ESBD_390987_1738971929592_IW204666 Amendment No. 2.pdf

T e x a s D e p a r t m e n t o f C r i m i n a l J u s t i c e

Bryan Collier

Executive Director

Contracts and Procurement Department

AMENDMENT No. 2

BID NO.: IW204666

PURCHASER / CONTRACT SPECIALIST: Hailey Burgess BID OPENING DATE & TIME: February 14, 2025 @ 3:00pm

The purpose of this amendment is to revise the specification sheet, add terms, remove Bond Requirements and provide answers to questions.

A. Revise specifications, see attached Specification Sheet.

B. Revise terms to add the following:

No calibration of the system during operation maybe a factor in award.

Warranty may be a factor in award.

Delivery, installation and training may be a factor in award. Indicate below what the delivery, installation and training completion time will be:

__________ Days

C. Remove all references to Bond Requirements.

D. See attached pages for Questions and Answer responses.

IN THE SUBMISSION OF BID, BIDDER MUST ACKNOWLEDGE RECEIPT OF THIS

AMENDMENT; OTHERWISE, THE BID MAY NOT BE GIVEN CONSIDERATION.

BIDDER MAY ACKNOWLEDGE RECEIPT ON FACE OF BID OR BY RETURNING

ONE COPY OF THIS NOTICE.

SIGNED:

BIDDER

COMPANY NAME:

Specification Sheet IW204666 – Amendment No. 2

Functional and Technical Specifications/Requirements for a Full Body Security Millimeter Wave Scanner:

Each Full Body Security Millimeter Wave Scanner System shall include, but are not limited to:

1. Shall complete a 360 degree/ multi-directional full body scan of a stationary individual using millimeter wave technology.

2. Shall provide mannequin display within four seconds after a stationary scan.

3. A pass-through design with an opening for entrance and exit.

4. Shall operate off a 110V-120-vac power supply.

5. Shall utilize a maximum power load of 20 amps.

6. Footprint shall be no larger than 95”H X 90” L X 60” W within these dimensions the machine should provide a scan of the stationary object from head to toe.

7. Shall be purpose-built for a correctional environment.

8. Shall provide the ability to view a more detailed image.

9. Shall include a touchscreen monitor.

10. System should include UPS battery back-up/surge protection to prevent potential problems caused by power surges and spikes/brownouts.

11. The system shall provide multiple layers of access control. Department staff shall have the ability to determine and designate security levels/access controls.

12. Warranty and support options should be available after manufacturer warranty expires.

Training

The Vendor shall provide training for security officers, security supervisors, train the trainers, and system administrators utilizing the system.

1. The Vendor shall provide a minimum of two in-person full system functionality, and Image Interpretation training sessions at each site.

2. The Vendor shall be prepared and equipped to train up to 20 people at each site. Train the trainers should be provided materials for new personnel.

Example models:

Make: STVS Model: ES3

Make: Leidos Pro Model: Vision 3

Question No.

Question

Answer

1 In addition to the footprint measurement, should bidders detail the additional footprint needed to conduct maintenance of the system?

Yes, bidders should include details about the additional footprint needed for maintenance of the Millimeter Wave body scanner.

2 What is the minimum term of the Service Level Agreement (SLA) required for the bid?

One year.

3 How many performance maintenances are to be included in an annual SLA?

If it's related to service and response times, we will be going off the Service Level Agreement (SLA). However, if it's about repairs, replacements, or product defects, we will go off the manufacturer's warranty.

4 The Transportation Security Administration's (TSA) Qualified Products List (QPL) is a list of products that are approved for use in airport security screening. Products on the QPL meet strict performance requirements as far as design, materials, and security features. Would the TDCJ prefer that the millimeter wave scanner to be on the U.S. Department of Homeland Security’s Transportation Security Administration’s Qualified Product List?

The Texas Department of Criminal Justice (TDCJ) does not require the millimeter wave scanner to be on the TSA's QPL.

5 Would the TDCJ prefer that the millimeter wave scanner to have the U.S. Department of Homeland Security’s Safety Act designation providing a level of legal protection for their technology?

