ESBD_411996_1744923734533_02 Statement of Work.pdf

STATEMENT OF WORK.

TxDOT 910-27-61515

DATED: APRIL 2025

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TEXAS DEPARTMENT OF TRANSPORTATION

TRASH REMOVAL AND DISPOSAL

PUBLICATION

This specification is a product of the Texas Department of Transportation (TxDOT). This specification may not be sold for profit or monetary gain. If this specification is altered in any way, the header, and any and all references to TxDOT must be removed. TxDOT does not assume nor accept any liability when this specification is used in the procurement process by any other entity.

1. SCOPE: This solicitation is to provide for trash removal and disposal services for the Anson Maintenance Facility located in the Abilene District.

2. DELIVERY LOCATION: The Anson Maintenance facility is located at 2011 US Hwy 180 West Anson, Tx 79501

3. DEFINITIONS OF TERMS AND ACRONYMS

3.1. ANSI -American National Standards Institute.

3.2. Contract - Any Purchase Order (PO) or Blanket Purchase Order (BPO) resulting from this solicitation as listed in the Order of Precedence in the resulting PO or BPO.

3.3. BPOR - Blanket Purchase Order Release -A written authorization to perform work under the contract listing the items of work to be performed and the cost based on the prices established in the BPO.

3.4. FLSA - Fair Labor Standards Act.

3.5. IFB - Invitation for Bid

3.6. NSF - National Sanitation Foundations

3.7. PM - Project manager.

3.8. POC - Point-of-contact.

3.9. TxDOT - Texas Department of Transportation.

4. APPLICABLE LAWS AND STANDARDS: The vendor shall provide the specified service requirements in accordance with all federal, state, and local applicable laws, standards, regulations, and ordinances necessary to perform the services, including, but not limited to:

4.1. Texas Water Code – Title 1, Chapter 1, Section 361.091, Health, and Safety Code

4.2. Code of Federal Regulations (CFR 40) – Protection of Environment, Chapter I:

Subchapters D, I, and N

4.3. Code of Federal Regulations (CFR 49) – Transportation, Subtitle B, Other Regulations relating to Transportation

4.4. 42 U.S.C. 7401 – Clean Air Act

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4.5. 33 U.S.C. 1251 – Summary of Clean Water Act

4.6. 42 U.S.C. 6901 – Solid Waste Disposal Act

5. RESPONDENT QUALIFICATIONS: The respondent shall:

5.1. Be a company or individual engaged, or whose partners or participants or both are engaged in the business of providing trash removal and disposal for a minimum of three years within the last five years. Recent start-up businesses do not meet the requirements of this solicitation.

NOTE: A start-up business is defined as a new company that has no previous operational history or expertise in the relevant business and is not affiliated with a company that has that history or expertise. Two companies are affiliated if the two companies have a common parent company or if one is the parent or subsidiary of the other.

6. VENDOR REQUIREMENTS: The vendor shall:

6.1. Adhere to the TxDOT Terms and Conditions identified on the solicitation.

6.2. Provide a primary point of contact.

6.3. Furnish, install, set in place, and maintain trash containers.

6.4. Be responsible for disposal of contents in trash containers into a government approved and regulated landfill.

6.5. Have and maintain all required permits, license and other required state, local laws to ensure the vendor can comply.

6.6. Provide all labor, materials, equipment, tools, transportation, methods of communication necessary to meet requirements of the specified services throughout the term of the purchase order.

7. RESPONDENT PERSONNEL REQUIREMENTS:

7.1. PROJECT MANAGER (PM): Be the primary party responsible for the day-to-day operation of the service in accordance with the requirements of the purchase order.

7.2. The PM shall be a permanent staff employee and shall serve as a constant primary point of contact for TxDOT.

7.3. All personnel shall:

7.3.1. Have the knowledge develop and implement the service requirements in this solicitation.

7.3.2. Be fluent in English with the ability to receive, give and understand written and oral instructions.

7.3.3. Communicate verbally in English, speaking in a manner used in most office environments.

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7.4. VENDOR DRIVERS: Vendors assigned drivers shall have:

7.4.1. A minimum of one year of experience within the last three years in driving vendors trash vehicles.

7.4.2. Possess a current and valid Driver License acceptable in the State of Texas.

7.4.3. Have no Driving Under Influence (DUI) or Driving While Intoxicated (DWI) incidents on driving record within the past three years.

7.4.4. Have no more than two moving violations on driving record within the past three years.

7.5. Not be excessively loud or use personal multi-media devices while performing services for TxDOT unless furnished by the vendor to facilitate communication with TxDOT or the vendor.

8. SERVICE REQUIREMENTS: The vendor shall:

8.1. Begin work within ten business days of the award of the purchase order or on the agreed upon date between TxDOT and the vendor.

