ESBD_378595_1728406987919_10-23-0040 CSP.pdf

SSC Services for Education Facilities Services Revised 07/2018

NOTICE OF PROJECT (NOP) - Regions POSTED ON BEHALF OF SSC BY Tarleton State University

Attention: Cori Luttrell Date of Request: 10/7/2024

PROJECT INFORMATION

Project Number: 10-23-0040 Project Name: Dairy Complex Entrance Gates Project Location: Tarleton State University Project Start Date: 12/1/2024 Project Finish Date: 1/30/2025 Project Description: Build new entrance gates at Dairy Complex

DOCUMENT ACQUSITION INFORMATION

RFP & Construction Documents (CSP) and information are available electronically at:

https://app.e-builder.net/public/publicLanding.aspx?QS=20ceaf4327654903b6b11a426b40bc22

SUBMISSION INFORMATION

Submissions are due by Date: 11/20/2024 Time: 3PM

Mail or Hand-deliver to: SSC Service Solutions Planning, Design & Construction 501 N Neblett Stephenville, TX 76401

HISTORICALLY UNDERUTILIZED BUSINESS (HUB)

HUB Subcontracting Plan Required: Yes ☒ No ☐ If yes, monthly HUB Progress Assessment Reports (PARs) are required with each pay application.

Contact: Cori Luttrell with all HUB-related questions.

QUERY INFORMATION

Pre-proposal Meeting Location (if applicable): 501 N Neblett, Stephenville, TX Date: 10/15/2024 Time: 10AM Inquiries regarding the submission process/requirements should be directed to Cori Luttrell 254-968-1683 luttrell@tarleton.edu

If applicable, inquiries regarding the technical aspects of the Construction Documents shall be directed to: A/E Contact: N/A A/E Firm: N/A Email: N/A Phone: N/A

SSC Service For Education

Revised 06/2021

Instructions for CSP Projects over $100,000

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REQUEST FOR COMPETITIVE SEALED PROPOSALS

SECTION 00 21 00

INSTRUCTIONS

For SSC Services for Education

Tarleton State University | Stephenville, TX

Project No.: 10-23-0040

Project Title: Dairy Complex Entrance Gates

Date: 10.07.24

Revised 06/2021

Instructions for CSP Projects over $100,000

Page - 2 of 9

Table of Contents

Instructions for Proposals

Proposal Form and Pricing Schedule (Part 1)

Technical Proposal (Part 2)

Safety, Risk Assessment & Quality Control (Part 3)

HUB Subcontracting Plan (Part 4)

Supplemental Information

Sample Master Agreement Contract - Appendix A

Certificate of Insurance Requirements Regions

UGSC

Special Conditions

Contractor Submittal Checklist (Please use this checklist to ensure all the proper documents are provided)

Are parts 1-4 complete?

Is part 1 executed in ink?

Is submittal addressed correctly?

Is submittal on time?

Is submittal (hard copy and Flash Drive) properly labeled?

Is submittal in sealed envelopes?

Revised 06/2021

Instructions for CSP Projects over $100,000

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SSC SERVICES FOR EDUCATION

INSTRUCTIONS FOR COMPETITIVE SEALED PROPOSALS

SECTION 00 21 00

1.0 GENERAL:

1.1 SSC Services for Education (SSC) as Owner Designated Representative (ODR) Tarleton State University, Stephenville, TX is requesting Competitive Sealed Proposals (CSP) from general construction contractors.

1.2 All data submitted with a Proposal, except as noted herein, is deemed to be part of the Contract.

1.3 Purchases made for State of Texas use are exempt from the State Sales tax and Federal Excise tax. Do not include tax in bid. Excise Tax Exemption Certificates are available upon request.

1.4 Payment for work performed will be in accordance with the SSC Uniform General and Supplementary Conditions ("UGSC"). The UGSC will not be changed.

1.5 Proposal documents will be available via a Web Based file sharing program in a PDF format. All printing is the responsibility of the bidder.

2.0 RECEIPT OF PROPOSALS:

2.1 The review and approval of the CSP process is a multi-step process which requires variable amounts of time. Responders are advised that these projected dates may change as required.

Pre-Proposal Meeting 10:00 AM / 10/15/24 Deadline for Questions 5:00 PM / 10/31/24 Deadline for Addenda (Min. 7 business days prior to proposal) 5:00 PM / 11/07/24 Deadline for Receipt of Proposals 3:00 PM / 11/20/24 Deadline for Receipt of HSP (Part 4) 3:00 PM / 11/20/24 Public Proposal Opening 3:00 PM / 11/20/24 Evaluation of Proposals Completed 15 Days Award of Contract 60 Days

2.2 Location: Proposals are to be received at the office of the Owners Designated Representative:

Cori Luttrell 254-968-1683 luttrell@tarleton.edu

3.0 INFORMATION INQUIRIES:

3.1 Questions regarding the proposal process should be directed:

Cori Luttrell 254-968-1683 luttrell@tarleton.edu

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Instructions for CSP Projects over $100,000

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3.2

3.3

Inquiries regarding the technical aspects of the Construction Documents shall be directed to:

N/A

Inquiries regarding the HUB documents shall be directed to:

Cori Luttrell 254-968-1683 luttrell@tarleton.edu

4.0 DISCREPANCIES AND INTERPRETATIONS:

4.1 Notify the ODR and A/E, in writing, at least five (5) business days prior to the scheduled Proposal opening date, if discrepancies, ambiguities or omissions are found in the Proposal/Construction documents, or if further information or interpretation is desired.

4.2 Answers will be provided in addenda format. All provisions and requirements of such addenda will supersede or modify affected portions of the Proposal documents. All addenda will be incorporated in and bound with the Contract Document. No other explanation or interpretation will be considered binding. Notice of Addenda are posted on the Texas Smart Buy website on the original project posting. Any additional documentation needed will be uploaded to e-Builder on the same original link shown on the Notice of Project.

