ESBD_354867_1715369164011_HHS0014117 Exhibit K - Cost Proposal - Updated (1).xlsx
XLSX spreadsheet 111 KB Posted
- Solicitation number
- HHS0014117
- Issued by
- Texas
About this file
This is a Cost Proposal template (Exhibit K) for the Texas Health Care Information Collection Health Care Data Collection System (RFO No. HHS0014117). The contract includes a 3-month transition period, followed by a 9-month Year 1, and full 12-month terms for Years 2-3 (initial term), plus two optional 12-month extension periods (Years 4-5), for a total potential contract duration of 60 months. The transition phase requires multiple deliverables including project management plans, security assessments, and training plans due within 14-90 calendar days after the contract effective date. The operational phase spans the remainder of the contract term, with turnover activities required 180 days prior to contract expiration.
The pricing structure is divided into three components: Transition, Operations, and Turnover costs. All pricing must be all-inclusive, covering labor, materials, licenses, maintenance, tools, supplies, equipment, personnel, and travel expenses. Operations costs are structured as monthly fees, while transition and turnover components are fixed-fee deliverables. The evaluation will use a formula where the lowest total cost proposal receives the highest rating: [1-(Total Cost - Lowest Total Cost)/Highest Total Cost] x Max Percentage Available for Cost Criterion. Respondents must submit their cost proposals in Excel format without modifying locked cells or the structure of the workbook.
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Total Price Summary
Exhibit K - Cost Proposal - Updated Total Price Summary Texas Health Care Information Collection Health Care Data Collection System RFO No. HHS0014117
Legal Name of Respondent Enter Respondent Name on Transition Worksheet
| Total Price Summary | |||
| Description | Initial Contract Term | Optional Extension Terms | Total |
(60 Months)
| Transition | ||
| (3 months) | Year 1 | |
| (9 Months) | Year 2 | |
| (12 Months) | Year 3 | |
| (12 Months) | Year 4 | |
| (12 Months) | Year 5 |
(12 Months)
| Transition | $0.00 | $0.00 | |||||
| Operations | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |
| Turnover | $0.00 | $0.00 | |||||
| Period or Annual Cost | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| Term Cost | $0.00 | $0.00 | |||||
| Total Cost for Initial and Optional Extension Terms | $0.00 | ||||||
| Notes | |||||||
| 1 | The Respondent's proposed All-Inclusive Unit Price(s) is for the Goods and/or Services as specified in this Solicitation and shall include all labor, materials, licenses and maintenance, tools, supplies, equipment, and personnel, including but not limited to, travel expenses, associated costs and incidental costs necessary to provide the products and Services according to the minimum specifications, requirements, provisions, terms, and conditions set forth in the Solicitation. | ||||||
| 2 | The All-Inclusive Unit Price(s) will be used for evaluation purposes, and will apply to the Contract and any amendments executed to incorporate new services and/or deliverables to the Contract. | ||||||
| 3 | Optional Extension Term Costs and Total Costs are included in the cost proposal for evaluation purposes only. The System Agency makes no guarantee of volume, usage, or total compensation to be paid to any Respondent under any awarded Contract, if any, resulting from this Solicitation. | ||||||
| 4 | Respondent MUST provide All-Inclusive Unit Price(s) for a minimum order quantity of one (1) unit. Failure to submit any mandatory requirement with the cost proposal may be grounds for deeming the proposal non-responsive and may disqualify the proposal. | ||||||
| 5 | Turnover costs, may be applied during the initial term if the optional extension terms are not exercised. | ||||||
| 6 | A term of less than 12 months may occur for a given phase and as such is considered a Period Term. Terms of 12 months are identified as an Annual Term. | ||||||
| 7 | Respondent shall submit a saved-as version of the posted cost proposal in an Excel file format. Alternative versions of the cost proposal that edit locked cells or change the cost proposal structure are not acceptable and may lead to respondent disqualification. | ||||||
