DRAFT_SOW_Mount_Vernon_VA_Security_Upgrades.pdf

U.S. General Services Administration 400 15th St SW Auburn, WA 98001 GSA Northwest/Arctic Region

STATEMENT OF WORK

Roosevelt Business Center

Mount Vernon, WA

DESCRIPTION

Veteran’s Administration (VA) Handbook 0730 indicates specific physical security requirements and options for areas which contain information resource management servers and mainframes, telephone equipment rooms, electrical power, and telecommunication data connections. Increased security measures and intrusion notification devices are needed for the Mt. Vernon office. Installed components must be Federal Information Processing Standard Publication (FIPS) 12 and Homeland Security Presidential Directive 12 (HSPD-12) compliant and work with both the current Lenel Physical Access Control System (PACS) and Government issued Personal Identification Verification (PIV II) cards. In addition, the installed components must be integrated to current level of functionality with the Lenel PACS. Installed intrusion system and equipment must be compliant with Department of Homeland Security requirements.

In addition, intrusion system and equipment must pass acceptance testing from Federal Protective Service (FPS) alarm monitoring MegaCenter. MegaCenter Alarm Requirements (MAR) document will need to be completed and submitted by the vendor prior to scheduling alarm system acceptance testing. Security items must conform to the requirements listed in VA Handbook 0730 which will be provided to GSA and the contractor.

LOCATION

Roosevelt Business Center 1420 Roosevelt St, Unit #1 Mount Vernon, WA 98274

STATEMENT OF WORK

1. SCOPE

VA Handbook 0730 indicates specific physical security requirements and options for areas which contain information resource management servers and mainframes, telephone equipment rooms, electrical power, and telecommunication data connections. Applicable requirements listed in VA Handbook 0730 must be met.

1. Data Closet Requirements:

(a) Install temperature and humidity monitoring system with reporting and notification capabilities in the data closet.

(b) Install mortise lock that is automatically locking and includes a ¾” deadbolt with an inside thumb latch on the data closet door. Mechanical locking systems must allow for single motion egress. Request multiple uniquely keyed interchangeable tumblers with copies of keys.

(c) Install alarm activated strobe outside of the data closet. Install alarm activated 90Db horn inside the data closet.

(d) Install door contacts on the data closet door.

(e) Install motion detector in the data closet.

(f) Install PIV card reader with keypad outside of data closet door.

(g) Install a digitally recordable camera in the data closet, the cameras will be compatible with the Lenel picture archiving system.

(h) Install remote key operated activation/deactivation switch outside the data closet.

(i) Access, temperature, humidity, and alarm activity reports should be captured and accessible by designated Seattle VBA and OIT staff. Provide signage to be placed external to the data closet indicating the room is alarmed. Contractor is to provide programming. Wiring to be concealed at the doorway jamb.

(j) Install Intrusion Detection System (IDS) to include, alarm activated strobe light, 90Db horn, battery backup with AC charger, motion sensors, video cameras (digitally recordable and remotely viewable), door contacts, REX, along with a video door phone/monitoring system with video monitor for office employees to communicate with visitors at main entrance.

(k) IDS must be programmed to notify Federal Protective Service (FPS) upon unauthorized entrance. Alarm system is to be connected to battery backup with AC chargers. Installed components must be Federal Information Processing Standard Publication (FIPS) 12 and Homeland Security Presidential Directive 12 (HSPD-12) compliant and work with both the current Lenel Physical Access Control System (PACS) and Government issued Personal Identification Verification (PIV II) cards.

(l) In addition, the installed components must be integrated to current level of functionality with the Lenel PACS. IDS and equipment must be compliant with Department of Homeland Security requirements. In addition, intrusion system and equipment must pass acceptance testing from Federal Protective Service (FPS) alarm monitoring MegaCenter.

MegaCenter Alarm Requirements (MAR) document will need to be completed and submitted by the vendor prior to scheduling alarm system acceptance testing.

(m) The contractor is responsible to install electrical circuits as needed to support systems.

(n) The contractor is responsible to provide and install any additional data, communication, equipment, and programming needed to integrate the existing Lenel PACS that is located at 915 2nd Avenue, Suite 1086, Seattle, WA 98174 with the addition of the Mt.Vernon office Lenel operated security items.

2. Exterior Door Requirement:

(a) Replace existing exterior door and door hinges to increase security of the main entrance/exit. Door hinges for the exterior door are to be installed inside the office space.

