ESBD_401957_1741826351828_458-E250327 90th Anniversary Badges IFB.pdf

IFB 4/2024

BY RETURNING THIS FORM,

BIDDER AGREES TO COMPLY

WITH ALL TERMS &

CONDITIONS OF THIS IFB

TEXAS ALCOHOLIC BEVERAGE COMMISSION

INVITATION FOR BID

SOLICITATION 458-E250327

AUTHORIZED SIGNATURE DATE

RETURN BIDS TO

solicitation.responses@tabc.texas.gov

OR OVERNIGHT/EXPRESS MAIL TO:

Texas Alcoholic Beverage Commission

P.O. BOX 13127

Austin, TX 78711

OR HAND DELIVER TO:

Purchasing, Suite 270, 2nd Floor

(8:00 am – 4:30 pm)

BID DUE DATE 4/28/2025

REQUISITION NO. 458-E250327

FAILURE TO SIGN WILL DISQUALIFY BID

By signing this bid, bidder certifies that if a Texas address is shown as the address of the bidder, bidder qualifies as a Texas Bidder as defined in 34 TAC Rule 20.32(68).

TEXAS ID NUMBER ____________________________

VENDOR NAME _______________________________

VENDOR ADDRESS

AN IDENTIFICATION NUMBER IS REQUIRED TO PROCESS

PAYMENT FOR GOODS/SERVICES PURCHASED AGAINST

CONTRACT AWARDS.

AGENCY TO INVOICE

Texas Alcoholic Beverage Commission

P.O. BOX 13127

Austin, TX 78711

DESTINATION OF GOODS IF DIFFERENT THAN ABOVE

Texas Alcoholic Beverage Commission 5806 Mesa Drive Austin, TX 78731

IFB No. 458-E250327

IFB 04/2024 Page 2 of 9

TEXAS ALCOHOLIC BEVERAGE COMMISSION

INVITATION FOR BID PRICE SHEET

Texas Alcoholic Beverage Commission (TABC) is seeking to establish a contract for law enforcement badges to commemorate TABC’s 90th Anniversary. Services include design and delivery of law enforcement badges per the attached specifications dated February 2025. All items shall be bid in accordance with the TABC Terms & Conditions.

Solicitation is advertised under Class/Item: 080-15

ITEM DESCRIPTION QUANTITY UNIT MAKE/MODEL UNIT

PRICE

EXTENSION

1 Badges, Law Enforcement

2 Graphic Design Services

3 Set-Up Fees

4 Freight, delivery no later than 7/01/2025

TOTAL

AWARD NOTICE: The State of Texas reserves the right to award based on low line-item bid, low total of line items, or in any other combination that will serve the best interests of the State of Texas.

Delivery Time ARO

VENDOR NAME

IFB 04/2024 Page 3 of 9

PREFERENCES

See Appendix 23 of the State of Texas Procurement and Contract Management Guide regarding preferences.

Check below to claim a preference under Title 34 TAC Rule 20.38

Offered by a Historically Underutilized Business certified by the CPA.

Goods produced of offered by a Texas bidder that is owned by a Texas resident service-disabled veteran.

Goods produced in Texas or offered by a Texas bidder that is not owned by a Texas resident service-disabled veteran.

Agricultural products grown in Texas.

Agricultural products offered by a Texas bidder.

Services offered by a Texas bidder that is owned by a Texas resident service-disabled veteran.

Services offered by a Texas bidder that is not owned by a Texas resident service-disabled veteran.

Texas Vegetation Native to the Region.

USA produced supplies, materials, or equipment.

Products of persons with mental or physical disabilities.

Products made of recycled, remanufactured, or environmentally sensitive materials including recycled steel.

Energy Efficient Products.

Rubberized asphalt paving material.

Recycled motor oil and lubricants.

Products produced at facilities located on formerly contaminated property.

Products and services from economically depressed or blighted areas.

Vendors that meet or exceed air quality standards.

Recycled or reused computer equipment of other manufacturers.

Foods of higher nutritional value.

IFB 04/2024 Page 4 of 9

Solicitation 458-E250327 Specifications for TABC 90th Anniversary Law Enforcement Badges

1. INTRODUCTION: Texas Alcoholic Beverage Commission (TABC) is seeking to establish a contract for law enforcement badges to commemorate its 90th Anniversary. Services include design and delivery of law enforcement badges per the attached specifications dated February 2025. All items shall be bid in accordance with the TABC Terms & Conditions.

2. TERM OF CONTRACT:

a. Initial Term: This contract shall commence upon contract execution, with an estimated delivery date of no later than 7/01/2025, unless sooner terminated or extended under the terms of this contract.

b. Renewal Options: This is a one-time service. No renewal options are available for this contract.

c. Amendments: The contract may be amended in writing by mutual consent of the parties. Unless this IFB states otherwise, the resulting contract award does not guarantee volume or commitment of funds.

