ERP PR 1301398871_PWS BMET Tech Support.pdf

Performance Work Statement (PWS)

NAVAL MEDICAL RESEARCH COMMAND (NMRC)

(BIOMEDICAL/EQUIPMENT MANAGER II)

INFRASTRUCTURE RESEARCH SUPPORT SERVICES

GENERAL INFORMATION

1.0 Background and Purpose: NMRC’s mission is to conduct research, development, tests and evaluations to enhance the health, safety and readiness of Navy and Marine Corps personnel in the effective performance of peace time and contingency missions and to perform other functions as directed by higher authority. NMRC is also in support of and receives guidance from the Bureau of Medicine and Surgery (BUMED). NMRC includes the command NMRC and 1 satellite location Biological Defense Research Directorate (BDRD). This requirement does not preempt subordinate commands augmenting this requirement with their own support.

The specific mission functions include:

1. Maintaining program of basic Biomedical Research in areas of military importance to develop knowledge in anticipation of future requirements.

2. Able to provide a knowledgeable assessment for the application of new biomedical operational concerns and requirements from a Scientific Research standpoint.

3. Providing biomedical capabilities regarding research equipment to support field laboratories, naval hospitals, naval activities, and other navy affiliated agencies upon request, in solving problems beyond their capabilities.

4. Providing or undertaking other appropriate functions as authorized or directed by higher authority.

5. Providing services that may be of an administrative or financial nature that are in support of, but are incidental to, the primary research and development effort.

6. Providing service and support to NMRC BDRD-Fort Detrick MD (100%).

This is a non-personal firm fixed price (FFP) contract. The Contractor employee performing services under this contract will be controlled, directed, and supervised at all times by management personnel of the contractor. Contractor management will ensure that the employee properly comply with the performance standards outlined in this PWS. The Contractor employee may at times have to perform their duties independent of, and without the supervision of any Government official or other Defense Contractor.

The tasks, duties, and responsibilities set forth in this PWS may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts

7.5 and 37.1 of the FAR. The Government will control access to Government facilities when applicable and will perform the inspection and acceptance of the completed work.

2.0 Scope: This acquisition will provide BioMed/Biosafety/Equipment Inventory and Accountability support services for military medical research, specifically with Material Management on matters related to the NMRC mission. NMRC currently has a backlog in maintenance of equipment and routine equipment inventory and accountability functions due to having only one Military BMET performing required duties.

This backlog in equipment maintenance and routine shipping and receiving functions was determined during the most recent MEDIG audit. To close this finding and prevent further backlog situations NMRC is requesting additional support, preferably on a base plus multiple option-year purchase order, not to exceed the Simplified Acquisition Threshold.

CONTRACTOR REQUIREMENTS

3.0 Tasking: The Contractor shall perform to the standards and acceptable quality levels identified in the PWS and associated contract documents. Activities to accomplish the requirement to completion include the development and maintenance of a biosafety infrastructure that supports biomedical safety for both biomedical equipment and biological agents and assist with performing a variety of routine equipment inventory and accountability functions IAW governing policies & operating procedures. The contractor shall provide program management support to oversee the performance of the contract and staff on a full-time or part-time basis. The contractor shall provide a monthly progress report that details overall:

significant accomplishments, anticipated problems/solutions; report on GFP; deliverable status on each functional area’s taskings; work plans for the following month; and financial reports/invoices. The

Contractor shall address these specific requirements:

3.1 Reviewing the requestor’s purchasing package for new or replacement equipment to provide technical feedback.

3.2 Monitoring manufacturer and/or vendor warranties and maintenance agreements, “as entered in the

Defense Medical Logistics Standard Support (DMLSS) maintenance database or designated Medical

Logistics Accounting System.

3.3 Supporting inspection and acceptance of equipment by: (1) entering the service documents of all medical maintenance to verify that the services provided conform to the scheduled or requested services;

and (2) inspecting all newly acquired medical or dental equipment to ensure that it meets safety standards, manufacturer's specifications, and contract requirements.

3.4 Insuring, unpacking, and/or logging inventoried medical/research equipment which is shipped or received. Inspecting shipments for damages or defects.

