Epic LIMS Data Migration RFQ with covid laungauge .doc

Illinois Department of Public Health – Division Information Technology Request for Quote Bid Specifications to Migrate Data from the Epic LIMS system

A. SCOPE OF WORK:

The Illinois Department of Public Health (IDPH), Division of Laboratories, is seeking quotes from qualified vendors to migrate data from an outdated and no longer active Epic LIMS system to a SQL database, target version of SQL is 2019.

1.) The first part of this contract will be to connect to the Epic LIMS system and migrate the data.

2.) The second part of this contract will be to format the data and place the data into a SQL based database system.

3.) The Department of Innovation and Technology (DoIT) DPH staff and DoIT will supply the database server and house the database in-house.

Epic system is a retired 2007 version and the data is no longer easily accessible. This information is needed for historical, audit and query purposes.

The Department of Innovation and Technology – IDPH will provide the following:

· State will provide sufficient storage to back up the current LIMS production DB

· State will provide licensing for Windows, SQL

· State will provide remote access to the LIMS, conversion server and SQL Server

· State will provide admin access on conversion and Windows SQL Server

· State will provide database access on the new SQL Server

The Vendor will work with DPH and DoIT staff to establish and provide the following:

· Data migration timeline

· Data migration project plan

· All Data formatting and migration.

· All staffing in performing data migration

· Documentation on migration process

· Change control management

B. VENDOR QUALIFICATIONS MUST INCLUDE:

The vendor must have at least three years of experience in data migration and be able to work with the current version of the EPIC software and Epic Cache Database, and the current version of MSSQL server. Please include any relevant experience and/or certifications. Vendor must be able to pass a fingerprint based criminal background request.

C. PRICING MUST BE SUBMITTED BY HOURLY RATE IN BIDBUY:

Estimated hours are 640 and subject to decrease or increase based on need.

COVID-19 PROTECTIONS: In response to the COVID-19 pandemic, Governor J.B. Pritzker issued Executive Order 2021-22 and 2021-23. These Executive Orders mandate certain contractors shall use face coverings, have COVID-19 vaccinations, or undergo testing for COVID-19 when in indoor public places, Health Care Facilities, Schools, Institutions of Higher Education, and State-owned and operated congregate facilities. Vendor shall adhere to the requirements of these Executive Orders as applied by the Agency. The Agency may also implement vaccination or testing requirements that exceed those in the Executive Orders.