3. SPECIFICATIONS SHALL MEET OR EXCEED THE FOLLOWING:

a. Line 1: Badge, Law Enforcement

i. Referenced Manufacturer/Model No. or Equal: Smith and Warren S629

ii. Construction:

1. Fabrication of the badges shall be by the pneumatic drop hammer, and hydraulic press stamp process, struck with the necessary blows to ensure maximum detail.

2. All burrs are to be removed.

3. Molded or die cast badges will not be acceptable.

4. One-piece construction.

5. Badge will have a pin back.

iii. Material:

1. Badge to be manufactured in two-tone metal with an antique gold and silver finish.

a. Type of metal can be determined by the vendor.

iv. Shape and Size:

1. Diameter: 1.64”

2. Rim: 2.32”

v. Letterings and Design:

1. Top Banner shall say TEXAS in font like the reference photo in Exhibit A.

a. Banner shall be in silver finish metal.

2. Banner above the State of Texas start shall say ALCOHOLIC BEVERAGE COMMISSION in font like the reference photo in Exhibit A.

a. Banner shall be in silver finish metal.

3. State of Texas star (5 point), centered, color shall be silver and navy-blue enamel.

4. Text on the banner below the State of Texas star shall state the title of the badge recipient.

a. TABC to provide titles to the awarded vendor.

b. Text shall reflect the font in the reference photo in Exhibit A.

5. Star Bursts, Oak leaves wreath, and eagle shall be cast in metal like antique gold.

IFB 04/2024 Page 5 of 9

6. Square banner at the bottom of the badge shall say LCB with the dates 1935-2025 at the bottom of the banner.

a. Text shall reflect the font in the reference photo in Exhibit A.

vi. Finish

1. Badge finish should be two-tone, antique gold and silver metal to mimic historic badge.

a. The rim, wreaths, star bursts, and eagle shall be gold.

b. The banners, text, and central star shall be silver with letters printed in blue enamel.

b. Line 2: Design Services

i. To commemorate the 90th anniversary of TABC, the anniversary badge shall mimic the historical Texas Liquor Control Board badge photo in Exhibit A.

ii. TABC has provided an artist rendering of the Anniversary Badge to assist with the design.

iii. The design shall become property of TABC, with full usage rights for reproduction. This will include a vector file to be delivered to TABC no later than April 15th.

iv. Due to historical nature of the original badge, TABC does not have a print-ready file for this project.

4. Sample Requirements – Submitted with Bid

i. One (1) sample is required to be submitted with Bid for evaluation purposes. Late or non-receipt of the samples may result in disqualification.

ii. Sample must be exactly as proposed in the Bid for this solicitation. The sample must conform to the item specification in this IFB. A sample not conforming to the specifications will be disqualified.

iii. Samples shall be a finished product that represents the Bidder’s best workmanship. The awarded Bidder shall provide the same quality as the sample for the term of the contract.

iv. Text engraving will be evaluated as follows:

a. Straightness of the letters

b. Size of letters and plate

c. Colors

d. Scratch-resistance materials

v. Bidders shall submit sample to the following address:

TABC Headquarters c/o Kate Lype 5806 Mesa Drive Austin, Texas, 78731

vi. Samples will be evaluated by TABC. Samples will not be returned to the Bidder. All costs associated with the sample will be incurred by the Bidder.

vii. Each sample should be marked with bidder's name and address, and requisition number.

5. Catalogs, brand names or manufacturer's references are descriptive only, and indicate type and quality desired.

Bids on brands of like nature and quality will be considered unless advertised under §2155.067, Texas Government Code (Gov't Code).

a. If bidding on other than references, bid should show manufacturer, brand or trade name, and other description of product offered. If other than brand(s) specified is offered, illustrations and complete description of product offered are requested to be made part of the bid. Failure to take exception to specifications or reference data will require bidder to furnish specified brand names, numbers, etc.

IFB 04/2024 Page 6 of 9

b. Unless otherwise specified, items shall be new and unused and of current production.

c. No substitutions permitted without written approval of TABC.

d. The State will not be bound by any oral statement or representation contrary to the written specifications of this Invitation for Bids (IFB).

e. Manufacturer's standard warranty shall apply unless otherwise stated in the IFB.

6. ADDING NEW PRODUCTS/SERVICES AFTER CONTRACT AWARD:

Following contract award, additional products/services of the same general category that could have been encompassed in the award of this contract and that are not already on the contract may be added. A formal written request will be sent to the successful respondent to quote on the proposed additional products/services.

