SF30_-USAID_DB-_Amendment_0004_signed.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

2. AMENDMENT/MODIFICATION NUMBER

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.) EQWPC-18-0010 -

Amendment 0004 - Request for Proposal - Ronald Reagan Building Phase 3 and 4 of the United States Agency for International Development (USAID) Response to the RFI is posted under amendment 0004.

PROPOSAL RECEIPT DATE, TIME and PLACE - UNCHANGED - December 04, 2018 by 2:00 PM EST (email the offers)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

GSA, NCR, PBS,

Office of Acquisition (WPHBA) 301 7th Streets, SW Washington, DC 20407

TO ALL PROSPECTIVE OFFERORS

GSA, NCR, PBS,

Office of Design and Construction (WPIA) 301 7th Streets, SW Washington, DC 20407

EQWPC-18-0010

EQWPC-18-0010

3. EFFECTIVE DATE

11/30/2018

11/05/2018

X 1

X

Bonnie Echoles, Contracting Officer

11/30/2018

INSTRUCTIONS (Back Page):

Instructions for items other than those that are self-explanatory, are as follows:

Item 1 (Contract ID Code). Insert the contract type identification code that appears in the title block of the contract being modified.

Item 3 (Effective date).

(1)

(2)

(3)

(4)

(5)

For a solicitation amendment, change order, or administrative change, the effective date shall be the issue date of the amendment, change order, or administrative change.

For a supplemental agreement, the effective date shall be the date agreed to by the contracting parties.

For a modification issued as an initial or confirming notice of termination for the convenience of the Government, the effective date and the modification number of the confirming notice shall be the same as the effective date and modification number of the initial notice.

For a modification converting a termination for default to a termination for the convenience of the Government, the effective date shall be the same as the effective date of the termination for default.

For a modification confirming the contracting officer's determination of the amount due in settlement of a contract termination, the effective date shall be the same as the effective date of the initial decision.

(a)

(b)

(c)

(d)

(e)

(f)

Item 6 (Issued By). Insert the name and address of the issuing office. If applicable, insert the appropriate issuing office code in the code block.

Item 8 (Name and Address of Contractor). For modifications to a contract or order, enter the contractor's name, address, and code as shown in the original contract or order, unless changed by this or a previous modification.

Items 9, (Amendment of Solicitation Number - Dated), and 10, (Modification of Contract/Order Number - Dated). Check the appropriate box and in the corresponding blanks insert the number and date of the original solicitation, contract, or order.

Item 12 (Accounting and Appropriation Data).

When appropriate, indicate the impact of the modification on each affected accounting classification by inserting one of the following entries:

(2) Accounting classification Net decrease $

Include subject matter or short title of solicitation/contract where feasible.

Item 16B. The contracting officer's signature is not required on solicitation amendments. The contracting officer's signature is normally affixed last on supplemental agreements.

(i)

NOTE: If there are changes to multiple accounting classifications that cannot be placed in block 12, insert an asterisk and the words "See continuation sheet".

Item 13. Check the appropriate box to indicate the type of modification. Insert in the corresponding blank the authority under which the modification is issued. Check whether or not contractor must sign this document. (See FAR 43.103.)

Item 14 (Description of Amendment/Modification).

Organize amendments or modifications under the appropriate Uniform Contract Format (UCF) section headings from the applicable solicitation or contract. The UCF table of contents, however, shall not be set forth in this document.

Indicate the impact of the modification on the overall total contract price by inserting one of the following entries:

(i) Total contract price increased by $

(ii) Total contract price decreased by $

(iii) Total contract price unchanged.

State reason for modification.

When removing, reinstating, or adding funds, identify the contract items and accounting classifications.

(g)

(h)

When the SF 30 is used to reflect a determination by the contracting officer of the amount due in settlement of a contract terminated for the convenience of the Government, the entry in Item 14 of the modification may be limited to --

(i) A reference to the letter determination; and

(ii) A statement of the net amount determined to be due in settlement of the contract.

(1)

(2)

(3)

(4)

(5)

(6)

STANDARD FORM 30 (REV. 11/2016) BACK

(1) Accounting classification Net increase $

EQWPC-18-0010 - Amendment 0004 - Request for Information Ronald Reagan Building Phase 3 and 4 of the United States Agency for International Development (USAID)

EQWPC-18-0010 - Amendment 0004 Page | 3

CONTINUATION OF SF30 AMENDMENT OF SOLICITATION MODIFICATION EQWPC-18-0010

AMENDMENT 0004

ITEM 1 - GSA is requesting that all proposals be submitted ELECTRONICALLY by the stated date and time December 04, 2018 by 2:00 PM EST be submitted electronically ONLY to the attention of Ms. Tanuja Majety, Contract Specialist and Ms. Bonnie Echoles, Contracting Officer.

ITEM 2 - All offerors are required to sign and return all amendments (SF30) along with their offers.

ITEM 3 - Attachments:

• The SOW dated April 05 2018 is being replaced in its entirety by the new SOW June 10, 2018 – Removed track changes

• Pricing Document Updated – 11.29.2018

• Drawing A.2 LEVEL 2 BUREAU DIVISIONS (which Shows the 2nd Floor

Phasing)

• Drawing AD-0.2T – LEVEL 2 DEMOLITION PLAN-TRASH CHUTE

ITEM 4 - GSA is not entertaining any more RFIs, and that GSA will offer no responses beyond this amendment which addressed RFIs to date.

