ESBD_443019_1754342797953_IW221121A.pdf

PCHBPINVl GD00067 Pa_ge ....J._ of ___J,.Q_

INVITATION FOR BIDS

TEXAS DEPARTMENT OF CRIMINAL JUSTICE

CONTRACTS AND PROCUREMENT

IF NOT BIDDING

00 NOT RETURN THIS FORM.

AGENCY TO INVOICE

TEXAS DEPARTMENT OF CRIMINAL JUSTICE

ACCOUNTS PAYABLE

P.O. BOX 4018

HUNTSVILLE, TX 77342-4018

O£!iTw.,AllON Oi= 0000·$ If DFfl:Rf)fTT11AN AB.0\/E

SEE BELOW

.DEUVERV IN_ OAvs;CA·SH DtsCOU�T_ .. _ 0A

YS·OR �ET30

Chock bcilow, if pt•foronc• i;;f,'limod 1md111r 34 TAC R·uto 20:306 .(..) Goods proauced or o1lered by a Texas bidder thal is owneq by a Te,as r.e.sldenl se,vice-disabled veteran (..) G.ooclspioduoodlnTexasor offered by a T&xasbidder lhal is not owned by a Texas re'sk!ent �ervlce-<lisabled vetei�h

.U Agriculluf<! produots produced or .gro,vn in TX U Agric�llureprod��ISaA(Jserv�ei;otretwbyTl( bidder� L) Services offel)ld b y ·a f ex�� bidder lhal Is owned 6y a

Texas resldeol S:ervloe-dlsabled veteran (.j Servlcesofferedby aT."'x.,sbld�erthallsnotowne� by a Texas'reslde,,t s�vice-dlsahled vele'<ln U Te.xns vegelation native lo the r.eglon.

U USA produced st1ppijes. materials, equipment or agriC-Ultural pro·ducts U ProduclSor'p"ISonsvllth men(a/ orph,.-slcal dlsabUhies (..) Products· mad;, o.f recycled, remanuiactu,ed. or environmenlaly sensitive materiats inc1uding recycl·ed steel

U Energy etficlent. products U Rubberl?,i/(1 ;,sphall paving m;iterlal (_} Recycled motor oil an d tubricanls

U Products. produced at l&cOlties loc�ted on formerly COntaminaied prop8rty

U Productsand ser.ices'ttom <l<:OnOfl\JcaDy depressed or bligh1ed areas

U vendors that me'el or exceed air quality' s\andards· U Recycled or reused c .omputer equipment of <>lher man ura.cturer.s U Foods ofhlghern'utrlllonal'vatuo·(for consumption rn a' publlc caf�teria only) LJ Commercial production companyoraijvertislng ageocy tocated in Tex.as.

IF BIDDING

Each bid mus1 be.

placed in a ·separate envelope wlln bid opening d.:1to.

bid number� and.

purcha-S:er name

:an.notated Immediately below return addre$S, on SEAi.EB BID

ENVELOPE

ISSUE DA

TE:

BID NO.

BID OP-ENING 3 P.M..

PURCHASER:

Pl:iONE:

AUGUST 04, 2025

IW221121-A

AUGUST 19, 2025

GARDNER, DONNA

93 6-437-3831

FAXED BIOS WILL NOT BE ACCEPTED

UNLESS NOTED BELOW

..,. FAILURE TO SIGN WILL DISQUALIFY BID •

NTHa.,iiEO:SlciNAfURE oATE.

TYPED NAME OF SIGNER

IF BIDDING, RETURN SEALED BIDS TO':

TEXAS DEPARTME�T OF GRIMlt,IAI. JUSTICE

CONTRACTS ANO PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 625

HUNTSI/ILLE, TEXAS 77340

...,. VENDOR ADDRl:SSANO IDENTIFICATION NUMBER,..

Bidder

M�st

FIii.

In

VENOOR'ID NUM!lER ·Sce-E;:! M«l'l'lllntVII 1.1 f-,, vt'l'delf1a Nillnliol'lmllllCGOII•

Name or Firm

Sfreol Address

Sy �Ing 1h!� tJ:ld, bl�r r.e11!fl� Ulill II 1.1 Tex�:; addtes$ 1$, .:;hQwn .as !ho -addres.s. of 1be bidder_bidde<,qualf1es as a Texas �dder 8$ defined In �cuon 2-155 4"4-(o) OI the TOllf.l.S G(1VOftlMtlfll coot)., .Bidder agr.ees, to compty with .all ;ern:-.s and oondiboris bekiw and on attacho.d p:,gij$

QUOTE F.O.B. DESTINATION PREPAID ANO ALLOWED

************THIS IS A RE-ADVERTISEMENT.***************************

THE TEXAS DEPARTMENT OF CRIMINAL JUSTICE (TDCJ) IS CURRENTLY

REQUESTING BIDS TO ESTABLISH A PURCHASE ORDER FOR THE PROCUREMENT

OF THE REMOVAL AND REPLACEMENT OF THE METAL ROOFING SYSTEM AND

CONTINUED ON NEXT PAGE

BU-70:IA {R8v, 10/17) IFS

PCHBPINV2 GD00067

TEXAS DEPARTMENT OF CRIMINAL JUSTICE

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

Continuatfon Page ..L of __JQ__

Bid Opening Date: 3 P.M.

