ESBD_383050_1732639861330_RFB 2024-081 Addendum No. 1.pdf

Purchasing Services Post Office Box 2570

Waco, Texas 76702-2570 Phone: 254-750-8098

Fax: 254-750-8063 melaniew@wacotx.gov

CITY OF WACO www.waco-texas.com

Date: 11/26/2024

RFB No: 2024-081 Commodity: Mt. Carmel WTP Pump Equipment Purchase Purchasing Agent: Melanie Wade

Closing Time: 2:00 P.M. CST, Tuesday, December 17, 2024 Opening Time: 2:05 P.M. CST, Tuesday, December 17, 2024

RFB Opening Location: Via Zoom Video and Dial In

Addendum No: 1

1. The City’s 2-page contract will be required. A sample contract is on the following pages.

2. Questions answered and revisions to contract documents and technical specifications on following pages.

The above-mentioned RFB has been changed. Sign and return addendum to the Purchasing Office by the closing time and date with your RFB response. Returning this page signed by your authorized agent will serve to acknowledge this change. All other requirements of the invitation remain unchanged. If you have any questions, please call or stop by the Purchasing Office at the above address.

Firm:____________________________________________________________________________________

Address___________________________________________________________________________________

Signature of Person Authorized to Sign Bid:______________________________________________________________________

Signor's Name and Title (print or type):_____________________________________________________________________________

E-mail Address:____________________________________________________________________________

Date:____________________Telephone:___________________________Fax:_________________________ mailto:melaniew@wacotx.gov file://NETAPP/HOMES/JodyC/0%20Purchasing/Utilities/2014/RFB%202014-012%20Generator%20Rebuild/www.waco-texas.com

CONTRACT

THIS CONTRACT (“the Contract”), made this _____ day of ________, 2024, by and between

CITY OF WACO, herein called "Owner" acting herein through its City Manager or Assistant City

Manager, and [Official Company Name of Contractor per SOS website], of [City, State where

Contractor is located], herein called "Contractor".

WITNESSETH: that for and in consideration of the payments and agreements hereinafter mentioned, to be made and performed by the OWNER, the CONTRACTOR hereby agrees with the OWNER to commence and complete [Official Name of the Project], hereinafter called the Project, for the sum of

[Written out Money Amount] dollars and [Written out Money Amount] cents; ($XXX,XXX.XX) and all extra work in connection there with, and at his (its or their) own proper cost and expense to furnish all the materials, supplies, machinery, equipment, tools, superintendence, labor, insurance, and other accessories and services necessary to complete the said Project in accordance with the Contract

Documents. This Contract is governed by the laws and Constitution of the State of Texas; venue for any legal action under this Contract is McLennan County, Texas. The Contract Documents consist of the following:

1. This Contract;

2. Permits and licenses from other agencies as may be required by law;

3. Technical Specifications from Request For Bids (“RFB”) No. 20XX-XXX (if any)

4. Addenda to the RFB No. 20XX-XXX (if any);

5. All remaining documents included in RFB No. 20XX-XXX, including City-required Forms executed by Contractor;

6. Contractor’s Bid;

7. Required bonds (if any);

8. Change Directives and Change Orders (as defined in the Standard Specifications);

9. All Modifications issued after the execution of the Agreement; and

10. Any other drawings and printed or written explanatory matter.

The Project work includes all work specified in [the Base bid; the Base bid plus Add Alternative(s) 1, 2, 3 etc. Remove if add alts do not apply.

The Contractor hereby agrees to commence work under this Contract on or before a date to be specified in a written "Notice to Proceed" of the Owner and to fully complete the Project within [__]

CALENDAR/WORKING DAYS thereafter and perform the work in accordance with the Contract

Documents.

The OWNER agrees to pay the CONTRACTOR in current funds for the performance of the contract, subject to additions and deductions in accordance with written change order(s).

IN WITNESS WHEREOF, the parties to these presents have executed this contract, in the year and day first above mentioned.

CITY OF WACO, TEXAS

BY:

Bradley Ford, City Manager

ATTEST:

Michelle Hicks, City Secretary

APPROVED AS TO FORM & LEGALITY

_________, [Deputy/Sr. Asst./Asst.] City Attorney

(Corporate Seal)

CONTRACTOR

ATTEST/WITNESS:

By:

Title:

Corporate Secretary or Witness Address:

Note: If Contractor is a corporation, corporate secretary should attest. For other types of entities, a witness should sign.