RESPONSE TO THE RFI’s

1. Reference: Trash Chute / Drawing AD-0.2T – LEVEL 2 DEMOLITION PLAN-TRASH CHUTE Question: The refenced drawing sheet is listed in the “SHEET INDEX” on Drawing AN-1.2, however, the actual drawing sheet is not included in the PDF file named ‘USAID_LEVEL 2 FINAL DID SUBMISSION’.

Please provide Drawing AD-0.2T or advise accordingly.

Government Response: Trash Chute design, construction and permitting will be the responsibility of the Design-Build contractor. See Trash Chute Intent drawing AD-0.2T attached.

2. Reference: Project Superintendent/Coordinator – Additional Roles Allowed / SECTION 013100 – Part 1.5.B.; SECTION 014000 – Part 2.2.M.; and SECTION 015950 – Part 1.4.B.

Question: Based on the language in the referenced Specification Sections, it appears that the Project Superintendent/Coordinator will be allowed to also perform the role and duties of both the Safety and Health Officer/Safety Coordinator and the Quality Control Manager. Please confirm this is correct.

Government Response: The duties of all of these positions (Project Superintendent/Coordinator, Safety and Health Officer/Safety Coordinator) outlined in their relevant specifications sections will need to be fulfilled; however, all Key Personnel as listed in Evaluation Factor #3 have to be separate roles;

therefore, since the GC QA/QC is a key personnel role, this role will need to be separate.

EQWPC-18-0010 - Amendment 0004 Page | 4

3. Reference: SECTION 013100, Part 1.5.D. and E. Administrative & Supervisory Personnel Question: Of the six (6) personnel positions listed in the referenced specification section and shown below, please identify the positions that are required to be on-site full-time during construction, and the positions which are “on-site as required”.

1. Mechanical Electrical Plumbing (MEP) Coordinator

2. Commissioning Coordinator

3. LEED Project Manager

4. Systems/IT/AV Coordinator

5. Project BIM Manager

6. Waste Management Coordinator

Government Response: These positions are listed as “additional staff and respective duties as necessary for this project”. As such the contractor will need to develop their staffing/work plan to address all of these duties with their staff and subcontractor’s, will also include the adequate staffing for the portion of the work that are to be performed after-hours as outlined in the solicitation.

4. Reference: DESIGN SCHEDULE / Design-Build Scope of Work; SECTION 5 - CONTRACT ADMINISTRATION, Part 3 - DESIGN SCHEDULE, Item 3.01 (Pages 38 and 39 of 45).

Question: Per the time frames listed on Page 38 for each design submission, the total design time adds up to forty (40) weeks. On Page 39, the “Total Approximate Design Time” is shown as thirty-two (32) weeks. Please clarify the GSA’s anticipated overall Design Time.

Government Response:The duration for the Design Schedule in section DESIGN SCHEDULE / Design- Build Scope of Work; SECTION 5 - CONTRACT ADMINISTRATION, Part 3 - DESIGN SCHEDULE, Item 3.01 (Pages 38 and 39 of 45) and will be amended to the below durations.

The total design time for this SOW is 24 weeks.

Construction Document Development 24 Wks

Intermediate Design: Submission of 65% Design Documents 6 wks

Government Review 2 wks

Review Meeting 1 wk

Response to Comments 1 wk

Pre-Final Design: Submission of Pre-Final (95%) “Check-Set” Design Documents with Shop Drawings Submittals

6 wks

EQWPC-18-0010 - Amendment 0004 Page | 5

Government Review 2 wks

Review Meeting 1 wk

Response to Comments 1 wk

Final Design: Submission of Final (100%) Design Documents and Shop Drawing Submittals, complete with all required Government approvals

2 wks

Final Government review, Resolution of review comments, and Delivery to the Government of all final, approved, Design Documents, Issue Construction Notice to Proceed

2 wks

5. Reference: USAID RRB Phases 1 and 2 Question: Which Contractor performed the construction work for the initial USAID RRB Renovation project on the 7th Floor of RRB (Phases 1 and 2)?

Government Response: Both Phase 1 and 2 utilized the Design Bid Build (traditional) Delivery Method:

Phase 1 GC - Hermosa Construction Group DC; Phase 2 GC – GRAM JV

6. Reference: Security Badging for Workers On-Site Question: Since there are Liquidated Damages for this project and the HSPD-12 badging process can take months before a person receives their identification credential (badge), will there be a delayed issuance of the Notice-to-Proceed (NTP) with work on site, to allow time for the security badging process?

Government Response: It is expected that the contractor will begin the HSPD-12 process at NTP and that this will alleviate some of these concerns. Also note that the Contractor’s personnel/subcontractors will be escorted while on-site.

7. Reference: Deck-to-Deck Height (for full height partitions) / Drawing A-8.10 (in both 2nd Floor and Mezzanine drawing sets); Partition Types B01 and B10.

Question: What is the vertical dimension from the top of the 2nd floor slab to the underside of the structural deck above? What is the vertical dimension from the top of the Mezzanine floor slab to the underside of the structural deck above?

Government Response: The Partition Schedule in the drawings indicates the maximum heights for these partitions. As these sites cover a larger area with differing slab-to-slab heights this information varies.

The average is 10’-8” from the raised floor to the deck above.