HUNTSVILLE, TX 77340 Bid Number:

AUGUST 19, 2025

IW221121 -A

BIDDER MUST FILL IN -----1► Name of B.idder:. _________ _

ASSOCIATED COMPONENTS.

**** EMAILED BIDS WILL BE ACCEPTED ***

BID SUBMISSION REQUIREMENTS:

ELECTRONIC SUBMISSION (PREFERRED)

USE THE FOLLOWING EMAIL ADDRESS TO SUBMIT A RESPONSE ELECTRONICALLY:

BIDS@TDCJ.TEXAS.GOV

THE EMAIL SUBJECT LINE SHOULD CONTAIN THE SOLICITATION NUMBER.

THE BIDDER IS SOLELY RESPONSIBLE FOR ENSURING THAT ITS

RESPONSE IS RECEIVED BY THE TDCJ BEFORE THE DEADLINE AT THE

PROPER DESTINATION SERVER. IT IS RECOMMENDED THAT BIDDER

BEGIN THE PROCESS WELL IN ADVANCE OF THE BID SUBMISSION TIME ON

THE OPENING DATE.

ALL ELECTRONIC SUBMISSIONS MUST BE SENT TO BIDS@TDCJ.TEXAS.GOV

EMAIL ADDRESS TO BE CONSIDERED FOR AWARD.

THE TDCJ RECOMMENDS A LIMIT OF 10 MB OF ATTACHMENTS PER EMAIL.

TO MEET THIS LIMIT, A RESPONSE MAY BE SPLIT INTO MULTIPLE EMAILS.

IN ADDITION, PLEASE BE AWARE THAT YOUR INTERNET SERVICE PROVIDER

MAY LIMIT THE SIZE OF ATTACHMENTS TO OUTGOING MAIL.

ALL DOCUMENTS SHOULD BE SUBMITTED IN MICROSOFT OFFICE FORMATS (WORD

AND EXCEL) OR IN A FORM THAT MAY BE READ BY MICROSOFT OFFICE SOFTWARE.

ANY DOCUMENTS WITH SIGNATURES SHALL BE SUBMITTED AS AN ADOBE PORTABLE

DOCUMENT FORMAT (PDF) FILE. RESPONSES IN OTHER FORMATS MAY BE

DISQUALIFIED.

THE TDCJ TAKES NO RESPONSIBILITY FOR ELECTRONIC RESPONSES THAT ARE

CAPTURED, BLOCKED, FILTERED, QUARANTINED OR OTHERWISE PREVENTED FROM

REACHING THE PROPER DESTINATION SERVER BY ANY ANTI-VIRUS OR OTHER

SECURITY SOFTWARE.

ONLY ONE BID PER EMAIL WILL BE ACCEPTED. MULTIPLE BIDS ON ONE EMAIL

WILL BE REJECTED AND IT WILL BE THE RESPONSIBILITY OF THE BIDDER TO

RESUBMIT IN THE CORRECT FORMAT.

TO CONFIRM RECEIPT OF ELECTRONIC SUBMISSION, REQUEST CONFIRMATION

BY EMAIL.

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

Continuatfon Page i. of __JQ__

Bid Opening Date: 3 P.M.

HUNTSVILLE, TX 77340 Bid Number:

AUGUST 19, 2025

IW221121-A

BIDDER MUST FILL IN -----1► Name of B.idder:. _________ _

***FAXED BIDS WILL NOT BE ACCEPTED.***

HARD COPY SUBMISSION:

IN LIEU OF ELECTRONIC SUBMISSION, THE TDCJ CURRENTLY ACCEPTS HARD COPY

RESPONSES. BIDDER MUST SUBMIT ONE ORIGINAL SIGNED PAPER COPY.

THE TDCJ WILL DOCUMENT RECEIPT OF HARD COPY RESPONSES WITH A TIME

STAMP.

