SOW-USAID_RRB_Renovations_Phases_3_and_4_-_8.10.2018.pdf

USAID RONALD REAGAN BUILDING

RENOVATION

(USAID Phase 3 & 4 Renovations)

WASHINGTON, DC

Design-Build Scope of Work

Construction Contract Number: GS-XXX-XX-XX-X-XXXX

Requisition No. XXX-XX-XXXX

Project Control Number:

05 April 2018

PROPERTY OF THE UNITED STATES GOVERNMENT

COPYING, DISSEMINATION, OR DISTRIBUTION OF THESE DRAWINGS, PLANS,

OR SPECIFICATIONS TO UNAUTHORIZED USERS IS PROHIBITED

Do not remove this notice

Properly destroy documents when no longer needed

USAID RRB RENOVATIONS – DESIGN BUILD SOW 2018

PROPERTY OF THE UNITED STATES GOVERNMENT – FOR OFFICIAL USE ONLY

Do not remove this notice – Properly destroy documents when no longer needed

TABLE OF CONTENTS

PROJECT REQUIREMENTS

SECTION 1 - INTRODUCTION

1. PROJECT SUMMARY 5-6

2. PROJECT GOALS 6

3. COMMISSIONING 6

4. PROJECT SITE 6

SECTION 2 - PROFESSIONAL SERVICES

1. GENERAL 7

2. DESIGN DEVELOPMENT 7

3. SUBMISSION REQUIREMENTS 7

4. DESIGN SERVICES 7-13

5. DESIGN SUBMISSION AND REVIEWS 13

6. DESIGN QUALITY ASSURANCE 13-15

7. SHOP DRAWINGS/PRODUCT DATA 15-16

8. CONTRACTOR INITIATED DESIGN CHANGES 16

9. COMPUTER AIDED DESIGN 16

10. CONSTRUCTION DOCUMENTS 17-18

11. SUBMISSION STANDARDS 18-19

12. PROJECT MEETINGS 19

13. DOCUMENT SECURITY 19-20

14. COMMISSIONING 20

15. DESIGN REVIEWS 20-21

16. CODE CONFORMANCE 21-22

17. COORDINATION OF DESIGN WORK 22

18. SITE INVESTIGATION 22

19. SAFETY AND ENVIRONMENTAL MANAGEMENT 22-23

20. CRITERIA GOVERNING DESIGN 23-25

SECTION 3 - CONSTRUCTION SERVICES

1. GENERAL 26

2. CONTRACT DOCUMENTS 26

3. APPROVED CONTRACT DOCUMENTS 26

4. CONTRACTOR’S STAFF 26

5. RECORD DOCUMENTS 27-28

6. MISCELLANEOUS SERVICES 28-29

7. PERMITS AND OTHER APPROVALS 29

8. CONSTRUCTION 29-30

9. COORDINATION OF CONSTRUCTION WORK 30

10. INSPECTIONS AND TESTS 31

11. COMMISSIONING 32-33

SECTION 4 - PROJECT DETAILS

1. GENERAL 35

2. DESIGN 35-36

3. SCHEDULE 36

SECTION 5 - CONTRACT ADMINISTRATION

1. GENERAL 37

2. PRE-PROPOSAL SERVICES 37-38

3. DESIGN SCHEDULE 38

4. CONSTRUCTION SCHEDULE 38

5. ROLES AND RESPONSIBILITIES 38

6. COMMUNICATIONS PLAN 39-40

7. PROJECT CORRESPONDENCE 41

8. QUALITY CONTROL PLAN 41

9. PROJECT CLOSEOUT 41-43

10. INVOICING 44-45

APPENDICES

A. ATTACHMENTS

A-1

1. GSA DIVISION 1 SPECIFICATIONS

2. USAID RRB RENOVATIONS – PROJECT DEVELOPMENT STUDY

3. USAID RRB RENOVATIONS – PROGRAM OF REQUIREMENTS

4. PERFORMANCE SPECIFICATIONS

5. USAID PHASE 3 DESIGN INTENT DOCUMENTS

6. USAID PHASE 4 DESIGN INTENT DOCUMENTS

7. USAID MEP DESIGN INTENT DOCUMENTS

Comment [1]: DID’s Division 1 Specifications, POR, PDS Perfomance Specifications and Furniture Basis of Design and Project Directory

PROJECT REQUIREMENTS

SECTION 1 - INTRODUCTION

PROJECT SUMMARY: The United States Agency for International Development (USAID) coordinates many global programs and operational functions from its headquarter buildings in Washington, DC. One of the primary locations for

USAID in DC is the Ronald Reagan Building (RRB) which was originally constructed in 1997 with USAID as one of the original tenant Agencies. USAID’s space is in the North portion of the building totaling approximately 530,378 USF with 7 stories above grade and additional space on the Mezzanine level and three basement levels.

A major track in USAID’s Washington Real Estate Strategy is to renovate the 20-year-old legacy space at the RRB in an effort to create a work environment that meets a modernized workplace, including sustainability standards, and promotes up-to-date technology use which will augment efficient workflow. USAID has now completed renovation of the 7 th floor office spaces, including renovation of the tenant core tower restrooms and corridors on floors two through eight, in the

Ronald Reagan Building (RRB).