5.0 SUBMITTAL CONTENT & PROCEDURE:

5.1 Contents

• Proposal Form & Pricing Schedule (Part 1, Section 00 42 13) o Base Proposal & Alternates o Construction Time (100 calendar days)

• Technical Proposal (Part 2, Section 00 45 16) o Company Information & History o Experience & Qualifications o Ability & Qualifications of Professional Personnel o Project Approach & Methodology o List of Subcontractors

• Safety, Risk Assessment & Quality Control (Part 3, Section 00 45 17) o Safety Program o Site Specific Risk Assessment o Quality Control Program

• HUB Subcontracting Plan (Part 4) Refer to HUB Subcontracting Plan (see separate attachment) for information and requirements (refer back to 3.3 for Inquiry information).

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Instructions for CSP Projects over $100,000

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5.2 Procedure

5.2.1 Submit Parts 1-3 as (1) hard copy in a sealed envelope clearly labeled “CSP Submission for Project Number 02-22-0045 Parts 1-3” with Respondent’s Company Name clearly identified on the outside.

5.2.2 Submit Part 4 (HUB Subcontracting Plan) in a separate sealed envelope clearly labeled “HUB Subcontracting Plan for Project Number 02-22-0045 with respondent’s Company Name clearly identified on the outside.

5.2.3 Submit (1) digital copy in .pdf format of Parts (1-4) on a flash drive, which is to be included in sealed envelope containing Part 4.

5.2.4 ALL Parts (1-4) and flash drive are to be submitted by deadline as set forth in 2.1.

THE ODR IS NOT RESPONSIBLE FOR DOCUMENTS THAT CANNOT BE READ OR

CONVERTED. UNREADABLE PROPOSALS MAY BE, AT ODR’S SOLE DISCRETION,

REJECTED AS NONRESPONSIVE.

5.3 If the Proposal and all parts are submitted by mail, the address is:

Attn: Ronnie Klein Facilities Services 501 N. Neblett Stephenville, TX 76401

“PROPOSAL

ENCLOSED”

5.4 Delivery of all Proposal parts prior to the advertised deadline(s) is the sole responsibility of the respondent.

6.0 PREPARATION OF COMPETITIVE SEALED PROPOSAL:

6.1 The Proposal must be based on conditions at the project site, the bidding documents and any addenda issued.

6.2 The Proposal, Part 1 must be authoritatively executed in ink and submitted on the Proposal Form.

6.3 A Proposal showing omissions, alterations, conditions, or carrying riders or qualifications which modify the Proposal Form & Pricing Schedule (00 42 13) will be rejected as irregular.

6.4 Only one Part 1 Proposal shall be submitted. If two or more Part 1 Proposals are submitted, either in one envelope or in separate envelopes, such multiple Proposals may be subject to rejection.

6.5 Proposal amounts may not be amended or modified in any manner after the time set for the bid opening. After all Proposals are publicly opened, but before they are read aloud, they will be examined by the presiding official to determine if they are in proper form and properly signed. Proposals which are not legible will not be read, nor will the Proposal prices be revealed.

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Instructions for CSP Projects over $100,000 Page - 6 of 9

6.6 A respondent will receive no compensation or reimbursement of expenses incurred in the preparation of a Competitive Sealed Proposal submission.

6.7 All respondents are strongly urged to attend Pre-Proposal Conferences. Respondent attendance may be included as part of evaluation.

6.8 Proposals received after the advertised time for the bid opening will be ineligible and will be returned unopened.

6.9 The ODR reserves the right to reject any or all Proposals at any time prior to award.

7.0 PUBLIC INFORMATION AND NOTICE OF CONFIDENTIALITY:

7.1 The ODR considers all Proposal information, documentation and supporting materials submitted in response to these instructions to be non-confidential and/or non-proprietary in nature, and therefore, shall be subject to the public disclosure under the Texas Public Information Act (Texas Government Code, Sec. 552.001 et seq.) after the award of the contract. Portions of the respondent’s Technical Proposal which contains trade secrets or other proprietary data which must remain confidential shall be identified as below:

7.1.1 Mark the cover sheet of the Technical Proposal with the following phrase: “This

Proposal includes data that shall not be disclosed outside of ODR and the A/E design team and shall not be duplicated, used or disclosed in whole or in part for any purpose other than to evaluate this Proposal.”

7.1.2 Mark each sheet and specific data on that sheet that the respondent wishes to restrict with the following phrase: “Use or disclosure of this specifically marked data is subject to the restrictions regarding confidentiality cited on the cover sheet of this Proposal.”

8.0 RESPONDENT REQUIREMENTS:

8.1 The ODR may make such investigations as necessary to determine the ability of the respondent to perform the Work, and the respondent shall furnish any requested information data including an audited financial statement within five (5) days of the Proposal Opening. The ODR reserves the right to reject any Proposal if the evidence submitted by, or investigation of, such respondent fails to satisfy the ODR that this respondent is properly qualified to complete the Work. Any false statements or omissions will automatically disqualify applicants from consideration.

8.2 Each respondent submitting a Proposal must be prepared to furnish the firm’s State Comptroller Vendor Identification Number, or the date on which an application was submitted. Contract payments to the successful respondent are contingent on submittal of this identification number and on having a current Form W-9 on file with SSC.

8.3 Respondents must be in a “Taxpayer is not on Vendor Hold” status with the Texas State

Comptroller’s Office in order to be awarded the contract. Respondent certifies this with the submittal of a properly executed proposal. Ref: Texas Comptroller of Public Accounts Taxpayer and Vendor Information.

http://ecpa.cpa.state.tx.us/vendor/tpsearch1.html.

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8.4 As required by Chapter 231 Texas Family Code, a Proposal for a contract to be paid from state funds must include the name and social security number of the sole proprietor, each partner, shareholder or owner with an ownership interest of a least 25 percent of the business entity submitting the Proposal.

