ESBD_366003_1720638323107_HHS0014514 - Attachment to Addendum 1.pdf
PDF 2 MB Posted
- Attached to
- Certificate Paper Contigency
- Solicitation number
- HHS0014514
- Issued by
- Texas
About this file
This document is an attachment to Addendum 1 for the Certificate Paper Contingency contract opportunity issued by the Texas Department of State Health Services (DSHS). The contract is for the security paper materials required for the DSHS Vital Statistics Section to distribute certified records such as birth, death, heirloom birth, and wedding anniversary certificates. The key deadlines are: questions due by July 12, 2024 at 5:00 p.m. CT; physical specimen requests due by July 15, 2024 at 5:00 p.m. CT; HSP courtesy review due by July 22, 2024 at 5:00 p.m. CT; and response submissions due by August 1, 2024 at 10:30 a.m. CT. There will be an HSP training webinar on July 9, 2024 at 2:00 p.m. CT.
The attachment provides details on the Historically Underutilized Business (HUB) Subcontracting Plan (HSP) requirements, including the five subcontracting method options and the required HSP pages. It also includes information on GFE Attachments A and B, additional subcontracting details, and special reminders for respondents. The contract opportunity does not appear to have any specific pricing terms, set asides, or funding details provided in the attachment.
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HSP Training
Deadline for Submitting Questions: RFP Section: 3.1 and 3.3.4 July 12, 2024, 5:00 p.m. Central Time Deadline for Requesting Physical Specimens from DSHS: RFP Section: 2.1.8 and 3.1 July 15, 2024, 5:00 p.m. Central Time Deadline for HSP Courtesy Review: RFP Section: 3.1 and 6.8 July 22, 2024, 5:00 p.m. Central Time Deadline for Response Submission: RFP Section: 3.1 August 1, 2024, 10:30 a.m. Central Time
Tuesday, July 9, 2024 – 2:00 p.m.
HHS0014514 – Certificate Paper Contingency Rene R. Perez – PCS Sole Point of Contact rene.perez03@hhs.texas.gov Isaiah Wilczynski – HUB Coordinator Isaiah.Wilczynski1@hhs.texas.gov
HUB Shared Email HHSCHub@hhs.texas.gov mailto:rene.perez03@hhs.texas.gov mailto:Isaiah.Wilczynski1@hhs.texas.gov mailto:HHSCHub@hhs.Texas.gov
Historically Underutilized Business (HUB)
HUB Subcontracting Plan (HSP) Training
06/24/21
Agenda
1. HSP Method Options
2. Required HSP Pages
3. Method V: Self Performing
4. GFE Attachment A
5. GFE Attachment B
6. Additional Subcontracting Information
7. Special Reminders
8. HUB Contact Information
Responses that do not include a completed HSP shall be
Rejected pursuant to:
TGC §2161.252(b) and
34 TAC 20.285
https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2161.htm https://texreg.sos.state.tx.us/public/readtac$ext.TacPage?sl=R&app=9&p_dir=&p_rloc=&p_tloc=&p_ploc=&pg=1&p_tac=&ti=34&pt=1&ch=20&rl=285
HSP Method Options
Subcontracting Method Options
Subcontracting Method Definition
I: All HUB(s) Utilizing only Texas certified HUB(s).
See GFE Attachment A.
II: Mentor-Protégé Relationship Utilizing an approved M/P agreement. See GFE Attachment B.
III: Meeting/Exceeding HUB Goal
Subcontracting goal met by HUB(s).
See GFE Attachment A.
IV: Solicitation Method Subcontracting utilization goal not met. See GFE Attachment B:
Contact 3+ HUBs & 2 minority/trade organizations in writing.
V: Self Performing Contractor performs all work with own resources. No GFE Attachment.
HSP Required Pages Continued
All subcontracting method options require:
Page 1, Section 1: Respondent & Bid Information
Page 2, Section 2: Respondent's Subcontracting Intentions oYes – fill out part b., c., & d (if applicable) oNo – see next slide/Section 3
Page 3, Section 3: Self Performing Justification
Page 3, Section 4: Affirmation Signature 7
Method V: Self Performing
• The Prime contractor performs ALL work-related activities
• No Good Faith Effort (GFE) attachment is needed, when utilizing Method V
Equipment Materials Supplies
Transportation Delivery W-2 Employees
Agency may request additional information.
