ESBD_366550_1721665387651_RFB 2024-062 Addendum No. 1.pdf

Purchasing Services Post Office Box 2570

Waco, Texas 76702-2570 Phone: 254-750-8098

Fax: 254-750-8063 melaniew@wacotx.gov

CITY OF WACO www.waco-texas.com

Date: 07/22/2024

RFB No: 2024-062 Commodity: Battery Purchases for Backup Generators Project Purchasing Agent: Melanie Wade

Closing Time: 2:00 P.M. CT, Wednesday, July 31, 2024 Opening Time: 2:01 P.M. CT, Wednesday, July 31, 2024

RFB Opening Location: Via Zoom and Dial In

Addendum No: 1

The above-mentioned RFB invitation has been changed in the following manner. Sign and return addendum to the Purchasing Office by the closing time and date with your RFP response. Returning this page signed by your authorized agent will serve to acknowledge this change. All other requirements of the invitation remain unchanged. If you have any questions, please call or stop by the Purchasing Office at the above address.

1. A revised list of bid items. Please use the attached list of bid items.

Using the old list of bid items may be cause to reject your bid.

2. General and Technical Specifications.

3. Battery and Generator Details

4. Answers to questions asked during and before the pre-bid meeting.

Please review and note the changes. Bids are to reflect these revisions.

Firm:

Address

Signature of Person Authorized to Sign Bid:

Signor's Name and Title (print or type):

E-mail Address:

Date: Telephone: Fax:

mailto:melaniew@wacotx.gov http://www.waco-texas.com/

ADDENDUM #1

CITY OF WACO

OFFICIAL BID SHEET

BID INVITATION NO: RFB 2024-062

Battery Purchase for Backup Generators Project

DATE: ________________

BIDDER:_________________________________________________________________

AUTHORIZED

SIGNATURE:_____________________________________________________________

I. Refer to "Standard Instructions for all Bids" before completing Bid Sheet.

a. Price: quote your best price, F.O.B. Destination, on each item.

II. In submitting this bid, I certify:

a. Items bid are in exact accordance with specifications, unless noted in bid.

b. That prices in this bid have been arrived at independently, without consultation or agreement with any competitor for the purpose of restricting competition.

Item No.

Description Unit Price (A)

No. of Units (B)

Total Price (A x B) = C

A Battery Size 34, Cold Cranking Amps 950, Terminal Layout 9, Stud Type SAE, Starting Battery & Brand (Delivered to Riverside)

B Battery Size 8D, Cold Cranking Amps 1400, Terminal Layout 4, Stud Type SAE, C Battery Size 24, Cold Cranking Amps 650, Terminal Layout 9, Stud Type SAE, D Battery Size 31, Cold Cranking Amps 950, Terminal Layout 1, Stud Type SAE, E Battery Size 31, Cold Cranking Amps

F Battery Size 31, Cold Cranking Amps 950, Terminal Layout 9, Stud Type Threaded, Starting Battery & Brand (Delivered to Riverside)

G Battery Size 24, Cold Cranking Amps 650, Terminal Layout 9, Stud Type SAE, Mt Carmel)

H Battery Size 31, Cold Cranking Amps

I Battery Size 24, Cold Cranking Amps 1400, Terminal Layout 9, Stud Type, SAE

J Battery Size 4D, Cold Cranking Amps 1100, Terminal Layout 9, Stud Type SAE, K Battery Size 8D, Cold Cranking Amps

L Battery Size 31, Cold Cranking Amps

WMARSS)

M Battery Size 4D, Cold Cranking Amps

N Battery Size 8D, Cold Cranking Amps 1500, Terminal Layout 4, Stud Type SAE, TOTAL

Brand of Generator Batteries to be Provided:

Early Payment Terms:

II. Bidder may offer an early payment discount by filling in the blanks in section b below. City may accept an early payment discount, but in doing so, City does not waive any of its rights under Texas Government Code Section 2251 (Prompt Payment Act).

III. Payment is due thirty (30) DAYS after acceptance of order and receipt of an original invoice, but a______ percent early payment discount is offered for full payment made within ____(__) DAYS after acceptance of order and receipt of an original invoice.

(1) COMPLETED FORM MUST BE RETURNED WITH BID

General Specifications

1. In addition to the attached Specification and/or Drawings, the “City of Waco Standard Specifications for Construction” dated January 2013 and the City of Waco Standard Details are incorporated herein by reference for all intents and purposes. If a standard specified in the City of Waco Standard Specifications conflicts with a standard included within an attached specification and/or drawing, the attached specification and/or drawing controls. If the standard is unclear, the Director of Water Utilities Department for the City of Waco will determine which standard controls and his determination shall be final.

2. A copy of “City of Waco Standard Specifications for Construction” and the City of

Waco Standard Details may be obtained by contacting the Public Works Department for the City of Waco at 254-750-5440 or by accessing the City of Waco website at www.waco-texas.com and going to Bid Opportunities – Engineering Services (Public Works).

3. The work will be performed in active water and sewer treatment plants. And as such, any and all steps must be taken to keep the plants up and running during delivery.

4. The work will be performed during the hours of 7:30 am to 5:30 pm Monday thru

Friday.

5. The delivery of the batteries will be FOB (Freight on Board) Destination-Waco

6. The delivery of the batteries will be insured by the Seller.

http://www.waco-texas.com/

Technical Specifications

1. The approved brand of batteries includes Caterpillar, Cummins, and Napa (Deka).

2. All batteries shall be one of the approved brands specified in this Request for Bids, and be new, unused, wet charged from factory, ready for service and conform to the Battery Council International (BCI) Specifications and shall be supplied in the various types and sizes as required by the City of Waco.