8.5 The Texas Family Code requires each Proposal to include the following statement: “Under

Section, 231.006, Family Code, the vendor or applicant certifies that the individual or business entity named in this contract Proposal or application, is not ineligible to receive the specified grant, loan or payment and acknowledges that this contract may be terminated, and payment may be withheld if this certification is inaccurate.” Respondent agrees with this certification statement upon submittal of a properly executed Proposal.

9.0 OWNERSHIP OF THE COMPETITIVE SEALED PROPOSAL:

9.1 Submitted Proposals, documentation and supporting materials shall become the property of the ODR.

10.0 SITE INVESTIGATION:

10.1 It is the responsibility of each respondent to examine the project site, existing improvements and adjacent property and be familiar with existing conditions before submission of a Proposal.

10.2 After investigating the project site and comparing the Drawing and Specifications with the existing conditions, the respondent should immediately notify the ODR, in accordance with paragraph 4.0 of these Instructions for Competitive Sealed Proposals, of any conditions for which requirements are not clear, or about which there is any question regarding the extent of the Work involved.

10.3 Should the successful respondent fail to make the required investigation and should a question arise later as to the extent of the Work involved in any particular case, after receiving recommendations from the A/E, the ODR will make the proper interpretation of the Contract Documents.

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11.0 CSP EVALUATION SCORING GUIDELINES:

11.1 Proposals will be opened publicly.

11.2 Proposals will be evaluated by the ODR/Owner and others as determined by SSC. The criteria for evaluation and selection of the successful respondent for this award will be based upon the factors listed below with the corresponding percentage of weighting:

• Base Proposal Amount & Alternates 51%

• Construction Time 10%

• Technical Proposal 24% o Company Information & History o Experience & Qualifications o Ability & Qualifications of Professional Personnel o Project Approach & Methodology o List of Subcontractors

The following will be rated as Pass or Fail. Pass = 5%, Fail =0%

• Litigation & Claims 5% o Project incompletion, judgements/claims/lawsuits

• Safety, Risk Assessment & Quality Control 5% o Safety Program o Site Specific Risk Assessment o Quality Control Program

• Quality Control 5%

HUB Subcontracting Plan Missing, incomplete, or late submission of HUB Subcontracting Plan will result in disqualification of entire submission.

12.0 CONTRACT AWARD PROCESS

12.1 After opening the HUB submissions and determining that each submission is qualified the

Proposals pricing is read publicly. Afterwards, the ODR/Owner, A/E & others as determined by SSC will evaluate and rank each Proposal with respect to the published selection criteria described under Section 11. After opening and ranking, an award may be made on the basis of the initially submitted Proposal, without discussion, clarification or modification, or the ODR may discuss with the selected respondent, offers for cost adjustment and other elements of the Proposal. Other than the data read at the Proposal opening, the ODR shall not disclose any information derived from the Proposals submitted by competing firms in conducting such discussions.

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12.2 If the ODR/Owner determines that it is unable to reach a satisfactory agreement with the first ranked respondent, the ODR will terminate discussions with that respondent. The ODR will then proceed with negotiations with each successive respondent as they appear in the order of ranking until an agreement is reached, or until the ODR has rejected all Proposals. After termination of discussions with any respondent, ODR will not resume discussions with that respondent.

12.3 Following the ODR/Owner approval of the order of ranking of respondent and the ODR contract award or Proposal rejection action, the respondents may be notified via email of which firm has been selected.

12.4 The ODR/Owner reserves the right to accept or reject any or all alternates or to accept any combination of alternates considered advantageous.

12.5 The award or rejection action regarding the Proposal is at the sole discretion of the

ODR/Owner and the ODR makes no warranty regarding this Proposal that a contract will be awarded to any respondent.

12.6 The ODR agrees that if the Contract is awarded, it will be awarded to the respondent offering the best value to the Owner. The ODR/Owner is not bound to accept the lowest priced Proposal if that Proposal is judged not to be the best value for the Owner, as determined by the ODR/Owner.

12.7 SSC Agreement

If applicable, provide comments pertaining to SSC’s Sample Master Agreement Contract (attached as Appendix A).

NOTE: SSC will not make significant changes to its Master Agreement Contract. Minor changes may be considered, SSC will not guarantee acceptance of such changes.

END OF SECTION

Revised 08/2022

CSP Part 1 - Proposal Form & Pricing Schedule

Page - 1 of 5

SSC SERVICES FOR EDUCATION

COMPETITIVE SEALED PROPOSAL

PART 1

PROPOSAL FORM & PRICING SCHEDULE

SECTION 00 42 13

Tarleton State University | Stephenville, TX Project No.: 10-23-0040 Project Title: Dairy Complex Entrance Gates

__________________________________________doing business as _________________________________

Business Name (Corporation, Partnership or Individual) hereby proposes to furnish and install all work required by the Contract Documents that includes, SSC Uniform General and Supplementary Conditions ("UGSC"), SSC Special Conditions, the Drawings, the Project Manual/Specifications, and any Addenda issued prior to the Proposal.

The "Total Contract Cost" shall include the cost of delivery, insurance, bonds, taxes, labor, materials, supervision, overhead, profit, incidentals and the use of all equipment and tools required to complete the work. The proposed Contract Cost, indicated in the Pricing Schedule included shall constitute full compensation for work required by the Contract Documents and the Addenda.

• The RESPONDENT certifies that this proposal is made in good faith, without collusion or connection with any other person or persons offering a proposal for the same work, and that it is made in pursuance of and subject to all the terms and conditions of the Construction Documents for the work to be accomplished, all of which have been examined by the RESPONDENT.

• All work required by the Contract Documents and enumerated in the Pricing Schedule included, whether specifically mentioned, included by implication or appurtenant thereto, shall be performed by the RESPONDENT, irrespective of whether it is named in the Pricing Schedule.