Install peephole in new door. New security lockset to be installed in new exterior door that is automatically locking with inside thumb latch and includes a minimum ¾” deadbolt.

(b) Install HID RPK40 Multi-Class PIV II card reader with keypad on exterior of building.

Install electric door strike on exterior door. Install a digital, fixed color camera to monitor the main entrance and exit. The system should include a digital video recorder (DVR) with remote access capability. It should have sufficient storage to store images recording at a rate of 15 frames per second for a period greater than 30 days. Ensure that all newly installed security components are capable of being monitored by the Federal Protective System. This may require the replacement of the current security system at this location.

Contractors will be escorted by a VA employee at all times while work is being performed in the data closets as this space is a secure area.VA Handbook 0730 will be provided to contractor.

2. GENERAL

2.1 PARKING AND VEHICLE ACCESS:

Parking for contractors and vehicle access to the building will be as directed by the Property Manager.

2.2 WORK HOURS and PROCESSES:

Government personnel are scheduled to occupy the building during the hours of Monday through Friday, except for established government Holidays, 6:00 AM to 6:00 PM. Work shall be coordinated with the Contracting Offices to mitigate impacts on these spaces. The Contractor’s working hours shall be established outside of Government Occupied Hours.

a. All construction work shall be conducted from 6:00 P.M. to 5:30 A.M. Monday through Friday each week.

b. The contractor’s work shall be neat, clean, and organized. No equipment storage after each shift.

c. OCCUPANCY Example: The premises will be occupied (daytime hours) Monday through Friday during the performance of this work but the contractor may not close off immediate work areas to carry out the construction required (where and if approved by the COR).

2.3 SPECIFIC TASKS:

The contractor shall install the following equipment list as required.

Table 1: DATA CLOSET ITEMS

Number of Items

Description of Equipment

1 Mortise Lock, automatically locking with inside thumb latch and includes a ¾” deadbolt (example provided)

4 Interchangeable keyed core cylinders (Each cylinder keyed differently, with 2 keys per cylinder)

1 Electric Strike 1 Motion Detector 1 Temperature and humidity monitoring device, to include reporting and notification system 1 Remote key operated activation/deactivation switch with 5 key copies 1 Alarm activated strobe light system 1 Alarm activated 90Db horn 1 Battery Backup with AC chargers for alarm/intrusion detection system 1 Door Contacts 1 Camera (digitally recordable and remotely viewable, compatible with existing

Lenel system) 1 1-3/4 inch solid core hardwood or hollow steel construction door with lower vent.

Paint to match existing color.

1 Door frame – paint to match existing color.

1 HID RPK40 Multi-Class PIV II Card Reader with Keypad

Table 2: GENERAL OFFICE ITEMS & EXTERIOR DOOR

Number of Items

Description of Equipment

1 Metal security exterior door – design and color are to match existing 1 Door frame – paint to match existing color

1 set Security type door hinges 1 Peephole 1 Security lockset, automatically locking with inside thumb latch and includes a minimum ¾” deadbolt

1 HID RPK40 Multi-Class PIV II Card Reader with Keypad 1 Request to exit (REX) 1 Electric door strike 1 Video door phone/monitoring system with video monitor 1 Security system to include (alarm activated strobe light, 90Db horn, battery backup with AC charger, motion sensors, video cameras (digitally recordable and remotely viewable), door contacts.

1 Security & miscellaneous signage

2.4 CONTRACTOR REQUIREMENTS:

Card Readers shall be the HID “Combo” unit that has both a card reader and a built-in keypad.

2.5 TECHNICAL REQUIREMENTS:

a. For doors with mechanical lock systems, ensure the day lock on the main door is automatically locking, with a minimum 19 mm (3/4 in.) dead bolt and inside thumb latch. [VA Handbook 0730]

b. Where mechanical lock systems are used, installed lock sets must allow for single motion egress.

Doors set in steel frames must be fitted with a mortise lock with a deadlock feature. IAW ANSI/BHMA A156.13 American National Standards for Mortise Locks. The installation of high security exit devices meeting NFPA Life Safety Code standards is appropriate. The locking requirements (including access controlled egress doors) outlined in National Fire Protection Association (NFPA) Life Safety Code standard, latest edition, 101-7.2.1.5 and 7.2.1.6 must be followed. Note: Fire code prohibits locks from being locked from the inside that require a key to exit The intent is that there must be two locks, one of which must be key operated. The other lock can be key, combination or electronic. (NFPA 101, 7.2.1.5.2) locks, if provided, shall not require the use of a key, a tool or special knowledge or effort for the operations from the egress side. [VA Handbook 0730]

c. Special Key Control. Room door lock keys and day lock combinations, where applicable, are Special Keys as defined in VA Handbook 0730/2 paragraph 8.d. (10) of the appendix.