3. All batteries purchased shall be warrantied for a minimum of twelve (12) months from the purchase date.

4. Batteries whose labeling does not reflect a 12 month warranty will be replaced immediately.

5. All batteries purchased under this agreement shall be delivered to the City of Waco facilities within 60 days of the issuance of the Purchase Order.

6. Batteries supplied can be of any combination of the approved battery brands specified.

7. The award of the contract will be based on the lowest total cost and ability to supply all batteries by the specified delivery timeframe. By providing a bid, the Bidder acknowledges they can comply with the 60-day delivery requirement.

8. The batteries are to be lead-acid type wet storage and dry charge maintenance free batteries for starting/cranking services for industrial electric generators.

9. All materials used in the construction of these batteries shall conform to standards of the best commercial practice

a) Lead oxide shall meet or exceed S.A.E. or ASTM standards.

b) No rebuilt or reconditioned batteries will be acceptable.

10. All wet batteries must be factory charged.

11. Packaging shall be in accordance with the best commercial practices.

12. The spent/used batteries (cores) are to be removed by the Seller from the same locations purchased batteries were delivered. The batteries are to be recycled or properly disposed. It will be the Seller's responsibility to prepare the cores for legal transportation. The cores are to be removed from the City of Waco premises within thirty (30) days from the time the City notifies the Seller that the batteries are ready for pickup. When the cores are picked up by the Seller, a return receipt/ticket of how many cores were picked up will be supplied by the Seller at the time of pick up.

13. The seller is to also confirm the batteries are recycled or destroyed according to all local, state and federal regulations/ requirements.

14. In subsequent years the invoices are to reflect the rebates for cores picked up and removed from the City sites.

15. The City will place the used batteries (cores) on pallets for shipping. However, the Seller will be responsible for packing the used batteries for transportation. The Seller will transport the used batteries according to all applicable local, state and federal laws and regulations.

Station Battery Battery Quantity Generator Make and KW Rating

Camp Fimfo 24prm 1 Kohler 102

Mt. Carmel WTP 24prm 1 Dayton 8

Old McGregor 24prm 2 Cummins 750

Avon 31 1 Kohler 62

Bosque 31 2 Kohler 265

Cameron Park 2 31 1 Kohler 40

Carver 31 2 Kohler 400

Cloice Creek (Old) 31 2 Cummins 230

Cloice Creek 31 2 Caterpillar 500

Elm Mott 31 2 Kohler 400

FM185 31 1 Cummins 50

Hillcrest 31 1 Kohler 105

Inverness 31 1 Kohler 105

Lake Shore 31 2 Kohler 265

Landon Branch 31 2 Kohler 300

Parklake 31 1 Kohler 105

Ridgewood 31 1 Kohler 105

Riverside 31 1 Kohler 150

Portable at Riverside WTP 31 1 Whisperwatt 40

Portable at Riverside WTP 31 1 Atlas Copco 56

Portable at Riverside WTP 31 2 Atlas Copco 91.5

TSTC 31 2 Kohler 360

Warren Road 31 2 Kohler 128

Wooded Acres 31 2 Kohler 355

Airport 4D 2 Caterpillar 600

Transfer LS (Old) 4D 2 Caterpillar 750

Woodway 4D 2 Caterpillar 750

Bull Hide 8D 4 MTU 1000

Church Road 8D 2 Cummins 450

DAF 8D 2 Cummins 352

DAF 8D 2 Cummins 600

DAF 8D 4 Cummins 2200

Gholson 8D 2 Cummins 450

Hillcrest 8D 2 Cummins 750

IT City Hall 8D 2 Cummins 250 IT Convention Center (Data Center) 8D 2 Cummins 230

IT and Emergency Services 8D 2 Cummins 450

IT Police Tower 8D 2 Cummins 500

Transfer LS x2 8D 8 Caterpillar 2000

Westview - Pumps 3 and 4 8D 2 Cummins 500

Battery Terminal Layout (Black is the Positive Terminal)

Pre-Bid Questions

RFB 2024-062 Battery Purchases for Backup Generators Project

1. Do you accept bids for Lithium-Ion Batteries? Can lithium-ion batteries be used?

No. However, if you want us to consider these batteries in the future, you can submit information for our review.

2. Will these batteries have Battery cores available to turn in to forego any core charges?

No. Cores will not be available before delivery of the new batteries. The cores will have to be picked up after City staff install the new batteries.

3. Should item A be a 31 instead of a 34? I do not see a 34 listed on page 75 of the

RFB.

We will review and correct the error accordingly.

4. Purchases would happen upfront then deliver as needed?

The City will issue a P.O. Number after the contract is executed. Payment will be made as the batteries are delivered.

5. Cores, they would be a swap on delivery? How would that work?

Cores will not be available before delivery of the new batteries. The cores will have to picked up after City staff installs the new batteries

6. When we’re picking up old batteries, will they be on pallets?

City staff will place the batteries on pallets. However, the batteries will not be ready for transportation. The seller will have to prepare the batteries for transportation.

7. Will the addendum have a process to get other batteries approved that are not on the list?

Yes. The process to get other batteries approved is as follows. One can (1) submit specification information now related to the alternative batteries one wishes the City to consider, or (2) submit a bid with the alternative batteries, high lighting the bid contains alternate batteries in the bid and include the specification information of the alternative batteries.

8. Can we submit multiple bids?

No. Submit your lowest bid.