ESBD_456417_1758657614496_IW229488.pdf

This is an Invitation for Bids (IFB) issued by the Texas Department of Criminal Justice (TDCJ) Contracts and Procurement Department for the purchase and installation of a water softener system at the San Saba Unit. The bid is scheduled to open on October 20, 2025, at 3 P.M., with a bid number of 1M229488. An optional site visit is scheduled for September 30, 2025, at 11:30 AM at the TDCJ San Saba Unit located at 206 S Wallace Creek Road in San Saba, Texas. Electronic bid submissions are preferred via email to bids@tdcj.texas.gov, with a recommendation to submit well in advance of the opening date. The current commodity code for this project is 670-93, and bidders are required to follow specific submission guidelines, including a 10 MB attachment limit and preferred Microsoft Office format documents.

The bid includes comprehensive requirements for vendor performance, including bond and insurance specifications. The vendor will be responsible for supplying all equipment/materials for a complete water softener system installation, with specific vendor responsibilities including system operation, equipment installation, and visual damage inspection. The contract includes standard warranty provisions, with minimum liability coverage of $1,000,000 and workers' compensation at statutory levels. Vendors must comply with various state regulations, including hub subcontracting requirements, and are subject to background checks. The unit price will include all expenses related to delivery, installation, and potential equipment removal. Notably, the bid emphasizes strict security protocols for contractors working at correctional facilities, including restrictions on staff conduct, contraband prohibitions, and specific entry requirements.