ESBD_379394_1728998283461_IFB 25-07 - Residential Plumbing Trainers.pdf

IFB 25-07 Residential Plumbing Trainers 1

INVITATION FOR BIDS (IFB) #25-07

Residential Plumbing Trainers

PROPOSED SOLICITATION SCHEDULE

This schedule may be modified or changed at the sole discretion of SJCCD.

DATE ACTION

October 15, 2024 IFB issued.

October 22, 2024

Questions and/or Clarifications Deadline

Requests for questions and clarifications regarding IFB documents shall be submitted in IonWave by 5:00 p.m. Central Time to be considered.

October 24, 2024 Issuance of final addendum, if necessary.

October 29, 2024

Bid Submission Deadline

All bid documents shall be submitted before 2:00 p.m. Central Time in IonWave.

Proposals will be digitally opened immediately following time due.

Dec/Jan Recommendation of award and approval of contract award. Award will be announced after approval received.

IonWave:

https://sanjac.ionwave.net

PROCUREMENT CONTACT

Melissa Fuqua, Buyer

281-998-6378 Melissa.fuqua@sjcd.edu https://sanjac.ionwave.net/ mailto:Melissa.fuqua@sjcd.edu

IFB 25-07 Residential Plumbing Trainers 2

SPECIFICATIONS

1. General

San Jacinto Community College District (“SJCCD” or “College”) is soliciting sealed bids from qualified firms to provide residential plumbing trainers.

SJCCD reserves the right to select one or more companies based on the best value, as determined by SJCCD, with consideration given to bid(s) that best meet the desired specifications set forth in this invitation for bids.

All work performed must be in compliance with existing federal, state and local codes, statutes and requirements.

SJCCD is a public community college district organized under Chapter 130 of the Texas Education Code and is tax exempt in the State of Texas.

2. Specifications

The College will consider the following trainers from Hampden or alternate brands of equal or better value and quality. Detailed specification sheets are attached. The College reserves the right to reject alternate brands that do not conform to the same quality or usability for the College’s needs.

a. Hampden H-RBPT-1 Residential Bathroom Plumbing Trainer – Module 1

b. Hampden H-RWHT-7 Residential Water Heaters Trainer – Module 7

c. Hampden H-WHCT-9 Water Heater Controls Trainer – Module 9

3. Delivery

Delivery shall be made FOB destination, inside delivery, to San Jacinto College North Campus CIT Building, 5801 Uvalde, Houston, TX 77049. The College does not have a loading dock, so the delivery truck must be able to unload the trainers upon delivery.

4. Supplier Diversity Reporting

SJCCD does not give preference to historically underutilized or small business in the awarding of contracts. However, if the awarded contractor utilizes a subcontractor(s) to fulfill the proposed requirements, the contractor will be required to track and report the amount paid to each subcontractor along with the subcontractor’s supplier diversity classification. This information will only be used for the purpose of statistical tracking. The reportable classifications include:

• African American

• Asian Pacific American

• Caucasian

• Hispanic American

• Native American

• Small Business

• Veteran Owned

• Minority Owned

• Woman Owned

• LGBTQ

• Other / Non-disclosed

BID RESPONSE REQUIREMENTS

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All bids response requirements must be submitted through IonWave. The system does not allow a bid submission unless all requirements have been met, including Attributes and Response Attachments. These requirements include, but are not limited to, the following:

1. Price

Include pricing on the Line Items tab in IonWave for the following:

1. Hampden H-RBPT-1 Residential Bathroom Plumbing Trainer – Module 1

2. Hampden H-RWHT-7 Residential Water Heaters Trainer – Module 7

3. Hampden H-WHCT-9 Water Heater Controls Trainer – Module 9

4. Delivery - FOB Destination

Additional Costs Not Included in Pricing: Upload a Response Attachment document, if needed, to provide details of any costs not listed in the Line Items section. Any costs not explicitly stated in a bid response shall not be charged to the College.

The College reserves the right to consider pricing submitted through Line Items, Line Notes, and Response Attachments. If there is a discrepancy among the Line Items, Line Notes, and Response Attachments, the Line Items pricing shall prevail.

2. Business Questionnaire

The Business Questionnaire is a fillable form in the Attachment Section in IonWave and shall be submitted as a Response Attachment in the IonWave. If additional space is needed, please submit information on additional pages and clearly indicate each question and number.

3. References

The bidder shall provide at least three (3) references of entities for whom you have provided the goods or services included in this IFB within the past three years. The name, telephone number, and valid email address of a reference person who may be contacted for further information must be entered in the Attributes tab in IonWave. If the College chooses to contact your references, they will be contacted by email.

4. Exceptions to Terms and Conditions

An exception includes any addition, deletion, or other modification. Submit exceptions to terms and conditions as an attachment in the Response Attachment tab in IonWave as follows:

a. If you select Yes to “EXCEPTIONS TO TERMS AND CONDITIONS” under the Attributes tab, you must submit a written summary of each exception to this IFB, including the scope, specifications, and/or sample contract, as applicable. The summary shall include supporting justification that clearly identifies the specific reference, page, section, and sub-section of the change, relevance of the change, the vendor’s rationale for the change, and benefit to the College for accepting the change for the submitted exceptions to be considered.

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b. Any exceptions not explicitly stated may not be considered during contract negotiations, if any. The submittal of exceptions to terms and conditions does not guarantee the College’s acceptance of exceptions. The College reserves the right to accept or reject any exceptions as necessary to negotiate a mutually beneficial contract.

List of Response Attachments

The following documents are to be submitted through the Response Attachments tab in IonWave. All forms are available to download under the Attachments tab in IonWave. Except when listed as Optional, all documents are required and failure to provide the correct required document may deem the proposer non-responsive and disqualify the response from consideration for award.

1. Business Questionnaire

2. Conflict of Interest Form

3. Proof of Insurance Requirements

4. Federal Vendor Certification Form

5. Exceptions to Terms and Conditions (optional)

6. Additional Costs Not Included in Pricing (optional)