BIDS MUST BE RECEIVED BY THE DATE AND TIME STATED ON THE INVITATION

FOR BID DOCUMENT OR ANY AMENDMENTS THAT EXTENDS THE OPENING DATE.

SUBMIT BIDS (MONDAY - FRIDAY, EXCEPT STATE HOLIDAYS FROM 8:00 AM TO

5:00 PM) TO:

TDCJ CONTRACTS AND PROCUREMENT

2 FINANCIAL PLAZA, SUITE 703

HUNTSVILLE, TEXAS 77340

SOLICITATION NUMBER: IW221121-A

ATTENTION: DONNA GARDNER

ALL COMMUNICATIONS AND QUESTIONS CONCERNING THIS SOLICITATION,

INCLUDING ANY OF A TECHNICAL NATURE, SHALL BE MADE IN WRITING TO THE

PURCHASER REFERENCED ON THIS SOLICITATION. BIDDERS ARE SPECIFICALLY

BARRED FROM MAKING CONTACT WITH ANY USER DEPARTMENT PERSONNEL INVOLVED

IN THIS SOLICITATION FOR THE PURPOSE OF DISCUSSING THIS SOLICITATION.

VIOLATION MAY RESULT IN BIDDER DISQUALIFICATION.

BIDDERS ARE ENCOURAGED TO MAKE CONTACT WITH EITHER POC BETWEEN THE

HOURS OF 7:30 AM THROUGH 4:30 PM, MONDAY THROUGH FRIDAY, EITHER BY

EMAIL OR TELEPHONE. PLEASE CONTACT DONNA GARDNER AS THE PRIMARY

CONTACT. ALL CONTACT INFORMATION IS ON THE LAST PAGE OF THIS

SOLICITATION.

PLEASE BE ADVISED THAT THE DEADLINE FOR ALL QUESTIONS CONCERNING

THIS SOLICITATION WILL BE AUGUST 8, 2025 AT 1:00 PM (CST).

ANY REQUESTS FOR FURTHER INFORMATION WILL NOT BE CONSIDERED

AFTER THIS DATE AND TIME. ANSWERS WILL BE POSTED TO THE

ELECTRONIC STATE BUSINESS DAILY (ESBD) IN THE FORM OF AN

AMENDMENT. THE ANTICIPATED POSTING DATE FOR THE AMENDMENT IS

AUGUST 12, 2025.

BIDDERS ARE CAUTIONED TO READ CAREFULLY THE SPECIFICATION(S). BIDDERS

MUST DIRECT OUR ATTENTION TO ANY EXCEPTIONS TO THE SPECIFICATION(S);

EVEN THOUGH YOUR CATALOG OR SPEC SHEET MAY OR MAY NOT LIST

SPECIFICATIONS FOR YOUR PRODUCT.

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

Continuatfon Page ..i. of __JQ__

Bid Opening Date: 3 P.M.

HUNTSVILLE, TX 77340 Bid Number:

AUGUST 19, 2025

IW221121 -A

BIDDER MUST FILL IN -----1► Name of B.idder:. _________ _

SUBMITTALS ARE REQUIRED TO BE SUBMITTED WITH BID AND SHOULD BE

MARKED OR HIGHLIGHTED TO SHOW COMPLIANCE OR VARIANCE WITH

THE CORRESPONDING SPECIFICATION DENOTATION.

INSURANCE REQUIREMENTS:

THE VENDOR SHALL PROVIDE AN ADEQUATE PLAN OF INSURANCE THAT PROVIDES:

1. COVERAGE TO PROTECT THE TEXAS DEPARTMENT OF CRIMINAL JUSTICE

AGAINST ALL CLAIMS ARISING FROM SERVICE PERFORMED BY THE VENDOR.

2. COVERAGE TO PROTECT THE TDCJ FROM ACTIONS BY A THIRD PARTY

AGAINST THE VENDOR OR ANY SUBCONTRACTOR(S) OF THE VENDOR

AS A RESULT OF THIS CONTRACT.

3. COVERAGE TO PROTECT THE TDCJ FROM ANY ACTIONS BY OFFICERS,

EMPLOYEES, AGENTS, THE VENDOR OR ANY SUBCONTRACTOR(S). THE VENDOR

SHALL NOT COMMENCE WORK UNDER THIS CONTRACT UNTIL VENDOR HAS

OBTAINED ALL THE INSURANCE REQUIRED AND CERTIFICATES OF SUCH

INSURANCE HAVE BEEN FILED AND ACCEPTED BY THE TDCJ. UNLESS

OTHERWISE EXCEPTED, THE VENDOR SHALL PROVIDE AND MAINTAIN, UNTIL

THE WORK REQUIRED BY THE CONTACT IS COMPLETE AND ACCEPTED BY THE

TDCJ, THE MINIMUM INSURANCE THAT IS REQUIRED. INSURANCE COVERAGE

SHALL PROVIDE FOR 30-DAY NOTICE OF CANCELLATION OR MATERIAL CHANGE

TO THE POLICY COVERAGE AND LIMITS.