• The Proposal will remain subject to acceptance for 60 calendar days after submittal, or for such longer time as the RESPONDENT may agree to in writing upon request by the Owners Designated Representative

(ODR).

• The RESPONDENT will submit a construction schedule and execute the contract within 10 business days after notification of contract award.

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CSP Part 1 - Proposal Form & Pricing Schedule

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DESCRIPTION TOTAL PRICE

Contractor must list an amount for each line item as required for the scope of this project OR bid will be disqualified for being incomplete. Blank division entries are acceptable if the division is not in the scope of work.

Division 01 - General Requirements

Division 02 - Existing Conditions

Division 03 - Concrete

Division 04 - Masonry

Division 05 - Metals

Division 06 - Wood, Plastics and Composites

Division 07 - Thermal and Moisture Protection

Division 08 - Openings

Division 09 - Finishes

Division 10 - Specialties

Division 11 - Equipment

Division 12 - Furnishings

Division 13 - Special Construction

Division 14 - Conveying Equipment

Division 21 - Fire Suppression

Division 22 - Plumbing

Division 23 - Heating, Ventilating, and Air Conditioning (HVAC)

Division 25- Integrated Automation

Division 26 - Electrical

Division 27 - Communications

Division 28 - Electronic Safety and Security

Division 31 - Earthwork

Division 32 - Exterior Improvements

Division 33 - Utilities

Division 34 - Transportation

Division 44 - Pollution Control Equipment

Division 45 - Industry-Specific Manufacturing Equipment

BASE PROPOSAL AMOUNT

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CSP Part 1 - Proposal Form & Pricing Schedule

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ITEM NO. 1 - BASE PROPOSAL AMOUNT

The amount for the complete construction of Dairy Complex Entrance Gates, including all general, plumbing, mechanical, and electrical work indicated on the drawings by Levy Dykema dated 7/9/2024:

__________________________________________________________Dollars $_________________________

SUBSTANTIAL COMPLETION DATE

After Commitment Approval or Notice to Proceed is issued by SSC Services for Education, all of the work shall be substantially completed within ______ calendar days. Number of days listed must include materials & equipment lead times and construction duration. Final Completion shall be achieved within 30 consecutive calendar days after the date of Substantial Completion as determined by the ODR.

ALTERNATES: BIDDER MUST INDICATE WHETHER EACH ALTERNATE IS AN ADD OR DEDUCT. ALTERNATES NOT

INDICATED AS AN ADD OR DEDUCT WILL BE DEEMED AN ADD.

ALTERNATE 1 – All parking lot ADA signage scope

(CONTRACTOR TO INDICATE ALTERNATE AS AN ADD OR DEDUCT ALONG WITH A DOLLAR AMOUNT AND A NUMBER OF DAYS. IF THAT NUMBER IS “0”, CONTRACTOR MUST WRITE “0”. ITEMS LEFT BLANK WILL BE DISQUALIFIED FOR BEING INCOMPLETE.)

ADD/DEDUCT_________________________________________________________________________ Dollars ADD/DEDUCT________________ Calendar Days

ALTERNATE 2 – Tank painting scope

(CONTRACTOR TO INDICATE ALTERNATE AS AN ADD OR DEDUCT ALONG WITH A DOLLAR AMOUNT AND A NUMBER OF DAYS. IF THAT NUMBER IS “0”, CONTRACTOR MUST WRITE “0”. ITEMS LEFT BLANK WILL BE DISQUALIFIED FOR BEING INCOMPLETE.)

ADD/DEDUCT_________________________________________________________________________ Dollars ADD/DEDUCT________________ Calendar Days

ALTERNATE 3 – Building Tarleton signage scope

(CONTRACTOR TO INDICATE ALTERNATE AS AN ADD OR DEDUCT ALONG WITH A DOLLAR AMOUNT AND A NUMBER OF DAYS. IF THAT NUMBER IS “0”, CONTRACTOR MUST WRITE “0”. ITEMS LEFT BLANK WILL BE DISQUALIFIED FOR BEING INCOMPLETE.)

ADD/DEDUCT_________________________________________________________________________ Dollars ADD/DEDUCT________________ Calendar Days

ALTERNATE 4 – White fencing modification scope

(CONTRACTOR TO INDICATE ALTERNATE AS AN ADD OR DEDUCT ALONG WITH A DOLLAR AMOUNT AND A NUMBER OF DAYS. IF THAT NUMBER IS “0”, CONTRACTOR MUST WRITE “0”. ITEMS LEFT BLANK WILL BE DISQUALIFIED FOR BEING INCOMPLETE.)

ADD/DEDUCT_________________________________________________________________________ Dollars ADD/DEDUCT________________ Calendar Days

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CSP Part 1 - Proposal Form & Pricing Schedule

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ALTERNATE 5 – Landscape changes as follows:

• Replace Succulents HCP & RYU with Mexican Feather grass / MFG • Replace Grasses BAM, GCM, & LBS with Mexican Feather grass / MFG

(CONTRACTOR TO INDICATE ALTERNATE AS AN ADD OR DEDUCT ALONG WITH A DOLLAR AMOUNT AND A NUMBER OF DAYS. IF THAT NUMBER IS “0”, CONTRACTOR MUST WRITE “0”. ITEMS LEFT BLANK WILL BE DISQUALIFIED FOR BEING INCOMPLETE.)

ADD/DEDUCT_________________________________________________________________________ Dollars ADD/DEDUCT________________ Calendar Days

ADDENDA – Contractor must list number of Addenda issued.

Respondent has received the following Addenda to the Request for Proposals but agrees and understands that it will be responsible for performing the Work in accordance with all terms and conditions in all Addenda issued in connection with the Request for Proposals, and that it’s Proposal will be construed to include all requirements of all such Addenda.

Addenda No.(s)

NOTE: Failure to acknowledge Addenda (if applicable) will result in disqualification.

