ESBD_377749_1729629475354_RFP 721-24067 ADDENDUM 1 (10.22.24).pdf
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- Attached to
- Event Rentals and Related Services Campus-Wide
- Solicitation number
- 721-24067
- Issued by
- Travis County, Austin City, Texas
About this file
This document is an Addendum to Request for Proposal (RFP) 721-24067 issued by The University of Texas at Austin (UT Austin) for Event Rentals and Related Services Campus-Wide. The Addendum provides responses to bidders' questions, clarifies the University's fiscal year, and updates the project event schedule. The RFP solicits proposals from qualified vendors to provide event rentals, associated freight, warehousing, coordination, and setup for electrical, audio, and visual components. The updated schedule includes an Intent to Bid deadline of October 29, 2024, a Proposal Submission deadline of November 12, 2024, and an evaluation period concluding by March 7, 2025. The agreement is expected to commence in March 2025 and run through August 31, 2028.
The Addendum also clarifies that all attachments noted as "Required with Proposal Submission" in Section 3 must be properly completed and submitted with the Proposal, including Appendix 1 - Execution of Offer and the submitted Section 2 - Price Proposal. The identified Appendices in Section 6, page 33 must also be submitted. This RFP opportunity is located in the state of Texas, within the jurisdictions of Travis County and the City of Austin.
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Text version
RFP 721-24067 – Event Rentals and Related Services Campus-Wide
Addendum 1, Page 1 of 1 Issued: October 22, 2024
ADDENDUM 1
DATE: Tuesday, October 22, 2024
PROJECT: Event Rentals and Related Services Campus-Wide
RFP NO: 721-24067
OWNER: The University of Texas at Austin
TO: Prospective Bidders
SUBJECT: Response to bidders’ questions
This Addendum forms part of Contract Documents and modifies Proposal Documents dated October 1, 2024 with amendments and additions noted below.
Responses to Questions:
1.) Please clarify what the University fiscal year period.
Answer: University fiscal year begins on September 1 and ends on August 31.
2.) Please provide “Exhibit A”, as noted on page 22 of Section 4, 2.1.
Answer:
Original Language:
2.1. All Attachments noted as “Required with Proposal Submission” in Section 3 are to be properly completed and submitted with Proposal, Appendix 1 – Execution of Offer; the submitted Section 2 – Price Proposal; and Exhibit A.
Change:
2.1. All Attachments noted as “Required with Proposal Submission” in Section 3 are to be properly completed and submitted with Proposal, Appendix 1 – Execution of Offer; the submitted Section 2 – Price Proposal; and the identified Appendices as identified in Section 6, page 33.
The project event schedule has changed as noted below:
Intent to Bid October 29, 2024 Close/Deadline for Submissions November 12, 2024, at 2:30 PM Evaluate by March 7, 2025
Change:
Agreement to begin approximately March 2025, or upon execution of a contract through August 31, 2028.
END OF ADDENDUM 1
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