MINIMUM AMOUNTS TO BE NOT LESS THAN:

LIABILITY: $1,000,000.00

AUTO: $500,000.00

WORKER'S COMPENSATION: $ STATUTORY

UNIT PRICE SHALL INCLUDE ANY AND ALL EXPENSES RELATED TO THE DELIVERY

AND INSTALLATION OF EQUIPMENT BEING BID UPON. ALSO, ANY EXPENSES

RELATED TO THE DEMOLITION AND REMOVAL OF EQUIPMENT CURRENTLY IN PLACE,

IF REQUIRED.

VENDOR PERFORMANCE REQUIREMENTS:

STATE AGENCIES ARE REQUIRED BY TEXAS GOVERNMENT CODE 2155.089 TO

REPORT VENDOR PERFORMANCE THROUGH THE VENDOR PERFORMANCE TRACKING

SYSTEM (VPTS) ON EVERY PURCHASE OVER $25,000, INCLUDING DELEGATED

PURCHASES, STATEWIDE PROCUREMENT DIVISION CONTRACTS, AND EXEMPT

PURCHASES. IN ADDITION TO THE LEGAL REQUIREMENT, CPA FISCAL AUDITORS

ROUTINELY CHECK FOR VPTS ENTRIES DURING THEIR AUDITS OF AGENCY

PROCUREMENT FILES. MOST IMPORTANTLY, VPTS ENTRIES PROVIDE STATE

AGENCIES WITH IMPORTANT VENDOR INFORMATION PRIOR TO MAKING A

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

Continuatfon Page 2. of __JQ__

Bid Opening Date: 3 P.M.

HUNTSVILLE, TX 77340 Bid Number:

AUGUST 19, 2025

IW221121 -A

BIDDER MUST FILL IN -----1► Name of B.idder:. _________ _

CONTRACT AWARD.

BIDDER IS REQUESTED TO PROVIDE THE NAME, PHONE NUMBER, FAX AND

EMAIL OF A POINT OF CONTACT FOR THE SUBMITTED BID RESPONSE

HOWEVER, BIDDER IS HEREBY ADVISED THAT THIS POINT OF CONTACT

WILL NOT BE RECOGNIZED AS OR ACCEPTED IN LIEU OF THE 'AUTHORIZED

SIGNATURE' REQUIREMENTS OF THIS INVITATION FOR BID.

NAME __________ _

PHONE _________ _

EMAIL _________ _

PREPARATION OF BID:

AS A REMINDER, PLEASE ENSURE THAT YOU HAVE:

A. FURNISHED YOUR DUNN (DUNS#), TAX IDENTIFICATION NUMBER (TAX ID#)

B. READ AND COMPLETED THE BLANKS AND SIGNATURE LINE.

C. HAVE ACKNOWLEDGED RECEIPT OF ANY ADDENDA/AMENDMENT THAT MAY HAVE

BEEN ISSUED.

D. HAVE ENCLOSED ALL OF THE ABOVE DOCUMENTS WITH YOUR BID, TO INCLUDE

ANY OTHER INFORMATION THAT MAY HAVE BEEN REQUESTED.

BID DOCUMENTS AND INFORMATION:

A. THE ATTACHED STATEMENT OF WORK IS INCORPORATED INTO AND BECOMES A

PART OF ANY PURCHASE ORDER ISSUED SUBSEQUENT TO THIS SOLICITATION.

B. BIDDERS ARE ENCOURAGED TO OFFER DISCOUNTS FOR EXPEDITED PAYMENT OF

INVOICES AND CAN BE NOTED ON THE FIRST PAGE OF THIS IFB.

C. ALL BIDS MUST BE SUBMITTED ON THIS FORM. FAILURE TO SUBMIT BIDS

ON THIS FORM MAY RESULT IN DISQUALIFICATION OF BID. VENDOR

INFORMATION MUST BE PROVIDED IN THE SPACE AVAILABLE.

D. IN THE EVENT OF A CONFLICT BETWEEN TERMS AND CONDITIONS OF AWARDE

PURCHASE ORDERS AND THE VENDOR'S BID RESPONSE, THE TERMS WHICH AR

MORE FAVORABLE TO THE TDCJ WILL PREVAIL.

