County of Orange, Sheriff-Coroner

Invitation for Bid for Equipment Rental Without Operator IFB # 060-3093401-MB

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/ocgov

COUNTY OF ORANGE

Sheriff-Coroner

PROCUREMENT SERVICES

320 N. Flower Street, Santa Ana, CA 92703

Santa Ana, CA

92703

Date: Friday, June 26, 2026

INVITATION FOR BIDS

FOR: EQUIPMENT RENTAL WITHOUT OPERATOR

BID MUST BE RECEIVED BEFORE:

August 14, 2026 / 4:00 pm

IFB # 060-3093401-MB

Procurement Services Regular Office Hours:

8:00 AM to 5:00 PM

Monday through Friday

The office is closed between 12:00 PM and 1:00 PM

Table Of Contents

1. General Information

2. General Instructions

3. Federal Grant Funds

4. Protest Procedures

5. Scope of Work

6. OCLSB and DVBE Preference Policies Certification Requirements

7. Electronic Fund Transfer (EFT)

8. Pricing

9. Vendor Responses

Attachments:

A - Model Contract - Equipment Rental

B - OCSD - Certification Regarding Anti-Lobbying

Invitation for Bid for Equipment Rental Without Operator

County of Orange IFB

Sheriff-Coroner - Equipment Rental Without Operator, 060-3093401-MB

SECTION 1. General Information

1.1 BACKGROUND

Contractor shall provide Equipment Rental Without Operator on as-needed basis.

1.2 IMPORTANT NOTICE

The County has attempted to provide all information available. It is the responsibility of each Bidder to review, evaluate, and, where necessary, request any clarification prior to submission of a bid. If any person contemplating submitting a bid in response to this IFB is in doubt as to the true meaning of any part of the solicitation documents attached hereto or finds discrepancies in or omissions from the specifications, they must submit a written request for clarification/interpretation to the County Deputy Procurement Agent

(DPA), Mary Barreto, via the County’s online biding system.

1.3 CLARIFICATION/INTERPRETATION

If clarification or interpretation of this solicitation is considered necessary by County, a written addendum shall be issued and the information will be posted on County’s online bid system. Any interpretation of, or correction to, this solicitation will be made only by addendum issued by the County DPA. All addenda will be submitted and posted on the County’s online bidding system. It is the responsibility of each Bidder to periodically check the County’s online biding system to ensure that they have received and reviewed any and all addenda to this solicitation. The County will not be responsible for any other explanations, corrections to, or interpretations of the documents, including any oral information.

All questions or requests for interpretation must be received within this solicitation's Question &

Answer section by Friday, August 7, 2026 before 5:00 pm.

1.4 COMMUNICATION

Bidders are not to contact other County personnel with any questions or clarifications concerning this

Invitation for Bid (IFB). All questions regarding this solicitation must be submitted via the Question &

Answer section of this solicitation within the County’s eProcurement Portal at:

https://procurement.opengov.com/portal/ocgov. Any County response relevant to this IFB other than through or approved by County is unauthorized and will be considered invalid.

County's Deputy Procurement Agent, Mary Barreto, mbarreto@ocsheriff.gov, will provide all official communication concerning this IFB.

1.5 BID VALIDITY

Bids will be valid for a period of 365 days after IFB closing date.

1.6 LOBBYISTS

County of Orange does not require and neither encourages or discourages the use of lobbyists or other consultants for the purpose of securing business.

ORANGE COUNTY BOARD OF SUPERVISORS

AND COUNTY AGENCY OFFICERS

Board of Supervisors

Janet Nguyen, First District Vicente Sarmiento, Second District Donald P. Wagner, Third District

Doug Chaffee, Fourth District Katrina Foley, Fifth District

County Agency Officers

Claude Parrish, Assessor Hugh Nguyen, Clerk-Recorder

Todd Spitzer, District Attorney-Public Administrator Don Barnes, Sheriff-Coroner

Shari L. Freidenrich, Treasurer-Tax Collector Andrew Hamilton, Auditor-Controller

SECTION 2. General Instructions

2.1 REVIEW

Before submitting a bid, Bidders shall carefully review the General Instructions and examine the solicitation contents, including the Model Contract Terms, Conditions and Scope of Work. Bidders shall include in their bid response a monetary sum to cover the cost of all items included in the Contract. The Model

Contract contained in this solicitation is the Contract proposed for execution. Upon award, awarded Bidder will be required to sign and submit Contract for execution.

2.2 RESPONSIVENESS

Responsive bids shall include completed submittals/attachments provided in the Vendor Responses.

2.3 BID SUBMISSION

Electronic Bids shall be submitted via the County’s online bidding system via the following link https://procurement.opengov.com/portal/ocgov. All required sections of the IFB as listed above, must be submitted via the County’s eProurement Portal. Bidder is solely responsible for “on time” submission of their electronic bid. The County will not accept late bids and no exceptions shall be made. County will only receive those bids that were transmitted successfully.