Respondent shall submit proposals to TABC as instructed. All prices are subject to negotiation with the Best and Final Offer (BAFO). TABC may accept or reject any or all proposals and may issue a separate solicitation for products/services after rejecting some or all responses. The products/services covered under this provision shall conform to the specifications as outlined in the request.

7. COST/PRICE ADJUSTMENTS:

a. Following the contract award, additional products/services of the same general category that could have been encompassed in the award of this contract and that are not already on the contract may be added. A formal written request will be sent to successful respondent to quote on the proposed additional products/services. Respondent shall submit proposals to TABC as instructed. All prices are subject to negotiation with the Best and Final Offer (BAFO). TABC may accept or reject any or all proposals and may issue a separate solicitation for products/services after rejecting some or all responses. The products/services covered under this provision shall conform to the specifications as outlined in the request.

b. Price decreases will be accepted at any time after award. Vendor must immediately pass on any price decreases to TABC.

c. Price Increases may be allowed upon renewal provided the vendor notified TABC in writing prior to renewal. Request for price increase must be provided with appropriate documentation to justify such increase. TABC reserves the option to approve the increase, negotiate the increase, or deny.

8. DELIVERY AND ACCEPTANCE:

a. Freight Charges: Shipping shall be F.O.B destination; therefore, unit prices must include all shipping, handling, fuel surcharges, and delivery fees.

b. Delivery Schedule: Items will be ordered on individual Purchase Orders. Vendor must contact TPWD point of contact to schedule delivery date and time. Vendor shall provide one (1) week notice prior to delivery.

c. Delivery Address: Deliver to TABC Headquarters, 5806 Mesa Dr, Austin, TX 78731.

d. Delivery Point of Contact: Nicole Langley, TABC Mailroom.

e. Delivery Delays: If delay is foreseen, Contractor shall give written notice to TABC and must keep TABC advised at all times of status of order. Default in promised Delivery Days After Receipt of Order (ARO) without accepted reasons or failure to meet specifications authorizes TPWD to purchase goods and services of this contract elsewhere.

f. Delivery Days: Delivery days mean calendar days, unless otherwise specified. Failure to state delivery time obligates bidder to deliver in 14 calendar days. Unrealistic delivery promises may cause bid to be disregarded.

IFB 04/2024 Page 7 of 9

g. Complaint Products: Delivery does not occur until the Contractor delivers products, materials, or services in full compliance with the specifications to Customer’s F.O.B destination, unless delivery is specifically accepted, in whole or in part, by the Customer. Providing products, materials or services which do not meet all specification requirements does not constitute delivery. Customer reserves the right to require new delivery or a refund if materials or products not meeting specifications are discovered after payment has been made.

h. Acceptance: All equipment ordered will be subject to acceptance inspection and performance testing upon receipt. Acceptance inspection and performance testing will not take more than five (5) working days. Vendor will be notified within this time frame of any units not delivered in full compliance with the purchase order specifications.

9. INQUIRES:

a. Contact and Clarifications: TABC will allow written requests for clarification of this solicitation. All requests, questions or other communications about this solicitation shall be made in writing to TABC’s Procurement Department, by e-mail, to solicitation.responses@tabc.texas.gov. Questions should be submitted in the following format: a) Reference the Solicitation number; b) Reference the Section number, page number, paragraph number, and text of passage being questioned; and c) Question.

b. Prohibited Communications: Upon issuance of this solicitation, TABC, its representative(s), or partners will not answer questions or otherwise discuss the contents of this solicitation with any potential respondent or their representative(s), except for the written inquiries described in Section 8.a above.

10. SCHEDULE:

Date and Time IFB Released 3/12/2025 Vendor questions due via email 4/2/2025 Addendum for questions sent to bidders via email 4/4/2025 Proposal Deadline 4/28/2025, 2:00pm CST Bid Opening 4/28/2025 Notice of Award via ESBD 5/2/2025

11. TABC PROCUREMENT POINT OF CONTACT

a. Purchaser: Kate Lype, CTCD, CTCM

b. Alternate Purchaser: Casey Heideman, CTCD

c. Email: solicitation.responses@tabc.texas.gov

12. BID RESPONSE INSTRUCTIONS:

a. Bid Submission:

i. Submission Deadline: All bids shall be received, and time stamped at TABC prior to 2:00 PM Central Time on the Bid Due Date specified on the IFB Cover Page (page 1). Late bids will not be considered under any circumstance.

ii. Bid Submission Requirements: Failure to submit this information will result in disqualification of bid. Respondent shall:

1. Page 1 of IFB, completed, signed, dated. The person signing bid must have the authority to bind the firm in a contract.

a. Bid prices are requested to be firm for TABC acceptance for 30 days from bid opening date. "Discount from list" bids are not acceptable unless requested. Cash discounts are not considered in determining an award. Cash discounts offered will be taken if earned.