E. AWARD WILL BE MADE TO THE LOWEST, RESPONSIVE AND RESPONSIBLE

BIDDER FOR LOCATION. BIDDERS ARE REMINDED TO INDICATE "NO BID" FOR

WHICH THEY ARE UNABLE TO PROVIDE SERVICES.

UNIT PRICE SHALL INCLUDE ANY AND ALL EXPENSES RELATED TO THE DELIVERY

AND INSTALLATION OF EQUIPMENT BEING BID UPON. ALSO, ANY EXPENSES

RELATED TO THE DEMOLITION AND REMOVAL OF EQUIPMENT CURRENTLY IN PLACE,

IF REQUIRED.

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

Continuatfon Page.&., of __JQ__

Bid Opening Date: 3 P.M.

HUNTSVILLE, TX 77340 Bid Number:

AUGUST 19, 2025

IW221121 -A

BIDDER MUST FILL IN -----1► Name of B.idder:. _________ _

DELIVERY MAY BE A FACTOR IN THIS AWARD.

TARIFFS:

THE PARTIES MAY AGREE TO ADJUST PRICES PERIODICALLY TO REFLECT CHANGES

IN TARIFFS IMPLEMENTED AFTER THE RESPONSE DUE DATE THAT AFFECT THE

COST OF SUPPLYING GOODS UNDER THIS CONTRACT. ANY EXISTING TARIFFS AT

THE TIME OF THE RESPONSE SHOULD BE CONSIDERED AS PART OF THE RESPONSE

PRICE. TO REQUEST A PRICE INCREASE RELATED TO TARIFFS, CONTRACTOR MUST

PROVIDE DOCUMENTATION THAT INCLUDES THE EFFECTIVE DATE, AMOUNT, AND

SCOPE OF THE TARIFFS. CONTRACTOR MUST DEMONSTRATE WITH SPECIFICITY THE

EFFECT OF TARIFFS ON ITS NECESSARY AND REASONABLE COST OF SUPPLYING

GOODS UNDER THIS CONTRACT, INCLUDING ITS COMMERCIAL REASONS FOR

USING A SOURCE SUBJECT TO TARIFFS.

ANY ADJUSTMENT IS AT TDCJ'S SOLE DISCRETION. IF TDCJ GRANTS AN

ADJUSTMENT RELATED TO TARIFFS, CONTRACTOR SHALL MONITOR TARIFF LEVELS

AND NOTIFY TDCJ WITHIN FIVE BUSINESS DAYS ANY REDUCTION OR REPEAL.

TDCJ MAY REDUCE OR RETRACT A TARIFF ADJUSTMENT IT HAS GRANTED AT ANY

TIME BY NOTIFYING THE CONTRACTOR OF THE NEW PRICE.

FAILURE TO COMPLY WITH THE FOLLOWING REQUIREMENTS MAY DISQUALIFY A

VENDOR'S BID.

ITEM STOCK NUMBER CONT

910-66

QUANTITY U/M UNIT PRICE

1.0000 EA

REMOVAL AND REPLACEMENT OF THE EXISTING R-PANEL METAL ROOFING SYSTEM

ON EMPLOYEE HOUSING #1437.

***REFER TO THE SCOPE OF WORK FOR COMPLETE INSTRUCTIONS.***

VENDOR RESPONSIBILITIES:

*ASSESS STRUCTURAL ELEMENTS FOR DAMAGE

*REPLACE DETERIORATED MATERIALS

*ENSURE COMPLIANCE WITH APPLICABLE BUILDING CODES

TDCJ RESPONSIBILITIES:

* OVERSEE AND COORDINATE PROJECT WITH THE VENDOR.

* INSPECT AND APPROVE PROJECT UPON COMPLETION.

EXTENSION

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

Continuatfon Page ..1.. of __JQ__

Bid Opening Date: 3 P.M.

HUNTSVILLE, TX 77340 Bid Number:

AUGUST 19, 2025

IW221121 -A

BIDDER MUST FILL IN -----1► Name of B.idder:. _________ _

ITEM STOCK NUMBER CONT

OFFLOADING:

QUANTITY U/M

THE VENDOR WILL BE RESPONSIBLE FOR OFFLOADING EQUIPMENT AT

DELIVERY SITE UNLESS A MINIMUM OF THREE DAY ADVANCE NOTICE

IS GIVEN.

TO INCLUDE ALL EXPENSES, PARTS AND LABOR.