Note: Electronic Bids cannot be viewed by County until after the solicitation deadline. If you encounter any problems with your registration, system, bid submission, or other system issues, please contact OpenGov’s support staff via the live chat option or via email at procurement-support@opengov.com.

2.4 PRICING

A. Bid Prices: The bid prices quoted on this solicitation shall be firm for the entire contract term of the awarded Contract.

B. Addenda: Bid prices offered shall reflect all addenda issued by County.

C. Scope of Work: Bids shall be submitted only for the items and/or services as stated in the Scope of

Work, Attachment A of Model Contract; bids for other than the items and/or services listed will not be considered.

mailto:procurement-support@opengov.com

D. Firm Prices: The County will only consider firm price bids.

E. Profit: The net amount of profit will remain firm for the entire term of the Contract. Contract adjustments which increase Contractor’s profit will not be allowed.

F. Price Decreases: All price/rate decreases will automatically be extended to the County. Please reference Paragraph – Price Increase/Decrease provision for additional information.

G. Acceptance: Bids must be provided for each item separately, “all-or-none” bids will not be accepted unless in the best interest of the County.

2.5 NO SUBSTITUTIONS

The bidder is required to meet all specifications and requirements contained in this solicitation. No substitutions will be accepted, unless prior County written approval is received.

2.6 DISCREPANCIES

Bidder shall take all responsibility for any errors or omissions in their bids. Any discrepancies in numbers or calculations shall be interpreted to reflect the lowest price to the County.

If prior to contract award, a Bidder discovers a mistake in their bid which renders the Bidder unwilling to perform under any resulting contract, the Bidder must immediately notify the buyer and request to withdraw the bid. It shall be solely within the County's discretion as to whether withdrawal will be permitted. If the solicitation contemplated evaluation and award of "all or none" of the items, then any withdrawal must be for the entire bid.

If the solicitation provided for evaluation and award on a line item or combination of items basis, the County may consider permitting withdrawal of specific line item(s) or combination of items.

2.7 BID EXPENSES

The County shall not be liable for any expenses incurred by potential Contractors in the preparation or submission of their bids. Pre-contractual expenses are not to be included in the Contractor’s Pricing Sheet. Pre-contractual expenses are defined as, including but not limited to, expenses incurred by Bidder in:

A. Preparing its bid in response to this IFB.

B. Submitting that bid to the County.

C. Negotiating with the County any matter related to the bid; and, D. Any other expenses incurred by the Bidder prior to the date of the award and execution, if any, of the

Contract.

2.8 AWARD

Upon recommendation of Contract award, Bidder will be required to submit the following documents within seven (7) days of County notification, unless otherwise specified in the solicitation:

A. Insurance: Certificate(s) of Insurance, including additional Insured Endorsement(s); refer to Model

Contract, Article-Insurance

B. W-9 Form: Current signed W-9 (Taxpayer ID No & Certification), which includes Contractor’s

Legal Business Name(s). Out of State Vendors are required to submit a 587/590 Form.

2.9 ACCEPTANCE/REJECTION/AWARD

A. Bids submitted in response to this IFB may become subject to public disclosure under the California

Public Records Act, and other applicable law. The County shall not be liable in any way for disclosure of any such records. Additionally, all bids shall become the property of the County.

B. The lowest responsive, responsible Bidder will be recommended for contract award.

C. Bids will be reviewed by the County for responsiveness to all requirements. The County has the right to reject any bid deemed unresponsive or lacking the resources or experience to adequately perform the services described herein.

D. Only those responsible, responsive bids meeting all solicitation requirements and specifications shall be further reviewed for consideration for award. Award shall be based on the lowest, responsive, responsible bid.

E. Please take notice, non-acceptance of the County of Orange terms and conditions, incorporated in model contract, may deem a bid non-responsive. County may not accept any other terms, conditions, or provisions contrary to those contained within this solicitation.

F. Final award determination shall be based upon the lowest responsive, responsible bid, and may also include a review of Bidder’s ability to meet the requirements and perform the services specified in this solicitation; Bidder’s references and past performance; and Bidder’s acceptance of County of Orange terms and conditions.

G. By submitting a response to this solicitation, Bidders agree to accept the decision of the County DPA as final.

H. Awarded Bidder will be required to sign a contract upon award. If Bidder is a corporation, signature will be provided in accordance with the corporation’s code as specified in this solicitation.

2.10 RIGHTS RESERVED TO COUNTY

The County reserves the right to:

A. Request a sample for determining equality with the specified brand.

B. Waive, at its discretion, any non-material defects, irregularity, or informality, which County deems correctable or otherwise not warranting rejection of the bid that do not result in any unfair competitive advantage.

C. Verify and validate any information prior to Contract Award and during the entire term of the

Contract.

D. Make multiple awards to Bidders for services requested in this solicitation, at its sole discretion, to serve the best interests of the County

E. Accept or reject in whole or in part any or all bids received as a result of this solicitation at its sole discretion and to solicit for new bids, as the best interest of the County may require.

F. Negotiate the final Contract with the lowest, responsive and responsible Bidder or Bidders as necessary to serve the best interests of the County.