8. Reference: Existing Ceiling-Mounted Wi-Fi Devices (Access Points), Manufactured by Xirrus Question: Is the removal of the existing Xirrus-brand, ceiling-mounted Wi-Fi devices included in the

EQWPC-18-0010 - Amendment 0004 Page | 6

Scope of Work for this project? Are new Wi-Fi devices included in the Scope of Work for this project? If yes, please advise where this information is included in the Bid Documents.

Government Response: Yes, this work is a requirement of the Design-Build Contractor to remove the old WAP units, study, design, provision and install new units in conjunction and consultation with USAID MCIO Department representatives and their vendors.

From - 4.21 TELECOMMUNICATIONS & STRUCTURED CABLE- WAP (Wireless Access Point)

• Consider providing WAP’s as required to meet the new architectural design. RRB’s specific requirements (security, data throughput and the like) will need to be considered and coordinated for proper design and installation.

• A formal propagation study will have to take place and in turn, using the study, a design around a specific manufacturer’s system will be required. This would be followed by an installation by a WAP integrator certified by that specific manufacturer.

9. Reference: Proprietary Building Systems Question: Please provide the company name and a point-of-contact person for all proprietary building systems that must be modified for the work of this project. Affected building systems may include, but not necessarily be limited to, the Building Automation System (BAS), automatic air temperature controls, fire alarm and security.

Government Response:

Building Systems Vendor

Fire Alarm Kinetix

Building Automation System Siemens

Tenant Security System USAID

Automatic Air Temp Controls - Submittals will need to be reviewed by the Building Engineer (Centerra)

10. Reference: Building Standard Door Hardware / Drawing AN-5.1 – Door Hardware Schedule Question: Door Hardware Schedule includes numerous notes stating, “Match Building Standard”. Please provide a schedule showing the Building Standard door hardware items and finishes.

EQWPC-18-0010 - Amendment 0004 Page | 7

Government Response: This work is a requirement of the Design-Build Contractor to verify the existing hardware to match during the design process, as well as insure that these match the USAID POR and all GSA Life Safety requirements based upon the Design-Builder’s final design/selections.

11. Reference: Furniture / Level 2 Drawing AN-1.2 - PROJECT INFORMATION, CONTRACT DOCUMENT NOTE # 25 (same note is also on Mezzanine Drawing AN-1.0) Question: Please confirm that the Contractor is to include the purchase and delivery of furniture for this project. Contract Document Note # 25 states, “FURNITURE SHOWN IS FOR REFERENCE ONLY AND INSTALLED BY OTHERS, U.O.N. FURNITURE IS PROCURED AND HIRED BY THE GENERAL CONTRACTOR.

FINAL DIMENSIONS LOCATIONS AND ASSEMBLIES ARE THE RESPONSIBILITY OF THE FURNITURE

VENDOR.”

Government Response: No, the furniture is to be procured and installed ‘by others’, however, the Design-Build Team needs to confirm the final proposed design match the USAID POR and all GSA Life Safety requirements and to provide the supporting infrastructure (i.e. IT/Electrical, etc.), as well as coordinating the location of the same and it’s compatibility with the furniture.

12. Reference: Occupancy (Move-In) Dates for Level 2 and Mezzanine / Document DB101- SB/DEC2017, Page 2 of 33.

Question : The last sentence on Page 2 of 33 states, “occupancy must take place prior to End of Second Quarter Calendar Year 2019.” This appears to be inconsistent with the designated Period of Performance of 535 calendar days, and also the “32-week” (or, “40-week”) Design Schedule. Please clarify the occupancy and move-in dates for this project.

Government Response: See the earlier schedule response regarding schedule durations and substantial completion. Tenant Move – In will be after substantial completion for each of the spaces.

13. Request clarification on the bid form. It appears that both phase 3 & 4 are being bid together. The documents indicate phase work with separate cost estimates. Is this a lump sum or bid by phase?

Government Response: Bid Form is SF1442. Breakdown to include on the attached pricing sheet (Revised).

14. The bid form shows unit price 1 with no description? What is unit price 1?

Government Response: Unit price 1 is not used.

15. The draft specs provided indicate two unit priced items? There is no price for optional pricing, but the draft specs indicate an option to perform phase 4 at night (during non-occupied hours). Is this to be bid?

Government Response: It is the expectation the Phase 4 will be performed ‘at night (during non-occupied hours)’.

EQWPC-18-0010 - Amendment 0004 Page | 8

16. Are there any allowance items as there is a spec section but no description? Are there any alternate bids as there is a spec section for alternates?

Government Response: None, there are no allowance items.

17. Please confirm the period of performance is 530 calendar days and not the 340 calendar days stated in the pre solicitation document.

Government Response: See the earlier schedule response regarding schedule durations and substantial completion.

18. Please confirm that all the furniture is government furnished and installed.

Government Response: Confirmed the furniture is to be procured and installed ‘by others’, however, the Design-Build Team needs to confirm the final proposed design match the USAID POR and all GSA Life Safety requirements and to provide the supporting infrastructure (i.e. IT/Electrical, etc.), as well as coordinating the location of the same and it’s compatibility with the furniture.

19. Are the demountable partitions government furnished and government installed?

Government Response: No. The demountable partitions indicated in the DID Documents work is a requirement of the Design-Build Contractor.

20. Are the projection screens noted in the room schedules a part of the AV package which is government furnished and government installed?

