ESBD_387108_1734648094588_12 - 3202500039 Attachment 12 HSP Form.pdf

Rev. 2/17

HUB Subcontracting Plan (HSP) In accordance with Texas Gov't Code §2161.252, the contracting agency has determined that subcontracting opportunities are probable under this contract. Therefore, all respondents, including State of Texas certified Historically Underutilized Businesses (HUBs) must complete and submit this State of Texas HUB Subcontracting Plan (HSP) with their response to the bid requisition (solicitation).

NOTE: Responses that do not include a completed HSP shall be rejected pursuant to Texas Gov't Code §2161.252(b).

The HUB Program promotes equal business opportunities for economically disadvantaged persons to contract with the State of Texas in accordance with the goals specified in the 2009 State of Texas Disparity Study. The statewide HUB goals defined in 34 Texas Administrative Code (TAC) §20.284 are:

• 11.2 percent for heavy construction other than building contracts,

• 21.1 percent for all building construction, including general contractors and operative builders' contracts,

• 32.9 percent for all special trade construction contracts,

• 23. 7 percent for professional services contracts,

• 26.0 percent for all other services contracts, and

• 21.1 percent for commodities contracts.

- - Agency Special Instructions/Additional Requirements - -

In accordance with 34 TAC §20.285(d)(1)(D)(iii), a respondent (prime contractor) may demonstrate good faith effort to utilize Texas certified HUBs for its subcontracting opportunities if the total value of the respondent's subcontracts with Texas certified HUBs meets or exceeds the statewide HUB goal or the agency specific HUB goal, whichever is higher. When a respondent uses this method to demonstrate good faith effort, the respondent must identify the HUBs with which it will subcontract. If using existing contracts with Texas certified HUBs to satisfy this requirement, only the aggregate percentage of the contracts expected to be subcontracted to HUBs with which the respondent does not have a continuous contract* in place for more than five (5/ years shall qualify for meeting the HUB goal. This limitation is designed to encourage vendor rotation as recommended by the 2009 Texas Disparity Study.

All subcontractors must comply with Texas Government Code§ 572.069; which states the "revolving door" would prohibit a former employee of a state agency from providing certain services."

The HUB Goal for this solicitation is 26% percent for all other services contracts.

The following are NIGP Class/Item Code numbers for some possible subcontracting trades:

920-05 Application, Infrastructure, Hosting, Data Hosting and Cloud Computing Services, Vendor Hosted and Internally Hosted 208-81 Software For Computer Software Training, Microcomputer 990-48 ldenMy Theft Protection and Data Security Services 920-28 Emergency Back-up, Disaster Recovery Services and Facilities for Data Processing 203-89 Testing Equipment for Computers and Related Equipment, Environmentally Certified Products 208-68 Project Management Software, Microcomputer 257-78 Security Enhancement Equipment, Cyber 915-26 EDI, Electronic Data Interchange, VAN, Value Added Network Services 920-37 Networking Services, Including Installation, Secur�y. and Maintenance 204-29 Data/File Securfy Hardware/Software, to Include Encryption 946-20 Audit Services 920-91 Training, Computer Based, Software Supported 204-64 Network Components: Adapter Cards, Bridges, Connectors, Expansion Modules/Ports, Firewall Devices, Hubs, Line Drivers, MSAUs, Routers, Switches, Transceivers, etc.

208-32 Customer Relationship Management Software (CRM), Microcomputer 208-88 Software, Monitoring, Microcomputer 920-44 Risk Management for Software Development 920-48 Storage Services, Data Media 920-34 Customer Flow Management System (Queuing System) Including Parts, Labor and Installation 920-13 Advanced Authentication System Software Services, Including Maintenance and Repair 920-75 Technical Writing and Documentation, IT Services 918-44 E-Mail Archiving and Records Management Consulting

And there may be others depending on bidder's internal resources.

Respondents using Method B must provide notice to three (3) or more Texas certified HUB's for each craft. Additionally, two (2) or more trade organizations or development centers in Texas who assist in identifying potential HUB's must also be notified. These notification must be done at least seven (7) working days prior to submitting your bid response to the contracting agency to allow time for the potential subcontractor to respond. The email logs should be submitted with the HSP paperwork as documentation. The awarded vendor will be required to submit monthly Progress Assessment Reports (PAR's).