G. Withdraw or cancel in part or in its entirety this solicitation at any time without prior notice and furthermore makes no representation that any contract will be awarded to any Bidder responding to this solicitation.

H. Award its total requirements to one Bidder or to apportion those requirements among two or more

Bidders as the County may deem to be in its best interests; therefore, bids must be provided for each item separately; “all-or-none” bids will not be accepted unless in the best interest of the

County.

I. Defer award of this Contract for a period of 180 days after the Bid opening. During this period, Bidders shall guarantee the prices quoted in their Bids. County and the lowest responsive, responsible Bidder may mutually agree in writing to extend this deferral period.

2.11 JOINT BIDS

Where two or more Bidders desire to submit a single bid in response to a solicitation, they must do so on a prime/subcontractor basis rather than as a joint venture. The County intends to contract with a single firm or multiple firms, but not with multiple firms doing business as a joint venture.

2.12 UNFAIR PRACTICES AND OTHER LAWS

Bidder warrants that its bid complies with the Unfair Practices Act (Business and Professions Code Section

17000 et seq.) and all applicable County, State and Federal laws and regulations.

2.13 INDEPENDENCE OF BID

By submitting a bid, Bidder swears under penalty of perjury that it did not conspire with any other supplier to set prices in violation of anti-trust laws.

2.14 AMERICANS WITH DISABILITY ACT (ADA)

To comply with the non-discrimination requirements of the ADA, it is the policy of the County to make every effort to ensure that its programs, activities and services are available to all persons, including persons with disabilities. For persons with a disability needing a reasonable modification to participate in the procurement process, or for persons having questions regarding reasonable modifications for the procurement process, you must contact the buyer listed in the solicitation.

2.15 DUNS NUMBER

The County requires a valid D-U-N-S number prior to Contract Award. If needed, your company may obtain one at no cost at www.dnb.com. If you are unable to provide/obtain a D-U-N-S number, please indicate so in your bid submission response.

2.16 UNIQUE ENTITY IDENTIFIER NUMBER (UEI)

The County requires a valid UEI number prior to Contract Award. If needed, your company may obtain one at no cost at www.usfcr.com. If you are unable to provide/obtain a UEI number, please indicate so in your bid submission response.

SECTION 3. Federal Grant Funds

3.1 FEDERAL GRANT FUNDS

The following shall apply to purchases made through the expenditure of Federal Grant Funds by the [Department Name].

A. Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C.

1251-1387), as amended— If this Agreement is in excess of $150,000, Contractor shall comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C.

7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387).

Violations shall be reported to the Federal awarding agency and the Regional Office of the

Environmental Protection Agency (EPA).

B. Energy Policy and Conservation Act Provision: Contractor shall follow mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (Pub. L. 94-163, 89 Stat. 871).

C. Certifications: Federal Grant Funds: Contractor is informed and understands that this Contract is being partially funded by Federal Grant Funds. Contractor agrees to the following in relation to executing this Contract.

1. Audit Records - With respect to all matters covered by this agreement all records shall be made available for audit and inspection by the grant agency and/or their duly authorized representatives for a period of three (3) years from the termination of this Contract.

2. Contractor will comply, with all requirements of the Copeland “Anti-Kickback” Act (18 U.S.C.

874) as supplemented in Department of Labor Regulations (29 CFR Part 3), as applicable.

3. Contractor will comply, with all requirements of Sections 103 and 107 of the Contractor Work and Safety Standards Act (40 U.S.C 327-330) as supplemented by Department of Labor regulations (29 CFR Part 5), as applicable.”

D. Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, if this

Agreement meets the definition of “federally assisted construction contract” in 41 CFR Part 60-

1.4, the Contractor shall agree as follows:

1. Contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. Contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the following:

a. Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising;

layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause.

2. Contractor will, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

3. Contractor will not discharge, or in any other manner discriminate against, any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant.

This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the Contractor's legal duty to furnish information.

4. Contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the Contractor's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

5. Contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, "Equal Employment Opportunity" (30 FR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p.

339), as amended by Executive Order 11375, "Amending Executive Order 11246 Relating to

Equal Employment Opportunity," and implementing regulations at 41 CFR part 60, "Office of

Federal Contract Compliance Programs, Equal Employment Opportunity, Department of

Labor."

6. Contractor will furnish all information and reports required by Executive Order 11246 of

September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders.

7. In the event of Contractor's noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be canceled, terminated, or suspended in whole or in part and Contractor may be declared ineligible for further

Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of

September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law.

8. Contractor will include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (8) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section

204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance:

a. Provided, however, that in the event a contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency, the contractor may request the United States to enter into such litigation to protect the interests of the United States.

E. Davis-Bacon Act, as amended (40 U.S.C. 3141-3148). When required by Federal program legislation, all prime construction contracts in excess of $2,000 awarded by non-Federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. 3141-3144, and

3146-3148) that Contractor shall comply with as supplemented by Department of Labor regulations

(29 CFR Part 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, Contractor is required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, Contractor is required to pay wages not less than once a week. The Contractor shall also comply with the Copeland “Anti-Kickback” Act

(40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled.

F. Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). Where applicable, all contracts awarded by the non-Federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the

Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C.

3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous.

These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence.

G. Rights to Inventions Made Under a Contract or Agreement. If this Agreement involves a Federal award meeting the definition of “funding agreement” under 37 CFR §401.2 (a) and the Contractor wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the Contractor must comply with the requirements of 37

CFR Part 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms

Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency.

H. Federal Grant recipients, subrecipients, contractors and subcontractors shall comply with 2 C.F.R.

§200.323, Procurement of recovered materials.

I. Contracts for more than the federal Simplified Acquisition Threshold (SAT), which is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and the Defense

Acquisition Regulations Council (Councils) as authorized by 41 U.S.C 1908, must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate.

J. All contracts in excess of the federal Micro-Purchase Threshold (MPT) must address termination for cause and for convenience by the non-federal entity including the manner by which it will be affected and the basis for settlement.

K. Federal Grant recipients, subrecipients, contractors and subcontractors shall comply with the provision at Federal Acquisition Regulation (FAR) to implement the John S. McCain National

Defense Authorization Act for Fiscal Year 2019 (FY 2019 NDAA) (Pub. L. No. 115-232 [2018])

Section 889 (b)(1) – Prohibition on Contracting with Entities Using Certain Telecommunications and Video Surveillance Services or Equipment.

L. Contractor shall comply with applicable provisions of Appendix II to Part 200 – Contract

Provisions for Non-Federal Entity Contracts Under Federal Awards of the Code of Federal

Regulations, (https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/appendix-

Appendix%20II%20to%20Part%20200).

SECTION 4. Protest Procedures

Any actual or prospective bidder or respondent who alleges an error or impropriety in the solicitation or award of a contract may submit a grievance or protest to Mary Barreto at mbarreto@ocsheriff.gov, as set forth herein.

PROTEST PROCEDURES

All protests shall be typed under the protestor’s letterhead and submitted in accordance with the provisions stated herein. All protests shall include at a minimum the following information:

A. The name, address, and telephone number of the protestor;

B. The signature of the protestor or the protestor’s representative;

C. The solicitation or contract number;

https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/appendix-Appendix%20II%20to%20Part%20200 https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/appendix-Appendix%20II%20to%20Part%20200 https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/appendix-Appendix%20II%20to%20Part%20200 https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/appendix-Appendix%20II%20to%20Part%20200 https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/appendix-Appendix%20II%20to%20Part%20200

D. A detailed statement of the legal and/or factual grounds for the protest; and, E. The form of relief requested.

Protest of Solicitation Specifications:

A. All protests related to solicitation specifications must be submitted to the Deputy Procurement

Agent (DPA), Mary Barreto at mbarreto@ocsheriff.gov, no later than five (5) business days prior to the Closing Date of the solicitation. Protests received after the five (5) business-day deadline will not be considered by the County.

B. In the event the protest of specifications is denied, and the protestor wishes to continue in the solicitation process, the protestor must still submit a bid/response prior to the close of the solicitation in accordance with the solicitation submittal procedures provided in this solicitation.

Protest of Award of Contract:

A. Protests related to the award of a contract must be submitted to the Deputy Procurement

Agent, Mary Barreto at mbarreto@ocsheriff.gov, no later than five (5) business days after the

Notice of Solicitation Ranking Results is provided by the DPA.

B. Protests relating to a proposed contract award received after the five (5) business day deadline will not be considered by the County.

C. If the five (5) business day period expires without the receipt of a protest, the department may move forward with the contract award or if necessary, file the item for approval by the Board of

Supervisors.

Protest Process

A. In the event of a timely protest, the County shall not proceed with the solicitation or award of the contract until the DPA issues a decision on the protest.

B. Upon receipt of a timely protest, the DPA will, within ten (10) business days of receipt of the protest, issue a decision in writing which shall state the reasons for the actions taken.

C. The County may, after providing written justification, make the determination that an immediate award of the contract is necessary to protect the substantial interests of the County. The award of a contract shall in no way compromise the protester’s right to the protest procedures outlined herein.

D. If the protestor disagrees with the decision of the DPA, the protestor may submit a written appeal to the County Procurement Officer requesting an appeal to the Procurement Appeals Board, in accordance with the process stated below.

APPEALS PROCESS

A. If the protestor wishes to appeal the protest decision of the Deputy Procurement Agent, the protestor must submit, within three (3) business days from receipt of the Deputy Procurement

Agent’s decision, a written appeal to the Office of the County Procurement Officer.

Written appeals must be sent by mail to the address below with a courtesy copy by email;

County of Orange/County Executive Office

County Procurement Office

400 W. Civic Center Drive, 5th Floor

Santa Ana, CA 92701

Attn: County Procurement Officer

CPOAppeals@ceo.oc.gov

B. Within fifteen (15) business days, the County Procurement Officer will review all materials in connection with the appeal, assess the merits of the protest and provide a written determination that shall contain his or her decision on whether the appeal shall be forwarded to the Procurement

Appeals Board.