In 2015, USAID completed a portfolio-level Program of Requirements (POR) that included a future housing plan for all operating units in the Washington, DC area. This analysis provided a basis for the dual-track Washington Real Estate

Strategy in compliance with the Government-wide Reduce the Footprint mandate. In support of this these stated goals;

USAID has recently completed a validated POR (2018) specifically for the operating units to be housed in the RRB.

This POR includes a complete program for each operating unit, a future-state stacking plan, a migration plan, and a preliminary phasing plan for the proposed renovations. The POR includes a full renovation through 10 total phases.

The 7 th floor (2016) was completed through the first 2 phases. The SOW for this contract is for phases 3 and 4 of the

POR and includes a preliminary BIM model, Design Intent Documents and Design Narratives for these two phases.

1. CONTRACT TYPE

Lump Sum Contract: The Government contemplates the award of a “Firm Fixed Price (Lump Sum)” contract pursuant to the procedures set forth in Federal Acquisition Regulation Subpart 36.3 and Subpart 15, and procured under One-Phase Design-Build Source Selection procedures to the successful Design-Build

(DB) Offeror. The “Firm Fixed Price (Lump Sum)” price shall provide for comprehensive Design-Build

Services including but not be limited to the following:

A. Professional Engineer/Architect Services.

B. Incorporating Building Information Modeling (BIM) exchangeable data files (Finalizing BIM

Model developed during the intermediate design phase)

C. Professional Consulting Services.

Comment [2]: not enough information

D. Contract Management.

E. Quality Control and Safety Plans

F. Phasing Plans

G. Coordination with other GSA/USAID Projects

H. Construction Services including Materials, Labor and Supervision.

I. Inspection and Testing Services.

J. As-Built Drawings and Record Documents

K. Equipment Training, Warranties and Guarantees.

L. Commissioning Services.

M. Post Construction Services

*The requirements and definitions for each of these services are expanded on in other parts of this document.

2. PROJECT GOALS

Goals:

Through the Phases 3 & 4, RRB Renovation projects, occupancy must take place prior to End of Second

Quarter Calendar Year 2019. To accomplish this, USAID is working to renovate its legacy office space to reach the following goals:

● Create an office environment that emphasizes productivity through collaboration coordination and interaction

● Allocate space and resources according to a consistent and coherent plan

● Create a professional, contemporary environment that exemplifies and supports the Mission, Values, and Work at USAID

● Create an environment that is flexible, adaptable, cost-effective, and responsive to change, while reducing the Total Cost of Ownership

● Support workforce attraction and retention by creating a healthy, safe, and comfortable environment.

● Create a sense of place that nurtures, accepts, and promotes the USAID brand and image

● Integrate state-of-the-art technology and vision into the space

Major Elements/Tasks of the Phases 3 & 4 Renovation Projects totaling 57,000 sf:

● Transitioning near end of the GSA in Design Builder Contractor Procurement

● Assisting in the coordination with GSA in the DB Contractor Kick-off Meeting

● Existing Conditions Survey for approx. 57,000 SF

● Development Drawings for approx. 57,000 SF of Office Space

● Design Development for approx. 57,000 SF

● Change Management Services for approx. 57,000SF

● Construction Services for approx. 57,000 SF

● Post Construction Services approx. 57,000SF

3. COMMISSIONING

Commissioning is a process used by the GSA on major new construction, modernization and alteration projects to achieve, validate and document that the performance of the building and its major systems

Comment [3]: Added this line item

Comment [4]: that is not a lot of time

Comment [5]: not enough information

Comment [6]: say which floors

Comment [7]: refer to the concept plans as basis of design

Comment [8]: which ones?

meets the design intent and requirements of the GSA. The GSA will separately engage a Commissioning

Agent (CxA) for this project. The DB Contractor shall participate in the commissioning process, and coordinate with the GSA and the Construction Management Team to identify appropriate commissioning program goals and to develop supporting Pre/Post and monitoring inspection and testing practices to meet the objectives of the project commissioning plan.

4. PROJECT SITE

The work will be performed at the Ronald Reagan Building, located at 1300 Pennsylvania Avenue, NW in

Washington, D.C.

END OF SECTION 1

SECTION 2 - PROFESSIONAL SERVICES

1. GENERAL

Provide the services of Registered Licensed Professional Engineers and Architects, experienced in the type of work contemplated, to provide design, calculations, field survey, drawings and specifications covering the work. Disciplines anticipated include electrical engineering, structural engineering, mechanical/plumbing engineering, low voltage, IT/audio visual, security, architecture, environmental, life-safety / fire protection/fire alarm, and systems furniture space planning services to fulfill the project’s objectives and requirements. The Contractor’s Architect-Engineer (A-E) shall be the project’s Architect-

Engineer of Record. A-E should follow as outlined in Specification Section 013100- PROJECT

MANAGEMENT AND COORDINATION.

2. DESIGN DEVELOPMENT

2.1 Following the Notice To Proceed (NTP), the A-E shall initiate and fully develop the project design through site survey(s) / studies, preparation of drawings, specifications, calculations and reviews of Shop Drawings / Product Data, as necessary to fully provide, document and support design solutions. Calculations shall read logically from the initial assumptions, through the calculation phase to sizing and decision solutions for Phase 3 (2nd Floor) and Phase 4 (Mezzanine Level).

2.2 The A-E shall complete the project design, based on the Design Intent Documents provided by the

Government, assimilate transferable BIM electronic files, subject to RFP Contract Requirements for government reviews and approvals. The A-E shall plan, schedule, coordinate and assure effective performance of all design services needed to meet GSA and USAID program of requirements.