DELIVER TO:

TDCJ

CLEMENS - UNIT MAINTENANCE

11034 HWY 36

BRAZORIA, TX 77422

SUSPENSION, DEBARMENT, AND TERRORISM:

BIDDER CERTIFIES THAT THE BIDDING ENTITY AND ITS PRINCIPALS

UNIT PRICE

ARE ELIGIBLE TO PARTICIPATE IN THIS TRANSACTION AND HAVE NOT BEEN

SUBJECTED TO SUSPENSION, DEBARMENT, OR SIMILAR INELIGIBILITY

DETERMINED BY ANY FEDERAL, STATE, OR LOCAL GOVERNMENTAL ENTITY AND

THAT BIDDER IS IN COMPLIANCE WITH THE STATE OF TEXAS STATUTES AND

RULES RELATING TO PROCUREMENT AND THAT BIDDER IS NOT LISTED ON THE

FEDERAL GOVERNMENT'S TERRORISM WATCH LIST AS DESCRIBED IN EXECUTIVE

ORDER 13224. ENTITIES INELIGIBLE FOR FEDERAL PROCUREMENT ARE

LISTED AT HTTPS://WWW.SAM.GOV/.

BIDDER AGREES THAT ANY PAYMENTS DUE UNDER THIS CONTRACT WILL BE

APPLIED TOWARDS ANY DEBT, INCLUDING BUT NOT LIMITED TO DELINQUENT

TAXES AND CHILD SUPPORT THAT IS OWED TO THE STATE OF TEXAS.

AWARDED VENDOR AGREES THAT ANY PAYMENTS DUE UNDER THE PURCHASE

ORDER OR CONTRACT SHALL BE DIRECTLY APPLIED TOWARDS ELIMINATING

ANY DEBT OR DELINQUENCY IT HAS TO THE STATE OF TEXAS INCLUDING,

BUT NOT LIMITED TO, DELINQUENT TAXES, DELINQUENT STUDENT LOAN

PAYMENTS, AND DELINQUENT CHILD SUPPORT.

IN ACCORDANCE WITH SECTION 2252.907, GOVERNMENT CODE, THE BIDDER

ACKNOWLEDGES THAT THIS CONTRACT AND INFORMATION CREATED OR

MAINTAINED IN CONNECTION WITH THIS CONTRACT IS PUBLIC INFORMATION

AND SUBJECT TO DISCLOSURE AS PROVIDED BY CHAPTER 552, GOVERNMENT

CODE (TEXAS PUBLIC INFORMATION ACT).

THE PUBLIC INFORMATION ACT MAY REQUIRE THE BIDDER TO MAKE INFORMATION

RELATED TO THIS CONTRACT AVAILABLE TO THE PUBLIC PURSUANT TO A REQUEST

FOR PUBLIC INFORMATION. THE BIDDER AGREES, UPON REQUEST, TO MAKE

INFORMATION RELATED TO THIS CONTRACT THAT IS NOT OTHERWISE EXCEPTED

FROM RELEASE BY THE PUBLIC INFORMATION ACT AVAILABLE TO THE PUBLIC IN

HARD COPY, UNLESS THE REQUESTOR OF THE INFORMATION CONSENTS TO RECEIVE

THE INFORMATION IN ANOTHER MUTUALLY AGREEABLE FORMAT. THE BIDDER

ACKNOWLEDGES THAT THE AGENCY SHALL NOT PROVIDE LEGAL COUNSEL RELATED

BU•70,IA {R,v. 04/03) l�B CONTINUED ON NEXT PAGE

EXTENSIONS

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

Continuatfon Page i of __JQ__

Bid Opening Date: 3 P.M.

HUNTSVILLE, TX 77340 Bid Number:

AUGUST 19, 2025

IW221121 -A

BIDDER MUST FILL IN -----1► Name of B.idder:. _________ _

ITEM STOCK NUMBER CONT QUANTITY U/M

TO THE BIDDER'S COMPLIANCE WITH THE PUBLIC INFORMATION ACT.

UNIT PRICE

THE VENDOR AGREES NOT TO USE ANY ARTIFICIAL INTELLIGENCE IN THE

PERFORMANCE OF THIS CONTRACT WITHOUT PRIOR WRITTEN CONSENT OF THE

TDCJ.

ALL TOOLS IN TOOL BOXES ARE TO BE INVENTORIED WITH THE TOTAL NUMBER

OF TOOLS IN EACH BOX PLAINLY MARKED ON THE OUTSIDE OF THE BOX.

COPIES OF TOOL INVENTORIES ARE TO BE FILED WITH THE ENTRANCE GATE

OFFICER, THE OWNER'S DESIGNATED REPRESENTATIVE AND THE CONTRACTOR'S

PROJECT SUPERINTENDENT. ANY CHANGES TO AN INDIVIDUAL'S TOOL BOX

INVENTORY SHALL BE IMMEDIATELY NOTED ON ALL INVENTORY SHEETS.