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CSP Part 1 - Proposal Form & Pricing Schedule

Page - 5 of 5

The undersigned Respondent has carefully examined and considered the Project Site and relevant conditions and circumstances for the Work, information and requirements set out in the Request or Instructions for Proposals, the Drawings and Project Manual/Specifications, and the requirements of the proposed Contract Documents, including the ODR’s Agreement, the Uniform General and Supplemental Conditions, Special Conditions, and Tex.

Gov. Code pertaining to Prevailing Wages Rates, in making this Proposal. Capitalized terms used but not otherwise defined in this Proposal Form shall have the same meanings as designated in the Request for Proposals.

The undersigned Proposer further agrees to the following conditions:

1. An incomplete Proposal or one having additional information or other modifications, or qualifications inscribed thereon, may be cause for rejection of the entire Proposal.

2. That, if accepted by the Owner ODR, this Proposal becomes a part to the Contract Documents upon the signing of the Contract Agreement, and failing to comply with any part of this Bid will be taken as failure of the Proposer to comply with the Contract Documents, and will be just cause for rejection of the Work.

3. That the Owner reserves the right to reject any or all Proposals and waive any or all informalities and irregularities or to accept any Proposal considered advantageous to him.

RESPONDENT:

Company Employer Federal Identification Number (EIN)

By:

Signature

Title Company Phone Number

Date Company Email or Fax Number

Company Contact and Address for Invoice

Revised 02/2022

CSP Part 2 - Technical Proposal

Page - 1 of 5

PART 2

TECHNICAL PROPOSAL

SECTION 00 45 16

SSC Services for Education Tarleton State University | Stephenville, TX Project No.: 10-23-0040 Project Title: Dairy Complex Entrance Gates

NOTE: Contractor must complete each item pertaining to this form or bid may be disqualified for being incomplete.

FALSIFICATION OF ANY INFORMATION ON THIS PROPOSAL MAY RESULT IN DISQUALIFICATION.

General Contractor's Name:

Address:

City, State, Zip:

Telephone No.: E-Mail:

State Comptroller Vendor Identification Number:

1.0 GENERAL

1.1 Qualification information submitted shall be applicable only to the Contractor’s office that will perform this Work.

2.0 COMPANY INFORMATION & HISTORY

2.1 Corporation Partnership Sole Proprietorship Joint Venture Limited Liability Company State of Organization:

2.2 How many years has organization been in business as a contractor?

2.3 How many years has your organization been in business under its present business name?

2.4 Under what other or former names has your organization operated?

2.5 List other fully staffed offices or fully staffed branch offices of your organization:

Name/Location Branch Manager Telephone Number

2.6 Corporate Officers, Partners or Owners of Organization:

Name Title Construction Experience

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2.7 If your organization is a corporation, answer the following:

• Date of incorporation:

• State of incorporation:

• President’s name:

• Vice-president’s name(s):

• Secretary’s name:

• Treasurer’s name:

2.8 If your organization is a partnership, answer the following:

• Date of organization:

• Type of partnership, if applicable:

• Name(s) of general partner(s):

2.9 If your organization is individually owned, answer the following:

• Date of organization:

• Name of owner:

2.10 If the form of your organization is other than those listed above, describe it and name principals:

2.11 List jurisdictions and trade categories in which your organization is legally qualified to do business, and indicate registration or license numbers, if applicable.

2.12 List jurisdictions in which your organization’s partnership or trade name is filed.

3.0 LITIGATION/CLAIMS

3.1 Has your organization ever failed to complete any work awarded to it as YES NO contracted, that resulted in termination of the contract?

3.2 Are there any judgements, claims, arbitration proceedings or suits YES NO pending or outstanding against your organization or its officers made by your customers?

3.3 Has your organization filed any lawsuits or requested arbitration with YES NO regard to construction contracts within the last five years?

3.4 Within the last five years, has any officer or principal of your organization YES NO ever been an officer or principal of another organization when it failed to complete a construction contract?

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4.0 EXPERIENCE & QUALIFICATIONS

4.1 List categories of work that your organization normally performs with its own forces.

4.2 Propose to perform % of the work for this project with own forces.

(List Trades)

4.3 List major construction projects of similar scope and size where General Contractor acted as prime of publicly funded projects. Using a similar format to that shown below list projects your organization has in-progress and/or has completed (Limit 10 projects) within the past 5 years:

(Include as attachment at end of this document titled as “Current & Past Projects”)

FOR EXAMPLE ONLY

Name and Location of Project: __________________ _____________________ Contract Amount:_____________ ______ Percent Complete:

Contract Start Date:

Contractual Completion Date:

Actual Completion Date:________________

Owner Reference Contact:

Name Telephone

Physical Address

Email:______________________________________

A/E Reference Contact:

Name Telephone

Physical Address Email:______________________________________

PROJECT PHOTO HERE

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4.4 Total number and dollar amount of contracts currently in progress:

Number $

4.5 Largest single contract amount currently in-progress: $

Project Name:

Projected Completion Date:

4.6 Volume of work completed over last 5 years: (Through 12/31)

2023 $ 2022 $ 2021 $ 2020 $ 2019 $

5.0 REFERENCES

5.1 Client References: _________________________________________________________

5.2 Trade References:

5.3 Bank References:

5.4 Surety

• Name of bonding company:

• Name and address of agent:

6.0 ABILITY & QUALIFICATIONS OF PROFESSIONAL PERSONNEL

6.1 Project Organization Chart (Please attach at the end of this document)

6.2 Detailed resumes of individuals assigned to this project including project manager, superintendent, project scheduler/expediter, and quality control supervisors as applicable. (Please attach at end of this document)

6.2.1 Resumes of your key personnel shall include professional affiliations such as membership in the American Institute of Constructors and if the individual is a Level I or Level II Certified Professional Constructor.

6.2.2 In addition, a listing of other construction personnel within your organization that are members of the American Institute of Constructors shall be included and their respective level of certification.