| 8 | The cost proposal with the lowest Total Cost will receive the highest available rating allocated to the relevant objective cost criterion in the evaluation, if applicable. Each proposal that has a higher cost than the lowest will have a lower rating for the relevant objective cost criterion in the evaluation, if applicable. The percentage allocated to higher-priced proposals will be calculated using the following formula: [1-(Total Cost - Lowest Total Cost)/Highest Total Cost] x Max Percentage Available for Cost Criterion. |
Transition
Exhibit K - Cost Proposal - Transition
| Solicitation Number | HHS0014117 |
| Solicitation Name | Texas Health Care Information Collection Health Care Data Collection System |
| Respondent Name | [To be entered by the Respondent] |
| Instructions | |
| 1 | The Respondent must enter their proposed All-Inclusive Unit Price(s) in in the "yellow" highlighted cells. |
| 2 | Extended costs (blue cells) are automatically calculated. |
| Table 1 - Pricing Schedule | |||||||
| Line No. | Due Date | Description | Quantity (Estimated # of Units Ordered) | Unit of Measurement (UOM) | All-Inclusive Unit Price | Extended Cost | Cost Formula |
| Deliverable Requirements (Article II, Section 2.3) | |||||||
| 1 | Due 14 Calendar Days after Contract Effective Date and within 5 Business Days of any update made | Acceptance of Project Management Plan |
Acceptance of Communication Plan Acceptance of Change Management Plan Acceptance of Staffing Management Plan Acceptance of Risk Management Plan Acceptance of Issue Management Plan
| (DEL-1 through DEL-6) | 1 | Each | $0.00 | Fixed Fee | $0.00 | =Quantity x Fixed Fee |
| 2 | Due 14 Calendar Days after Contract Effective Date | Acceptance of Project Work Schedule | ||||
| (DEL-7) | 1 | Each | $0.00 | Fixed Fee | $0.00 | =Quantity x Fixed Fee |
| 3 | Due 14 Calendar Days after Contract Effective Date | Acceptance of Project Service Level Agreement and Management Plan | ||||
| (DEL-8) | 1 | Each | $0.00 | Fixed Fee | $0.00 | =Quantity x Fixed Fee |
| 4 | Due 14 Calendar Days after Contract Effective Date | Acceptance of Transition Plan | ||||
| (DEL-9) | 1 | Each | $0.00 | Fixed Fee | $0.00 | =Quantity x Fixed Fee |
| 5 | Due 21 Calendar Days after Contract Effective Date | Acceptance of Security Plan | ||||
| (DEL-10) | 1 | Each | $0.00 | Fixed Fee | $0.00 | =Quantity x Fixed Fee |
| 6 | Due 40 Calendar Days after Contract Effective Date | Security Assessment Report | ||||
| (DEL-11) | 1 | Each | $0.00 | Fixed Fee | $0.00 | =Quantity x Fixed Fee |
| 7 | Due 45 Calendar Days after Contract Effective Date | Acceptance of Release Management Plan | ||||
| (DEL-12) | 1 | Each | $0.00 | Fixed Fee | $0.00 | =Quantity x Fixed Fee |
| 8 | Due 45 Calendar Days after Contract Effective Date | Acceptance of Test Plan | ||||
| (DEL-13) | 1 | Each | $0.00 | Fixed Fee | $0.00 | =Quantity x Fixed Fee |
| 9 | Due 60 Calendar Days after Contract Effective Date | Acceptance of Training Plan (DEL-14) |
Acceptance of Disaster Recovery Plan (DEL-15)
| 1 | Each | $0.00 | Fixed Fee | $0.00 | =Quantity x Fixed Fee | ||
| 10 | Due 90 Calendar Days after Contract Effective Date | The Contractor must complete all activities identified during Transition Requirements, including user acceptance testing, load and stress test and operational readiness results report, and must have written sign off and acceptance from DSHS. | |||||
| (TRN-1 through TRN-9) | 1 | Each | $0.00 | Fixed Fee | $0.00 | =Quantity x Fixed Fee | |
| Total Transition Cost (3 Months) | $0.00 | ||||||
| Notes | |||||||
| 1 | The Respondent's proposed All-Inclusive Unit Price(s) is for the Goods and/or Services as specified in this Solicitation and shall include all labor, materials, licenses and maintenance, tools, supplies, equipment, and personnel, including but not limited to, travel expenses, associated costs and incidental costs necessary to provide the products and Services according to the minimum specifications, requirements, provisions, terms, and conditions set forth in the Solicitation. | ||||||
| 2 | The All-Inclusive Unit Price(s) will be used for evaluation purposes, and will apply to the Contract and any amendments executed to incorporate new services and/or deliverables to the Contract. | ||||||
| 3 | Optional Extension Term Costs and Total Costs are included in the cost proposal for evaluation purposes only. The System Agency makes no guarantee of volume, usage, or total compensation to be paid to any Respondent under any awarded Contract, if any, resulting from this Solicitation. | ||||||