Addendum No 1 Page 1 of 2

CONTRACT DOCUMENTS AND TECHNICAL SPECIFICATIONS

CITY OF WACO

MOUNT CARMEL WATER TREATMENT PLANT

PUMP EQUIPMENT PURCHASE

RFB: 2024-081

ADDENDUM NO. 1

Date Issued: November 26, 2024

Prepared by Chetan Soni, PE 103240

CDM Smith Inc Texas Registration No. F-3043

Bidders on this project are hereby notified that this addendum shall be attached to and made a part of the above named Contract Documents and Technical Specifications, dated November 14, 2024.

The following items are issued to add to, modify, and clarify the Contract Documents and Technical

Specifications and Drawings. These items shall have full force and effect as the Contract Documents and

Technical Specifications, and cost involved shall be included in bid prices. Bids to be submitted on the specific bid date shall conform to the additions and revisions listed herein.

Acknowledge receipt of this addendum by designating receipt of the addendum on the first page of the Bid

Proposal. Failure to do so may subject bidder to disqualification.

RESPONSES TO QUESTIONS RECEIVED:

1. When would it be the "substantial completion" of the project, we need to know this as liquidated damages will be charged for each day that the equipment is late.

Response: The project substantial completion is 430 calendar days and the final completion is 460 calendar days after the notice to proceed date.

2. Can you please confirm that this bid is asking just for the equipment and that no construction, installation, rehabilitation, mobilization services will be required by the bidder?

Response: Work includes assistance with installation, startup and testing services and training, as indicated in Appendix E Technical Specifications for individual equipment (Part 3 for motors and motor controllers and Part 2.9 for the vertical turbine pump).

3. Can you please confirm that equal pump manufacturers will be accepted for this project? Is there a due date for sending request for approval?

Response: Per Section 43 24 26.15-2.1.B, any consideration for "or equal" or substitute will be allowed only during the bid phase. Submit requests before the deadline to submit bidders’ inquiries.

4. Section 43 24 26.16: Has there been a physical model study done on the can or would you like the pump manufacture to do it as part of our scope?

Response: No physical model study was conducted for the pump can during design. Such a study is not required for this Contract.

5. Section 26 18 39 Medium Voltage Motor Controller: Is the motor controller required to be provided by the pump manufacturer?

Addendum No 1 Page 2 of 2

Response: All items listed in the RFB need to be provided by one bidder. Also refer to Section 43 24

26.15, Para. 1.7.C regarding pump manufacturer's scope.

6. We would like to confirm if the engineer will approve Peerless as the pump manufacturer and GE as the motor manufacturer for this project. For your review, I've attached the Peerless pump selection and the GE motor specifications. Please let us know your thoughts.

Response: The pump selection and motor specifications have been reviewed and deemed acceptable.

See revisions section for addition of Peerless pump and GE to the approved vendors list.

7. Section 26 18 39 Motor Controllers: Please approve Yaskawa as a Motor Control manufacturer.

Response: Manufacturers for motor controllers remain as stated in the Specification.

8. Was a physical model study performed for the design of the pump can? Per Hydraulic Institute standard 9.8.3.6.5, closed bottom can intakes for pump flows exceeding 7,000 GPM require a physical model study. If a model study was not performed, should the cost of one be included to conform with HI standard 9.8 per spec section 432426.15 2.3.H.1.e?

Response: Please refer to Question 4 response above.

9. Are data sheets for the pump and motor available? Who is the OEM for equipment?

Response: New Pump 7 and motor to be furnished by the selected bidder, this Contract. Selected bidder will be responsible for providing all equipment included in this Contract.

REVISIONS TO CONTRACT DOCUMENTS AND TECHNICAL SPECIFICATIONS

SECTION 400593.13 – MEDIUM VOLTAGE MOTOR REQUIREMENTS FOR PROCESS

EQUIPMENT

a) Page 400593.13 -2.1.A.: Add the following paragraph:

“8. GE Motors.”

SECTION 432426.15 – VERTICAL TURBINE SHORT-SET PUMPS

a) Page 432426.15 -2.1.B.: Add the following paragraph:

“3. Peerless Pump [24HXB/HC – 3 Stage].”

b) Page 432426.15 -2.6.A: Add the following paragraph:

“2. Features and Accessories:

a. Thrust bearing capable of handling mechanical and hydraulic thrust of pump.

b. Winding Temperature Protection: 3-Wire Resistance Temperature Detectors

(RTDs).

c. Space heaters.

d. Bearing Temperature Monitors: 3-Wire Resistance Temperature Detectors RTDs.

One bearing temperature sensor in each bearing housing.”

REVISIONS TO DRAWINGS

N/A

END OF ADDENDUM NO. 1