2.3 At each design submission phase, complete sets of the required design documents, which shall be submitted by the Contractor to the Government for review and approval. The design documents submitted shall be delivered by the Contractor to all GSA/USAID project POCs identified as government design reviewers.

2.4 The A-E shall be responsible for Quality Assurance/Quality Control of the design documents.

This QA/QC effort includes verifying that items are properly specified and that drawings are free of conflicts, including between disciplines.

3. SUBMISSION REQUIREMENTS

3.1 Sequential Submissions: The Contractor shall prepare and deliver design submissions as follows:

A. Intermediate Design – 65% completed construction contract documents.

Comment [9]: first time the location is mentioned

Comment [10]: add to the SOW

B. Pre-Final Design – 95% completed construction contract documents.

C. Final Design – 100% completed construction contract documents.

4. DESIGN SERVICES

The Contractor shall provide the professional engineering services required to provide the design submissions as prescribed herein.

4.1 Pre-Design Services: The Contractor shall provide Pre-Design Services as follows:

A. Project Schedule(s): Immediately following Notice to Proceed, the Contractor shall coordinate the project “Kick-Off” meeting with the GSA Project Manager, GSA Contracts

Officer, Construction Management Services and USAID Project Team Members, and provide for delivery of Design & Construction Project Schedule(s) to the Government. The

Design & Construction Project Schedule(s) shall be transmitted to the GSA Project

Manager within 5 (five) calendar days following the date of Notice to Proceed, on electronic media, using “Primavera P6" software, Cost Loaded Format. The Design &

Construction Project Schedule(s) shall indicate the following:

a) Start and completion dates for the design and Design & Construction documents based upon the requirements for SUBMISSIONS AND REVIEWS as prescribed herein.

The Project schedules shall indicate the estimated timelines, critical paths and milestones for the tasks required for the design process.

b) Start and completion dates for the construction work indicating the estimated timelines and milestones for the tasks required for the Construction Start through completion of the Construction and Commissioning process.

c) See also, SECTION 5 for additional information pertaining to estimated timeframes for the project’s DESIGN SCHEDULE and CONSTRUCTION SCHEDULE.

(1) The Contractor’s Project Schedule(s) shall itemize all submissions, meetings, any two week look ahead, and review time durations, and shall show appropriate review and approval times, dates for Government action, as well as elapsed task time and milestone dates. The Project Schedules shall also specify responsibilities for action on specific tasks such as reviews, approvals, and sign-offs.

(2) The Contractor shall be responsible for maintaining the Project

Schedules throughout the course of the project. The Contractor shall update the Project Schedules monthly for the duration of the entire design and construction effort, and allow sufficient time for the review of submittals by all parties. The date for submission of this Project Schedule shall be determined at the first meeting between the Government and the Contractor.

(3) The GSA Project Manager shall be notified immediately by the Contractor if schedule slippage occurs. The Contractor shall submit a revised project schedule within five (5) working days after the GSA Project Manager authorizes the revision.

B. Kick-Off Meeting: A pre-design “Kick-Off" meeting shall be coordinated and scheduled

Comment [11]: GSA is requesting this Draft/schedule in 5 days; in MS Project prior to design & construction start, but will the DB/GC switch to Primavera P6 format/Cost Loaded as well?

Comment [12]: Agreed with the GSA Project Manager by the Contractor following the Notice To Proceed and delivery of the Project Schedule to the Government. The "Kick-Off" meeting shall serve to introduce and establish contact between the Contractor’s team, GSA representative(s), the Government’s Technical Representatives for Design and Construction, and USAID representative(s) who will be actively engaged in the design reviews and approvals for this project. The primary objective of this meeting is to confirm the project schedule, and to provide clarification for any relevant questions prior to initiation of the design development process for this project.

4.2 Design Services: Immediately following the Pre-Design “Kick-Off" Meeting, the Contractor shall initiate and provide Design Services including but not limited to the following:

A. Site Investigation and Survey: Provide site investigation services, as needed, which will enable preparation of accurate, updated construction contract drawings and specifications.

a) Site Survey: Provide staff to survey the project sites and to prepare dimensioned drawings reflecting the existing conditions in the facilities as specified in Section 4, Paragraph 2.03. These drawings will be subsequently used for the preparation of demolition and BIM as-built backgrounds for new construction work.

b) USAID has special security and access restrictions. Some areas of the building may require escorted access and special security clearance notification 72 hours in advance to obtain access. The A-E shall determine the locations and coordinate survey work with the USAID security and access requirements of such areas with the USAID authorized representative(s).

c) Concealed Conditions: Survey shall examine and record both exposed and concealed conditions (ceiling and flooring plenums) in combination with BIM data files which will impact the work. Perform destructive testing on ceilings, walls, pipe shafts, casings and other enclosures to expose hidden field conditions which may impact the work. Coordinate the destructive testing with the CM Services

Team, USAID Security notifications for cleared access and O & M Building

Manager. After destructive testing is complete, temporarily patch and paint damaged surfaces to match existing adjacent surfaces.

B. Coordination with Emergency Site Access: During design and construction, initiate monthly meetings with GSA Fire and Life Safety Branch, USAID Security and RRB O & M

Command Center to review and coordinate First Responder access to the site. The contractor shall coordinate with the Perimeter Security project and provide a scaled site plan overlaying, as a minimum, the building roadways, and hydrants. Provide site plan that show what site entrances, trash site staging area and use of external roadways which could be impacted as a result of the contracted scope of work.