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6.3 Approximate amount of time each project team member is expected to spend on the project:

7.0 PROJECT APPROACH & METHODOLOGY

7.1 Provide methodology on meeting the parameters/expectations of the specific project. (If additional space is needed, please insert additional sheets at the end of this document):

8.0 LIST OF SUBCONTRACTORS

8.1 Please list all subcontractors proposing to use on this project. (If additional space is needed, please insert additional sheets at the end of this document):

9.0 PROPOSED PROJECT SCHEDULE

9.1 List procedures outlining how the contractor will update the Architect & ODR on progress of the project work schedule in order to meet the established contractual completion date:

9.2 Please attach proposed project schedule in Gantt format at the end of this document.

CSP Part 3 - Safety, Risk Assessment & Accident Prevention, & Quality Control

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Part 3

SAFETY, RISK ASSESSMENT & QUALITY CONTROL

SECTION 00 45 17

NOTE: Contractor must complete each item pertaining to this form or bid may be disqualified for being incomplete.

FALSIFICATION OF ANY INFORMATION ON THIS PROPOSAL MAY RESULT IN DISQUALIFICATION.

1.0 SAFETY PROGRAM

1.1 List your organization's Workers Compensation Experience Modification Rate (EMR) for the last three years, as obtained from your insurance agent. Provide proof in the form of a letter from your Insurance Agent. If you do not have an EMR rating provide name and contact information for your Insurance Agent.

2023 Average (3 years)

Insurance Company Name:

Agent Name:

Agent Phone #:

Agent Email:

1.2 OSHA Recordable Incident Rate. Attach your OSHA 300A log or similar documentation of company’s injuries if the OSHA 300A log is not required due to the size of your company:

The OSHA Recordable Incident Rate (or Incident Rate) is calculated by multiplying the number of recordable cases by 200,000, and then dividing that number by the number of labor hours at the company.

Number of OSHA Recordable Cases X 200,000

IR = -------------------------------------------------------------------

Number of Employee labor hours worked

IR = _________________________________________

1.3 Are regular project safety meetings held? Yes No

If yes, frequency: Weekly Bi-monthly Monthly As Needed

1.4 Are project safety inspections conducted? Yes No

If yes, who performs inspection?

How often?

Who is required to attend?

CSP Part 3 - Safety, Risk Assessment & Accident Prevention, & Quality Control

Page - 2 of 2

1.5 Does organization have a written safety program? Yes No

If yes, provide a copy. It will become a compliance document upon contract award.

2.0 SITE SPECIFIC RISK ASSESSMENT

2.1 Submit a complete Risk Assessment Program for this specific project at the end of this section.

3.0 QUALITY CONTROL PROGRAM

3.1 Submit a complete quality control program for this project which will become a compliance document upon contract award.

3.2 This plan should address all aspects of quality control including responsibility for surveillance work, acceptance, rejection, documentation and resolution of deficiencies, trend analysis and corrective action and interface with Owner's inspectors.

3.3 Contractor to maintain documentation log of project progress including photos from beginning to end of project.

Rev. 2/17

HUB Subcontracting Plan (HSP)

QUICK CHECKLIST

While this HSP Quick Checklist is being provided to merely assist you in readily identifying the sections of the HSP form that you will need to complete, it is very important that you adhere to the instructions in the HSP form and instructions provided by the contracting agency.

If you will be awarding all of the subcontracting work you have to offer under the contract to only Texas certified HUB vendors, complete:

Section 1 - Respondent and Requisition Information Section 2 a. - Yes, I will be subcontracting portions of the contract.

Section 2 b. - List all the portions of work you will subcontract, and indicate the percentage of the contract you expect to award to Texas certified HUB vendors.

Section 2 c. - Yes Section 4 - Affirmation GFE Method A (Attachment A) - Complete an Attachment A for each of the subcontracting opportunities you listed in Section 2 b.

If you will be subcontracting any portion of the contract to Texas certified HUB vendors and Non-HUB vendors, and the aggregate percentage of all the subcontracting work you will be awarding to the Texas certified HUB vendors with which you do not have a continuous contract* in place for more than five (5) years meets or exceeds the HUB Goal the contracting agency identified in the “Agency Special Instructions/Additional Requirements”, complete:

Section 1 - Respondent and Requisition Information Section 2 a. - Yes, I will be subcontracting portions of the contract.

Section 2 b. - List all the portions of work you will subcontract, and indicate the percentage of the contract you expect to award to Texas certified HUB vendors and Non-HUB vendors.

Section 2 c. - No Section 2 d. - Yes Section 4 - Affirmation GFE Method A (Attachment A) - Complete an Attachment A for each of the subcontracting opportunities you listed in Section 2 b.

If you will be subcontracting any portion of the contract to Texas certified HUB vendors and Non-HUB vendors or only to Non-HUB vendors, and the aggregate percentage of all the subcontracting work you will be awarding to the Texas certified HUB vendors with which you do not have a continuous contract* in place for more than five (5) years does not meet or exceed the HUB Goal the contracting agency identified in the “Agency Special Instructions/Additional Requirements”, complete:

Section 2 a. - Yes, I will be subcontracting portions of the contract.

Section 2 b. - List all the portions of work you will subcontract, and indicate the percentage of the contract you expect to award to Texas certified HUB vendors and Non-HUB vendors.

Section 2 c. - No Section 2 d. - No Section 4 - Affirmation GFE Method B (Attachment B) - Complete an Attachment B for each of the subcontracting opportunities you listed in Section 2 b.

If you will not be subcontracting any portion of the contract and will be fulfilling the entire contract with your own resources (i.e., employees, supplies, materials and/or equipment), complete:

Section 2 a. - No, I will not be subcontracting any portion of the contract, and I will be fulfilling the entire contract with my own resources.