GFE Attachment A
1. Contractor Name / Solicitation #
2. Subcontracting Opportunity
3. Subcontractor Selection
a. Company Name
b. TX HUB: Y/N
c. TX VID or Federal EIN #
d. % & $:
*“TBD” is NOT acceptable
Method I or III:
GFE Attachment B -
Written Notices:
*Minimum 7 Working days.
*Supporting documents (email, fax, etc.).
Method II or IV:
• 3+ "Active" Certified HUBs
• 2 Trade Org./Bus. Development Centers
GFE Attachments B -
Method II or IV:
a. Company Name
b. Texas Certified HUB (Y) or (N)
c. Texas VID or Federal EIN #
d. % & $
• Note “TBD” is NOT acceptable
*Please provide justification for all Non-HUB Subcontractors
1. Contractor Name / Solicitation #
2. Subcontracting Opportunity
3. Subcontractor Selection
Additional Information
Subcontracting method options, I-IV require:
• HUB Vendor Profiles on CMBL/HUB Directory
i. HUB’s VID#
ii. Contact information
iii. “A” = Active status
iv. Expiration date
• Written GFE notification (Method IV only)
1. Sent emails
2. Certified Letters
3. Fax logs *7 business days to respond 14
Special Reminders
Review HSP Checklist for guidance.
Check the Solicitation HUB Subcontracting Goal %.
Choose an HSP method & provide documentation.
The Commodity Book is the only resource for NIGP or class/item codes.
The CMBL/HUB Directory is a resource to seek out certified active Texas HUBs.
HSP Courtesy Reviews are available upon written request.
No HSP changes are allowed until after contract award.
https://mycpa.cpa.state.tx.us/commbook/ https://mycpa.cpa.state.tx.us/tpasscmblsearch/tpasscmblsearch.do
HUB Contact Information hhschuboutreach@hhs.texas.gov
(512) 406-2570
*Active solicitation HSP questions contact designated HUB Coordinator.
mailto:hhschuboutreach@hhs.texas.gov
HUB Coordinator Contact Information
Isaiah.Wilczynski1@hhs.texas.gov
(512) 406-2668 mailto:Isaiah.Wilczynski1@hhs.texas.gov
Thank You
Attendee Report:
HHS0014514 -
Certificate Paper Contingency - HSP Training
Report Generated:
07/09/2024 02:12 PM CDT
Webinar ID Actual Start Date/Time Duration # Registered # Attended Clicked Registration Link Opened Invitation 214-274-907 07/09/2024 01:51 PM CDT 20 minutes 0 0 14 0
Staff Details Attended Interest Rating Last Name First Name Email Address Role Join Time - Leave Time (Time in Session) Time in Session Yes Not applicable for staff Contract Specialist PCS bianca.hernandez01@hhs.texas.gov Organizer 07/09/2024 01:51 PM CDT - 07/09/2024 02:10 PM CDT (20 minutes),07/09/2024 01:53 PM CDT - 07/09/2024 02:10 PM CDT (17 minutes) 20 minutes Yes Not applicable for staff Isaiah Wilczynski Isaiah.Wilczynski1@hhs.texas.gov Panelist 07/09/2024 01:56 PM CDT - 07/09/2024 02:10 PM CDT (15 minutes) 15 minutes Yes Not applicable for staff Rene Perez Rene.Perez03@hhs.texas.gov External Organizer 07/09/2024 01:51 PM CDT - 07/09/2024 02:10 PM CDT (20 minutes),07/09/2024 01:53 PM CDT - 07/09/2024 02:10 PM CDT (17 minutes) 20 minutes No Not applicable for staff Iris Triana-Zuniga iris.triana-zuniga@hhsc.state.tx.us Panelist -- --
| Attachment to Addendum 1 |
| HSP Training |
| Historically Underutilized Business (HUB) |
| Agenda |
| Slide Number 4 |
| HSP Method Options |
| HSP Required Pages |
| HSP Required Pages Continued |
| � Method V: Self Performing |
| GFE Attachment A |
| Slide Number 10 |
| GFE Attachment B -� 1 of 2 |
| GFE Attachments B -� 2 of 2 |
| Slide Number 13 |
| Additional Information |
| Special Reminders |
| Slide Number 16 |
| Slide Number 17 |
| Thank You |
| HHS0014514 - Certificate Paper Contingency - HSP Training - Attendee Report |
| Sheet0 |
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