IFB 04/2024 Page 8 of 9

2. Submit Page 2 bid response, completed.

a. Firm Name: firm name should appear on each continuation page of a bid, in the block provided in the upper right-hand corner.

b. Brand Name/Model: Respondents to specify Brand/Model of quoted product.

Failure to take exception to specifications or referenced data will require Respondent to furnish specified brand name and model, etc. (Respondent may be required to submit product spec sheets and/ or other documentation prior to award).

c. Descriptive Literature: Respondent should provide descriptive literature (product specification sheets) with response submission. Literature to address all salient characteristics and clearly document that the offered product meets salient characteristics stated in the specifications. Note: Respondent may be required to submit product specification sheets and/or other documentation prior to award.

d. Delivery: Respondent to specify delivery time from receipt of TPWD order. Quote

FOB destination, freight prepaid and allowed unless otherwise stated within the specifications.

e. Unit Price: Bidders must price per unit shown. Unit prices shall govern in the event of extension errors. If a price quotation is submitted as part of the bid, the quotation must be referenced on the bid document and signed by the bidder to establish formal linkage to the bid.

f. Purchases made for the State of Texas use are exempt from the State Sales tax and Federal Excise tax. Do not include tax in bid. Excise Tax Exemption Certificates are available upon request.

iii. Bid Delivery: E- MAIL submittals are preferred and highly encouraged for this solicitation.

Submit in PDF format as attachment to an e-mail. Links to bid in shared drives such as DropBox or Google or any other clickable link in an e-mail or cloud hosting platform are not acceptable. Bids may be returned via e-mail to solicitation.responses@tabc.texas.gov, or by mail, overnight/express service, or hand-delivery to the address on Page 1.

iv. Bid Submission: Emailed bids should include the following information in the e-mail “Subject” line: IFB Number and submittal deadline and opening date and time. Bids returned by mail, overnight/express service, or hand-delivery should be placed in a sealed envelope and correctly identified with IFB number and submittal deadline and opening date and time. It is the Bidder’s responsibility to return bids to TABC by the specified date and time.

1. Bid cannot be altered or amended after opening time. Alterations made before opening time should be initialed by bidder or his authorized agent. No bid can be withdrawn after opening time without approval by the TABC based on an acceptable written reason.

2. Consistent and continued tie bidding could cause rejection of bids by the TABC and/or investigation for antitrust violations.

v. Respondents are responsible for all costs of bid preparation.

13. EVALUATION AND AWARD:

a. An award will be made on an all or none basis. Only responses submitted by the bid opening, with required submittal documents and meeting qualifications will be considered. Failure to submit the required information may be cause for rejection of the bid response. TABC reserves the right to waive informalities and minor irregularities in bids received.

IFB 04/2024 Page 9 of 9

b. TABC reserves the right to consider respondent qualifications, equipment, facility, references; conduct studies and other investigations as necessary to evaluate any response; request additional relevant information; disqualify bid based on unsatisfactory reference checks, reports, and records of service.

c. Award: TABC will award a Contract to the respondent whose quote is the Best Value to TABC, price and other factors considered. The following factors may be used to evaluate bids.

i. Lowest Price;

ii. Ability, Qualifications and Experience – Meeting or Exceeding the Requirement;

iii. Delivery / Service Schedule;

iv. Past Performance.

d. TIE BIDS: Awards will be made in accordance with 34 TAC Rules 20.207 and 20.306 (Preferences).

14. INVOICING AND PAYMENT:

a. Contractor to submit invoice(s) to: Texas Alcoholic Beverage Commission, Accounts Payable, 5806 Mesa Dr, Austin, TX 78731.

b. Invoice(s) must show:

i. Name of contractor exactly as shown on the contract, Texas Payee Identification Number (PIN), and correct “Remit to” address.

ii. Name of receiving entity

iii. Contract/purchase order number

iv. Description, quantity, unit of measure, unit price, extended price of each item

v. Total Price

vi. Discount, if applicable, extended and deducted to arrive at a NET TOTAL for invoice

vii. Attach supporting documentation, if required.

c. Payment

i. Contractor will be paid for the services as invoiced. If another payment mechanism is agreed to by the parties, then Contractor will be paid in accordance with the agreement approved by the parties.

ii. Payment normally will be made to the Contractor within 30 days after receipt of a properly prepared invoice or the receipt of and the acceptance of goods/services ordered, whichever is later. State agencies are required by state law to pay properly submitted invoices within 30 days or the Contractor may charge a late payment fee established by law.

iii. Payments for goods/services purchased with state appropriated funds will be made through state warrants issued by the Comptroller of Public Accounts. Payments by qualified ordering entities will be made through the entities’ local payment system.

iv. Electronic payment may be available through some ordering entities. Contact Accounts Payable at invoicing@tabc.texas.gov for additional information.