Special Key: A key which can only open a lock in a high risk or sensitive area (locally determined), and which cannot be opened by a great grand master, grand master, master or any other individual key. Special keys may also include those that can only open certain doors for cleaning, maintenance, construction, mental health units, etc. [VA Handbook 0730]

d. Ensure the intrusion detection equipment has an automatic reset capability following intrusion detection. [VA Handbook 0730]

e. Configure an intrusion detection alarm system to broadcast a local alarm of sufficient volume to deter an illegal entrant. [VA Handbook 0730]

f. Ensure the intrusion detection equipment has a remote, key operated activation/deactivation switch installed outside the room and adjacent to the room entrance door frame and/or a central alarm ON- OFF control in the security guard office. [VA Handbook 0730]

g. Doors are of 45 mm (1-3/4 in.) solid core hardwood or hollow steel construction. Dutch or half doors are unacceptable. Removable hinge pins on door exteriors must be retained with set pins or spot welded, preventing their removal. This applies only if the hinge pins are on the outside of the doors and door frames. Hinge pins will be on the outside if the door opens outward. [VA

h. Ensure all doors are 45 mm (1-3/4 in.) solid core hardwood or hollow steel construction. [VA

i. Doors set in steel frames must be fitted with a mortise lock with a deadlock feature. IAW ANSI/BHMA A156.13 American National Standards for Mortise Locks. [VA Handbook 0730]

j. Regularly monitor the temperature and humidity of facilities that contain information systems. [VA

k. Other Room Access Means. Interstitial overhead areas which enable entry into a secure room from an unsecured room must be barricaded by the installation of a suitable partition in the interstitial space which prevents "up and over" access. Openings in construction above ceilings or below raised access floors shall be protected as below requirement. [VA Handbook 0730]

l. Other Room Access Means. All vents, ducts, and similar openings in excess of 96 square inches

(620 cm2) that enter or pass through space shall be protected with either bars or grills. If one dimension of the duct measures less than six inches (150 mm) or duct is less than 96 square inches (620 cm2), bars are not required; however, all ducts must be treated to provide sufficient sound attenuation. If bars are used, they must be 1/2 inch (12.7 mm) diameter steel welded vertically and horizontally six (6) inches (150 mm) on center; if grills are used, they must be of 9-gauge expanded steel. [VA Handbook 0730]

m. Electronic/Magnetic locking systems. Where installed, electronic locking systems will include an automatic “request to exit” sensor and a “push to exit” manual lock release switch. Refer to the NFPA Life Safety Code for details. [VA Handbook 0730]

n. The day lock on the main door must be automatically locking, with a minimum 19 mm (3/4 in.)

dead bolt and inside thumb latch. [VA Handbook 0730]

o. Security items must conform to the requirements listed in VA Handbook 0730

p. VA Handbook 0730 will be provided to contractor

3. SUBMITTALS

3.1 PRODUCT DATA:

Intrusion Detection System data sheet to include all components. Must be compatible with regional Lenel system.

3.2 OPERATIONS AND MAINTAINENCE:

Provide three copies of O&M documentation.

3.3 PROOF OF CONTRACTOR’S LICENSE:

Within 10 calendar days after contract award, the General Contractor shall show proof of a valid Washington State Specialty Contractor’s License held by all specialty subcontractor(s) who will perform work during this project, e.g. electrical, and mechanical subcontractors or by the general contractor if such work is to be done by persons within their company.

3.4 WORK SCHEDULE:

a. Submit a Construction Schedule for the contract period within seven (7) calendar days of contract award. Indicate lead time for materials submittal and delivery.

b. The schedule shall be in Microsoft Project.

c. The schedule shall provide project start and completion dates that will be used to coordinate the work of all project trades, and shall identify time required prior to construction for ordering/obtaining materials if necessary.

d. Any known deviations or delays shall be pointed out as soon as practical to facilitate coordination with the follow-on activities.

e. Contractor shall provide a revised Project Schedule when schedule changes are deemed as being significant by the COR.

