ESBD_395392_1739302370108_IFB_55425004.pdf

TEXAS ANIMAL HEALTH COMMISSION

INVITATION FOR BID (IFB)

for Fence Construction Services

NIGP CLASS/CODE:

330-58 Fencing, Wire

IFB No.: 554-25-004

*Please note that the dates listed on this procurement schedule are tentative and subject to change.

PROCUREMENT SCHEDULE

EVENT DATE*

Publication of Invitation for Bid (IFB) on the Electronic State Business Daily at https://www.txsmartbuy.com/esbd

February 11, 2025

Mandatory Site Visit Option #1 February 19, 2025@ 2 p.m.

Mandatory Site Visit Option #2 February 19, 2025@ 4 p.m.

Deadline for Submission of Questions February 21, 2025 (5 p.m. CT)

Release of Official Responses to Questions (via addendum posted to

ESBD)

February 27, 2025

Deadline for Submission of Bids (2:00 p.m. CT) March 11, 2025 (2:00 p.m. CT)

Award Date On or Around March 14, 2025 http://www.txsmartbuy.com/esbd http://www.txsmartbuy.com/esbd http://www.txsmartbuy.com/esbd

Texas Animal Health Commission IFB 554-25-004 Fence Construction Services Posted February 11, 2025

TABLE OF CONTENTS

1 Submission Instructions

1.1 Introduction

1.2 Bid Labeling and Delivery Instructions

1.3 Response Completeness

1.4 Submission Checklist

2 Procurement Schedule 3 Submission Information

3.1 Clarifications

3.2 Contents of Bid

3.3 Reservations

3.4 Non-Interest of Agency Employees

3.5 Amendment of Bids

3.6 Withdrawal of Bids

3.7 Agency Point of Contact

3.8 Evaluation Criteria

3.9 Contract Term

3.10 Mandatory Site Visit

3.11 Final Inspection and Payment

4 Performance

4.1 Performance Requirements

5 Pricing

5.1 Pricing Requirements

5.2 Deductions for Unacceptable Compliance

INVITATION FOR BIDS

Solicitation Documents Attached Separately

• Attachment A: Terms and Conditions

• Attachment B: Information and Certifications Form

• Attachment C: Statement of Work

• Attachment D: Vendor Minimum Requirements

• Attachment E: Site Maps and Pictures

1 Submission Instructions

1.1 Introduction

This Invitation for Bid (IFB) is issued on behalf of Texas Animal Health Commission (TAHC) by the Purchasing Department, which is the sole point of contact during the procurement process.

Pursuant to the Provisions of the Texas Government Code, Title 10, Subchapter D., Chapter

2156.121 – 2156.127, sealed bids will be received until the date and time established for receipt.

After receipt, only the names of the respondents may be made available to the public. Contract dollar amount and other bid details may only be divulged after award of a contract, if a contract is awarded, and must be formally requested through the proper request for information channels.

1.2 Bid Labeling and Delivery Instructions

One (1) original copy of the bid is to be submitted in a sealed envelope to the Texas Animal Health Commission, Purchasing Department no later than 2:00 p.m. (Central Time) March 11, 2025. Each envelope must be identified in the lower left corner as followed:

DO NOT OPEN

IFB Proposal for 554-25-004 Fence Construction Services OPENING DATE: March 11, 2025

Sealed bids are to be mailed to:

Texas Animal Health Commission Purchasing Department – Attn: Chana Kramer 2105 Kramer Lane Austin, TX 78758

Electronic or facsimile (fax) bids will be rejected.

Bids received after the date and time specified above will be rejected.

Any bid received in an envelope not properly and clearly marked as specified above may result in the bid being rejected. It is the vendor’s responsibility to comply with the above in order to assure its inclusion at the bid opening.

In no event will TAHC be responsible or liable for any delivery delays or errors. Reponses must be received by TAHC by the response deadline as identified in the Procurement Schedule on the cover page of this document in order to be considered.

All bids must be delivered to the Texas Animal Health Commission as required by the instructions within this request.

1.3 Response Completeness

In order to be considered for award, bidders must submit a comprehensive Response which includes all required information and documentation as outlined in this solicitation to ensure the

Bidder meets all requirements, possesses the required experience and qualifications and has the capacity to provide the goods and related services described in this Solicitation.

Failure to complete the Information and Certifications Form will result in disqualification of the bid.

All addenda to and interpretation of this solicitation shall be in writing. The State shall not be legally bound by an addenda or interpretation that is not in writing.

1.4 Submission Checklist

The following information is required to be considered a complete bid.