Government Response: The projection screens indicated in the DID Documents work is a requirement of the Design-Build Contractor as are all of components of the AV System. This AV work is to be designed, provisioned and installed in conjunction and consultation with USAID MCIO Department representatives and their vendors. USAID will provide their basis of design standards for the AV system requirements.

21. Please clarify the scope of work: Please refer to drawing A 7-2 Level 2 Bureau divisions which indicates that the area identified for group AFR is phase 6 of the USAID renovation project, and therefore would not be a part of this bid? None of the other architectural drawings indicate anything about phase 6.

Government Response: The area of indicated as Phase 6 is not part of this Design-Build solicitation.

22. Please confirm that the entire second floor work as shown on the plan layout drawings A-1.2A thru A 1-2D are a part of this project.

Government Response: The area of indicated as Phase 6 is not part of this Design-Build solicitation.

Please refer to drawing A 7-2 Level 2 which identifies the areas included in Phase 3 which is included in this solicitation and Phase 6 which is not part of this solicitation.

23. Please provide clarification to the period of performance. Amendment 3 says to start the design within 10 days of NTP. It says to complete the contract for substantial completion within 305 days from NTP. Are there separate NTP dates for design and construction or are they the same NTP date, which then based on the description indicates a contract performance of 365 calendar days?

EQWPC-18-0010 - Amendment 0004 Page | 9

Government Response: There will be a single NTP at the start of the contract. The 305 days is inclusive of design and construction.

24. Specification section 011000 – General Summary states the following; “The project will be a LEED v4 for ID+C, Gold Certification level anticipated “Please confirm the LEED Certification for the project.

Government Response: The project has a goal of LEED v4 for Interior Design and Construction – Silver Certification Level

USAID RONALD REAGAN BUILDING

RENOVATION

(USAID Phase 3 & 4 Renovations)

WASHINGTON, DC

Design-Build Scope of Work

Construction Contract Number: GS-XXX-XX-XX-X-XXXX

Requisition No. XXX-XX-XXXX

Project Control Number:

10 June 2018

PROPERTY OF THE UNITED STATES GOVERNMENT

COPYING, DISSEMINATION, OR DISTRIBUTION OF THESE DRAWINGS, PLANS,

OR SPECIFICATIONS TO UNAUTHORIZED USERS IS PROHIBITED

Do not remove this notice

Properly destroy documents when no longer needed

USAID RRB RENOVATIONS – DESIGN BUILD SOW 2018

PROPERTY OF THE UNITED STATES GOVERNMENT – FOR OFFICIAL USE ONLY

Do not remove this notice – Properly destroy documents when no longer needed

TABLE OF CONTENTS

PROJECT REQUIREMENTS

SECTION 1 - INTRODUCTION

1. PROJECT SUMMARY 5-6

2. PROJECT GOALS 6

3. COMMISSIONING 6

4. PROJECT SITE 6

SECTION 2 - PROFESSIONAL SERVICES

1. GENERAL 7

2. DESIGN DEVELOPMENT 7

3. SUBMISSION REQUIREMENTS 7

4. DESIGN SERVICES 7-13

5. DESIGN SUBMISSION AND REVIEWS 13

6. DESIGN QUALITY ASSURANCE 13-15

7. SHOP DRAWINGS/PRODUCT DATA 15-16

8. CONTRACTOR INITIATED DESIGN CHANGES 16

9. COMPUTER AIDED DESIGN 16

10. CONSTRUCTION DOCUMENTS 17-18

11. SUBMISSION STANDARDS 18-19

12. PROJECT MEETINGS 19

13. DOCUMENT SECURITY 19-20

14. COMMISSIONING 20

15. DESIGN REVIEWS 20-21

16. CODE CONFORMANCE 21-22

17. COORDINATION OF DESIGN WORK 22

18. SITE INVESTIGATION 22

19. SAFETY AND ENVIRONMENTAL MANAGEMENT 22-23

20. CRITERIA GOVERNING DESIGN 23-25

SECTION 3 - CONSTRUCTION SERVICES

1. GENERAL 26

2. CONTRACT DOCUMENTS 26

3. APPROVED CONTRACT DOCUMENTS 26

4. CONTRACTOR’S STAFF 26

5. RECORD DOCUMENTS 27-28

6. MISCELLANEOUS SERVICES 28-29

7. PERMITS AND OTHER APPROVALS 29

8. CONSTRUCTION 29-30

9. COORDINATION OF CONSTRUCTION WORK 30

10. INSPECTIONS AND TESTS 31

11. COMMISSIONING 32-33

SECTION 4 - PROJECT DETAILS

1. GENERAL 35

2. DESIGN 35-36

3. SCHEDULE 36

SECTION 5 - CONTRACT ADMINISTRATION

1. GENERAL 37

2. PRE-PROPOSAL SERVICES 37-38

3. DESIGN SCHEDULE 38

4. CONSTRUCTION SCHEDULE 38

5. ROLES AND RESPONSIBILITIES 38

6. COMMUNICATIONS PLAN 39-40

7. PROJECT CORRESPONDENCE 41

8. QUALITY CONTROL PLAN 41

9. PROJECT CLOSEOUT 41-43

10. INVOICING 44-45

APPENDICES

A. ATTACHMENTS A-1

1. GSA DIVISION 1 SPECIFICATIONS

2. USAID RRB RENOVATIONS – PROJECT DEVELOPMENT STUDY

3. USAID RRB RENOVATIONS – PROGRAM OF REQUIREMENTS

4. PERFORMANCE SPECIFICATIONS

5. USAID PHASE 3 DESIGN INTENT DOCUMENTS

6. USAID PHASE 4 DESIGN INTENT DOCUMENTS

7. USAID MEP DESIGN INTENT DOCUMENTS

PROJECT REQUIREMENTS

SECTION 1 - INTRODUCTION

PROJECT SUMMARY: The United States Agency for International Development (USAID) coordinates many global programs and operational functions from its headquarter buildings in Washington, DC. One of the primary locations for