C. Drawings and Specifications – General: The Drawings and Specifications shall be prepared in accordance with applicable CSI Format and GSA Handbooks listed herein and shall conform to the following requirements:

a) Drawings shall clearly distinguish between new and existing work.

b) Drawings shall indicate:

• All section views and details showing points of connection and disconnection.

• All demolition work.

• All alterations to existing services as may be required to show the work involved in this project.

c) Demolition and New Work shall be coordinated on all drawings and specifications to assure that all necessary work, materials, and items of equipment are included for operational facility of finished appearance.

d) All reproducible drawings prepared under this contract shall be of such drafting quality to be clearly legible when reduced to half-size.

e) All drawings and specifications shall be prepared in accordance with applicable

GSA Handbooks listed herein and under Clause 12, Handbooks, of the special provisions of the base contract, design data and design criteria made available by the Government.

D. 65% Intermediate Design Submission: Prepare and submit a 65% INTERMEDIATE

SUBMISSION. The 65% (sixty-five percent) design documents provided shall approximate a

65% level of development required for design completion. Intermediate Documents: The

Intermediate submission shall provide working drawings and a draft of final construction specifications, consisting of edited RFQ specifications, a draft Quality Control Plan, Waste

Management Plan, Safety Plan, Demolition Plan, LEED-IAQ Plan and catalog data for all selected electrical, mechanical and control equipment. The working drawings, including delineation of a proposed phasing plan for the construction work and demolition drawings, and the draft of final construction specifications. Construction documents shall demonstrate attainment of all performance requirements for the major design-build elements of the project.

a) The 65% INTERMEDIATE SUBMISSION documents shall address the major selective demolition and new work required, the location(s) proposed for the new vaults and equipment, and shall include the proposed design & construction methods needed to provide for building access and installation of the new vaults and equipment. Drawings shall provide for design development sufficient to include placement of major equipment, and routing of associated feeders. etc.

b) The 65% INTERMEDIATE SUBMISSION documents shall prescribe the proposed methodology and implementation strategy required for cutovers and removal of the existing distribution system equipment when the installation of the new distribution system equipment is completed.

c) The 65% INTERMEDIATE SUBMISSION documents shall provide a carefully coordinated, “step-by step” Construction Phasing Plan. The construction-phasing plan shall address general conditions and agency specific factors impacting the construction in compliance with the project contract requirements and specifications. (e.g. Work hour restrictions, Security and access requirements, Staging and storage area space limitations Need to clean work areas on a daily basis, Removal and disposal of materials by utilization of a external trash-chute & dumpster site, etc.); The construction-phasing plan shall clearly define the proposed phasing methodology and implementation strategy required for construction. The Construction Phasing Plan shall be provided on the drawings, and referenced in the specifications and shall:

(1) Identify the phasing stages, sequence of implementation, and implementation strategy needed for the work.

(2) Provide the necessary methods, measures, and procedures to be used by the

Contractor for performance of the work in an "occupied" building during

"off-hours" and weekends.

(3) Include provisions needed to mitigate the disruption of ongoing building activities and related services, and to allow for tenant use and occupancy during construction.

(4) Prescribe methods for installation of the equipment in any architectural or historically “sensitive” locations as determined.

(5) Provide that the work required by the design documents can be successfully implemented for construction.

(6) Early commencement of selective demolition, including utilization of exterior trash chute and dumpster site plan.

(7) Maximize the constructability potential for the project.

(8) Fully comply and submit to GSA building management for approval; request forms for any outage(s), de-re-energize, brazing/cutting/capping, etc. 72 hours prior to initiation.

(9) Minimize any anticipated disruptions to the building occupants.

(10) Ensure fully operational and adjacent mechanical, indoor air quality measures, electrical and low-voltage systems during phasing and construction.

(11) Provide the estimated time duration(s) for any disruptions or required outages.

(12) Provide for the work to be coordinated and scheduled so that there are no significant disruptions to the daily operations of the building(s) unless otherwise determined and approved beforehand.

(13) Provide that the proposed construction phasing plan “stages” are carefully coordinated and confirmed with the GSA and USAID representative(s) during the 65% Design Phase, and shall be approved by GSA and USAID prior to delivery of the 95% Pre-Final submission.

E. 95% Pre-Final Design Submission: Prepare and submit a 95% PRE- FINAL DESIGN

SUBMISSION approximating the 95% (Ninety-Five) percent of design completion. The 95%

Pre-Final Design Documents submitted shall approximate Ninety Five Percent (95%) design completion and shall serve as a "check-set" submission in advance of the 100% Final Design

Documents submission.

a) 95% Pre-Final Documents: The “Pre-Final” working drawings submitted shall accurately depict/describe all work (materials, new construction) to be performed within all work areas. All drawings submitted shall be completed in all respects, and shall fully support the minimum needs of the construction Contractor.