8.2. Deliver the requested size trash container to the location as specified on the Solicitation.

The trash containers shall be:

8.2.1. Painted, undamaged, and in good condition.

8.2.2. Insect and rodent resistant

8.2.3. Leak proof.

8.2.4. Clear of any graffiti or advertising, except the advertising logo of the vendor

8.2.5. Vendor shall provide Bi-Weekly Container Pickup Services

8.2.6. Vendor shall provide Container Removal Services on a As Needed Basis when contacted by customer.

8.3. Provide periodic change out and cleaning of trash containers to maintain sanitary conditions.

8.4. Provide replacement trash containers during off-site cleaning (Ref. Para. 8.3.).

8.5. Ensure the container area is kept clean.

8.6. Ensure front-load trash containers have hatches or lid covers to keep animals and rodents out and to prevent rainwater from entering the trash container. Drain plugs shall be securely in place to prevent discharges.

8.7. Deliver or pick up trash containers between the hours of 7:30 a.m. through 5:30 p.m. or as specified by the designated TxDOT representative.

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9. VENDOR PERFORMANCE: Vendor performance will be monitored on a regular basis by TxDOT.

TxDOT may consider the following performance by the vendor as unsatisfactory performance.

9.1. An unsatisfactory performance determination includes, but is not limited to:

9.1.1. One service “call back” to correct the same problem within thirty calendar days.

9.1.2. Not providing the removal and disposal of trash based on the frequency removal requirements as stated on Schedule 1 – Trash Removal and Disposal Pricing List TxDOT may deduct a prorated amount based on the daily rate for type of container that was not removed or replaced.

NOTE: Unsatisfactory performance may result in a negative vendor performance report, or cancellation of the purchase order or both.

10. VENDOR PERSONNEL SAFETY: The vendor shall provide all required safety equipment and instruct personnel to observe all safety policies, rules, and requirements at all times, including, but not limited to, wearing hard hats, safety shoes, goggles, and other safety items.

11. WORK HOURS: Work Hours may be flexible, based on type of work and TxDOT Requirements. All work performed by the successful respondent mut be in accordance with TxDOT-approved work schedule. Successful respondent employees must be available to work on an as needed basis.

State and federal; holidays observed can be found at: https://hr.sao.texas.gov/Holidays/.

12. SUBCONTRACTING

12.1. Subcontractors providing service under the purchase order shall meet the same qualifications and service requirements and provide the same quality of service required of the vendor.

12.2. No subcontract under the purchase order shall relieve the primary vendor of responsibility for the services.

12.3. The vendor shall be the only contact for TxDOT and subcontractor(s).

12.4. The vendor shall manage all quality and performance, project management, and schedules for subcontractors. The vendor shall be held solely responsible and accountable for the completion of all work for which the vendor has subcontracted.

12.5. TxDOT retains the right to check subcontractor’s background and make a determination to approve or reject the use of submitted subcontractor(s). Any negative responses may result in disqualification of the subcontractor.

12.6. TxDOT reserves the right to request the removal of vendor’s subcontractor staff deemed unsatisfactory by TxDOT.

12.7. Subcontracting shall be at the vendor’s expense.

13. INVOICING INSTRUCTIONS: The vendor must:

13.1. Invoice in accordance with Paragraph 4.04 of the Terms and Conditions attached.

13.2. Proof of payment from subcontractors or other entities which requires reimbursement from TxDOT contract.

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14. TxDOT RESPONSIBILITIES: TxDOT will:

14.1. Provide a contract manager as the primary point of contact.

14.2. Provide access to TxDOT locations of trash containers.

14.3. Provide required forms to file accident reports.

15. CONTRACT ADMINISTRATION: Administration of the purchase order is a joint responsibility of the TxDOT Contract Administrator and TxDOT Purchasing. TxDOT Purchasing staff will be responsible for administering the contractual business relationship with the vendor.

15.1. Any proposed changes to work to be performed, whether initiated by TxDOT or the vendor, must receive final written approval in the form of a Purchase Order Change Notice signed by the authorized TxDOT purchasing agent.

15.2. Upon issuance of purchase order, TxDOT will designate an individual to serve as the Contract Manager and point of contact between TxDOT and the vendor. The Contract Manager does not have any express or implied authority to vary the terms of the purchase order, amend the purchase order in any way or waive strict performance of the terms or conditions of the purchase order. This individual’s contract management and contract administration responsibilities include, but are not limited to:

15.2.1. Monitoring the vendor’s progress and performance and ensuring services conform to established specification requirements.

15.2.2. Managing the financial aspects of the contract including approval of payments.

15.2.3. Meeting with the vendor as needed to review progress, discuss problems, and consider necessary action.

15.2.4. Identifying a breach of contract by assessing the difference between contract performance and non-performance.

15.2.5. Other areas as identified by the Comptroller of Public Accounts Contract Management Guide, latest edition.