USAID in DC is the Ronald Reagan Building (RRB) which was originally constructed in 1997 with USAID as one of the original tenant Agencies. USAID’s space is in the North portion of the building totaling approximately 530,378 USF with 7 stories above grade and additional space on the Mezzanine level and three basement levels.

A major track in USAID’s Washington Real Estate Strategy is to renovate the 20-year-old legacy space at the RRB in an effort to create a work environment that meets a modernized workplace, including sustainability standards, and promotes up-to-date technology use which will augment efficient workflow. USAID has now completed renovation of the 7 th floor office spaces, including renovation of the tenant core tower restrooms and corridors on floors two through eight, in the

Ronald Reagan Building (RRB).

In 2015, USAID completed a portfolio-level Program of Requirements (POR) that included a future housing plan for all operating units in the Washington, DC area. This analysis provided a basis for the dual-track Washington Real Estate

Strategy in compliance with the Government-wide Reduce the Footprint mandate. In support of this these stated goals;

USAID has recently completed a validated POR (2018) specifically for the operating units to be housed in the RRB.

This POR includes a complete program for each operating unit, a future-state stacking plan, a migration plan, and a preliminary phasing plan for the proposed renovations. The POR includes a full renovation through 10 total phases.

The 7 th floor (2016) was completed through the first 2 phases. The SOW for this contract is for phases 3 and 4 of the

POR and includes a preliminary BIM model, Design Intent Documents and Design Narratives for these two phases.

1. CONTRACT TYPE

Lump Sum Contract: The Government contemplates the award of a “Firm Fixed Price (Lump Sum)” contract pursuant to the procedures set forth in Federal Acquisition Regulation Subpart 36.3 and Subpart 15, and procured under One-Phase Design-Build Source Selection procedures to the successful Design-Build

(DB) Offeror. The “Firm Fixed Price (Lump Sum)” price shall provide for comprehensive Design-Build

Services including but not be limited to the following:

A. Professional Engineer/Architect Services.

B. Incorporating Building Information Modeling (BIM) exchangeable data files (Finalizing BIM

Model developed during the intermediate design phase)

C. Professional Consulting Services.

D. Contract Management.

E. Quality Control and Safety Plans

F. Phasing Plans

G. Coordination with other GSA/USAID Projects

H. Construction Services including Materials, Labor and Supervision.

I. Inspection and Testing Services.

J. As-Built Drawings and Record Documents

K. Equipment Training, Warranties and Guarantees.

L. Commissioning Services.

M. Post Construction Services

*The requirements and definitions for each of these services are expanded on in other parts of this document.

2. PROJECT GOALS

Goals:

Through the Phases 3 & 4, RRB Renovation projects, occupancy must take place prior to End of Second

Quarter Calendar Year 2019. To accomplish this, USAID is working to renovate its legacy office space to reach the following goals:

• Create an office environment that emphasizes productivity through collaboration coordination and interaction

• Allocate space and resources according to a consistent and coherent plan

• Create a professional, contemporary environment that exemplifies and supports the Mission, Values, and Work at USAID

• Create an environment that is flexible, adaptable, cost-effective, and responsive to change, while reducing the Total Cost of Ownership

• Support workforce attraction and retention by creating a healthy, safe, and comfortable environment.

• Create a sense of place that nurtures, accepts, and promotes the USAID brand and image

• Integrate state-of-the-art technology and vision into the space

Major Elements/Tasks of the Phases 3 & 4 Renovation Projects totaling 57,000 sf:

• Transitioning near end of the GSA in Design Builder Contractor Procurement

• Assisting in the coordination with GSA in the DB Contractor Kick-off Meeting

• Existing Conditions Survey for approx. 57,000 SF

• Development Drawings for approx. 57,000 SF of Office Space

• Design Development for approx. 57,000 SF

• Change Management Services for approx. 57,000SF

• Construction Services for approx. 57,000 SF

• Post Construction Services approx. 57,000SF

3. COMMISSIONING

Commissioning is a process used by the GSA on major new construction, modernization and alteration projects to achieve, validate and document that the performance of the building and its major systems meets the design intent and requirements of the GSA. The GSA will separately engage a Commissioning

Agent (CxA) for this project. The DB Contractor shall participate in the commissioning process, and coordinate with the GSA and the Construction Management Team to identify appropriate commissioning program goals and to develop supporting Pre/Post and monitoring inspection and testing practices to meet the objectives of the project commissioning plan.

4. PROJECT SITE

The work will be performed at the Ronald Reagan Building, located at 1300 Pennsylvania Avenue, NW in

Washington, D.C.