TOOLS SHALL BE CROSS-CHECKED AGAINST THE NUMBER ON THE TOOL BOX

UPON ENTRY AND EXIT FROM THE FACILITY.

CLASS "A" TOOLS SHALL RECEIVE SPECIAL HANDLING. WHEN TOOLS ARE NOT

IN USE, THEY SHALL BE KEPT AND LOCKED UNDER KEY IN A SECURE AREA

AND IF POSSIBLE RENDERED INOPERABLE. CLASS "A" TOOLS INCLUDE, BUT

ARE NOT LIMITED TO, TOOLS MOST LIKELY TO BE USED IN AN ESCAPE

ATTEMPT OR DO BODILY HARM. THESE GENERALLY INCLUDE HACKSAW

BLADES, FILES, PIPE WRENCHES, LADDERS, ACETYLENE CUTTING TIPS,

PIPE, AND BOLT CUTTERS, ETC.

AT NO TIME ARE CLASS "A" TOOLS TO BE LEFT UNATTENDED AND WHEN IN USE,

THE ON-SITE TDCJ SECURITY OFFICER WILL BE NOTIFIED.

ALL GENERATORS, LADDERS, AND ACETYLENE CUTTERS MUST BE SECURED AT

THE END OF EACH WORKDAY.

EMERY WHEELS WILL BE LOCKED AND RENDERED INOPERABLE WHEN NOT IN

USE UNLESS STORED OUTSIDE THE SECURE PERIMETER.

WHEN A CLASS "A" TOOL IS LOST, THE ASSISTANT WARDEN FOR SECURITY

OR WARDEN SHALL BE IMMEDIATELY NOTIFIED.

A. ANY OFFENDERS WHO MAY HAVE HAD ACCESS TO THE AREA WILL BE HELD

UNTIL A THOROUGH SEARCH IS MADE.

B. A WRITTEN REPORT WILL BE MADE COVERING THE DETAILS OF THE LOSS.

ALL HAZARDOUS AND POISONOUS CHEMICALS, NOT IN USE, ARE TO BE STORED

IN A LOCKED TOOL TRAILER OR OTHER SECURE AREA. AN INVENTORY SHALL

BE MAINTAINED AND DIRECT SUPERVISION PROVIDED WHEN THE ITEMS ARE

USED AT THE WORK SITE. UPON COMPLETION OF THE PROJECT, THE

CONTRACTOR WILL BE RESPONSIBLE FOR THE REMOVAL OF ALL HAZARDOUS

MATERIALS AND ALL HAZARDOUS WASTE GENERATED UNDER HIS CONTROL.

UNIT RULES & REGULATIONS:

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

Continuatfon Page� of __JQ__

Bid Opening Date: 3 P.M.

HUNTSVILLE, TX 77340 Bid Number:

AUGUST 19, 2025

IW221121-A

BIDDER MUST FILL IN -----1► Name of B.idder:. _________ _

ITEM STOCK NUMBER CONT QUANTITY U/M

WHEN PERFORMING SERVICES ON CORRECTIONAL FACILITIES,

CONTRACTOR'S COMPLIANCE WITH TDCJ SECURITY PROCEDURES IS

REQUIRED.

SPECIFIC REQUIREMENTS INCLUDE, BUT ARE NOT LIMITED TO:

UNIT PRICE

1. ALL CONTRACTOR STAFF PERFORMING SERVICES WITHIN A CORRECTIONAL

FACILITY, AND THOSE AREAS WHERE INMATES ARE ASSIGNED, WILL

BE REQUIRED TO HAVE A SECURITY ESCORT THROUGHOUT THE DURATION

OF THE CONTRACT. ALL CONTRACTOR STAFF SHALL BE REQUIRED TO

FOLLOW THE DIRECTION OF SECURITY STAFF. CONTRACTOR STAFF

SHALL NOT INTERACT WITH INMATES.

FURTHERMORE, CONTRACTOR STAFF SHALL ADHERE TO THE PROVISIONS

FOUND IN PERSONNEL DIRECTIVE PD-29, "SEXUAL MISCONDUCT WITH

INMATES", WHICH IS LOCATED ON THE TDCJ WEBSITE AT

HTTP://WWW.TDCJ.TEXAS.GOV/DIVISIONS/HR/HR-POLICY/PD-29.PDF

(NOTE: THIS ADDRESS MUST BE IN LOWER CASE LETTERING WHEN ENTERED

IN THE ADDRESS BAR OF YOUR BROWSER.)

THE CONTRACTOR SHALL NOTIFY EACH OF THE CONTRACTOR'S STAFF

ACCESSING TDCJ'S PREMISES OF THE PROVISIONS WITHIN THIS DIRECTIVE,

PRIOR TO COMMENCING WORK.