| 4 | Respondent MUST provide All-Inclusive Unit Price(s) for a minimum order quantity of one (1) unit. Failure to submit any mandatory requirement with the cost proposal may be grounds for deeming the proposal non-responsive and may disqualify the proposal. | ||||||
| 5 | A term of less than 12 months may occur for a given phase and as such is considered a Period Term. Terms of 12 months are identified as an Annual Term. | ||||||
| 6 | Respondent shall submit a saved-as version of the posted cost proposal in an Excel file format. Alternative versions of the cost proposal that edit locked cells or change the cost proposal structure are not acceptable and may lead to respondent disqualification. | ||||||
| 7 | The cost proposal with the lowest Total Cost will receive the highest available rating allocated to the relevant objective cost criterion in the evaluation, if applicable. Each proposal that has a higher cost than the lowest will have a lower rating for the relevant objective cost criterion in the evaluation, if applicable. The percentage allocated to higher-priced proposals will be calculated using the following formula: [1-(Total Cost - Lowest Total Cost)/Highest Total Cost] x Max Percentage Available for Cost Criterion. |
RFO No. HHS0001297 Exhibit K - Cost Workbook
PCS XXX &P of &N Effective xx/xx/xx Revised xx/xx/xx
Operations
Exhibit K - Cost Proposal - Operations
| Solicitation Number | HHS0014117 |
| Solicitation Name | Texas Health Care Information Collection Health Care Data Collection System |
| Respondent Name | Enter Respondent Name on Transition Worksheet |
| Instructions | |
| 1 | The Respondent must enter their proposed All-Inclusive Unit Price(s) in the "yellow" highlighted cells. |
| 2 | Extended costs (blue cells) are automatically calculated. |
| Table 2 - Pricing Schedule | ||||||||
| Line No. | Description | Quantity (Estimated # of Units Ordered) | Unit of Measurement (UOM) | All-Inclusive Unit Price | Extended Cost | Cost Formula | ||
| Operations (Including but not limited to Article II, Section 2.5 and Exhibits) | ||||||||
| Total Initial Term Operations Costs (Years 1-3) | $0.00 | |||||||
| 1 | Year 1 - Solution Cost | |||||||
| (Section 2.5 and Exhibits) | 9 | Months | $0.00 | $/Per Month | $0.00 | =Quantity x Monthly Fee | ||
| 2 | Year 2 - Solution Cost | |||||||
| (Section 2.5 and Exhibits) | 12 | Months | $0.00 | $/Per Month | $0.00 | =Quantity x Monthly Fee | ||
| 3 | Year 3 - Solution Cost | |||||||
| (Section 2.5 and Exhibits) | 12 | Months | $0.00 | $/Per Month | $0.00 | =Quantity x Monthly Fee | ||
| Total Optional Extension Terms Operations Costs (Years 4-5) | $0.00 | |||||||
| 4 | Year 4 - Solution Cost | |||||||
| (Section 2.5 and Exhibits) | 12 | Months | $0.00 | $/Per Month | $0.00 | =Quantity x Monthly Fee | ||
| 5 | Year 5 - Solution Cost | |||||||
| (Section 2.5 and Exhibits) | 12 | Months | $0.00 | $/Per Month | $0.00 | =Quantity x Monthly Fee | ||
| Total Operations Cost (Years 1-5) | $0.00 | |||||||
| Notes | ||||||||
| 1 | The Respondent's proposed All-Inclusive Unit Price(s) is for the Goods and/or Services as specified in this Solicitation and shall include all labor, materials, licenses and maintenance, tools, supplies, equipment, and personnel, including but not limited to, travel expenses, associated costs and incidental costs necessary to provide the products and Services according to the minimum specifications, requirements, provisions, terms, and conditions set forth in the Solicitation. | |||||||
| 2 | The All-Inclusive Unit Price(s) will be used for evaluation purposes, and will apply to the Contract and any amendments executed to incorporate new services and/or deliverables to the Contract. | |||||||
| 3 | Optional Extension Term Costs and Total Costs are included in the cost proposal for evaluation purposes only. The System Agency makes no guarantee of volume, usage, or total compensation to be paid to any Respondent under any awarded Contract, if any, resulting from this Solicitation. | |||||||
| 4 | Respondent MUST provide All-Inclusive Unit Price(s) for a minimum order quantity of one (1) unit. Failure to submit any mandatory requirement with the cost proposal may be grounds for deeming the proposal non-responsive and may disqualify the proposal. | |||||||
| 5 | Software Costs are All-Inclusive including all Maintenance and Support as specified by section 2.5.7 in the RFO. | |||||||
| 6 | A term of less than 12 months may occur for a given phase and as such is considered a Period Term. Terms of 12 months are identified as an Annual Term. | |||||||
