating or damage.

2.1.15. Check USB, Ethernet, and power connections for wear or looseness.

3. Equipment must be returned to optimal operational conditions.

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