IFB with Authorized Signature and Date Page 8 Vendor Contact Information Page 8 Federal Employer’s Identification Number or Social Security Number

Delivery and Cash Discount Page 8 Quote – All-Inclusive Price, *additional pages may be used for quote and information if needed

Information and Certifications Document Attachment A

2 Procurement Schedule The Procurement Schedule dates on the cover page are tentative and subject to change. TAHC reserves the right to modify the dates listed at any time by issuing an addendum.

Bids must be received by TAHC prior to the response time listed on the Procurement Schedule on the cover page of this document or as modified by an addendum. It is the responsibility of the Bidder to ensure that its Bid is received before the Response deadline. TAHC is not responsible for lost, late or misdirected responses.

3 Submission Information

3.1 Clarifications

If additional information is needed to interpret the specifications/requirements, written questions must be received no later than 5:00 p.m. (CT), February 21, 2025, to the person noted in section 3.7.

No information provided verbally, or by any other personnel, will be considered binding. All respondents should use this written document and its attachments as the sole basis for bidding at this time.

Additionally, the TAHC prohibits communication initiated by the respondent to any Agency official, representative from another entity or employee evaluating or considering the bids, prior to the time a decision has been made.

3.2 Contents of Bid

All attachments, additional pages, addenda, or explanations supplied by the vendor with this bid will be considered as part of the bid response.

All bids received in response to this request will become the property of the State and will not be returned to the respondents.

3.3 Reservations

This IFB does not commit the Agency to award a contract, to pay any costs incurred in the preparation of a response to this request, or to procure or contract for services or supplies. The Purchasing Department reserves the right to accept or reject any or all bids received as a result of this request, to waive minor irregularities in the procedure, to negotiate with any qualified source, or to cancel in part or in its entirety, this IFB, if it is in the best interest of the Texas Animal Health Commission to do so.

3.4 Non-Interest of Agency Employees

No employee on the evaluation committee shall have any financial interest, either direct or indirect, in the bid or contract. No employee of the evaluation committee shall exercise any undue influence in the awarding of the bid or contract.

3.5 Amendment of Bids

By Agency: Invitation for Bids may be amended by the Purchasing Department in response to any need for further clarification, specifications and/or requirement changes, new opening date, etc.

Amendments will be posted to the Electronic State Business Daily at, https://www.txsmartbuy.com/esbd. It is the responsibility of prospective vendors to check this website for any future amendments, questions, revisions, etc., prior to the bid opening date. All amendments must be acknowledged on the signature page in the area provided. Failure to do so may result in your response being rejected.

If you are unable to access the Internet, contact the purchaser listed within the IFB to request paper copies.

By Vendor: Bids may only be amended after receipt by the Purchasing Department by submitting a later dated bid that specifically states that it is amending an earlier bid. No bid may be amended after the bid opening date unless requested by the Purchasing Department.

3.6 Withdrawal of Bids

Bids may be withdrawn only in total, and only by a written request to the Purchasing Department prior to the time and date scheduled for opening of bids.

https://www.txsmartbuy.com/esbd

3.7 Agency Point of Contact

Refer inquiries to:

Chana Kramer, CTCD, CTCM

2105 Kramer Lane Austin, TX 78758

Phone (512)719-0762 Email: chana.kramer@tahc.texas.gov

All written requests for information will be communicated to all applicants known to the agency.

3.8 Evaluation Criteria

TAHC will evaluate responses in accordance with the best value standard as described in Tex.

Gov’t Codes § 2155.074 and 2155.075. The specific criteria and relative weights are as follows.

Criteria Weight Price 80 points Delivery Time 20 points Total 100 points

Delivery time points will be awarded to vendor bids that confirm the ability to begin work on or before April 1, 2025.

The TAHC may conduct reference checks with other entities regarding past performance. In addition to evaluating performance through the Vendor Performance Tracking System, the TAHC may examine other sources of vendor performance including, notices of termination, cure notices, assessments of liquidated damages, litigation, audit reports, and non-renewals of contracts. Such sources of vendor performance may include any governmental entity, whether an agency or political subdivision of the State of Texas, another state, or the Federal government. Further, the TAHC may initiate such examinations of vendor performance based upon media reports. Any such investigations will be at the sole discretion of the TAHC, and any negative findings, as determined by the TAHC, may result in non- award to Bidder.

The TAHC reserves the right to make an award on the basis of best value that will serve the best interest of the TAHC and to reject any and all proposals deemed nonresponsive at the sole discretion of the TAHC. The TAHC also reserves the right to accept or reject all or any part of any response, waive minor technicalities and award the response to best serve the interests of the

TAHC.