Specifications shall be edited to address only that construction work and materials to be provided. Submitted drawings, specifications, design calculations, and the

Quality Control, Safety and Waste Management Plans shall include final versions of those prepared for the 65% Intermediate Design submission and shall be expanded as necessary to provide for all work required. Drawings, specifications, calculations, and the Quality Control, Safety and Waste Management Plans submitted shall be in final form, and shall reflect resolution of all previous review comments.

b) Shop Drawings / Product Data: Submissions of Shop Drawing/Product Data shall also be made to the Government along with the 95% Pre-Final Documents submission as specified in “SHOP DRAWINGS/PRODUCT DATA” in Section

5. Provide a Shop Drawing list for Government approval. Pre-Final Documents submitted shall be approximately 95 percent complete and shall serve as a

“check-set” submission in advance of the 100% Final Documents submission.

Additional Requirements shall be per Specification Section 01300

– Submittals.

c) Long Lead Equipment: The Government reserves the right to make allowances for the Contractor to order the “Long Lead Equipment” on a case by case” basis, following satisfactory completion of ALL government reviews and approvals required for the Pre-Final Design documents and ALL government reviews and approvals required for “Shop Drawings/Product Data” submissions.

F. 100% "Final Design Submission: (100% Final Working Drawings (FWD's), Specifications, and Final Shop Drawings / Product Data Submittals.)

a) Prepare and submit 100% Final Working Drawings (FWD's) and Specifications.

Final Documents: The 100% Final working drawings submitted shall accurately depict/describe all work (materials, new construction) to be performed within all areas delineated on the respective floor plans. All drawings submitted shall be complete in all respects, and shall fully support the minimum needs of the construction Contractor. Specifications shall be edited to address only that construction work to be provided. Submitted drawings, specifications, Quality

Control, Safety and Waste Management Plans, and calculations shall include final versions of those prepared for the 95 percent submission and shall be expanded as necessary to provide for all work required.

b) Drawings, specifications, and calculations submitted shall be in final form and shall reflect resolution of all previous review comments, and shall have the professional seals and signatures of the reviewing Registered and Licensed

Professional Engineers and Architects.

c) Shop Drawings / Product Data: Submissions of Shop Drawing/Product Data shall also be made to the Government along with the 100 percent final Documents submission as specified in “SHOP DRAWINGS/PRODUCT DATA” in Section

5. Provide a Shop Drawing list for Government approval. Final Documents submitted shall provide 100% (one hundred percent) design completion with all previous review comments having been resolved, and having obtained all required GSA approvals. Additional Requirements shall be per Specification

Section 01300 – Submittals.

d) In addition to the copies of the 100% Final Working Drawings (FWD's) and

Specifications required in Appendix F, submit three sets of full-size mylars and one set of bound manuscript Specifications for delivery to the GSA Technical

Library.

e) The Contractor’s Architect-Engineers signed professional seal shall appear on the cover sheet of the final review set of drawings and cover sheet of the specifications. For every engineering discipline involved in the design, the Prime

A-E shall provide a signed professional seal for his area of work and also ensure that all of his consultants provide a signed professional seal on each individual drawing sheet where the services of his consultants were utilized.

5. DESIGN SUBMISSIONS AND REVIEWS

5.1 Design Submissions: During the design of the project, the Contractor’s Architect-Engineer (A-E) shall prepare and deliver three (3) design submissions corresponding to the following levels of design development.

• 65% "Intermediate Design Documents" (Sixty Five Percent (65%) completion),

• 95% "Pre-Final Design Documents" (Ninety Five Percent (95%) completion)

• 100% "Final Design Documents" (One Hundred Percent (100%) completion).

6. DESIGN QUALITY ASSURANCE

GSA requires DB Contractor design submissions and construction documents submissions to undergo two general types of design review: technical review and codes and standards review. The GSA staff and GSA customer agency will conduct reviews of all DB Contractor design submissions and construction documents submissions. The GSA OCA may also conduct independent quality assurance/quality control reviews of some DB Contractor design submissions. These GSA reviews will focus primarily on technical review, but may also address codes and standards issues. In addition to the GSA reviews, the following design quality assurance services will be performed during the Design Stage and the Construction Documents Phase as further indicated under the Scope of Services below.

6.1 Government Review: The Government will review the Contractor’s design submissions at the 65 percent, 95 percent and 100 percent complete stages of the project. Design reviews will be performed by Government Staff or Contractors.

6.2 Purpose: The Government and the Government’s Technical Representatives for Design and

Construction will provide reviews of the Contractor’s Architect-Engineer (A-E)’s design submissions to verify adherence to the contract requirements. Design reviews by the Government are not to be interpreted as resulting in an approval of the Contractor’s apparent progress toward meeting contract requirements, but are intended to discover any information which can be brought to the Contractor’s attention which might prevent costly errors and misdirection. The Contractor shall remain completely responsible for designing and constructing the project in full accord with the requirements of this contract. In addition, the Government reserves the right to make "On-

Board" reviews for each submission of the project design.

Note: The Government will enter into a separate contract with a Construction Management (CM) firm for M&I services and Construction Oversight during the construction and commissioning phases of the project. The CM firm will also serve as GSA’s Technical

Representative for Construction who will provide constructability reviews of the Contractor’s

- Architect-Engineer (A-E)’s design submissions.

6.3 Technical Review: The GSA Technical Representatives will perform reviews and provide thorough and detailed written review comments. The purpose is to ensure that established functional, aesthetic and spatial requirements of the project are satisfied. The GSA Technical

Representatives will conduct reviews to assure that:

● The design is responsive to the GSA program goals, objectives and priorities

● The completed facility can be efficiently operated and maintained

● The design adequately and efficiently accommodates the program

In addition to the GSA Technical Representatives reviews, the GSA Technical Representatives will also perform focused commissioning design reviews as provided in the GSA Building

Commissioning Guide.