3.5 INSPECTIONS:

a. At least two (2) work days prior to completion of construction, the contractor representative shall submit request for a walk through inspection with the COR to identify any "punch list" items, items requiring repairs or alterations necessary to meet the quality required under the contract. The on-site contractor representative will inspect quality of work and identify discrepancies prior to requesting an inspection with the COR.

b. If any "punch list" items are identified, the contractor shall submit a plan and schedule of corrections to the COR.

3.6 WARRANTIES:

The contractor shall be responsible installing all material and equipment in accordance with original manufacturer specifications and requirements. All warranty documents shall be provided to the COR in duplicates of three.

4. GOVERNMENT FURNISHED PROPERTY

4.1 UTILITY USAGE:

The Contractor may use building utilities and bathroom facilities subject to the approval of the Property Manager.

4.2 UTILITIES REQUEST:

The General Contractor shall arrange area lighting or power for construction activity. Existing utility systems must remain operational throughout the construction. Any disruptions in service need to be coordinated in advance of any required outage.

4.3 PROHIBITED USES:

The Contractor shall prohibit his/her employees from entering spaces not pertinent to the work to be performed hereunder, from using telephones (except public, pay phones), and from disturbing furniture, papers, etc. belonging to the Tenant or to the US Government.

4.4 EMPLOYEE COMPLIANCE:

The Contractor shall require his/her employees to comply with instructions pertaining to building regulations and conduct issued by duly appointed officials, such as the Property Manager, guards, or inspectors.

5. PERSONNEL SECURITY AND ACCESS

See attached GSA PBS Policy and Security Guidelines for additional details. The security clearance process may take a minimum of 30 working days. Contractors will not start work until a favorable initial adjudication is given.

6. DEBRIS, DEMOLITION, SALVAGE and CLEAN UP

As it accumulates on each shift, the contractor shall replace and dispose of materials, debris, dirt, etc. in accordance with Federal, State, and Local laws. Upon completing the work, the Contractor shall leave the work area in a clean, neat, and orderly condition satisfactory to the Contracting Officer

7. MATERIAL AND WORKMANSHIP

7.1 All equipment, material, and articles incorporated into the work covered by this contract shall be new and of the most suitable grade for the purpose intended. When required by this contract or by the

Contracting Officer, the Contractor shall also obtain the Contracting Officer’s approval of the material or articles which the Contractor contemplates incorporating into the work. When requesting approval, the Contractor shall provide full information concerning the material or articles. When directed to do so, the Contractor shall submit samples for approval at the Contractor’s expense, with all shipping charges prepaid. Machinery, equipment, material, and articles that do not have the required approval shall be installed or used at the risk of subsequent rejection.

7.2 All work under this contract shall be performed in a skillful and workmanlike manner. The Contracting Officer may require, in writing, that the Contractor remove from the work any employee the Contracting Officer deems incompetent, careless, or otherwise objectionable.

8. DRAWINGS, SPECIFICATIONS and SITE VISIT

8.1 It is the Contractor’s responsibility to field verify all drawings before laying out the work and shall be responsible for any errors that might have been avoided by complying with this paragraph.

8.2 It is the sole responsibility of the Contractor to visit the site to insure proper information is available for accurate design and repairs and to field verify any dimensions. Any failure of the Contractor to take the actions described in this paragraph will not relieve the Contractor from responsibility for estimating properly the difficulty and cost of successfully performing the work. The Government assumes no responsibility for any conclusions or interpretations made by the Contractor based on the information made available by the Government.

8.3 Core Drilling into floor cellular metal raceway (Walkerduct): The imbedded portion of the Walkerduct cellular metal raceway system is spaced on five foot centers, beginning at and parallel to the exterior walls of the building. The raceways end at the corner points of the building. The imbedded trenches are fed through main access trenches with removal covers that emanate from two pairs of electrical / telephone closets and extend to the exterior walls crossing the imbedded trenches at 90 degrees. One pair of closets feed the North and West sides of the building while the other pair feeds the South and East sides of the building. Floors 1 thru 5 have round access “potholes”, upper floors also have small “potholes” were obstacles, such as shafts, are skirted. The imbedded ducts are in sets of three, beginning at the exterior wall with the electrical duct, then the data duct, (generally unused due to existing conduit problems), last is the telephone duct. The electrical duct at the exterior wall has been rendered inaccessible by the placement of the perimeter vent and the data duct is used for electrical at these locations. Telephone and data installations are combined in the telephone duct at all locations. To mount a monument, reuse or reopen an existing penetration (check under the carpet tile). For new locations use a 2-1/2 inch diameter core drill to penetrate concrete slab, vacuum excess water during hole sawing process, DO NOT ALLOW WATER TO FLOW FROM WORK AREA. Use 2-1/4 inch diameter hole saw to access cellular metal raceway, remove metal slug and vacuum all debris from trench. DO NOT CORE DRILL ON FLOORS 1 THRU 5, these floors are pre-throated, use the inductive locater to find these locations, they are spaced every 30 inches on center.