3.9 Contract Term

Contract shall commence upon the issuance of a purchase order by the TAHC and automatically expire upon the completion fence installation agreed upon and acceptance by TAHC. All Services must be completed and fully accepted by the TAHC by June 1, 2025.

mailto:chana.kramer@tahc.texas.gov

3.10 Mandatory Site Visit

Interested vendors must attend one of the two site visit options. Attendees shall meet at the Texas Animal Health Commission Office located at 28533 Zinnia County Rd, Santa Monica, TX 78569 before traveling to the site where the fence will be constructed.

To sign up for a site visit, send an email to chana.kramer@tahc.texas.gov that includes the following information:

• Name of Vendor

• Name of representative/s attending

• Phone number

• Preferred site visit time option (February 19, 2025 at either 2 p.m. or 4 p.m.)

Each company may send no more than two representatives and only one vehicle per company is permitted to drive to the site. This is to limit disruption to the ranch.

Failure to attend one of the mandatory site visits may result in your bid being rejected.

3.11 Final Inspection and Payment

The TAHC will conduct inspections of the project at a minimum of every two weeks, to verify work is in general compliance with the project intent, Contract Documents, and specifications prior to issuing payments to the inspections will be done by TAHC Site Coordinator or designated representative and may be conducted at any time prior to any payments to the Contractor.

Contractor must address all identified deficiencies and issues on the final punch list items provided by the TAHC prior to receiving any final payments.

4 Performance

4.1 Performance Requirements

Contractor is responsible for properly disposing of all trash, or construction debris associated with this project. Removal must not utilize dumpster or equipment on the site unless authorized by the

TAHC.

Contractor must efficiently schedule all work to ensure work will be done in as few calendar days as possible for optimum installation to meet the manufacturer’s warranty requirements. All work must be continuous to ensure the facility impact is minimal with limited disruptions. Every effort must be made to eliminate downtime. The exact dates will be coordinated once the award is made.

All work will be performed by qualified craft persons with a minimum of (3) three years of experience in the field. It must be the contractor’s responsibility to provide only skilled qualified workers for this project.

All workmanship and materials must be of the best construction practice. Should a conflict arise mailto:chana.kramer@tahc.texas.gov between the specification requirements and those of the referenced publications, the better quality or more stringent requirement will prevail. Specification requirements that exceed the minimum requirements of the manufacturer must be complied with by the Contractor.

The Contractor must assume full responsibility for the accuracy, fit and stability of all parts of the work.

All labor, materials and installations must comply with the codes, rules and regulations of local, state and federal authorities having jurisdiction.

The Contractor must be responsible for adequately bracing and protecting all work during construction against damage, breakage, collapse, distortion and misalignment according to applicable codes and standards.

Working hours will be between 7:00 am and 5:00 pm during the week and, if necessary, as approved during the weekend. Contractor must coordinate scheduling with the TAHC Site Coordinator if additional time is necessary.

5 Pricing

5.1 Pricing Requirements

Respondent must submit a response that includes all costs, fees, licenses, and expenses for Contractor’s delivery of the Services and performance under this Contract and will represent Contractor’s sole compensation under this Contract. This includes the Contractor’s ability to access remote locations via their own means of transportation. Neither TAHC personnel or the Contractor may use TAHC vehicles in the performance of the Services under this Contract. No minimum compensation is guaranteed under this Contract. No payments may be approved or made prior to the TAHC’s acceptance as provided in this Contract.

Bidders should note that if milestone payments are requested, the proposed payment arrangement must be clearly outlined within the bid submission. Vendors are expected to demonstrate their capacity to meet the outlined specifications and delivery schedule.

5.2 Deductions for Unacceptable Compliance

If Contractor fails to comply with the terms listed in this IFB document, the TAHC may withhold Contractor’s payment. If non-compliance results in the TAHC purchasing goods or services from another entity to remedy the non-compliance, the TAHC will deduct those costs from Contractor’s payment.

INVITATION FOR BIDS

IF NOT BIDDING DO NOT RETURN THIS FORM.

BIDDER AGREES TO COMPLY WITH ALL CONDITIONS TO THIS IFB.

When BIDDING:

Each bid must be placed in a separate envelope with bid opening date and requisition number annotated immediately below return address on SEALED BID ENVELOPE.