This is not required.

6 Is the TDCJ considering ADA compliance as part of the requirement of this tender and prefer the scanner to have a minimum pathway to meet ADA compliance?

No, ADA compliance is not required.

7 Does the TDCJ prefer to be able to access raw images by authorized personnel?

The TDCJ does not require viewing of raw images.

8 FCC certification allows devices to be legally sold in the United States. It ensures devices that emit RF signals operate within specified parameters and don't interfere with other devices and protects consumers from potential harm caused by excessive electromagnetic radiation. Does the TDCJ require an FCC license (certification) for the millimeter wave scanner system?

Yes, an FCC license (certification) is required for the millimeter wave scanner system.

9 Does the TDJC prefer Electrical Safety

Certification of the system by a credited third party?

Yes, the TDCJ require all products to have Electrical Safety Certification from a nationally recognized testing lab, ELT for installation on our facilities.

10 Will the TDCJ consider certifications including FCC, OSHA, Electrical & Environmental Standards, etc. in their selection of a scanner system?

All electrical equipment must be approved and certified, by the Nationally Recognized Testing Laboratory (NRTL) accredited by OSHA in the USA.

11 Will the TDCJ take into consideration the time it takes to setup, install, and commission the system, minimizing potential disruptions to TDCJ facilities and operations?

See Item B on page 1.

12 Does the TDCJ prefer a system with no need for calibration during operation?

The TDCJ does not have a preference, see Item B on page 1.

13 What is the minimum number of remote monitors per system?

See revised Specification Sheet.

14 Does the TDCJ have any restrictions on products manufactured in China?

Refer to Chapter 2275 of Texas Government Code as relating to the prohibition of contracts with certain foreign-owned companies in connection with critical infrastructure in this state.

15 Will the TDCJ only accept systems branded under the original equipment manufacturer?

No, but the original manufacture warranty must be provided.

16 Does the TDCJ have any restrictions on systems that are manufactured by companies that are currently on the Bureau of Industry and Security (BIS), Department of Commerce Export Administration Regulations (EAR) Entity List? The Entity List (Supplement No. 4 to Part 744 of the EAR) identifies entities and addresses for which there is reasonable cause to believe, based on specific and articulable facts, that the entities or parties that are operating at an address that presents a high diversion risk, have been involved, are involved, or pose a significant risk of being or becoming involved in activities contrary to the national security or foreign policy interests of the United States.

The TDCJ complies with all Federal and State restrictions.

17 Does the TDCJ have any restrictions on systems that are manufactured by companies that have been part of the U.S.

Department of Transportation Maritime Administration Advisory on vulnerabilities to maritime port equipment, networks, operating systems, software, and infrastructure?

See answer for question 16.

18 Would the TDCJ be interested a live demonstration of the millimeter wave system?

The TDCJ reserves the right to a live demonstration prior to award.

19 Is the installation plan expected within the delivery plan requirement for bid? (TDCJ T&C > 4. Delivery)

The TDCJ will not consider these items delivered until install and training is completed.

20 Are all deliveries expected to be shipped to the individual locations identified within the bid?

Yes.

20-A If so, will each facility receive and store goods until installation without the Vendor presence?

Each facility would receive and store the goods until installation, typically without the Vendor's presence.

21 Are all deliveries expected to be shipped to a centralized location?

No.

21-A If so, will the TDCJ provide the centralized location?

See answer to question 21.

21-B Will the centralized location be capable of receiving and storing goods until installation without the Vendor presence.

See answer to question 21.

22 Please define the “extension” space to the right of the “Unit Price” in each line item on IFB.

“Unit Price” refers to the cost per item, “Extensions” refers to the total cost of that line which is the “Unit Price” multiplied by the “Quantity.”

23 Is the IFB document, terms and conditions document, and proof of insurance form the only acceptable forms to be submitted or is a full proposal expected?

See TDCJ Terms and Conditions Section 1 and 18. Submittals are required per page 5 of the Invitation to Bid.