C. The decision of the County Procurement Officer on whether to allow the appeal to go forward will be final and there shall be no right to any administrative appeals of this decision.

SECTION 5. Scope of Work

5.1 SCOPE OF SERVICES:

Contractor shall provide Equipment Rental without Operator on as-needed basis.

5.2 REQUIREMENTS ARE AS FOLLOWS:

A. Contractor shall provide various equipment and tool rental to include, but not limited to Aerial Work Platforms, Air Compressors and Tools, Climate Control, Compaction, Concrete and Masonry, Earthmoving, Forklift and Material Handling, Ground Protection, Lawn, Landscaping & Tree, Light Towers, Generators, Plumbing, Pipe, Conduit, Portable Sanitation, Pumps, Pressure Washers, Tanks, Filtration, Surface Preparation, Floor Care, Power Tools, Hand

Tools, Surveying, Trench Safety, Shoring, Trucks, Trailers, Welding, related Consumables and

Accessories.

B. Contractor shall ensure ALL equipment is in proper, fully operational condition, and full of fuel, prior to delivery to County.

C. Rental equipment to supplement County equipment and no guarantee of usage shall be provided by County.

D. Contractor equipment with any repetitive failure, shall be immediately exchanged

(swapped out), for like equipment. Delays due to repetitive equipment failure shall be grounds for termination of contract.

mailto:CPOAppeals@ocgov.com

E. Relocation of equipment may be required during rental period. Contractor shall be responsible for relocating and installing equipment, at the request of authorized County representative.

F. Contractor service to include, but not limited to, rental cost, delivery, installation, relocation, exchanges and all required service, maintenance and legal compliance of equipment used in conjunction with County usage.

G. Contractor shall schedule and remove equipment, within forty-eight (48) hours of notification by authorized County representative. All rental fees shall cease immediately upon notification, regardless of time equipment was removed.

H. County shall have NO responsibility for loss or damages of equipment in the possession and/or control of Contractor.

I. Equipment categories listed on Attachment (B), represent equipment typically requested by County. Other equipment may be requested under terms of the contract at a Percentage Discount off published list rates.

J. Contractor shall deliver, install and perform services on equipment in a manner to not impact or interrupt daily County operations. If such impact or interruption is unavoidable, Contractor shall schedule and duly notify the appropriate County representative of such disruption.

K. Contractor shall provide true and accurate schedule of deliveries, installations, service and maintenance.

L. Under no condition, shall performance under contact be subcontracted out by Contractor without the expressed written approval and consent of authorized County representative.

M. Substitution of equipment and/or material shall NOT be accepted, unless previously agreed to by authorized County representative. County reserves the right to refuse any substitutions regardless of compatibility.

N. Contractor shall require no minimum rental size, length or value limitations. Contractor shall accept and perform, regardless of order size, length, value, under all terms and conditions of contract.

O. Contractor shall deliver equipment and material at its earliest available delivery date and time, not to exceed twenty-four (24) hours.

P. Contractor shall provide equipment manuals, operating instructions and Material Safety

Data Sheet (MSDS) for any chemical or other potentially dangerous substances provided to

County.

Q. Contractor shall not withhold any equipment, tool and/or material, for any reason, for orders related to regulatory compliance, certification and/or rental deemed critical to daily County operations.

R. All rental equipment and materials shall be subject to inspection and approval by County prior to acceptance.

S. All equipment and materials shall be delivered and received by the time specified, unless previously agreed to by authorized County representative.

T. County shall be responsible for any fuel and environmental charges incurred during equipment use. When possible, equipment requiring fuel shall be refilled by County personnel prior to pick up by the Contractor. If County fails to refuel equipment, Contractor is authorized to charge County for missing fuel at fair market pricing, at time of pick up. County representative must sign vendor work order at time of pick up verifying level of fuel used by the County equipment.

U. Contractor shall have capability and capacity to deliver and perform under terms of the contract to numerous locations throughout Orange County, CA.

V. Contractor shall have the capability of accurately tracking shipments and reporting delivery status and Expected Time of Arrival (ETA).

W. In the event County representatives are not available to receive delivery, Contractor shall deposit a “Notice of Attempted Delivery” at the designated delivery location and delivery automatically rescheduled for the next day, during normal County operational hours.

X. Each delivery shall have a rental receipt referencing order number, order date, delivery location, delivery zone, PO/DO/MA numbers, equipment number and description, quantity, price and any additional County information requested.

Y. Contractor may be required to deliver equipment during adverse weather conditions and/or locations with limited and/or challenging access.

5.3 RESERVED RIGHTS:

A. County reserves the right to use alternate Contractor, if the Contractor fails to perform under terms and conditions of contract.

B. County reserves rights to ALL information and data provided by the Contractor, without further compensation.

5.4 ORDERING:

A. Contractor shall provide County with written, electronic, voice and fax means of ordering.

B. Contractor shall provide, at County request, editable Microsoft Excel files containing standard equipment inventory with County pricing.

