ESBD_364912_1721163762671_Questions #1 Fire Al;arm System JOC.pdf
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- Attached to
- Fire Alarm System JOC
- Solicitation number
- RFP769-25-990ER
- Issued by
- Collin County, Denton County, Tarrant County, Frisco City, Denton City, Fort Worth City, Texas
About this file
This document is a Q&A issued to potential respondents for an RFP by the University of North Texas System (UNTS) for a Fire Alarm System Job Order Contract (JOC). The UNTS intends to select multiple vendors to provide fire alarm, fire sprinkler, fire suppression system services, inspections, as well as remedial work and minor renovations. The selected vendors may be awarded projects managed by UNTS or any of its component institutions. The resulting pricing, terms, and conditions shall be extended to UNTS, the University of North Texas (UNT), the University of North Texas Health Science Center (UNTHSC), University of North Texas at Dallas (UNTD), and other interested higher education institutions. The contract period may include future buildings with like systems, which will be prorated depending on the required services.
The document clarifies that a HUB Subcontracting Plan is not required, and contractors will need to quote all remedial work and minor renovations prior to any award. Vendors must be registered in the Jaggaer system at no cost, and no pricing escalation will be allowed during the contract term. The UNTS will assess selected vendors on a rotational or qualifications basis as necessary for a given project. The desired HUB goal for projects is in accordance with the State of Texas requirements.
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Text version
DATE: July 16, 2024
TO: Potential Respondents
FROM: Elaine Robbins – Construction Contract Expeditor II
SUBJECT: Questions #1
RFP769-25-990ER
Fire Alarm System JOC
This document is being issued to answer questions that have been submitted as follows:
1) Please confirm there is not a HUB plan requirement for this submission.
ANSWER: Per Section 2.0 HUB Subcontracting Opportunities and Forms on page 12 of the solicitation document, a HSP is not required with the vendor response.
2) Will UNT request contractors quote all remedial work and minor renovations prior to any award?
ANSWER: Yes.
3) The “Pricing Page” – 5-other-confirm it is ok to add a line for “Design” – if this would be needed for the small renovation or remedial work?
ANSWER: Yes, Item 5 “Other/Miscellaneous” is where any other costs can be listed. Confirming that “Design” can be listed in this section.
4) Please provide a “Sample” of the quote requirements (detail)?
ANSWER: This information can be provided to awarded companies once contracts have been fully signed. Note that quotes should always be on company letterhead and full details as to scope of project, materials & labor breakdown and company resumes of personnel who will be working on the job should be included with proposal.
5) Will Contractor need to be registered in Jaggaer, is there a cost associated with this?
ANSWER: Yes, if a vendor is not currently a supplier in the Jaggaer system they will have to register in the system. There is no cost to register.
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6) Will escalation be allowed over the Term of the JOC?
ANSWER: No – please refer to Page 11, Section 1.27 Option to Renew & Escalation Clause – Pricing escalation will NOT be allowed during term of this contract including any subsequent option years.
7) May I request a list of all clean agent’s systems by make and model and building locations?
ANSWER: JOC contractor can request this information as needed per building.
8) List by Building of all life safety systems inventoried? (Fire Alarm, fire pump, sprinkler riser quantities, clean agent etc…?)
ANSWER: JOC contractor can request this information as needed per building.
9) Emergency Service Response Time – Please clarify “immediate” response? Call within 2 hours, on-site, within 4 hours, etc.?
ANSWER: Respond on site within one (1) hour or less of UNT call.
10) Will there a multiple contractors per scope award? Fire alarm, fire sprinkler, etc. as in past years?
ANSWER: Yes.
11) What is the desired HUB goal for projects awarded under this JOC?
ANSWER: Refer to the State of Texas HUB goal requirements – any further questions, please refer to the UNTS HUB group.
12) Will UNT provide CAD files for all projects issued under this JOC?
ANSWER: JOC contractor can request this information as needed per building.
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