6.4 Codes and Standards Review: The GSA Technical Representatives will perform codes and standards reviews and provide thorough and detailed written review comments. The purpose is to ensure that the proposed design complies with applicable regulations, codes, and standards referenced in the standards and criteria documents listed above under performance objectives.

6.5 Constructability: Constructability of the project as designed is the sole responsibility of the DB

Contractor. To ensure that the design can be constructed within schedule and budget and that the sequencing of construction is planned for optimum efficiency, the DB Contractor should assure that:

● The level of design complexity is consistent with the project’s schedule and budget constraints.

● Materials, processes, equipment and labor are appropriate and available.

● Construction work required is in conformance with standard construction practices, and equipment, products, materials, fixtures, etc. are readily available in the marketplace, to the maximum extent possible.

● Building systems are compatible and viable.

● Drawings and specifications are complete and thoroughly coordinated among disciplines.

● There are no defects, omissions, inconsistencies, conflicts, or ambiguities in documents.

● Drawings are coordinated for multiple construction phases, if applicable.

● Site and building access, logistics, available storage and tenant occupancy requirements are accommodated.

● Existing conditions are shown correctly and adequately.

● Construction options and unit prices are logical, thoroughly described and understandable.

● Construction details are appropriate, complete, thoroughly described and workable.

● General condition items are thorough and properly addressed.

● Construction documents and construction phasing provide for continuous use of all building systems (including phone, data, fire alarm, security etc.) during all construction.

● Construction duration, phasing, and subcontracting plans are reasonable and logical.

6.6 Design Review “On-Board” Presentation Meetings: To facilitate Government reviews of

Design Submissions, the A-E shall provide a formal Design Review “On-Board” Presentation to

GSA & USAID representative(s) for Design reviews, the A-E Firm serving as GSA’s Technical

Representative for Design, the CM firm serving as GSA’s Technical Representative for constructability reviews at the 65% "Intermediate Design” submission and the 95% "Pre-Final

Design” submissions.

6.7 Design Review Comment / Presentation Meeting Procedures: Approximately 10 (ten) calendar days after the 65% "Intermediate Design” submission and the 95% "Pre-Final Design” submissions, attend the Design Review “On-Board” Presentation Meeting; The purpose of these meetings is to facilitate and maintain continuity of the design development process, to provide opportunity for designers to present action items requiring Government direction, as well as to provide opportunity for Design Reviewers to ask questions that might preclude written comments. The Design

Reviewer’s Formal Review comments will be presented in writing ten calendar days after the meeting. TheA-E shall identify comments resolved at the On- Board meeting in the meeting minutes.

The presentation meetings will be attended by GSA & USAID Representatives, the CM firm, and the A-E firm serving as GSA’s Technical Representative.

A. At the 65% Intermediate Submission, “On-Board” Presentation Meeting, theA-E shall provide an overview of the project design development status for all design disciplines, address Design Review comments, and present any critical and / or emerging issues.

B. At the 95 % Pre-Final Submission “On-Board” Presentation Meeting, the A-E shall provide updates on the status the project design, and shall focus discussion on pending actions required to complete the 100% project design and initiate the construction start. The A-E shall also provide typed copies of responses to the 65% Design Review comments, validate

GSA & USAID concurrence and approval of the Construction Plan, and focus discussion on how critical project expectations will be addressed to complete the design phase.

6.8 Resolution of Comments: The A-E shall resolve all design review comments in writing, indicating one of the following: (1) Adoption and action taken (2) Adoption with Modifications and action taken, (3) Alternative resolution and action taken, or (4) Rejection. In cases other than unqualified adoption, the A-E shall provide a statement as to why the reviewer’s comment and/or objection and/or recommendation is inappropriate, modified or resolved through alternative means. Design review comments shall not relieve the Contractor from compliance with terms and conditions of this contract. The A-E’s comment resolution shall be transmitted to the

Government at the next submission. The A-E's comment resolution should indicate agreement/disagreement, and how the concern was addressed in the submission or resubmission.

Comment responses in the vein of “Have Complied” are not allowed.

6.9 The 100% Final Design Documents submitted shall provide One Hundred Percent (100%) design completion with all previous review comments having been resolved, and having obtained all required government approvals.

6.10 Shop Drawings / Product Data Submissions And Reviews: Submittals of Shop Drawings /

Product Data shall be made to the Government along with the 95% Pre-Final Design Documents

Submission, and with the 100% Final Design Documents Submission. Reviews of shop drawings and product data shall be provided by the A-E, however, reviews by the A-E are not to be interpreted as an approval of the Contractor’s selections or progress toward meeting contract requirements, but are intended to discover problems/errors which may avoid costly redirection during construction. The Contractor shall remain completely responsible for constructing the project in accordance with contract requirements. Changes: Should shop drawing and/or product changes take place after initial review, the Contractor shall re-submit the altered material within five (5) days of the change.

7. SHOP DRAWINGS/PRODUCT DATA

7.1 Submissions: The Contractor shall submit shop drawings and product data as stipulated herein and as specified in Specifications Section 01300. Shop Drawing/product data submissions to the

Government shall be made along with the 95% Pre-Final Design Documents submission and with the 100% Final Design Documents submission. Pre-Final (95%) submissions shall contain six copies of all materials. Final (100%) submissions shall contain nine copies of all materials with all previous review comments having been resolved, and having obtained all government approvals.