For questions related to the HUB Subcontracting Plan contact:

Patricia Campos/ Sonya Thulin HUB Office, Texas Workforce Commission Email: twchubinfo@twc.texas.gov

©:@U•NMI RESPONDENT AND REQUISITION INFORMATION

a. Respondent (Company) Name:

Point of Contact:

E-mail Address:

b. Is your company a State of Texas certified HUB? □ - Yes □ - No

c. Requisition#: 3202500039/ Career Exploration Assessment Services

State of Texas VID #:

Phone#:

Fax#:

Bid Open Date: ______ _ (mm/dd/yyyy)

Enter your company's name here: Requisition #:

3202500039/Career Exploration Assessment Services a

@::fflit•J�f J RESPONDENT'S SUBCONTRACTING INTENTIONS

After dividing the contract work into reasonable lots or portions to the extent consistent with prudent industry practices, and taking into consideration the scope of work to be performed under the proposed contract, including all potential subcontracting opportunities, the respondent must determine what portions of work, including contracted staffing, goods and services will be subcontracted. Note: In accordance with 34 TAC §20.282, a "Subcontractor" means a person who contracts with a prime contractor to work, to supply commodities, or to contribute toward completing work for a governmental entity.

a. Check the appropriate box (Yes or No) that identifies your subcontracting intentions:

D - Yes, I will be subcontracting portions of the contract. (If Yes, complete Item b of this SECTION and continue to Item c of this SECTION.)

□ - No, I will not be subcontracting � portion of the contract, and I will be fulfilling the entire contract with my own resources, including employees, goods and services. (If No, continue to SECTION 3 and SECTION 4.)

b. List all the portions of work (subcontracting opportunities) you will subcontract. Also, based on the total value of the contract, identify the percentages of the contract you expect to award to Texas certified HUBs, and the percentage of the contract you expect to award to vendors that are not a Texas certified HUB (i.e., Non-HUB).

HUBs Non-HUBs

Item# Subcontracting Opportunity Description Percentage of the contract Percentage of the contract Percentage of the contract expected to be subcontracted to expected to be subcontracted to

HUBs with which you do not have HUBs with which you have a expected to be subcontracted a continuous contract"' In place continuous contraci- in place for to non-HUBs.

for m12111 lb10 filll (&I Xll[I. mgm lbao flD i&I lllilCI•

1 % % %

2 % % %

3 % % %

4 % % %

5 % % %

6 % % %

7 % % %

8 % % %

9 % % %

10 % % %

11 % % %

12 % % %

13 % % %

14 % % %

15 % % %

Aggregate percentages of the contract expected to be subcontracted: % % %

(Note: If you have more than fifteen subcontracting opportunities, a continuation sheet is available online at https://www.comptroller.texas.gov/purchasing/vendor/hub/forms.php).

c. Check the appropriate box (Yes or No) that indicates whether you will be using only Texas certified HUBs to perform� of the subcontracting opportunities you listed in SECTION 2, Item b.

D - Yes (If Yes, continue to SECTION 4 and complete an "HSP Good Faith Effort- Method A (Attachment A)" for each of the subcontracting opportunities you listed.)

□ - No (If No, continue to Item d, of this SECTION.)

d. Check the appropriate box (Yes or No) that indicates whether the aggregate expected percentage of the contract you will subcontract with Texas certified HUBs with which you do not have a continuous contract* in place with for more than five (51 years, meets or exceeds the HUB goal the contracting agency identified on page 1 in the "Agency Special Instructions/Additional Requirements."

D - Yes (If Yes, continue to SECTION 4 and complete an "HSP Good Faith Effort- Method A (Attachment A)' for each of the subcontracting opportunities you listed.)

□ - No (If No, continue to SECTION 4 and complete an "HSP Good Faith Effort- Method B (Attachment B)" for each of the subcontracting opportunities you listed.)

*Contjnuous Contract: Any existing written agreement (including any renewals that are exercised) between a prime contractor and a HUB vendor, where the HUB vendor provides the prime contractor with goods or service under the same contract for a specified period of time. The frequency the HUB vendor is utilized or paid during the term of the contract is not relevant to whether the contract is considered continuous. Two or more contracts that run concurrently or overlap one another for different periods of time are considered by CPA to be individual contracts rather than renewals or extensions to the original contract. In such situations the prime contractor and HUB vendor are entering (have entered) into "new" contracts.