Section 3 - Self Performing Justification Section 4 - Affirmation

*Continuous Contract: Any existing written agreement (including any renewals that are exercised) between a prime contractor and a HUB vendor, where the HUB vendor provides the prime contractor with goods or service, to include under the same contract for a specified period of time. The frequency the HUB vendor is utilized or paid during the term of the contract is not relevant to whether the contract is considered continuous. Two or more contracts that run concurrently or overlap one another for different periods of time are considered by CPA to be individual contracts rather than renewals or extensions to the original contract. In such situations the prime contractor and HUB vendor are entering (have entered) into “new” contracts.

HUB Subcontracting Plan (HSP)

In accordance with Texas Gov’t Code §2161.252, the contracting agency has determined that subcontracting opportunities are probable under this contract. Therefore, all respondents, including State of Texas certified Historically Underutilized Businesses (HUBs) must complete and submit this State of Texas HUB Subcontracting Plan (HSP) with their response to the bid requisition (solicitation).

NOTE: Responses that do not include a completed HSP shall be rejected pursuant to Texas Gov’t Code §2161.252(b).

The HUB Program promotes equal business opportunities for economically disadvantaged persons to contract with the State of Texas in accordance with the goals specified in the 2009 State of Texas Disparity Study. The statewide HUB goals defined in 34 Texas Administrative Code (TAC) §20.284 are:

• 11.2 percent for heavy construction other than building contracts,

• 21.1 percent for all building construction, including general contractors and operative builders’ contracts,

• 32.9 percent for all special trade construction contracts,

• 23.7 percent for professional services contracts,

• 26.0 percent for all other services contracts, and

• 21.1 percent for commodities contracts.

- - Agency Special Instructions/Additional Requirements - -

Respondent (Company) Name:

Point of Contact:

State of Texas VID #:

Bid Open Date:

SECTION 1: RESPONDENT AND REQUISITION INFORMATION

(mm/dd/yyyy)

- Yes - No a.

b.

c.

In accordance with 34 TAC §20.285(d)(1)(D)(iii), a respondent (prime contractor) may demonstrate good faith effort to utilize Texas certified HUBs for its subcontracting opportunities if the total value of the respondent’s subcontracts with Texas certified HUBs meets or exceeds the statewide HUB goal or the agency specific HUB goal, whichever is higher. When a respondent uses this method to demonstrate good faith effort, the respondent must identify the HUBs with which it will subcontract. If using existing contracts with Texas certified HUBs to satisfy this requirement, only the aggregate percentage of the contracts expected to be subcontracted to HUBs with which the respondent does not have a continuous contract* in place for more than five (5) years shall qualify for meeting the HUB goal. This limitation is designed to encourage vendor rotation as recommended by the 2009 Texas Disparity Study.

E-mail Address:

Is your company a State of Texas certified HUB?

Requisition #:

Phone #:

Fax #:

- Yes, I will be subcontracting portions of the contract. (If Yes, complete Item b of this SECTION and continue to Item c of this SECTION.)

- Yes (If Yes, continue to SECTION 4 and complete an “HSP Good Faith Effort - Method A (Attachment A)” for each of the subcontracting opportunities you listed.)

- No (If No, continue to Item d, of this SECTION.)

- Yes (If Yes, continue to SECTION 4 and complete an “HSP Good Faith Effort - Method A (Attachment A)” for each of the subcontracting opportunities you listed.)

- No (If No, continue to SECTION 4 and complete an “HSP Good Faith Effort - Method B (Attachment B)” for each of the subcontracting opportunities you listed.)

Non-HUBs

HUBs

Enter your company’s name here: Requisition #:

SECTION 2: RESPONDENT's SUBCONTRACTING INTENTIONS

After dividing the contract work into reasonable lots or portions to the extent consistent with prudent industry practices, and taking into consideration the scope of work to be performed under the proposed contract, including all potential subcontracting opportunities, the respondent must determine what portions of work, including contracted staffing, goods and services will be subcontracted. Note: In accordance with 34 TAC §20.282, a “Subcontractor” means a person who contracts with a prime contractor to work, to supply commodities, or to contribute toward completing work for a governmental entity.

a. Check the appropriate box (Yes or No) that identifies your subcontracting intentions:

b. List all the portions of work (subcontracting opportunities) you will subcontract. Also, based on the total value of the contract, identify the percentages of the contract you expect to award to Texas certified HUBs, and the percentage of the contract you expect to award to vendors that are not a Texas certified HUB (i.e., Non-HUB).

Item # Subcontracting Opportunity Description Percentage of the contract expected to be subcontracted to

HUBs with which you do not have a continuous contract* in place for more than five (5) years.

Percentage of the contract expected to be subcontracted to

HUBs with which you have a continuous contract* in place for more than five (5) years.

Percentage of the contract expected to be subcontracted to non-HUBs.

1 %

6 %

11 %

Aggregate percentages of the contract expected to be subcontracted:

(Note: If you have more than fifteen subcontracting opportunities, a continuation sheet is available online at https://www.comptroller.texas.gov/purchasing/vendor/hub/forms.php).

c. Check the appropriate box (Yes or No) that indicates whether you will be using only Texas certified HUBs to perform all of the subcontracting opportunities you listed in SECTION 2, Item b.

d. Check the appropriate box (Yes or No) that indicates whether the aggregate expected percentage of the contract you will subcontract with Texas certified HUBs with which you do not have a continuous contract* in place with for more than five (5) years, meets or exceeds the HUB goal the contracting agency identified on page 1 in the “Agency Special Instructions/Additional Requirements.”

*Continuous Contract: Any existing written agreement (including any renewals that are exercised) between a prime contractor and a HUB vendor, where the HUB vendor provides the prime contractor with goods or service under the same contract for a specified period of time. The frequency the HUB vendor is utilized or paid during the term of the contract is not relevant to whether the contract is considered continuous. Two or more contracts that run concurrently or overlap one another for different periods of time are considered by CPA to be individual contracts rather than renewals or extensions to the original contract. In such situations the prime contractor and HUB vendor are entering (have entered) into “new” contracts.