Core drilling must be approved by the building manager.

9. DIFFERING SITE CONDITIONS

If the contractor discovers conditions materially differ than the statement of work, the contractor shall cease performance and promptly give written notice to the Contracting Officer or COR. The CO or COR shall investigate the site to determine if the conditions do, in fact, materially differ and cause an increase or decrease in the Contractor’s cost or time required for performing any part of the work under this contract.

Equitable adjustments shall be made by mutual agreement via contract modification. If the site is disturbed prior to the government’s investigation, the Contractor shall bear full responsibility of work and any associated cost.

10. ACCIDENT PREVENTION

10.1 The Contractor shall provide and maintain work environments and procedures which will: Safeguard the public and Government personnel, property, materials, supplies, and equipment exposed to Contractor operations and activities; Avoid interruptions of Government operations and delays in project completion dates; and Control costs in the performance of this contract.

10.2 For these purposes on contracts for construction or dismantling, demolition, or removal of improvements, the Contractor shall use physical means to restrict access or direct flow of pedestrians or vehicles around work areas. Barricades, ropes, signs, lights, etc. are to be used in accordance with accepted safety practices and must be approved by the Property Manager.

10.3 Contractor operations which create unsafe or unhealthy conditions for building occupants or place Government property in jeopardy are prohibited. The contractor shall have a first aid kit available at the work site and assure that at least one person who has received certified training in first aid administration is on site at all times.

11. FIRE HAZARDS

The Contractor shall take every precaution to prevent fires during the performance of this contract. The Contractor shall provide a covered metal receptacle, placed away from combustibles for storage of oily rags, waste, etc. used in the performance of the work. All such receptacles shall be emptied at the end of each shift and properly disposed of outside federal property. Paint product containers are to be kept sealed when not in use. The contractor shall provide portable fire extinguishers suitable for the potential hazards involved, shall have them available at all times and shall assure that all work personnel are trained in their use.

12. CODES AND REGULATIONS

12.1 The Contractor shall accomplish all work in accordance with Federal, State, and local regulations and codes.

12.2 The Contractor is responsible for insuring compliance to national, federal, state, and local codes and design standards as referenced in this document.

12.3 The following technical standards and guidelines are incorporated and made a part of this contract:

i. Facility Standards for the Public Buildings Service PBS-P100 2005 (http://www.gsa.gov/Portal/gsa/ep/channelView.do?pageTypeId=8195&channelPage=%2Fep%2Fc hannel%2FgsaOverview.jsp&channelId=-14201))

ii. PBS CAD Standards, dated March 25, 2004

(http://www.gsa.gov/gsa/cm_attachments/GSA_DOCUMENT/CAD_standards_R2NY1-k_0Z5RDZ-i34K-pR.pdf)

iii. Project Estimating Requirements, PBS P 3440.5

13. NOTICE OF CONFERENCE

The Contractor, or authorized representative, may be required to attend a conference prior to commencement of any work performed under this contract. A representative of the Contracting Office will notify the Contractor after entering into the contract as to the specific time and location of the conference.

Such conferences will normally occur telephonically: however, the Government reserves the right to require the personal presence of the Contractor. (In accordance with FAR 42.5)

13. PROTECTION

The Contractor shall provide adequate protection for all parts of the building, its contents, and occupants wherever work under this contract is performed. Damage caused by the Contractor shall be repaired to the government’s satisfaction at Contractor’s expense.

http://www.gsa.gov/Portal/gsa/ep/channelView.do?pageTypeId=8195&channelPage=%2Fep%2Fchannel%2FgsaOverview.jsp&channelId=-14201 http://www.gsa.gov/Portal/gsa/ep/channelView.do?pageTypeId=8195&channelPage=%2Fep%2Fchannel%2FgsaOverview.jsp&channelId=-14201