3.5 Providing training to operators when a new make or model of equipment is received in the Command.

3.6 Supporting the Scheduled Maintenance Program: (1) performing the routine scheduled maintenance as scheduled; (2) providing regular systematic servicing, minor repairs, and detection of potential equipment malfunctions; (3) performing testing and documentation of Level II scheduled maintenance;

and (4) documenting performance repairs of in-house/contracted repair services.

Level II scheduled maintenance (Inspection, Preventive Maintenance, Calibration, and Scheduled Parts

Replacement) relates to scheduled periodic (planned)technical inspection, lubrications requiring disassembly, replacement of worn or deteriorated parts, interior cleaning, calibration verification and/or adjustment, and verification Level I performance.

3.7 Performing electrical safety inspections to verify equipment operation for an acceptable level of performance and ensuring end user safety.

3.8 Maintain records of equipment inventory and accountability and scheduled maintenance will be annotated with a minimum entry consisting of the following information: 1) Maintenance procedures performed including any and all measured outputs; 2) Current equipment condition code; and 3) DMLSS will be coded with appropriate noun/verb maintenance codes: scheduling and documenting scheduled maintenance actions; monitoring QA (device alerts) issues; assigning tasks for unscheduled maintenance, and preparing required reports as applicable.

3.9 Recording discrepancies or damages and notifying supervisor and/or purchasing personnel; delivering medical/research equipment to requisitioning departments and obtaining authorized signatures for accepted items.

3.10 Performing equipment tagging tasks of any equipment being stored for further disposition or any equipment identified as defective and remaining within the customer's custody; and coordinating with the department custodians, Maintenance Manager, and Equipment Manager (also known as the Accountable

Property Officer) to facilitate DRMO/DLA Disposition services.

3.11 Performing all BMET and Medical/Research Equipment Inventory and Accountability duties as per the most current revision of the NAVMED P-5132 along with the complimentary FY Logistics Guidance’s published by BUMED.

3.12 Ensuring proper care in the use and maintenance of equipment and supplies; and promoting continuous improvement of workplace safety and environmental practices.

3.13 Identifying and logging equipment that is unlocatable and generate monthly reports informing the COR/

Government personnel and related Program Managers of the missing items/equipment assigned to their department that cannot be located during the last scheduled maintenance month.

3.14 Entering required data into the DMLSS' Service Contract (SC) module that includes but is not limited to: (1) maintenance history records of medical equipment under annual maintenance contracts; (2) name of the contractor; (3) type of contract; (4) cost; (5) contract number, and (6) period.

4.0 Place of Performance:

Primary Place of Performance:

NMRC-FREDERICK

8400 Research Plaza Fort Detrick, MD

Performance shall take place onsite. Remote work will not be possible. There is an option for ADHOC telework, which may be authorized, usually driven by the situation (ex. inclement weather, COVID-19).

5.0 Deliverable / Schedule:

5.1 Key Deliverables:

Task Number Deliverable Objective Due

3.0 Monthly Report The progress report shall detail, show

significant accomplishment, discuss anticipated problems, report on GFP;

deliverable status on functional area’s taskings; and work plans for the following month due to the assigned Maintenance

Manager.

Monthly

3.0 Equipment Inventory Completion of the annual inventory; and during that annual inventory time completion of the monthly GE-R Reports.

Annual (monthly when active)

3.7 Unable to Locate

Equipment Report

Report documenting that there is some equipment assigned to various departments that cannot be located during the last scheduled maintenance month

1st day of Every

Month

5.2 Schedule - Period of Performance:

Base: 08 September 2026 – 07 September 2027

Option I: 08 September 2027 – 07 September 2028

FAR 52.217-8 08 September 2028 – 31 March 2029

6.0 Government Furnished:

6.1 Services: The Government shall provide administrative support required for contract performance (except as designated in the PWS) and government-related telephone service. Personal long-distance calls are not authorized.