- No, I will not be subcontracting any portion of the contract, and I will be fulfilling the entire contract with my own resources, including employees, goods and services. (If No, continue to SECTION 3 and SECTION 4.)

SECTION 2: RESPONDENT's SUBCONTRACTING INTENTIONS (CONTINUATION SHEET)

This page can be used as a continuation sheet to the HSP Form’s page 2, Section 2, Item b. Continue listing the portions of work (subcontracting opportunities) you will subcontract. Also, based on the total value of the contract, identify the percentages of the contract you expect to award to Texas certified HUBs, and the percentage of the contract you expect to award to vendors that are not a Texas certified HUB (i.e., Non-HUB).

Item # Subcontracting Opportunity Description

HUBs Non-HUBs

16 % % %

Aggregate percentages of the contract expected to be subcontracted:

HSP – SECTION 2

(Continuation Sheet)

*Continuous Contract: Any existing written agreement (including any renewals that are exercised) between a prime contractor and a HUB vendor, where the HUB vendor provides the prime contractor with goods or service under the same contract for a specified period of time. The frequency the HUB vendor is utilized or paid during the term of the contract is not relevant to whether the contract is considered continuous. Two or more contracts that run concurrently or overlap one another for different periods of time are considered by CPA to be individual contracts rather than renewals or extensions to the original contract. In such situations the prime contractor and HUB vendor are entering (have entered) into “new” contracts.

Percentage of the contract expected to be subcontracted to

HUBs with which you do not have a continuous contract* in place for more than five (5) years.

Percentage of the contract expected to be subcontracted to

HUBs with which you have a continuous contract* in place for more than five (5) years.

Percentage of the contract expected to be subcontracted to non-HUBs.

SECTION 3: SELF PERFORMING JUSTIFICATION (If you responded “No” to SECTION 2, Item a, you must complete this SECTION and continue to SECTION 4.) If you responded “No” to SECTION 2, Item a, in the space provided below explain how your company will perform the entire contract with its own employees, supplies, materials and/or equipment.

SECTION 4: AFFIRMATION

As evidenced by my signature below, I affirm that I am an authorized representative of the respondent listed in SECTION 1, and that the information and supporting documentation submitted with the HSP is true and correct. Respondent understands and agrees that, if awarded any portion of the requisition:

• The respondent will provide notice as soon as practical to all the subcontractors (HUBs and Non-HUBs) of their selection as a subcontractor for the awarded contract. The notice must specify at a minimum the contracting agency’s name and its point of contact for the contract, the contract award number, the subcontracting opportunity they (the subcontractor) will perform, the approximate dollar value of the subcontracting opportunity and the expected percentage of the total contract that the subcontracting opportunity represents. A copy of the notice required by this section must also be provided to the contracting agency’s point of contact for the contract no later than ten (10) working days after the contract is awarded.

• The respondent must submit monthly compliance reports (Prime Contractor Progress Assessment Report – PAR) to the contracting agency, verifying its compliance with the HSP, including the use of and expenditures made to its subcontractors (HUBs and Non-HUBs). (The PAR is available at https://www.comptroller.texas.gov/purchasing/docs/hub-forms/ProgressAssessmentReportForm.xls).

• The respondent must seek approval from the contracting agency prior to making any modifications to its HSP, including the hiring of additional or different subcontractors and the termination of a subcontractor the respondent identified in its HSP. If the HSP is modified without the contracting agency’s prior approval, respondent may be subject to any and all enforcement remedies available under the contract or otherwise available by law, up to and including debarment from all state contracting.

• The respondent must, upon request, allow the contracting agency to perform on-site reviews of the company’s headquarters and/or work-site where services are being performed and must provide documentation regarding staffing and other resources.

Printed Name Title Date (mm/dd/yyyy)

Signature

Reminder:

If you responded “Yes” to SECTION 2, Items c or d, you must complete an “HSP Good Faith Effort - Method A (Attachment A)” for each of the subcontracting opportunities you listed in SECTION 2, Item b.

If you responded “No” SECTION 2, Items c and d, you must complete an “HSP Good Faith Effort - Method B (Attachment B)” for each of the subcontracting opportunities you listed in SECTION 2, Item b.

http://www.window.state.tx.us/procurement/prog/hub/hub-forms/progressassessmentrpt.xls

HSP Good Faith Effort - Method A (Attachment A)

Enter your company’s name here:

Requisition #:

IMPORTANT: If you responded “Yes” to SECTION 2, Items c or d of the completed HSP form, you must submit a completed “HSP Good Faith Effort - Method A (Attachment A)” for each of the subcontracting opportunities you listed in SECTION 2, Item b of the completed HSP form. You may photo-copy this page or download the form at https://www.comptroller.texas.gov/purchasing/docs/hub-forms/hub-sbcont-plan-gfe-achm-a.pdf

SECTION A-1: SUBCONTRACTING OPPORTUNITY

Enter the item number and description of the subcontracting opportunity you listed in SECTION 2, Item b, of the completed HSP form for which you are completing the attachment.

Item Number:

Description:

Company Name Texas certified HUB Approximate

Dollar Amount Expected

Percentage of Contract

- Yes - No $

- Yes - No

- Yes - No

- Yes - No

- Yes - No

- Yes - No

- Yes - No

- Yes - No

- Yes - No

- Yes - No

- Yes - No

- Yes - No

- Yes - No

- Yes - No

- Yes - No

- Yes - No

- Yes - No

- Yes - No

- Yes - No

- Yes - No

- Yes - No

- Yes - No

- Yes - No

REMINDER: As specified in SECTION 4 of the completed HSP form, if you (respondent) are awarded any portion of the requisition, you are required to provide notice as soon as practical to all the subcontractors (HUBs and Non-HUBs) of their selection as a…