END OF SECTION 1

SECTION 2 - PROFESSIONAL SERVICES

1. GENERAL

Provide the services of Registered Licensed Professional Engineers and Architects, experienced in the type of work contemplated, to provide design, calculations, field survey, drawings and specifications covering the work. Disciplines anticipated include electrical engineering, structural engineering, mechanical/plumbing engineering, low voltage, IT/audio visual, security, architecture, environmental, life-safety / fire protection/fire alarm, and systems furniture space planning services to fulfill the project’s objectives and requirements. The Contractor’s Architect-Engineer (A-E) shall be the project’s Architect-

Engineer of Record. A-E should follow as outlined in Specification Section 013100- PROJECT

MANAGEMENT AND COORDINATION.

2. DESIGN DEVELOPMENT

2.1 Following the Notice To Proceed (NTP), the A-E shall initiate and fully develop the project design through site survey(s) / studies, preparation of drawings, specifications, calculations and reviews of Shop Drawings / Product Data, as necessary to fully provide, document and support design solutions. Calculations shall read logically from the initial assumptions, through the calculation phase to sizing and decision solutions for Phase 3 (2nd Floor) and Phase 4 (Mezzanine Level).

2.2 The A-E shall complete the project design, based on the Design Intent Documents provided by the

Government, assimilate transferable BIM electronic files, subject to RFP Contract Requirements for government reviews and approvals. The A-E shall plan, schedule, coordinate and assure effective performance of all design services needed to meet GSA and USAID program of requirements.

2.3 At each design submission phase, complete sets of the required design documents, which shall be submitted by the Contractor to the Government for review and approval. The design documents submitted shall be delivered by the Contractor to all GSA/USAID project POCs identified as government design reviewers.

2.4 The A-E shall be responsible for Quality Assurance/Quality Control of the design documents.

This QA/QC effort includes verifying that items are properly specified and that drawings are free of conflicts, including between disciplines.

3. SUBMISSION REQUIREMENTS

3.1 Sequential Submissions: The Contractor shall prepare and deliver design submissions as follows:

A. Intermediate Design – 65% completed construction contract documents.

B. Pre-Final Design – 95% completed construction contract documents.

C. Final Design – 100% completed construction contract documents.

4. DESIGN SERVICES

The Contractor shall provide the professional engineering services required to provide the design submissions as prescribed herein.

4.1 Pre-Design Services: The Contractor shall provide Pre-Design Services as follows:

A. Project Schedule(s): Immediately following Notice to Proceed, the Contractor shall coordinate the project “Kick-Off” meeting with the GSA Project Manager, GSA Contracts

Officer, Construction Management Services and USAID Project Team Members, and provide for delivery of Design & Construction Project Schedule(s) to the Government. The

Design & Construction Project Schedule(s) shall be transmitted to the GSA Project

Manager within 5 (five) calendar days following the date of Notice to Proceed, on electronic media, using “Primavera P6" software, Cost Loaded Format. The Design &

Construction Project Schedule(s) shall indicate the following:

a) Start and completion dates for the design and Design & Construction documents based upon the requirements for SUBMISSIONS AND REVIEWS as prescribed herein.

The Project schedules shall indicate the estimated timelines, critical paths and milestones for the tasks required for the design process.

b) Start and completion dates for the construction work indicating the estimated timelines and milestones for the tasks required for the Construction Start through completion of the Construction and Commissioning process.

c) See also, SECTION 5 for additional information pertaining to estimated timeframes for the project’s DESIGN SCHEDULE and CONSTRUCTION SCHEDULE.

(1) The Contractor’s Project Schedule(s) shall itemize all submissions, meetings, any two week look ahead, and review time durations, and shall show appropriate review and approval times, dates for Government action, as well as elapsed task time and milestone dates. The Project Schedules shall also specify responsibilities for action on specific tasks such as reviews, approvals, and sign-offs.

(2) The Contractor shall be responsible for maintaining the Project

Schedules throughout the course of the project. The Contractor shall update the Project Schedules monthly for the duration of the entire design and construction effort, and allow sufficient time for the review of submittals by all parties. The date for submission of this Project Schedule shall be determined at the first meeting between the Government and the Contractor.

(3) The GSA Project Manager shall be notified immediately by the Contractor if schedule slippage occurs. The Contractor shall submit a revised project schedule within five (5) working days after the GSA Project Manager authorizes the revision.

B. Kick-Off Meeting: A pre-design “Kick-Off" meeting shall be coordinated and scheduled with the GSA Project Manager by the Contractor following the Notice To Proceed and delivery of the Project Schedule to the Government. The "Kick-Off" meeting shall serve to introduce and establish contact between the Contractor’s team, GSA representative(s), the Government’s Technical Representatives for Design and Construction, and USAID representative(s) who will be actively engaged in the design reviews and approvals for this project. The primary objective of this meeting is to confirm the project schedule, and to provide clarification for any relevant questions prior to initiation of the design development process for this project.