All submissions shall be made to the Contracting Officer’s Representative. Shop Drawing/product data submissions to the Government shall be made after review and approval by the Contractor’s designer of record. This is in addition to and separate from specification submission material.

7.2 Reviews: Reviews of shop drawings and product data by the Government are not to be interpreted as an approval of the Contractor’s selections or progress toward meeting contract requirements, but are intended to discover problems/errors which may avoid costly redirection during construction.

The Contractor shall remain completely responsible for designing and constructing the building in accordance with contract program of requirements.

7.3 Review Period: The Government shall be allowed two weeks, (10 calendar days) for initial review of these submission materials from the date of receipt.

7.4 Changes: Should shop drawing and/or product data changes take place after Government review and approval, the Contractor shall submit the altered material within fifteen days of the change.

7.5 Products for Submission: The Contractor shall provide shop drawings and product data for all systems, equipment and materials referenced within the Pre-Final and Final Design Document submission.

7.6 Manuals: The Contractor shall combine all product data submission material into hard copy manuals for reference during construction. Shop drawings shall be bound with product data or separately bound in drawing racks. The manuals shall be divided into sections corresponding to design specification section headings. The Contractor shall maintain duplicate copies for the

Government.

8. CONTRACTOR INITIATED DESIGN CHANGES

8.1 Changes initiated by the Contractor which deviate from the intent of these contract documents, or previously approved submissions prepared by the Contractor, shall be separately documented and submitted to the Government for approval. Deviations from the contract intent shall be clearly flagged, separately submitted, and drawn to the Government’s attention. Government acceptance of normal design submission documents shall not be deemed as approval of Contractor’s initiated design changes included therein.

8.2 The Scope of Work indicated is not intended to limit the innovative design of the A-E. GSA will consider variations from the Scope of Services, if the proposed change is within the project budget limitations, meets the objectives and requirements for the project, and results in a significantly improved design as demonstrated to be in the best interests of the government. GSA must approve all proposed changes to the Scope of Work.

9. COMPUTER AIDED DESIGN

9.1 Drawings: All drawings developed by the Contractor shall be through computer-based media and prepared in a format which can be used directly, without conversion, on AutoCad 2016 or later operating under Windows. Layering and lettering shall be as specified by the National CAD

Standard Version 6.

9.2 Building Information Modeling (BIM): Current 2017 3D laser scanning/BIM files will be provided to the DB Contractor for collaboration, streamlining and visualization of current time existing conditions that will support the future designs. A-E is to follow as outline in Specification

Section 017810-PROJECT RECORD DOCUMENTS, as it relates to CAD and BIM generated documents.

9.3 Specifications: Specifications shall be developed, through computer based media, using the CSI format specifications contained in the RFQ documents as a base. Specifications shall be prepared in a format which can be used directly, without conversion, by Microsoft Word 2010 operating under Windows. Specifications included in the appendix of this SOW shall be edited, expanded, or otherwise modified, as needed to reflect the design, and quality control standards proposed by the

Contractor. If additional specifications are required, they shall be based on the A.I.A MasterSpec.

Submission of Machine Readable Data: Submit two CD-ROM copies of all drawings and specifications prepared for this project, where Machine readable data is required.

10. CONSTRUCTION DOCUMENTS

10.1 Intermediate Documents: The Intermediate submission shall provide preliminary working drawings and a draft of final construction specifications, consisting of marked up bid specifications, a Quality Control & Selective Demolition Plans and catalog data for all electrical, mechanical and control equipment selected. The working drawings, including delineation of a proposed phasing plan for the construction work and demolition drawings, and the draft of final construction specifications submitted shall be approximately 65% completion. Construction documents shall demonstrate attainment of all performance requirements for the major design-build elements of the project.

10.2 Pre-Final Documents: The “Pre-Final” working drawings submitted shall accurately depict/describe all work (demolition and new construction) to be performed within all areas delineated on the respective floor plans. All drawings submitted shall be complete in all respects, and shall fully support the minimum needs of the construction Contractor. Specifications shall be edited to address only that construction work to be provided. Submissions of Shop

Drawing/Product Data shall also be made to the Government along with the 95 percent Pre-Final

Documents submission as specified in “SHOP DRAWINGS/PRODUCT DATA” in Section 5.

Provide a Shop Drawing list for Government approval. Pre-Final Documents submitted shall be approximately 95 percent complete and shall serve as a “check-set” submission in advance of the

Final Documents submission. The Government reserves the right to make allowances for the

Contractor to order the “Long Lead Equipment” on a :case by case” basis, following satisfactory completion of ALL government reviews and approvals required for the Pre-Final Design documents and ALL government reviews and approvals required for “Shop Drawings/Product

Data” submissions.

10.3 Final Documents: The “Final” working drawings submitted shall accurately depict/describe all work (new construction) to be performed within all areas delineated on the respective floor plans.