Enter your company's name here: Requisition #: 3202500039/Career Exploration Assessment Services

@::(iji(•J�f.jRESPONDENT's SUBCONTRACTING INTENTIONS (CONTINUATION SHEET)

This page can be used as a continuation sheet to the HSP Fonn's page 2, Section 2, Item b. Continue listing the portions of work (subcontracting opportunities) you will subcontract. Also, based on the total value of the contract, identify the percentages of the contract you expect to award to Texas certified HUBs, and the percentage of the contract you expect to award to vendors that are not a Texas certified HUB (i.e., Non-HUB).

HUBs Non-HUBs

Percentage of the contract Percentage of the contract Item# Subcontracting Opportunity Description expected to be subcontracted to

Percentage of the contract expected to be subcontracted to expected to be subcontracted

HUBs with which you !l!!..nl!t have HUBs with which you have a to non-HUBs.

a !i2DllDY2YI !i2DICI�- In place f;i0IJ!IDY0Y! SQIJ1IJl!if" In place for for mt2m 1b10 fii1 ill Xliltl• m2C1 lbiD fl�! f§) �•m·

Aggregate percentages of the contract expected to be subcontracted: % % %

*Contjnuous Contract: Any existing written agreement (including any renewals that are exercised) between a prime contractor and a HUB vendor, where the HUB vendor provides the prime contractor with goods or service under the same contract for a specified period of time. The frequency the HUB vendor is utilized or paid during the term of the contract is not relevant to whether the contract is considered continuous. Two or more contracts that run concurrently or overlap one another for different periods of time are considered by CPA to be individual contracts rather than renewals or extensions to the original contract. In such situations the prime contractor and HUB vendor are entering (have entered) into "new" contracts.

HSP - SECTION 2

(Continuation Sheet)

3202500039/Career Exploration Assessment Services

HSP Good Faith Effort - Method A (Attachment A)

Enter your company's name here:

Requisition #:

3202500039/Career Exploration Assessment Services

IMPORTANT'. If you responded" Yes' to SECTION 2, Items c or d of the completed HSP form, you must submit a completed "HSP Good Faith Effort -

Method A (Attachment A)" for each of the subcontracting opportunities you listed in SECTION 2, Item b of the completed HSP form. You may photo-copy this page or download the form at https://www.comptroller.texas.gov/purchasing/docs/hub-forms/hub-sbcont-plan-gfe-achm-a.pdf

SECTION A-1: SUBCONTRACTING OPPORTUNITY

Enter the item number and description of the subcontracting opportunity you listed in SECTION 2, Item b, of the completed HSP form for which you are completing the attachment.

Item Number:__ Description: ___________________________________ _

SECTION A-2: SUBCONTRACTOR SELECTION

List the subcontractor(s) you selected to perform the subcontracting opportunity you listed above in SECTION A-1. Also identify whether they are a Texas certified

HUB and their Texas Vendor Identification (VID) Number or federal Employer Identification Number (EIN), the approximate dollar value of the work to be subcontracted, and the expected percentage of work to be subcontracted. When searching for Texas certified HUBs and verifying their HUB status, ensure that you use the State of Texas' Centralized Master Bidders List (CMBL) - Historically Underutilized Business (HUB) Directory Search located at httn·//mvr.na r:na statP. tx 11sitoasscmblsearch/index iso HUB status code "A" signifies that the company is a Texas certified HUB

Texas VID or federal EIN

Company Name Texas certified HUB Do not enter Social Security Numbers.

If you do not know their VID / EIN, leave their VID / EIN fiekl blank.

□ -Yes □-No

□ -Yes □-No

□ -Yes □-No

□ -Yes □-No

□ -Yes □-No

□ -Yes □-No

□ -Yes □-No

□ -Yes □-No

□ -Yes □-No

□ -Yes □-No

□ -Yes □-No

□ -Yes □-No

□ -Yes □-No

□ -Yes □-No

□ -Yes □-No

□ -Yes □-No

□ -Yes □-No

□ -Yes □-No

□ -Yes □-No

□ -Yes □-No

□ -Yes 0-No

□ -Yes □-No

□ -Yes □-No

Approximate Expected Dollar Amount Percentage of

Contract

REMINDER: As specified in SECTION 4 of the completed HSP form, if you (respondent) are awarded any portion of the reQuisilion, you are required to provide notice as soon as practical to all the subcontractors (HUBs and Non-HUBs) of their selection as a subcontractor. The notice must specify at a minimum the contracting agency's name and its point of contact for the contract, the contract award number, the subcontracting opportunity they (the subcontractor) will perform, the approximate dollar value of the subcontracting opportunity and the expected percentage of the total contract that the subcontracting opportunity represents. A copy of the notice required by this section must also be provided to the contracting agency's point of contact for the contract no later than ten (10) working days after the contract is awarded.

