ESBD_377749_1727798404408_Submission Instructions - 721-24067.pdf

Submission Instructions for Suppliers

Please follow these instructions to submit via our Public Portal.

1. Prepare your submission materials:

Requested Information

Name Type # Files Requiremen t

Instructions

Administrative Review

(Q-25FG)

Questionnair e: Excel (.xlsx)

1 Required

You will need to fill out the provided Response Template for this Questionnaire. The Response Template can be downloaded from the project listing on the Bonfire portal.

Respondent's Cover Letter

File Type:

PDF (.pdf)

Multiple Required

Respondent's response to Qualifications, Abilities and Reputation

File Type:

PDF (.pdf)

Multiple Required

Respondent's response to Quality of Proposed Services

File Type:

PDF (.pdf)

Multiple Required

Respondent's response to Responsiveness of Response

File Type:

PDF (.pdf)

Multiple Required

Respondent's response to Business Relationship Strength

File Type:

PDF (.pdf)

Multiple Required

Project Supporting Documents (optional

File Type:

PDF (.pdf)

Multiple Required

Respondent's response to Section 2 - Project Price Schedule

File Type:

PDF (.pdf)

Multiple Required

Respondent's response to APPENDIX ONE

EXECUTION OF

OFFER

File Type:

PDF (.pdf)

Multiple Required

Name Type # Files Requiremen t

Instructions

Does Respondent accept all terms and conditions in the solicitation and APPENDIX TWO without exceptions

Data Type:

Yes/No

N/A Required

If Respondent's is requesting exception to any terms or conditions set forth in APPENDIX TWO, Respondent will upload the list of exceptions for review.

File Type:

PDF (.pdf)

Multiple Required

HUB Subcontracting Plan

File Type:

PDF (.pdf)

Multiple Required

Legal name of Respondent's Company

Data Type:

Text

N/A Required

Address of principal place of business

Data Type:

Number

N/A Required

Address of Office that would be providing service under the Agreement

Data Type:

Text

N/A Required

Number of years in Business

Data Type:

Number

N/A Required

State of incorporation Data Type:

Text

N/A Required

Number of Employees Data Type:

Number

N/A Required

Annual Revenues Volume

Data Type:

Number

N/A Required

Name of Parent Corporation, if any

Data Type:

Text

N/A Required t

Instructions

State whether Proposer will provide a copy of its financial statements for the past two (2) years, if requested by University.

Data Type:

Yes/No

N/A Required

Proposer will provide a financial rating of the Proposer entity and any related documentation (such as a Dunn and Bradstreet analysis) that indicates the financial stability of Proposer

File Type:

PDF (.pdf)

Multiple Optional

Proposer will provide a financial rating of the Proposer entity and any related documentation (such as a Dunn and Bradstreet analysis) that indicates the financial stability of Proposer

Data Type:

Text

N/A Required

Is Proposer currently for sale or involved in any transaction to expand or to become acquired by another business entity?

If yes, Proposer will explain the expected impact, both in organizational and directional terms.

Data Type:

Text

N/A Required

Proposer will provide any details of all past or pending litigation or claims filed against Proposer that would affect its performance under the Agreement with University (if any).

Data Type:

Text

N/A Required

Is Proposer currently in default on any loan agreement or financing agreement with any bank, financial institution, or other

Data Type:

Text

N/A Required t

Instructions entity? If yes, Proposer will specify the pertinent date(s), details, circumstances, and describe the current prospects for resolution.

Proposer will provide a customer reference list of no less than three (3) organizations with which Proposer currently has contracts and/or to which Proposer has previously provided services (within the past five (5) years) of a type and scope similar to those required by University’s RFP.

Proposer will include in its customer reference list the customer’s company name, contact person, telephone number, project description, length of business relationship, and background of services provided by Proposer.

File Type:

PDF (.pdf)

Multiple Required

Does any relationship exist (whether by family kinship, business association, capital funding agreement, or any other such relationship) between Proposer and any employee of University?

If yes, Proposer will explain

Data Type:

Text

N/A Required

Proposer will provide the name and Social Security Number for each person having at least 25% ownership interest in Proposer. This disclosure is mandatory pursuant to §231.006, File Type:

PDF (.pdf)

Multiple Required t

Instructions

Family Code, and will be used for the purpose of determining whether an owner of Proposer with an ownership interest of at least 25% is more than 30 days delinquent in paying child support.

Further disclosure of this information is governed by the Texas Public Information Act (ref.

Chapter 552, Government Code), and other applicable

Commodity Codes

Commodity Set Commodity Code Title Description

NIGP 97732

Drapery and Curtain Rental or Lease

NIGP 97735

Entertainment and Hospitality Equipment Rental or Lease

NIGP 98161

Recreational, Park, Picnic and Playground Equipment and Accessories Rental or Lease

NIGP 98172

Tents, Tarpaulins and Supplies Rental or Lease

Requested Documents:

Please note the type and number of files allowed. The maximum upload file size is 1000 MB.

Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.

Requested Data:

Please note that text fields have a limit of 2000 characters. We recommend you prepare your responses in advance to ensure they fit within the length restrictions. Learn more about Requested Data at the Bonfire Help Center.

Requested Questionnaires:

The Questionnaire Response Templates can be obtained at https://utexas.bonfirehub.com/opportunities/139425.

Please note that Questionnaires may take a significant amount of time to prepare.

2. Upload your submission at:

https://utexas.bonfirehub.com/opportunities/139425

You will not be able to prepare a submission unless you submit 'Yes' for your Intent to Bid by Oct 10, 2024 2:30 PM CDT.

The Question period for this opportunity starts Oct 01, 2024 10:30 AM CDT. The Question period for this opportunity ends Oct 07, 2024 2:00 PM CDT. You will not be able to send messages after this time.

Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Oct 28, 2024 2:30 PM CDT. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.

Important Notes:

Each item of Requested Information will only be visible after the Closing Time.

Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.

You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.

Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox.

Javascript must be enabled. Browser cookies must be enabled.

Need Help?

University of Texas at Austin uses a Bonfire portal for accepting and evaluating proposals digitally. Please contact Bonfire at Support@GoBonfire.com for technical questions related to your submission. You can also visit their help forum at https://vendorsupport.gobonfire.com/hc/en-us