C. Order confirmation is required by County on all orders regardless of method of transmission. Order confirmation shall include, but not limited to, all stated invoice information.

5.5 EMERGENCY ORDERING:

A. In the event of emergency requests by County, Contract may be subject to unusual usage.

Contractor shall service County during such emergency and/or declared disaster under all terms and conditions of contract.

B. Contrator shall deliver equipment to County within three (3) hours of emergency request.

C. Failure of the Contractor to provide accurate response and delivery times under emergency requests shall be grounds for immediate termination of Contract.

D. Contract pricing and delivery terms and conditions apply regardless of conditions and environments.

E. Contractor inability to supply rental equipment and materials under the terms of the

Contract shall be documented and written proof provided to County on disruption, upon request.

5.6 REPORTING AND RECORDS:

A. Contractor shall maintain detailed, true and accurate records of all equipment rental, materials, relocations, replacements and deliveries.

B. Contractor shall provide reports to County, upon request in unlocked Microsoft file format, containing ALL requested data parameters.

C. Contractor shall immediately submit in writing, any condition and/or incident affecting Contractor ability to perform under the Contract.

D. Annual detailed usage reports, showing all County activity, shall be provided by the Contractor, in unlocked Microsoft format. County may request additional reporting, Contractor shall provide all required data in a timely manner in editable Microsoft format.

5.7 SERVICE COORDINATION AND SCHEDULING:

A. Service Coordination: Contractor shall coordinate work activities with the County personnel listed below.

Facilities Operations Service Desk; (714) 935-6606

Watch Commander (After hours dispatch); (714) 935-6606

B. Service Coordination:

Shop Personnel Phone Number

North Shop

Craft Supervisor

Shop Planner

714-935-7006 O / 714-920-2622 C

714-935-8098 O / 657-492-3416 C

Central Shop

714-647-6175 O / 714-920-1249 C

714-647-4556 O / 714-412-4099 C

South Shop

949-249-5134 O / 714-920-0254 C

949-249-5135 O / 714-955-7636 C

External Support

714-935-6671 O / 714-920-1431 C

714-935-6870 O / 714-920-0694 C

Contract Administrator Elizabeth Ochoa 714-935-6841

Facilities Operations Service Desk / Watch

Commander after hours dispatch 4:30pm – 7:00am

714-935-6606

5.8 DELIVERY LOCATIONS:

Orange County Sheriff’s Department Address

Research & Development Building 431 The City Dr., Orange, CA 92868

Aliso Viejo Sheriff’s Substation 11 Journey, Aliso Viejo, CA 92656

Central Men’s Jail Facility 550 N. Flower St., Santa Ana, CA 92703

Central Women’s Jail Facility 550 N. Flower St., Santa Ana, CA 92703

Commissary Building 1530 South State College Blvd., Anaheim, CA 92806

Coroner Building 1071 W. Santa Ana Blvd., Santa Ana, CA 92703

Intake Release Center 550 N. Flower St., Santa Ana, CA 92703

Katella Training Academy 1900 W. Katella, Orange, CA 92867

Musick Jail Facility 13502 Musick, Irvine, CA 92618

Saddleback Substation 20202 Windrow Dr, Lake Forest, CA 92630

Sheriff Headquarters 550 N. Flower, Santa Ana, CA 92703

Technology Division 1382 Bell Ave, Tustin, CA 92780

Theo Lacy Jail Facility 501 The City Drive South, Orange, CA 92868

Alta Laguna Comm Site 2900 Alta Laguna Blvd., Laguna Beach, CA 92651

Bolero Peak Comm Site 17151 Santiago Canyon RD, Silverado, CA 92627

Coyote Hills Comm Site 3001 Gilbert St., Fullerton, CA 92833

Dana Point Comm Site 24930 Seagate Dr., Dana Point, CA 29629

Garden Grove Comm Site 13802 Newhope St., Garden Grove, CA 92843

La Palma Comm Site 6569 Valley View St., La Palma, CA 90623

Laguna Beach Comm Site 285 Agate St., Laguna Beach, CA 92651

Loma Ridge Comm Site 2644 Santiago Canyon, Silverado, CA 92676

Mission Hospital Comm Site 31870 Pacific Coast Hwy, Laguna Beach, CA 92651

Moorehead Comm Site 10783 Lookout Dr., Laguna Beach, CA 92651

Newport Beach Comm Site 949 W 16th. St., Newport Beach, CA 92663

Olinda Comm Site 1942 Valencia Ave., Brea, CA 92823

Ortega Comm Site 29882 Ortega Hwy, San Juan Capistrano, CA 92675

Seal Beach Comm Site 2201 Seal Beach Blvd., Seal Beach, CA 90740

Sanitation District Comm Site 22212 Brookhurst St., Huntington Beach, CA 92646

Santiago Peak Comm Site 34001 Santiago Canyon, Orange, CA 92676

Sierra Peak Comm Site 7625 Black Star Canyon, Corona, CA 92882

The following County locations require 4-wheel drive light weight vehicles Bolero, Olinda, Ortega, Santiago and Sierra peak communication sites:

Bolero Peak Comm Site 17151 Santiago Canyon RD, Silverado, CA 92627

Olinda Comm Site 1942 Valencia Ave., Brea, CA 92823

Ortega Comm Site 29882 Ortega Hwy, San Juan Capistrano, CA 92675

Santiago Peak Comm Site 34001 Santiago Canyon, Orange, CA 92676

Sierra Peak Comm Site 7625 Black Star Canyon, Corona, CA 92882

5.9 DELIVERY SCHEDULE:

Deliveries shall primarily occur during normal operational hours, in coordination with County, 7:00 a.m.

to 5:00 p.m. Mon-Fri (PT), however, urgent or emergency requests may be also be required during weekends and holidays.

5.10 COUNTY HOLIDAYS:

New Year’s Day Martin Luther King, Jr. Day Lincoln’s Birthday

President’s Day Memorial Day Independence Day

Labor Day Native American Day Veterans’ Day

Thanksgiving Day Friday after Thanksgiving Christmas Day

SECTION 6. OCLSB and DVBE Preference Policies Certification Requirements

County of Orange Local Small Business (OCLSB) Preference and Disabled Veteran Business

Enterprise (DVBE) Preference Policies Certification Requirements

6.1 OCLSB:

Effective January 1, 2020, County of Orange Board of Supervisors adopted the OCLSB Preference policy. Implementation of the OCLSB Preference policy supports local businesses, the local economy and the development of the County’s tax base.

To be certified as a Local Small Business by the County of Orange, a business shall meet (1) and (2) below:

A. Local Business Requirements:

1. Maintains their principal center of operations (i.e. headquarters) within Orange County, and:

2. Has:

a. A business address located in the County of Orange that is not a post office box, or

b. A valid business license or certificate of occupancy issued by the County of Orange or by an Orange County city, or other documentation acceptable to the County of Orange.

B. Small Business Requirements:

1. Must be certified as a Small Business by the State of California Department of General

Services (DGS): and, C. Above requirements must be valid at the time of proposal submittal through the time of award of the contract. The terms and conditions of the contract shall additionally require the contractor to remain in compliance with the Local Business requirements (pursuant to subsection (a) above) through the term of the contract, including any extensions or renewals, and shall provide that contractor’s failure to comply may be construed by County as a material breach of the contract.

6.2 DVBE:

Effective January 1, 2021, County of Orange Board of Supervisors adopted the DVBE Preference policy.

The DVBE Preference policy supports local business opportunity, economy and the development of

County’s tax base, and in addition recognizes the service and sacrifice given by the men and women of our

Armed Forces.

To be certified as a Disabled Veteran Business Enterprise by the County of Orange, a business shall meet

(A) and (B) below:

A. Must be certified as a DVBE by the State of California Department of General Services (DGS);

and, B. DGS DVBE requirements must be valid at the time of bid/proposal submittal through the time of award of the contract.

To participate as an OCLSB and/or DVBE please read and follow the process outlined in COUNTY OF

ORANGE LOCAL SMALL BUSINESS (OCLSB) AND DISABLED VETERAN BUSINESS

ENTERPRISE (DVBE) CERTIFICATION REQUIREMENTS in the VENDOR RESPONSES.

*NOTE: DVBE PREFERENCE IS NOT APPLICABLE TO PUBLIC WORKS OR A-E

CONSTRUCTION PROJECTS.

6.3 OCLSB/DVBE CERTIFICATION REQUIREMENTS:

County Of Orange Local Small Business (OCLSB) Preference And Disabled Veteran Business

Enterprise (DVBE) Certification Requirements

A. To participate as an OCLSB and/or DVBE the following requirements must be met:

1. Must be certified with State of California the Department of General Services (DGS) as a

Small Business. - https://caleprocure.ca.gov/pages/sbdvbe-index.aspx

2. Must be certified with DGS as a DVBE. - https://caleprocure.ca.gov/pages/sbdvbe-index.aspx

3. Maintains their principal center of operations (i.e. headquarters) within Orange County.

4. Certification must be valid at the date/time solicitation is closed, and it shall remain in effect at the time of contract award. County reserves the right to verify and/or reject incomplete documents.

5. Complete and sign the Affirmation form attached herein. The signed Affirmation form and the OCLSB Certification are required and must be returned with the solicitation response.

B. OCLSB or DVBE Preference provides for the following:

1. Invitation for Bid – IFB

A five percent (5%) deduction in the original bid price shall be applied to all confirmed

OCLSB or DVBE bidders for evaluation purposes. If the lowest bidder is a certified OCLSB or DVBE bidder, the contract will be awarded at the certified OCLSB or DVBE’s original bid price. The maximum allowable preference deduction is $100,000.