2. ALL CONTRACTOR STAFF, EQUIPMENT, AND VEHICLES ARE SUBJECT TO

SEARCH AND INSPECTION AT ANY TIME WHILE ON TDCJ PROPERTY.

3. ALL VEHICLES WILL BE LOCKED AND SECURED WHEN NOT IN USE.

DRIVERS ARE REQUIRED TO KEEP KEYS IN THEIR DIRECT POSSESSION

AT ALL TIMES.

4. CONTRACTOR STAFF SHALL NOT INTRODUCE ANY TYPE OF CONTRABAND ONTO

ANY TDCJ FACILITY. EXAMPLES OF CONTRABAND INCLUDE, BUT ARE NOT

LIMITED TO FIREARMS, KNIVES, WEAPONS OF ANY TYPE, TOBACCO OF ANY

TYPE, ALCOHOL, CONTROLLED SUBSTANCES (ILLEGAL DRUGS), PAGERS, AND

CELL PHONES. CONTRACTOR STAFF MAY NOT CARRY MORE THAN TWENTY-FIVE

DOLLARS ($25.00) IN CASH INTO ANY TDCJ FACILITY.

5. THE CONTRACTOR SHALL NOT ALLOW ANY PERSON WHO HAS A FELONY

OR MISDEMEANOR CONVICTION, PENDING CHARGE, OR OUTSTANDING

WARRANT TO ENTER ONTO TDCJ PROPERTY TO COMPLETE ANY PART

OF THIS CONTRACT WITHOUT THE WRITTEN PERMISSION OF TDCJ.

CONVICTION ALONE DOES NOT AUTOMATICALLY CAUSE AN

EMPLOYEE TO BECOME INELIGIBLE FROM WORKING ON THIS CONTRACT.

EACH EMPLOYEE SHALL BE REVIEWED ON A CASE BY CASE BASIS.

6. TDCJ MAY PERFORM A BACKGROUND CHECK ON THE AWARDED VENDOR.

THE EMPLOYEES OF THE AWARDED VENDOR MAY BE REQUIRED TO COMPLETE

A NON-EMPLOYEE BACKGROUND QUESTIONNAIRE. TDCJ RESERVES THE

RIGHT TO ACCEPT OR REJECT EACH EMPLOYEE OF THE AWARDED VENDOR

BASED UPON THE RESULTS OF THE BACKGROUND CHECK. NO EMPLOYEE

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

Continuatfon Page!.Q.. of __JQ__

Bid Opening Date: 3 P.M. AUGUST 19, 202s

Bid Number: Iw221121-AHUNTSVILLE, TX 77340 BIDDER MUST FILL IN -----1► Name of B.idder:. _________ _

ITEM STOCK NUMBER CONT QUANTITY U/M UNIT PRICE

OF THE CONTRACTED VENDOR WILL BE ALLOWED ON THE PREMISES PRIOR

TO THE BACKGROUND CHECK APPROVAL IF THE TDCJ FACILITY REQUIRES

A BACKGROUND CHECK.

7. CONTRACTOR STAFF MUST HAVE IN THEIR POSSESSION A VALID

DRIVER'S LICENSE OR CURRENT PHOTO IDENTIFICATION.

8. CONTRACTOR STAFF ATTIRE MUST BE APPROPRIATE OR COMPATIBLE

WITH THE CURRENT BUSINESS ENVIRONMENT.

TDCJ RESERVES THE RIGHT TO IMMEDIATELY REMOVE AND/OR REFUSE

ENTRY TO ANY INDIVIDUAL WHO HAS VIOLATED THE ABOVE

RESTRICTIONS. THE UNIT WARDEN OR FACILITY ADMINISTRATOR WILL

ULTIMATELY BE RESPONSIBLE FOR INTERPRETING THESE RULES.

FOR QUESTIONS OR INQUIRIES CONTACT:

LIBBY MOORE, CTCD

TDCJ CONTRACTS AND PROCUREMENT

TWO FINANCIAL PLAZA STE. 703

HUNTSVILLE, TX 77340

PH: 936-437-3836

EMAIL: LIBBY.MOORE@TDCJ.TEXAS.GOV

FOR QUESTIONS OR INQUIRIES CONTACT:

DONNA GARDNER, CTCD

TDCJ CONTRACTS AND PROCUREMENT

TWO FINANCIAL PLAZA STE. 703

HUNTSVILLE, TX 77340

PH: 936-437-3831

EMAIL: DONNA.GARDNER@TDCJ.TEXAS.GOV