All drawings submitted shall be complete in all respects, and shall fully support the minimum needs of the construction Contractor. Specifications shall be edited to address only that construction work to be provided. Submitted drawings, specifications, Quality Control Plan, and calculations shall include final versions of those prepared for the 100 percent submission and shall be expanded as necessary to provide for all work required. Drawings, specifications, and calculations submitted shall be in final form and shall reflect resolution of all previous review comments, and shall have the professional seals and signatures of the reviewing Registered

Professional Engineers and Architects. Submissions of Shop Drawing/Product Data shall also be made to the Government along with the 100 percent final Documents submission as specified in

“SHOP DRAWINGS/PRODUCT DATA” in Section 5. Provide a Shop Drawing list for

Government approval. Final Documents submitted shall provide 100% design completion with all previous review comments having been resolved, and having obtained all required GSA approvals.

A. Drawings shall clearly distinguish between new and existing work.

B. Work shall be coordinated on all drawings and specifications to assure that all work, materials, and items of equipment are included for an operational facility of finished appearance.

C. All drawings and specifications shall be prepared in accordance with applicable GSA

Handbooks listed herein.

D. Drawings shall indicate:

● All section views and details showing points of connection and disconnection.

● All demolition work.

● All alterations to existing services as may be required to show the work involved in this project.

● All Drawing pages should include in the title box No.; Description & Date, as well as a Key Plan and page numbers.

E. All reproducible drawings prepared under this contract shall be of such drafting quality as to be clearly legible when reduced to half-size. Provide graphic scales to clearly depict drawing scale and reduction.

F. On the Cover Sheet of the half-size set, prominently place the following statement: “These drawings have been photographically reduced to 50 percent of their original scale. Due to the limitations of the reductions and printing processes, caution shall be taken when scaling.

All measurements shall be verified.”

G. On the Cover Sheet, identify that these documents are the “Property of the United States

Government”. Also include other pertinent SBU content at the discretion of the GSA.

H. The responsible Design-Build Contractor-Architect-Engineer’s signed stamp shall appear on the Cover Sheet of the final review set of drawings and cover sheet of the specifications.

For every engineering discipline involved in the design, the Prime A-E shall provide a signed professional seal for his area of work and also ensure that all of his consultants provide a signed professional seal on each individual drawing sheet where the services of his consultants were utilized.

11. SUBMISSION STANDARDS

11.1 Drawing Standards: Drawing levels of detail and quality of representation shall adhere to the

AIA guideline “Architectural Graphic Standards”. All drawings must be uniform in size. All original reproducible design drawings for the project shall be at least 36” x 24”, not to exceed 42” x

30” with each sheet including North-arrows, Key Plan and graphic scales. Minimum lettering height shall be 1/8” when plotted at full size. Floor plans and elevations shall be at least

Comment [13]: Appendix A is last page, however is titled Prelim Phasing Plan?

1/8” = 1’ - 0” scale. All details and sections shall be “back referenced” to the appropriate drawings so that they are easily understood by those who have not been involved in their preparation. Title block and drawing criteria are in Appendix A.

11.2 Specifications: These submissions shall use standard white bond paper or formatted sheets, 8-1/2” x 11”, bound in snap action three-ring notebooks, organized in a logical sequence, tabbed to each section heading.

11.3 Calculations: Complete engineering calculations shall be provided for all design disciplines.

Engineering calculations shall be titled with each analysis clearly indicating project title, person performing and checking the work, subject/problem being studied, applied references, assumptions, and analysis of answer. Calculations shall be sufficient to support the project design. Manual and/or computer based calculations should accompany narratives where required to support technical analysis. Each set of calculations should start with a summary sheet, which shows all assumptions, references applicable codes and standards, and lists the conclusions. Calculations should include engineering sketches as an aid to understanding by reviewers. The calculations for each submittal should be cumulative, so that the final submittal contains all calculations for the project.

Calculations submitted at early stages of the project must be revised later to reflect the final design.

Calculations must refer to code, paragraph of code used, standards, textbooks used for specific portion of calculation. Refer to drawing number where the results of the calculations have been used. Example: members, number and sizes of metal studs used in a typical wall type.

12. PROJECT MEETINGS

12.1 Agendas: The DB Contractor shall prepare and distribute an agenda for each DB Contractor hosted project meeting, in advance of the meeting date.

12.2 Attendance: DB Contractor representation at all meetings shall include those individuals having knowledge of the agenda topics and authority to make decisions and commit resources.

12.3 Coordination/Design Review Meetings

A. Coordination / Design review meetings shall be held and initiated as required by the government for the Contractor’s Architect-Engineer (A-E) to resolve issues and establish project direction.

B. The A-E shall attend all Project coordination / review meetings during design and record meeting minutes of decisions reached and open action items. Provide typed copies of the meeting minutes.

C. Design Review “On-Board” Presentation Meetings will be held as described in paragraph

Design Review Comment / Presentation Meeting Procedures above. Provide typed copies of the meeting minutes.

12.4 Construction Progress Meetings

A. The Contractor shall attend weekly construction progress meetings and record meeting minutes of decisions reached and open action items. Provide typed copies of the meeting minutes.

12.5 Meeting Minutes

A. Provide typed copies of the meeting minutes to the GSA Project Manager and all meeting participants within 3 working days following the meeting to ensure coordination and agreement on important issues. Action Items shall be identified, including who is responsible for resolving them.

B. Include a requirement that corrections to the meeting minutes shall be called to the writer’s attention within 3 (three) working days of receipt.

C. Meeting participants shall have 3 (three) working days to respond to the A-E for any requested corrections.

13. DOCUMENT SECURITY

13.1 Sensitive But Unclassified Materials: All drawings and specifications for…