2. Request for Proposal - RFP

a. No Cost - Any Request for Proposals that does not include cost as a scoring criteria shall instead apply the five percent (5%) or eight percent (8%) preference percentage pursuant to the eligibility requirements above to a scoring criteria in the RFP that makes up no more than twenty percent (20%) of the total RFP.

b. With Cost - An additional five percent (5%) shall be applied to the total cost of each certified OCLSB or DVBE to obtain their final score. If the final score of any OCLSB or

DVBE matches the final score of a respondent who is not an OCLSB or DVBE, preference shall be given to the certified OCLSB or DVBE. If two or more OCLSBs and/or DVBEs have the same final score, the County shall determine the contract award https://caleprocure.ca.gov/pages/sbdvbe-index.aspx https://caleprocure.ca.gov/pages/sbdvbe-index.aspx based on the County’s best interests. Notwithstanding these preference procedures, the

Orange County Board of Supervisors reserves the right to award contracts in any other permissible manner in consideration of the County’s best interests.

C. Dual OCLSB and DVBE Preference provides for the following:

1. Business Certified as OCLSB and DVBE

If a State-certified OCLSB is also a State-certified DVBE, the preference given to that business shall be 8% instead of 5%.

D. Subcontractors

If bidder is submitting subcontractors to qualify for the OCLSB or DVBE preference, bidder must demonstrate through the Staffing Plan that 20% of the total bid amount is allocated to the OCLSB and/or DVBE subcontractor(s).

*NOTE: DVBE PREFERENCE IS NOT APPLICABLE TO PUBLIC WORKS OR A-E

CONSTRUCTION PROJECTS.

SECTION 7. Electronic Fund Transfer (EFT)

If awarded, the County offers Bidder the option of receiving payment directly to its bank account via an

Electronic Fund Transfer (EFT) process in lieu of a check payment. Payment made via EFT shall also receive an Electronic Remittance Advice with the payment details via e-mail. An e-mail address shall need to be provided to County via an EFT Authorization Form. A copy of the EFT form is attached as an Exhibit to this solicitation.

SECTION 8. Pricing

EQUIPMENT RENTALS

Line Item Description Unit of Measure Daily %

Discount No Bid

1 Aerial Work Platforms Each

2 Air Compressors Each

3 Air Tools Each

4 Climate Control Equipment Each

5 Compaction Equipment Each

6 Concrete Equipment Each

7 Earthmoving Equipment Each

Line Item Description Unit of Measure Daily %

Discount No Bid

8 Generators Each

9 Hand Tools Each

10 Light Towers Each

11 Material Handling Equipment Each

12 Portable Sanitation Each

13 Power Tools Each

14 Pump Equipment Each

15 Shoring Each

16 Surveying Equipment Each

17 Tanks Each

18 Trailers Each

19 Trenching Equipment Each

20 Trucks Each

21 Welding Equipment Each

ADDITIONAL ITEMS

Line Item Description Per Quote Per Quote No Bid

22 Accessories Per Quote

23 Consumables Per Quote

24 Delivery Charge Per Quote

25 Pick Up Charge Per Quote

26 Equipment Relocation Charge Per Quote

Line Item Description Unit of Measure Weekly %

Discount No Bid

1 Aerial Work Platforms Each

2 Air Compressors Each

3 Air Tools Each

4 Climate Control Equipment Each

5 Compaction Equipment Each

6 Concrete Equipment Each

7 Earthmoving Equipment Each

8 Generators Each

9 Hand Tools Each

10 Light Towers Each

11 Material Handling Equipment Each

12 Portable Sanitation Each

13 Power Tools Each

14 Pump Equipment Each

15 Shoring Each

16 Surveying Equipment Each

17 Tanks Each

18 Trailers Each

19 Trenching Equipment Each

Line Item Description Unit of Measure Monthly %

Discount No Bid

1 Aerial Work Platforms Each

2 Air Compressors Each

3 Air Tools Each

4 Climate Control Equipment Each

5 Compaction Equipment Each

6 Concrete Equipment Each

7 Earthmoving Equipment Each

8 Generators Each

9 Hand Tools Each

10 Light Towers Each

11 Material Handling Equipment Each

12 Portable Sanitation Each

13 Power Tools Each

14 Pump Equipment Each

15 Shoring Each

16 Surveying Equipment Each

17 Tanks Each

18 Trailers Each

19 Trenching Equipment Each

SECTION 9. Vendor Responses

9.1 BID VALIDITY: *

Bids will be valid for a period of 365 days after the solicitation closing date.

☐ Please confirm

*Response required

9.2 CONTRACTOR INFORMATION

9.2.1 Name of Bidder*

Please state the Name of Bidder here.

If Bidder is a corporation, the legal name of the corporation shall be set forth in this section as the Name of Bidder and the name, title, and person authorized to sign contracts on behalf of the corporation shall be stated as well.

If Bidder is a partnership or joint venture, the true name of the firm shall be set forth as the Name of

Bidder and the name of the partner authorized to sign contracts on behalf of the partnership or joint venture shall be stated as well.

If submittal of this bid or signature of any document submitted with this bid…