6.2 Facilities: The Government will make use of available NMRC facilities, as required for contract performance (except as designated in the contract). Contract personnel shall keep government-furnished work areas in a safe, orderly, and clean condition. Any space utilized by contract personnel in the performance of this contract may be used for other purposes during their absence. Items of clothing, personal effects, or equipment may not be able to be secured at all locations. The government will not incur any liability for theft, damage to, or loss of such personal items.

6.3 Utilities: The Government will provide use of available NMRC utilities, as required for contract performance (except as designated in the contract). The Government will furnish heat, air conditioning, electricity, water, and sewer services. The Contractor shall instruct contract personnel in utilities conservation practices. The Contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves, light switches, etc. after using the required amount to accomplish tasks requiring the use of the utilities.

6.4 Equipment: The Government will provide use of all available NMRC equipment required for contract performance (except as designated in the contract). Contract personnel shall keep government-furnished equipment undamaged and in working condition. Contract personnel shall notify the Government whenever maintenance of equipment is required. The Government will provide telephones, computers, scanners, fax machines, and printers.

6.5 Materials: The Government will provide any available Standard Operating Procedures (SOPs), Local Instructions, and Policies as required for contract performance (except as designated in the contract).

Contract personnel shall be responsible for safeguarding all government property provided for use. Neither the Contractor nor any of the contract personnel shall disclose or cause to be disseminated any information concerning the operation of NMRC that could result in or increase the likelihood of the possibility of breach of security or interrupt the continuity of operations.

6.6 Common Access Cards (CAC): The Government will provide CAC cards. This effort requires on-site contractor personnel that shall be processed in accordance with on-site base/command procedures.

Contractor personnel shall be required to wear a contractor identification badge while on Government property. On-site contractor personnel are expected to conform to the business hours of Monday through

Friday, 8 hours a day, excluding federal holidays. Contractor work schedules shall fall between the command working hours of 6AM to 6PM. On-site work will be performed at NMRC in Fort Detrick

Maryland and Rockville, MD.

7.0 Labor Qualifications: The Contractor shall ensure that all contract personnel are fully trained and qualified to provide high level of quality services under this contract, as required for each position type. In order to keep up to date with the most recent regulations and requirements, the contractor shall take all reasonable safety and occupational health measures in fulfilling this contract. The Contractor shall comply with all Federal, State, and local laws applicable to safety and occupational health and with the safety and occupational health standards, specifications, reporting requirements, and any other relevant requirements of this contract. As a result, the contractor must pass the following annual Occupational Health

Surveys/Exams on NMRC approved forms (provided post-award and annually by the COR): 151-

Formaldehyde, 724 - Annual Health Screen, 207 - Animal Associated Disease, Non-Human Primate (NHP), and 841 - TB Screening. Contractor shall submit verification of qualifying surveys/exams to the COR beginning within 14 days after the start of each period of performance. This requirement is not chargeable to ODCs.

7.1 Staffing Eligibility/Experience: Senior Biomedical and Equipment

Inventory/Accountability Technician: Contract personnel must have the general eligibility to perform the task requirements under Section 3.0, along with additional activities to include:

1. Possession of one of the following certifications: Military Biomedical Equipment Technician

(BMET) Training Certificate of Completion (or) Medical Equipment Manufacturer’s Training

Course Certificate of Completion (or) Certified Biomedical Equipment Technician certificate.

2. Completion of the APO (Accountable Property Officer) Workshop and the Maintenance

Workshop provided by BUMED every 3 years (courses offered by BUMED after onboarding is completed).

3. Experience interfacing with the military medical research enterprise.

4. Ability to secure a SECRET eligibility (T3/SF86) background investigation. No classified material is handled under this task order, and a facility level clearance is not required; and

5. Ability to travel locally for collaboration, field research, and presentation findings (not mandatory).

When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce is essential and shall maintain an adequate workforce for the uninterrupted performance of all tasks defined within the PWS. Contractor shall not direct or issue orders to military or Government personnel or otherwise display any perceived managerial authority.

The Government’s historical support is included below for informational purposes only.

Labor Category FTEs (hours)

Senior Biomedical and Equipment Inventory/Accountability Technician (BMET) - Maryland

1 (1,920)