4.2 Design Services: Immediately following the Pre-Design “Kick-Off" Meeting, the Contractor shall initiate and provide Design Services including but not limited to the following:

A. Site Investigation and Survey: Provide site investigation services, as needed, which will enable preparation of accurate, updated construction contract drawings and specifications.

a) Site Survey: Provide staff to survey the project sites and to prepare dimensioned drawings reflecting the existing conditions in the facilities as specified in Section 4, Paragraph 2.03. These drawings will be subsequently used for the preparation of demolition and BIM as-built backgrounds for new construction work.

b) USAID has special security and access restrictions. Some areas of the building may require escorted access and special security clearance notification 72 hours in advance to obtain access. The A-E shall determine the locations and coordinate survey work with the USAID security and access requirements of such areas with the USAID authorized representative(s).

c) Concealed Conditions: Survey shall examine and record both exposed and concealed conditions (ceiling and flooring plenums) in combination with BIM data files which will impact the work. Perform destructive testing on ceilings, walls, pipe shafts, casings and other enclosures to expose hidden field conditions which may impact the work. Coordinate the destructive testing with the CM Services

Team, USAID Security notifications for cleared access and O & M Building

Manager. After destructive testing is complete, temporarily patch and paint damaged surfaces to match existing adjacent surfaces.

B. Coordination with Emergency Site Access: During design and construction, initiate monthly meetings with GSA Fire and Life Safety Branch, USAID Security and RRB O & M

Command Center to review and coordinate First Responder access to the site. The contractor shall coordinate with the Perimeter Security project and provide a scaled site plan overlaying, as a minimum, the building roadways, and hydrants. Provide site plan that show what site entrances, trash site staging area and use of external roadways which could be impacted as a result of the contracted scope of work.

C. Drawings and Specifications – General: The Drawings and Specifications shall be prepared in accordance with applicable CSI Format and GSA Handbooks listed herein and shall conform to the following requirements:

a) Drawings shall clearly distinguish between new and existing work.

b) Drawings shall indicate:

• All section views and details showing points of connection and disconnection.

• All demolition work.

• All alterations to existing services as may be required to show the work involved in this project.

c) Demolition and New Work shall be coordinated on all drawings and specifications to assure that all necessary work, materials, and items of equipment are included for operational facility of finished appearance.

d) All reproducible drawings prepared under this contract shall be of such drafting quality to be clearly legible when reduced to half-size.

e) All drawings and specifications shall be prepared in accordance with applicable

GSA Handbooks listed herein and under Clause 12, Handbooks, of the special provisions of the base contract, design data and design criteria made available by the Government.

D. 65% Intermediate Design Submission: Prepare and submit a 65% INTERMEDIATE

SUBMISSION. The 65% (sixty-five percent) design documents provided shall approximate a

65% level of development required for design completion. Intermediate Documents: The

Intermediate submission shall provide working drawings and a draft of final construction specifications, consisting of edited RFQ specifications, a draft Quality Control Plan, Waste

Management Plan, Safety Plan, Demolition Plan, LEED-IAQ Plan and catalog data for all selected electrical, mechanical and control equipment. The working drawings, including delineation of a proposed phasing plan for the construction work and demolition drawings, and the draft of final construction specifications. Construction documents shall demonstrate attainment of all performance requirements for the major design-build elements of the project.

a) The 65% INTERMEDIATE SUBMISSION documents shall address the major selective demolition and new work required, the location(s) proposed for the new vaults and equipment, and shall include the proposed design & construction methods needed to provide for building access and installation of the new vaults and equipment. Drawings shall provide for design development sufficient to include placement of major equipment, and routing of associated feeders. etc.

b) The 65% INTERMEDIATE SUBMISSION documents shall prescribe the proposed methodology and implementation strategy required for cutovers and removal of the existing distribution system equipment when the installation of the new distribution system equipment is completed.

c) The 65% INTERMEDIATE SUBMISSION documents shall provide a carefully coordinated, “step-by step” Construction Phasing Plan. The construction-phasing plan shall address general conditions and agency specific factors impacting the construction in compliance with the project contract requirements and specifications. (e.g. Work hour restrictions, Security and access requirements, Staging and storage area space limitations Need to clean work areas on a daily basis, Removal and disposal of materials by utilization of a external trash-chute & dumpster site, etc.); The construction-phasing plan shall clearly define the proposed phasing methodology and implementation strategy required for construction. The Construction Phasing Plan shall be provided on the drawings, and referenced in the specifications and shall:

(1) Identify the phasing stages, sequence of implementation, and implementation strategy needed for the work.

(2) Provide the necessary methods, measures, and procedures to be used by the

Contractor for performance of the work in an "occupied" building during

"off-hours" and weekends.

(3) Include provisions needed to mitigate the disruption of ongoing building activities and related services, and to allow for tenant use and occupancy during construction.

(4) Prescribe methods for installation of the equipment in any architectural or historically “sensitive” locations as determined.

(5) Provide that the work required by the design documents can be successfully implemented for construction.

(6) Early commencement of selective demolition, including utilization of exterior trash chute and dumpster site plan.

(7) Maximize the constructability potential for the project.

(8) Fully comply and submit to GSA building management for approval; request forms for any outage(s), de-re-energize, brazing/cutting/capping, etc. 72 hours prior to initiation.

(9) Minimize any anticipated disruptions to the building occupants.

(10) Ensure fully operational and adjacent mechanical, indoor air quality measures, electrical and low-voltage systems during phasing and construction.

(11) Provide the estimated time duration(s) for any disruptions or required outages.

(12) Provide for the work to be coordinated and scheduled so that there are no significant disruptions to the daily operations of the building(s) unless otherwise determined and approved beforehand.

(13) Provide that the proposed construction phasing plan “stages” are carefully coordinated and confirmed with the GSA and USAID representative(s) during the 65% Design Phase, and shall be approved by GSA and USAID prior to delivery of the 95% Pre-Final submission.

