ESBD_368507_1721317703992_Exhibit_2 Warranty_Resolution_HHS0014638.docx
DOCX document 30 KB Posted
- Attached to
- Frozen, Statewide
- Solicitation number
- HHS0014638
- Issued by
- Denton County, Waco City, Texas
About this file
This document is a Warranty and Complaint Resolution Form for the procurement of Frozen Food under the Statewide Invitation for Bid (IFB) HHS0014638 issued by the Texas Health and Human Services Commission (HHSC). The contract term is from September 01, 2024, through August 31, 2025, with possible renewals. The contractor must guarantee that the product complies with all contractual requirements and also guarantee to resolve any complaints received on Local Groceries in a timely manner, within 90 days. The contractor is responsible for associated costs, including storage costs, HHSC employee hours, sample/case costs, and lab testing. If the delivered product is found to be non-specification in part, the entire shipment will be reimbursed or replaced by the vendor. Unacceptable response, resolution, or not meeting the required resolution time frames will result in the vendor being placed on a Vendor Tracking report and the discontinuation of HHSC food awards to the vendor and manufacturer.
The contractor must respond to any problem within 72 hours of notification by HHSC. This document must be signed by an officer of the company with authority to act on behalf of the company to enter fiscally and legally binding contracts.
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Text version
PCS.114
05/10/19
WARRANTY AND COMPLAINT RESOLUTION FORM
Exhibit # 2 Texas Health and Human Services Commission For Procurement of Frozen Food, Statewide
IFB: HHS0014638
September 01, 2024, through August 31, 2025, plus Renewals if applicable.
This signed agreement must be submitted with bid.
I certify the following:
This date Contractor’s Name
1. Warranty- On [________________], [_______________________________] guarantees that the product complies with all contractual requirements.
This date Contractor’s Name
2. Complaint Resolution- On [_________________], [___________________________] guarantees to resolve complaints received on Local Groceries in a timely manner (within 90 days). As part of complaint resolution the contractor will provide: point of contact, cause and effect analysis, corrective and preventive actions taken, reimbursement (or product replacement if agreeable to HHSC). Contactor will pay associated costs of complaint investigation.
3. Associated costs include: 1) Storage Costs- starting 10th day after vendor notification. 2) HHSC employee cost; hours seeking resolution- $20/hr beginning 30 days after vendor notification until completion. 3) Costs of samples or cases, shipping cost and associated warehouse costs. 4) Lab testing at third party AMS, FSIS approved & accredited laboratory (all tests required to accurately & completely measure issue of concern as recommended/approved by laboratory, including physical testing).
4. If delivered product is found to be non-specification in part, entire shipment will be reimbursed/replaced (HHSC agreed) by vendor without consideration for production run dates.
5. Unacceptable response, resolution and/or not meeting required resolution time frames will result in: 1) Vendor Tracking report 2) Discontinuation of HHSC food awards to vendor and manufacturer.
6. Vendor response to problem is required within 72 hours of notification by HHSC.
Date: _____________________________________
Signature: ________________________________________________ (This document must be signed by an officer of the company with authority to act on behalf of the company to enter fiscally and legally binding contracts)
Title: _______________________________________________
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