BID OPENING ► March 11, 2025

REQUISITION NO. ► 554-25-004

▼ FAILURE TO SIGN WILL DISQUALIFY BID ▼

AUTHORIZED SIGNATURE: DATE

*By signing this bid, bidder certifies that if a Texas address is shown as the address of the bidder, bidder qualifies as a Texas Resident Bidder as defined in Rule 1 TAC 111.2

IF BIDDING, RETURN SEALED BIDS TO:

HAND DELIVER (8:00 a.m. – 5:00 p.m.) OR OVERNIGHT/EXPRESS TO:

2105 Kramer Lane Austin TX 78758

DELIVERY IN DAYS, CASH DISCOUNT % DAYS

Check below if preference claimed under Rule 1 TAC 113.8

▼ VENDOR NAME, ADDRESS, AND CONTACT INFORMATION ▼

Supplies, materials or equipment: produced in TX/ offered by TX bidders* Agricultural products grown in TX Agricultural products offered by TX bidders* USA produced supplies, materials or equipment Products of persons with mental or physical disabilities Products made of recycled, remanufactured, or environmentally sensitive materials Energy efficient products Rubberized asphalt paving material Recycled motor oil and lubricants Products produced at facilities located on formerly contaminated property Products and services from economically depressed or blighted areas

The Texas ID Number is the taxpayer number assigned and used by the Comptroller of Public Accounts of Texas. If this number is not known, complete the following:

Enter Federal Employer's Identification Number or Sole owner should also enter Social Security Number

AWARD NOTICE: The State reserves the right to make an award on the basis of low line item bid, low total of line items, or in any other combination that will serve the best interest of the State and to reject any and all bid items in the sole discretion of the State.

ITEM

NO. CLASS & ITEM DESCRIPTION QUANTITY UNIT MAKE/

MODEL

UNIT

PRICE

EXTENSION

NIGP Commodity Code:

330-58: Fencing, Wire

PLEASE RETURN ALL PAGES OF THIS BID.

Vendor Note: The following specifications outline the requirements for a complete fence construction project. The total bid price should include all costs associated with the construction of all seven sections of fencing, covering materials, labor, and any other related expenses. Please ensure that the bid reflects the full, all-inclusive cost for the entire project.

AGENCY TO INVOICE

TEXAS ANIMAL HEALTH COMMISSION

P.O. BOX 12966

AUSTIN, TEXAS 78711-2966

DESTINATION OF GOODS IF DIFFERENT THAN ABOVE

TEXAS ANIMAL HEALTH COMMISSION

2105 KRAMER LANE

AUSTIN, TX 78758

1.

Construction of 7 Sections of Fixed Knot Fencing

(Please fill in the lines to the right, under “Unit Price” and “Total Price” for each line of the quote. Agency will accept a separate page if vendor needs more room for added information. “Total Price of Bid” needs to be filled out at the right-hand corner, this will be the total cost for the whole project.)

Total Price Should Include:

• All-inclusive cost to construct seven sections of fencing constructed to the exact specifications listed in Attachment C: Statement of Work document.

ESTIMATED DATE OF COMPLETION ONCE PO IS

ISSUED:

(Please estimate the completion time for the fencing with a start date of no later than April 15,2025.

**Bidders who are able to begin work prior to April 1, 2025 will be given additional points in the evaluation of bids**

Estimated Start Date:

Unit Price

Estimated Completion Date:

Total Price

TOTAL PRICE

OF BID:

Payment:

Payment will be made in accordance with the Texas Prompt Payment Act, Texas Government Code, Subtitle F, Chapter 2251. Vendor shall submit one copy of correct, itemized invoice showing the purchase order number, payee I.D number, remit to address, and phone number on invoice. Vendors should submit an electronic invoice, which shall be sent to:

financial_services@tahc.texas.gov (Note: there is an underscore *_* between “financial” and “services”)

If electronic invoice is not an option, please mail invoices to:

Texas Animal Health Commission Attn: Financial Services

P.O. Box 12966 Austin, TX 78711-2966

TAHC will not incur any penalty for late payment if payment is made in 30 days or less from receipt of goods or services and a correct invoice, whichever is la

Purchasing/Bidding Contact:

Chana Kramer, CTCD, CTCM (512)719-0762 chana.kramer@tahc.texas.gov

Payment Contact:

Financial Services (512)719-0700 financial_services@tahc.texas.gov

Please Note: Payment will be made within 30 days of satisfactory delivery of completed and accepted fencing construction. Vendor may arrange for direct deposit with payment contact above.

Texas Animal Health Commission is exempt from paying state taxes.

Bidder agrees to comply with all terms and conditions below and on attached pages.

mailto:financial_services@tahc.texas.gov mailto:chana.kramer@tahc.texas.gov mailto:financial_services@tahc.texas.gov

INVITATION FOR BIDS