EPoS Internet Connectivity RFP Attachment 1.pdf

Attachment #1

SERVICE ACQUISITION

PR: 84433864

Description: Electronic Point of Sale (EPoS) Group 1 Active Directory for communications internet connectivity.

Firm-Fixed-Price Acquisition Unrestricted NAICS: 517919, Size Standard $35,000,000.00 Period of Performance: 12-month base period and four 12-month option periods FOB Inspection at Destination Unit of Issue: JB (JOB).

Delivery to CONUS, OCONUS and four remote locations as specified in the Performance Work Statement (PWS)

This solicitation is issued to procure EPoS Group 1 Active Directory Communications Internet Connectivity to support EPoS Group 2, Fixed Devices, and Group 3, Mobile Devices. The resulting Task Order will be for a 12-month base period with four 12-month option periods.

The government will award a Task Order to cover internet connectivity for EPoS Group 1 Active Directory resulting from this solicitation to the responsible offeror whose offer, conforming to the solicitation, will be the most advantageous to the U.S. Government in terms of price and other non-price factors specified in this solicitation. For evaluation factors please see Attachment #3. Communication(s) Internet Connectivity will be a sole source solicitation limited to Coggins International using an AT&T Solution pursuant to a Justification and Approval for Other than Full and Open Competition and a Task Order will be issued under EPoS Group 1 Active Directory SP4702-19-D-0001.

This solicitation for a firm-fixed-price Task Order against EPoS IDIQ SP4702-19-D-0001

SECTION A

GENERAL INFORMATION TO OFFERS

A.1.0. OVERVIEW

1.1. The Defense Logistics Agency (DLA), DLA Energy, requires contractor support for EPoS Group 1 Active Directory Communications Internet Connectivity to support EPoS Group 2, Fixed Devices, and Group 3, Mobile Devices.

1.2. This solicitation is being issued under the authority of FAR 6.302-1 Only one responsible source and no other supplies or services will satisfy agency requirements. FAR Part 12 “Acquisition of Commercial Items” and FAR Part 15 “Contracting by Negotiation."

1.3. Email Proposal: DLA Internet Bid Board Systems (DIBBS) quotations are not acceptable for this solicitation. Offerors must complete the entire solicitation no later than the closing date.

Proposals will be submitted via email to the attention of Mr. William Melendez, scanned and emailed to William.Melendez@dla.mil. Please ensure that all clauses are completed and returned. Proposals must be valid for at least ninety (90) days from the date of submission. Also, SAM (System for Award Management) certification must be checked and valid for over six (6) months from the proposal date of submission. SAM certification must be submitted with your proposal. SAM certification and proposal submission date must match. Certification is available at https://www.sam.gov.

Note: Proposals (to include modifications and revisions per FAR 15.203(c)) will be received by electronic commerce methods (e-mail). The contract specialist shall authorize receipt of e-mailed proposals only on those solicitations where there is a reasonable expectation the proposal will not exceed the maximum size limit of 15 MB, therefore it is inappropriate to authorize e-mailed proposals for very large and/or complex solicitations. If the size and/or complexity of the initial proposal submission makes it impractical for the initial proposal to be e-mailed, the acquisition specialist may authorize use of email only for modifications and revisions to proposals.

For solicitation info, please see the point of contact listed in Block 7 of the SF 1449.

1.4. Proposal shall be submitted by email. Contractor’s proposal must be submitted in the following manner:

A. SF1449.

B. SAM certification.

C. Section B -Pricing.

2.0. SCOPE

2.1 The scope of this solicitation and the resulting contract is to provide communications internet connectivity to support DLA Energy and the EPoS worldwide mission of providing petroleum and related support to U.S. military forces and eligible Federal Civilians, State and Local Governments, Foreign Governments and Government contractors. This support includes fuel sold at aviation flight lines, fixed facility and mobile gas dispensers for vehicles and other ground support equipment; fuel sold to vessels both at sea and in port, and fuel deliveries to fixed installations. DLA Energy must accurately capture this sales data and process it through its enterprise system in a timely manner.

2.2. OFFEROR AUTHORIZED REPRESENTATIVE (S): Offerors shall identify individuals (s) authorized to represent the offeror’s position and commit to the offeror in all exchanges between Government and offeror:

Name:_______________________________________ Title/Position:__________________________________ Phone Number:_________________________________ E-Mail Address:_________________________________

2.3. FAR 52.212-1 “Instructions to Offerors -- Commercial Items” - Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation.

