ESBD_383045_1733871267113_Addendum 2.pdf

Texas Department of Agriculture

Addendum Number: 2 Dated: December 10, 2024

Solicitation Number: 5510000418

Solicitation Title:

Rural Health Clinic – Program Planning and Technical Assistance

Due Date/Deadline: December 30, 2024

Purchaser: Alfredo Aguirre Jr.

PURPOSE OF ADDENDUM: Clarifications

Except as provided herein, all terms and conditions of the document referenced herein, remain unchanged and in full force and effect. The following are specifications to this solicitation. This Addendum may be attached to and form a part of the referenced solicitation document and any resulting awarded contract and may be considered in your response.

1. Questions and Answers to Solicitation #5510000418

Number Question Answer 1 For the purpose of pricing the bid, how much technical assistance and in what form does TDA anticipate?

TDA anticipates an RHC technical assistance program based on the bidder's expertise, knowledge, and approach. Proposals should outline a detailed technical assistance plan and pricing that represents the best value for the project and to TDA.

2 For the purpose of pricing the optional renewal years, what activities does TDA anticipate the contractor doing in the option years and at what scale?

Please review Section 1 Paragraph 5 Scope of Work, 5.1 Goals and Objectives, 5.2 Deliverables.

3 What has been the budget for this work in past years?

It has changed over the years.

4 What is the anticipated start date of this contract?

The anticipated contract date as soon as possible. See Section II timeline for estimated date.

5 Would the TDA consider extending the deadline to allow for at least seven (7) business days between receipt of answers to questions and the proposal submission date?

See Section II: Response due date has been extended to December 30, 2024 at 3:00 PM CT.

6 The RFP states, “TDA estimates the value of this contract to be greater than $100,000 and further sets the

HUB

subcontracting goal at 26% of the contract’s value.” Please confirm this is a goal and not a requirement for vendors.

Respondents must demonstrate a “Good Faith Effort” when responding to the HSP. TDA adopted the state HUB goals.

7 Will TDA accept Adobe digital signatures on

Yes the requested forms?

8 The RFP states:

“TDA will not consider responses that reflect exceptions, reservations, or limitations to the terms and conditions of the solicitation.”

Does this include any proposed or requested revisions for TDAs potential review?

See Section II. 6: TDA will not consider responses that reflect exceptions, reservations, or limitations to the terms and conditions of the solicitation. Proposals that contain exceptions to the specifications, deliverables, or standard terms and conditions of this solicitation will be disqualified.

9 What is the budget that has been approved or allocated for this effort?

Estimated $1.2 million

10 Is a VPAT required for commonly used electronic tools (e.g., survey tool such as Survey Monkey, Google Forms, etc.)? What other electronic and informa on resource products does TDA an cipate under this scope?

Is an EIR solu on required under this solicita on?

See Section VII, 5. Accordingly, all Respondents must submit completed VPAT form or links to completed VPATs located on manufacturer websites for each proposed product or product family prior to an award for the proposed product or product family.

Respondents who do not already have accessibility documentation should complete the form located here:

https://www.itic.org/policy/accessibility/. Respondents that claim their products are exempt from accessibility requirements must present that position to TDA as a question during the question-and-answer period of the solicitation.

For service offerings (such as IT related development services, services that include user accessed, online components, etc.), Respondent’s should document their capability or ability to produce accessible electronic and information resources.

11 Is a VPAT form required for products owned by TDA (e.g., the vendor develops content, but TDA owns the solu on such as SharePoint or a learning management system)?

Not required for current TDA products.

12 May the vendor be permi ed to submit the VPAT within 30 days of contract award rather than with

See Section VII, 5. Accordingly, all Respondents must submit completed VPAT form or links to completed VPATs located on manufacturer websites for each proposed product or product family prior to an award for the proposed product or product family.

2. Response due date has been extended to December 30, 2024 at 3:00 PM CT.

Response Due Date: 12/30/2024 3:00 PM CT

End of Addendum the proposal response?

13 The checklist states, “Documenta on from the appropriate state en ty that indicates that Respondent is properly cer fied to conduct business in the State of Texas (e.g., The Cer ficate of Existence from the Texas Secretary of State and the Cer ficate of Good Standing from the Comptroller of Public Accounts).”

Is TDA requesting both a certificate of existence and a certificate of good standing to fulfill this requirement or can the Contractor submit at least one of these examples?

Yes, please submit both.

14 Is there an incumbent for this work? If so, who is that incumbent and what is the total contract value?

Ther is no incumbent currently performing this scope of work.