E. 95% Pre-Final Design Submission: Prepare and submit a 95% PRE- FINAL DESIGN

SUBMISSION approximating the 95% (Ninety-Five) percent of design completion. The 95%

Pre-Final Design Documents submitted shall approximate Ninety Five Percent (95%) design completion and shall serve as a "check-set" submission in advance of the 100% Final Design

Documents submission.

a) 95% Pre-Final Documents: The “Pre-Final” working drawings submitted shall accurately depict/describe all work (materials, new construction) to be performed within all work areas. All drawings submitted shall be completed in all respects, and shall fully support the minimum needs of the construction Contractor.

Specifications shall be edited to address only that construction work and materials to be provided. Submitted drawings, specifications, design calculations, and the

Quality Control, Safety and Waste Management Plans shall include final versions of those prepared for the 65% Intermediate Design submission and shall be expanded as necessary to provide for all work required. Drawings, specifications, calculations, and the Quality Control, Safety and Waste Management Plans submitted shall be in final form, and shall reflect resolution of all previous review comments.

b) Shop Drawings / Product Data: Submissions of Shop Drawing/Product Data shall also be made to the Government along with the 95% Pre-Final Documents submission as specified in “SHOP DRAWINGS/PRODUCT DATA” in Section

5. Provide a Shop Drawing list for Government approval. Pre-Final Documents submitted shall be approximately 95 percent complete and shall serve as a

“check-set” submission in advance of the 100% Final Documents submission.

Additional Requirements shall be per Specification Section 01300

– Submittals.

c) Long Lead Equipment: The Government reserves the right to make allowances for the Contractor to order the “Long Lead Equipment” on a case by case” basis, following satisfactory completion of ALL government reviews and approvals required for the Pre-Final Design documents and ALL government reviews and approvals required for “Shop Drawings/Product Data” submissions.

F. 100% "Final Design Submission: (100% Final Working Drawings (FWD's), Specifications, and Final Shop Drawings / Product Data Submittals.)

a) Prepare and submit 100% Final Working Drawings (FWD's) and Specifications.

Final Documents: The 100% Final working drawings submitted shall accurately depict/describe all work (materials, new construction) to be performed within all areas delineated on the respective floor plans. All drawings submitted shall be complete in all respects, and shall fully support the minimum needs of the construction Contractor. Specifications shall be edited to address only that construction work to be provided. Submitted drawings, specifications, Quality

Control, Safety and Waste Management Plans, and calculations shall include final versions of those prepared for the 95 percent submission and shall be expanded as necessary to provide for all work required.

b) Drawings, specifications, and calculations submitted shall be in final form and shall reflect resolution of all previous review comments, and shall have the professional seals and signatures of the reviewing Registered and Licensed

Professional Engineers and Architects.

c) Shop Drawings / Product Data: Submissions of Shop Drawing/Product Data shall also be made to the Government along with the 100 percent final Documents submission as specified in “SHOP DRAWINGS/PRODUCT DATA” in Section

5. Provide a Shop Drawing list for Government approval. Final Documents submitted shall provide 100% (one hundred percent) design completion with all previous review comments having been resolved, and having obtained all required GSA approvals. Additional Requirements shall be per Specification

Section 01300 – Submittals.

d) In addition to the copies of the 100% Final Working Drawings (FWD's) and

Specifications required in Appendix F, submit three sets of full-size mylars and one set of bound manuscript Specifications for delivery to the GSA Technical

Library.

e) The Contractor’s Architect-Engineers signed professional seal shall appear on the cover sheet of the final review set of drawings and cover sheet of the specifications. For every engineering discipline involved in the design, the Prime

A-E shall provide a signed professional seal for his area of work and also ensure that all of his consultants provide a signed professional seal on each individual drawing sheet where the services of his consultants were utilized.

5. DESIGN SUBMISSIONS AND REVIEWS

5.1 Design Submissions: During the design of the project, the Contractor’s Architect-Engineer (A-E) shall prepare and deliver three (3) design submissions corresponding to the following levels of design development.

• 65% "Intermediate Design Documents" (Sixty Five Percent (65%) completion),

• 95% "Pre-Final Design Documents" (Ninety Five Percent (95%) completion)

• 100% "Final Design Documents" (One Hundred Percent (100%) completion).

6. DESIGN QUALITY ASSURANCE

GSA requires DB Contractor design submissions and construction documents submissions to undergo two general types of design review: technical review and codes and standards review. The GSA staff and GSA customer agency will conduct reviews of all DB Contractor design submissions and construction documents submissions. The GSA OCA may also conduct independent quality assurance/quality control reviews of some DB Contractor design submissions. These GSA reviews will focus primarily on technical review, but may also address codes and standards issues. In addition to the GSA reviews, the following design quality assurance services will be performed during the Design Stage and the Construction Documents Phase as further indicated under the Scope of Services below.

6.1 Government Review: The Government will review the Contractor’s design submissions at the 65 percent, 95 percent and 100 percent complete stages of the project. Design reviews will be performed by Government Staff or Contractors.

6.2 Purpose: The Government and the Government’s Technical Representatives for Design and

Construction will provide reviews of the Contractor’s Architect-Engineer (A-E)’s design submissions to verify adherence to the contract requirements. Design reviews by the Government are not to be interpreted as resulting in an approval of the Contractor’s apparent progress toward meeting contract requirements, but are intended to discover any information which can be brought to the Contractor’s…