2.4. No Award: the Government reserves the right to not make an award as a result of this RFP if such award is determined contrary to the best interest of the Government.

2.5. Submission of questions

(a) Should the vendor have any questions with respect to this RFP, they should submit them, via e-mail, to the Contract Specialist (William Melendez@dla.mil).

(b) Any technical questions, requests for clarification or requests for data in connection with this RFP must be submitted in writing on or before – July 15, 2020 NLT 12: 00 p.m. Eastern Standard Time (EST) to allow the government adequate time to provide correct answers to the questions submitted and to prevent any delays in the closing date of the RFP.

(c) Vendors are strongly urged to follow-up the submission of any questions with a phone call to the Contract Specialist to ensure that questions have been received.

2.6. Basis of Award-

(a) The Government intends to award a task order based on the technical acceptability of the proposal, and a fair and reasonable determination of all proposed prices. Evaluation factors are described in attachment #3.

ACQUISITION NOTES:

“UCF SECTION B ALL OR NONE

(a) With respect to the item identified below, offers must be submitted for all items indicated. No award will be made for less than the full requirements shown in this solicitation for this item or group. Group: D399 Information Technology and Telecommunication IT and Telecom – Other IT and Telecommunications

(b) Any offeror offering less than all of the solicitation requirements of the indicated item or group of items may be precluded from consideration for award if the Contracting Officer elects to make an award without opening discussions.

Payment for the internet connectivity for each fixed and mobile device starts when the unit is installed and activated.

Security Requirements: contractor shall follow local procedures and seek Government installation access with the Contracting Officer’s Representative (COR). The COR will be assigned before award.

******************** WIDE AREA WORKFLOW ********************

Information for Wide Area Workflow (WAWF) Invoicing: Use 2 in 1 Document Invoice. To ensure timely payment the vendor should enter the required info in WAWF no later than 7 days after services have been performed. Contractors/vendors not using WAWF will need to register for WAWF in order to gain access to the new myInvoice functionality.

Wide Area Workflow (WAWF) is a secure web based system for electronic invoicing, receipt, and acceptance. WAWF allows government vendors to submit and track invoices and receipt/acceptance documents over the web and allows government personnel to process those invoices in a real-time, paperless environment.

WAWF is in accordance with the 2001 National Defense Authorization Act (DFARS 252.232- 7003/252.232-7006

Electronic Submission of Payment Requests - January 2004) which requires claims for payment under a Department of Defense Contract to be submitted in electronic form.

As of March 03, 2008, DOD has issued a final rule amending the Defense Federal Acquisition Regulation supplement (DFARS) to require use of the Wide Area Workflow as the only acceptable electronic system for submitting requests for payment (invoices and receiving reports) under DOD contracts.

Government credit card would not be utilized for this purchase request. All payments will be processed and submitted through WAWF "only".

When creating invoice in WAWF Contractor "must" input DoDAAC under Service Acceptor field. Otherwise the payment wouldn’t be process on time.

Multiple invoices may be submitted by the contractor for this requirement through Wide Area Workflow (WAWF).

DLA WAWF Assistance (General Questions) 703-767-1915 wawf@dla.mil

For technical issues with WAWF please contact:

DISA WESTHEM Ogden Customer Service Center

CONUS: 1-866-618-5988

COMMERCIAL: 1-801-605-7095

Email: cscassig@csd.disa.mil

NOTE: CONTRACTOR SHALL PROVIDE ACCOUNTING DEPARTMENT POINT OF

CONTACT, EMAIL ADDRESS AND PHONE INFORMATION SO WE CAN INCLUDE

INFORMATION AS PART OF CONTRACT.

*******************Additional Acquisition Notes********************

NOTE: PLEASE DO NOT SUBMIT ANY REQUEST FOR CONTRACT MODIFICATION

THROUGH THE SYSTEM. BEST COURSE OF ACTION WILL BE EMAIL TO

WILLIAM.MELENDEZ@DLA.MIL FOR ANY MODIFICATION OR ISSUES AFTER

AWARD.

Questions may be addressed to:

William Melendez Phone: 614-692-9630 Fax: 614-693-1572 william.melendez@dla.mil mailto:william.melendez@dla.mil