(Attachment A)

HSP Good Faith Effort- Method B (Attachment 8)

Enter your company's name here: Requisition #:

IMPORTANT: If you responded "No" to SECTION 2, Items c and d of the completed HSP form, you must submit a completed "HSP Good Faith Effort Method B (Attachment B)" for� of the subcontracting opportunities you listed in SECTION 2, Item b of the completed HSP form. You may photo-copy this page or download the form at https://www.comptroller.texas.gov/purchasing/docs/hub-forms/hub-sbcont-plan-gfe-achm-b.pdf..

SECTION B-1: SUBCONTRACTING OPPORTUNITY

Enter the item number and description of the subcontracting opportunity you listed in SECTION 2, Item b, of the completed HSP form for which you are completing the attachment.

Item Number: __ Description:-----------------------------------

SECTION 8-2: MENTOR PROTEGE PROGRAM

If respondent is participating as a Mentor in a State of Texas Mentor Protege Program, submitting its Protege (Protege must be a State of Texas certified HUB) as a subcontractor to perform the subcontracting opportunity listed in SECTION B-1, constitutes a good faith effort to subcontract with a Texas certified HUB towards that � portion of work.

Check the appropriate box (Yes or No) that indicates whether you will be subcontracting the portion of work you listed in SECTION B-1 to your Protege.

□- Yes (If Yes, continue to SECTION B-4.)

□ - No/ Not Applicable (If No or Not Applicable, continue to SECTION B-3 and SECTION B-4.)

M=Mit•)H=II NOTIFICATION OF SUBCONTRACTING OPPORTUNITY

When completing this section you MUST comply with items a, b, c and d, thereby demonstrating your Good Faith Effort of having notified Texas certified HUBs and trade organizations or development centers about the subcontracting opportunity you listed in SECTION B-1. Your notice should include the scope of work, information regarding the location to review plans and specifications, bonding and insurance requirements, required qualifications, and identify a contact person.

When sending notice of your subcontracting opportunity, you are encouraged to use the attached HUB Subcontracting Opportunity Notice form, which is also available online at https://www,comptroller,texas,goy/purchasjng/docs/hub-forms/HUBSubcontractingOpportunityNotificationForm.pdf.

Retain supporting documentation (i.e., certified letter, fax, e-mail) demonstrating evidence of your good faith effort to notify the Texas certified HUBs and trade organizations or development centers. Also, be mindful that a working day is considered a normal business day of a state agency, not including weekends, federal or state holidays, or days the agency is declared closed by its executive officer. The initial day the subcontracting opportunity notice is sent/provided to the HUBs and to the trade organizations or development centers is considered to be "day zero' and does not count as one of the seven (7) working days.

a. Provide written notification of the subcontracting opportunity you listed in SECTION B-1, to three (3) or more Texas certified HUBs. Unless the contracting agency specified a different time period, you must allow the HUBs at least seven (7) working days to respond to the notice prior to you submitting your bid response to the contracting agency. When searching for Texas certified HUBs and verifying their HUB status, ensure that you use the State of Texas' Centralized Master Bidders List (CMBL) - Historically Underutilized Business (HUB) Directory Search located at http://mycpa.cpa.state.tx.us/tpasscmblsearch/index,jsp. HUB status code "A" signifies that the company is a Texas certified HUB.

b. List the lll!tt.ID Texas certified HUBs you notified regarding the subcontracting opportunity you listed in SECTION B-1. Include the company's Texas Vendor Identification (VID) Number, the date you sent notice to that company, and indicate whether it was responsive or non-responsive to your subcontracting opportunity notice.

Company Name Texas VID Date Notice Sent Did the HUB Respond?