| 7 | Respondent shall submit a saved-as version of the posted cost proposal in an Excel file format. Alternative versions of the cost proposal that edit locked cells or change the cost proposal structure are not acceptable and may lead to respondent disqualification. | |||||||
| 8 | The cost proposal with the lowest Total Cost will receive the highest available rating allocated to the relevant objective cost criterion in the evaluation, if applicable. Each proposal that has a higher cost than the lowest will have a lower rating for the relevant objective cost criterion in the evaluation, if applicable. The percentage allocated to higher-priced proposals will be calculated using the following formula: [1-(Total Cost - Lowest Total Cost)/Highest Total Cost] x Max Percentage Available for Cost Criterion. |
RFO No. HHS0001297 Exhibit K - Cost Workbook
PCS XXX &P of &N Effective xx/xx/xx
Turnover
Exhibit K - Cost Proposal - Turnover
| Solicitation Number | HHS0014117 |
| Solicitation Name | Texas Health Care Information Collection Health Care Data Collection System |
| Respondent Name | Enter Respondent Name on Transition Worksheet |
| Instructions | |
| 1 | The Respondent must enter their proposed All-Inclusive Unit Price(s) in the "yellow" highlighted cells. |
| 2 | Extended costs (blue cells) are automatically calculated. |
| Table 3 - Pricing Schedule | |||||||||
| Line No. | Due Date | Description | Quantity (Estimated # of Units Ordered) | Unit of Measurement (UOM) | All-Inclusive Unit Price | Extended Cost | Cost Formula | ||
| Turnover (Article II, Section 2.6) | |||||||||
| 1 | Due 180 Calendar Days prior to Contract Expiration | Delivery of Turnover Activities and Services and Written Acceptance | |||||||
| (TNV-1 through TNV-4) | 1 | Each | $0.00 | Fixed Fee | $0.00 | =Quantity x Fixed Fee | |||
| Total Turnover Cost | $0.00 | ||||||||
| Notes | |||||||||
| 1 | The Respondent's proposed All-Inclusive Unit Price(s) is for the Goods and/or Services as specified in this Solicitation and shall include all labor, materials, licenses and maintenance, tools, supplies, equipment, and personnel, including but not limited to, travel expenses, associated costs and incidental costs necessary to provide the products and Services according to the minimum specifications, requirements, provisions, terms, and conditions set forth in the Solicitation. | ||||||||
| 2 | The All-Inclusive Unit Price(s) will be used for evaluation purposes, and will apply to the Contract and any amendments executed to incorporate new services and/or deliverables to the Contract. | ||||||||
| 3 | Optional Extension Term Costs and Total Costs are included in the cost proposal for evaluation purposes only. The System Agency makes no guarantee of volume, usage, or total compensation to be paid to any Respondent under any awarded Contract, if any, resulting from this Solicitation. | ||||||||
| 4 | Respondent MUST provide All-Inclusive Unit Price(s) for a minimum order quantity of one (1) unit. Failure to submit any mandatory requirement with the cost proposal may be grounds for deeming the proposal non-responsive and may disqualify the proposal. | ||||||||
| 5 | Turnover costs, may be applied during the initial term if the optional extension terms are not exercised. | ||||||||
| 6 | A term of less than 12 months may occur for a given phase and as such is considered a Period Term. Terms of 12 months are identified as an Annual Term. | ||||||||
| 7 | Respondent shall submit a saved-as version of the posted cost proposal in an Excel file format. Alternative versions of the cost proposal that edit locked cells or change the cost proposal structure are not acceptable and may lead to respondent disqualification. | ||||||||
| 8 | The cost proposal with the lowest Total Cost will receive the highest available rating allocated to the relevant objective cost criterion in the evaluation, if applicable. Each proposal that has a higher cost than the lowest will have a lower rating for the relevant objective cost criterion in the evaluation, if applicable. The percentage allocated to higher-priced proposals will be calculated using the following formula: [1-(Total Cost - Lowest Total Cost)/Highest Total Cost] x Max Percentage Available for Cost Criterion. |
RFO No. HHS0001297 Exhibit K - Cost Workbook
PCS XXX &P of &N Effective xx/xx/xx image1.jpeg image2.png
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