(Do not enter Social Security Numbers.) (mm/ddlyyyy)

□ -Yes □ -No

□ -Yes □ -No

□ -Yes □ -No

c. Provide written notif.cation of the subcontracting opportunity you listed in SECTION B-1 to twQ..(21 or more trade organizations or development centers� to assist in identifying potential HUBs by disseminating the subcontracting opportunity to their members/participants. Unless the contracting agency specified a different time period, you must provide your subcontracting opportunity notice to trade organizations or development centers at least seven (7) working days prior to submitting your bid response to the contracting agency. A list of trade organizations and development centers that have expressed an interest in receiving notices of subcontracting opportunities is available on the Statewide HUB Program's webpage at https://www.comptroller.texas.gov/purchasing/vendor/hub/resources.php.

d. List tw2..12) trade organizations or development centers you notified regarding the subcontracting opportunity you listed in SECTION B-1. Include the date when you sent notice to it and indicate if it accepted or rejected your notice.

Trade Organizations or Development Centers

Page 1 of2

(Attachment B)

Date Notice Sent (mmldd/yyyy)

Was the Notice Accepted?

□ -Yes □ -No

D -Yes □ -No

HSP Good Faith Effort- Method B (Attachment BJ Cont.

Enter your company's name here: Requisition#:

3202500039/Career Exploration Assessment Services

SECTION B-4: SUBCONTRACTOR SELECTION

Enter the item number and description of the subcontracting opportunity you listed in SECTION 2, Item b, of the completed HSP form for which you are completing the attachment.

a. Enter the item number and description of the subcontracting opportunity for which you are completing this Attachment B continuation page.

Item Number: Description:

b. List the subcontractor(s) you selected to perform the subcontracting opportunity you listed in SECTION B-1. Also identify whether they are a Texas certified HUB and their Texas Vendor Identification (YID) Number or federal Emplioyer Identification Number (EIN), the approximate dollar value of the work to be subcontracted, and the expected percentage of work to be subcontracted. When searching for Texas certified HUBs and verifying their HUB status, ensure that you use the State of Texas' Centralized Master Bidders List (CMBL) - Historically Underutilized Business (HUB) Directory Search located at http://mycpa.cpa.state.tx.us/tpasscmblsearchn�. HUB status code "A' signifies that the company is a Texas certified HUB.

Texas VID or federal EIN Approximate Expected Company Name Texas certified HUB Do not enter Social Security Numbers.

Dollar Amount Percentage of If you do not know their VID / EIN, Contract leave their VIO / EIN field blank.

□ -Yes □ -No $ %

□ -Yes □ -No $ %

□ -Yes □ -No $ %

□ -Yes □ -No $ %

□ -Yes □ -No $ %

□ -Yes □ -No $ %

□ -Yes □ -No $ %

□ -Yes □ -No $ %

O-Yes □ -No $ %

□ -Yes □ -No $ %

c. If any of the subcontractors you have selected to perform the subcontracting opportunity you listed in SECTION B-1 is nQl a Texas certified HUB. provide written justification for your selection process (attach additional page if necessary):

REMINDER: As specified in SECTION 4 of the completed HSP form. if you (respondent) are awarded any portion of the requisition. you are required to provide notice as soon as practical to all the subcontractors (HUBs and Non-HUBs) of their selection as a subcontractor. The notice must specify at a minimum the contracting agency"s name and its point of contact for the contract, the contract award number, the subcontracting opportunity it (the subcontractor) will perform, the approximate dollar value of the subcontracting opportunity and the expected percentage of the total contract that the subcontracting opportunity represents. A copy of the notice required by this section must also be provided to the contracting agency's point of contact for the contract no later than ten /10) working days after the contract is awarded.

Page 2 of2

(Attachment B)

HUB Subcontracting Opportunity Notification Form

Section B

Section C, Item 2 Section C, Item 1 Section A

SECTION A

Company Name:

Central Time Date (mm/dd/yyyy)

Point-of-Contact:

E-mail Address:

State of Texas VID #:

SECTION B

Agency Name:

Point-of-Contact: Phone #:

Requisition #: Bid Open Date:

(mm/dd/yyyy)

SECTION C

1. Potential Subcontractor’s Bid Response Due Date:

If you would like for our company to consider your company’s bid for the subcontracting opportunity identified below in Item 2, we must receive your bid response no later than

2. Subcontracting Opportunity Scope of Work:

3. Required Qualifications: Not Applicable

4. Bonding/Insurance Requirements: Not Applicable

5. Location to review plans/specifications: Not Applicable on

Phone #:

Fax #: