EnvelopeSOW.criteria2021.docx.pdf

SCOPE OF WORK

Building Envelope

Two (2) Single-Award Indefinite Delivery/Indefinite Quantity (IDIQ) Term Contracts for Roofing, Façade, and Building Envelope Engineering and Design Services throughout the GSA Mid-Atlantic Region.

Solicitation Number: 47PD0122R0001

Notice Type: Combined Synopsis/Solicitation

Synopsis:

GSA Region 3 has two existing Indefinite Delivery Indefinite Quantity (IDIQ) Contract Vehicles providing engineering and design services for roofing, façade, and building envelope projects. The two firms on contract are Riddick Fiedler Stern PC., and WDP and Associates. Their contracts expire on May 4, 2022, and April 5, 2022 respectively.

Public Building Service (PBS) Region 3 has an ongoing need for these services in support of its mission to maintain facilities for which PBS is the landlord.

It is the intent of the Government that this procurement will result in the selection of two firms and the award of two separate supplemental Indefinite Delivery/Indefinite Quantity (IDIQ) term contracts for Roofing, Façade, and Building Envelope Engineering and Design Services throughout the GSA Mid-Atlantic Region.

These contracts are intended to be aligned geographically, with one contract used primarily, but not necessarily exclusively, for PBS Region 3’s Professional Services Branch North, and the other contract used primarily, but not necessarily exclusively, for PBS Region 3’s Professional Services Branch South. At the time of proposal submission, offerors will indicate if they wish to be considered for one or both contracts.

However, offerors are to provide only one proposal in response to this synopsis.

Note: The Professional Services Branch North area is Pennsylvania, New Jersey (Sussex, Warren, Somerset, Hunterdon, Mercer, Ocean, Burlington, Camden, Gloucester, Atlantic, Salem, Cumberland, and Cape May counties), and Delaware. The Professional Services Branch South area is Maryland (excluding Prince Georges and Montgomery counties), Virginia (excluding the counties of Arlington, Fairfax, Loudoun, Prince William and the cities of Fairfax, Falls Church and Alexandria), and West Virginia.

A firm fixed price contract(s) is contemplated utilizing Federal Acquisition Regulations (FAR) Part 36.6 (Brooks Act) selection procedures. After award, the contract work shall be performed in accordance with the issuance of task orders. The value of individual task orders executed under these contracts may range from $2,500.00 to $250,000.00.

However, the Government makes no representation as to the number of task orders or the actual amount of work to be ordered under an individual task order. The minimum guarantee for each contract shall be $2,500.00 for the entire contract period (including option years).

The contracts will include hourly rates for anticipated disciplines at various levels for use in negotiating fixed price task orders. The Maximum Order Limitation (MOL) for each contract will be $6,000,000.00 total across the base and all option periods (not each period).

The intent of this acquisition is to procure two single-award Indefinite Delivery/Indefinite Quantity (IDIQ) term contracts for Roofing, Façade, and Building Envelope Engineering and Design Services to be procured as total small business set asides. The NAICS (North American Industry Classification System) Code for this procurement is 541330, Engineering Services. The annual Small Business Size Standard is $16.5 Million.

The contracts awarded will be service contracts set aside for small business. FAR Clause 52.219-14(c)(1) applies and at least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the firm (i.e., the prime). This requirement can be complied with over the duration of the contract, and does not necessarily need to be complied with on each task order.

Projects under this contract are for engineering and design services for roofing, façade, and building envelope alteration work in federal facilities and will generally be for projects up to $6 million in construction costs. Most projects will involve occupied buildings, many of which are historically significant. The scope of engineering and design services under this proposed contract include, but are not limited to the following:

Performing comprehensive studies (with an emphasis on moisture intrusion and physical condition assessment).

a)

Development of requirements.b) Development of design-build RFP packages.c) Design of building envelope and roofing systems.d) Building envelope and roofing inspection and construction administration services (including commissioning).

e)

Sustainable design including waste management and green roofing.f) Hazardous waste removal as associated with envelope and roofing systems.g)

Hazardous materials such as incidental asbestos and lead may be encountered in some existing facilities. The A/E’s Industrial Hygienist will be required to identify and quantify the types and locations of hazardous materials that may be abated during construction and will be required to provide abatement recommendations. Furthermore, knowledge of airborne pathogen concerns is required.

GSA CAD/BIM DELIVERABLES:

Policy and Drawing Analysis Program (DAP) will be incorporated as requirements into the awarded contract. The DAP is a software utility that generates reports (both tabular and graphical) that are used to aid in the identification of some (but not all) GSA CAD standards compliance issues. The utility is an aid to compliance, but is not guaranteed to work in all versions of AutoCAD or any other product, and does not make drawings compliant but only to enumerate all issues of noncompliance. The party responsible for producing the drawings is ultimately responsible for compliance with the GSA policy.

The Detailed CAD Deliverable Policy may be accessed on the internet at http://www.gsa.gov/midatlanticcadpolicy. The contractor agrees that all CAD, AutoCad drawings and related files, photographs, drawings, renderings, blueprints, specifications and/or other materials generated for use by the contractor on the project, whether in machine readable form or not, shall belong at all times to the General Services Administration (GSA) and shall be delivered to GSA at the times specified and within the schedules contained in the Agreement or at the termination of the Agreement, whichever occurs first.

In addition, certain projects may be designed and constructed in metric, System International (SI) units in accordance with Public Law 100-576, the Omnibus Trade & Competitiveness Act of 1988, the Metric Conversion Act, and Executive Order 12770.

GSA’s CAD Deliverables Policy and Drawing Analysis Program (DAP) will be incorporated as requirements of the awarded contract(s).

THE QUALIFICATIONS-BASED EVALUATION CRITERIA TO BE APPLIED IN THE

SELECTION PROCESS IN DESCENDING ORDER OF IMPORTANCE ARE AS

FOLLOWS:

Criteria 1 – Specialized Experience

Recent experience of the design team members, both individually and collectively as a team, in the type of work required, or evidence of similar relevant experience to the tasks described above, and in:

Performing comprehensive studies focused primarily on moisture intrusion a)

Firms shall also indicate experience in sustainable design, use of the U.S. Green Building Council LEED System including descriptions of waste reduction techniques and energy efficiency in facilities designed by the team, as well as familiarity with use of recovered materials on construction contracts per FAR 52.223-9.

Submission Requirements: The firm shall submit no more than five (5) relevant projects that illustrate overall team experience with roofing, façade, and building envelopes, or comprehensive analyses of roofing, envelope, and façade systems relative to this contract scope. If more than five projects are submitted, only the first five projects listed will be considered by the board. In addition to Form F of the SF330, each project submission may include up to two additional pages for photos or other information.

Projects completed within the last five (5) years may be considered more favorably than projects completed prior to the last five (5) years or still being performed. A/E services for construction projects less than $150,000 will not be considered relevant. There is no upper limit on the dollar value of construction projects that may be considered relevant, but most A/E services to be performed under this contract will be for construction projects in the $150,000 to $6,000,000 range and, in aggregate, five (5) projects that reflect a firm whose work centers on projects of that size may be evaluated more favorably. Experience with federal buildings, historic buildings, the GSA PBS P-100, and projects involving occupied space, may be evaluated more favorably.

and physical condition assessment of roofs, exterior walls, fenestration, windows, doors and sub-grade foundations. Other experience of note include work involving plazas and sub-grade parking. A/E team must include an experienced safety engineering partner for infrequent fall protection and security engineering for pre-blast assessments for window systems projects.

Development of requirements.b) Development of design-bid-build and design-build RFP packages.c) Design of building envelope and roofing systems.d) Building envelope and roofing inspection and construction administration services (including commissioning).

e)

Sustainable design including waste management and green roofing.f) Hazardous waste removal as associated with envelope and roofing systems.g) Association with a contractor for restorative work occasionally conducted as part of destructive survey for envelope investigations.

h)

Criteria 2 - Past Performance

Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules will be evaluated. Points of contact provided in other criteria may be contacted. A firm with no record of past performance information shall be evaluated neither favorably nor unfavorably.

Submission Requirements: For each project submitted under Criteria 1, firms shall provide references with points of contact, along with a list of key team members who worked on the project. In addition, firms may provide documentation of design awards and letters of appreciation and/or commendation to demonstrate successful past performance.

Criteria 3 – Professional qualifications of the proposed team members assigned to this project.

Submission Requirements:

a) Firms shall provide brief resumes of proposed key team members (at a minimum:

project manager, architect/lead designer, lead inspector, structural engineer, HAZMAT specialist, and historic preservationist). Resumes should indicate professional qualifications, including education, professional certification and licensure, relevant experience, any specialized expertise, and the length of service with the firm, and indicate whether the individual is part of the prime firm or a sub-consultant.

b) Resumes submitted should demonstrate the qualifications necessary to successfully inspect, evaluate, and recommend and design commercial building envelope projects.

The A/E must be able to provide, via in-house staff or consultants, a project designer for each state who is licensed by that state in accordance with the Environmental Protection Agency asbestos model accreditation plan (Example - one person may be licensed in NJ and PA states and another person licensed in DE). Experience with historic buildings and Federal buildings will be evaluated more favorably.

Criteria 4 - Capacity of the Firm and Project Team

The capacity of the firm and project teams to accomplish multiple, large and small projects simultaneously, the ability to sustain the loss of key personnel while accomplishing the work within the required time limits.

Submission Requirements: Firms shall provide a narrative of (1) page in length describing the firm's management approach to delivering multiple, large and small projects simultaneously throughout the geographic region (including managing consultants or sub-contractors if applicable). The narrative should include a description of how the firm will sustain the required level of effort in the event of key personnel transitions, while fulfilling contract requirements within the period of performance. It should also include a complete list of current commitments and active design contracts principally involving roofing or envelope designs.

Criteria 5 - Quality Control

Quality Control (QC) program used by the firm to ensure quality products. Capability of team organization and ability to control budgets, schedules, and the quality of deliverables as well as the ability to handle complex projects will be considered and evaluated. Extent of the firm's previous experience with proposed consultants and demonstrated ability to manage effectively the prime-consultant relationship will also be evaluated.

Submission Requirements: Firms shall provide a narrative of one (1) page in length describing how the firm ensures quality consistently across the entire project team, including consultants. The narrative should describe internal QC processes for checking documents for errors and omissions. It should include examples of QC process records demonstrating the effectiveness of the firm's procedures, and should also identify the person responsible for managing the firm's QC program.

Criteria 6 - Geographical Location

Location in the general geographical area of project sites and knowledge of the locality of the projects. This does not require the prime nor team members to be located in the geographic North and/or South Professional Services Branch regions.

Submission Requirements: The firm shall provide a narrative of one (1) page, describing the firm's knowledge of design approaches, construction materials, codes/ordinances, costs, the firm's ability to provide at least 35% of overall design services from an office within the geographical area, and other conditions unique to the geographical region.

THE A/E OF RECORD HAS UP TO 45 CALENDAR DAYS AFTER AWARD OF THE

CONTRACT TO ESTABLISH A PRODUCTION CAPABILITY WITHIN THE GENERAL

GEOGRAPHIC AREA.

ADDITIONAL INFORMATION

SF 330s will be evaluated to determine the most highly qualified firm based on criteria responses. Evaluating past performance and experience may include review of information provided by the firm, customer inquiries, Government databases, and publicly available sources. Failure to provide requested data, inaccessible points of contact, or invalid phone numbers could result in a firm being considered less qualified.

The following elements may result in a higher rating:

a) projects emphasizing occupied administrative, commercial, and institutional building types;

b) projects where the offeror performed work as the Prime/Lead Engineer;

c) projects provided where the construction is substantially complete;

d) projects provided in the SF 330 (Architect-Engineer Qualifications) completed by the office/branch/individual team member actually performing the work under this contract;

e) firms indicating that they wish to be considered for a particular geographic area (as defined above), and that demonstrate they are capable of providing at least 35% overall design services from an office within that area (as defined above).

Estimated Start Date: March 1, 2022

The total period of performance for each term contract will be one (1) base year and four (4) one-year options. Options to extend the contract term will be based on the firm’s performance in the previous year. The Government has the unilateral right to exercise (or to not exercise) an option period in accordance with FAR 17.207, Exercise of Options.

SUBMISSION PACKAGE REQUIREMENTS

The SF 330 is limited to 25 double-sided pages. One sheet of paper with text on both sides counts as one page.

Individual sections of the SF 330 example, Criteria 4, 5 and 6) may exceed the length stated in the synopsis/solicitation, but the overall 25-page limitation is firm. Use your business judgement on what aspects of your firm to present within the 25-page limit.

Firms are to submit one (1) copy of SF 330 for the prime offeror (SF 330 should also include team’s key sub-consultants) addressing the selection criteria information. Firms are to apply page numbers to their proposal. The SF 330 can be found at GSA Forms Library at www.gsa.gov.

These contracts will be established using the Brooks Act procedures and FAR Part 3.

SPECIAL ATTENTION SHOULD BE GIVEN TO THE FOLLOWING AREAS OF THE

STANDARD FORM 330:

Part I, Item C: List only the team members including staff professionals who will actually perform the major tasks under this contract.

Part I, Item F(23): Provide a point of contact and telephone number for each project.

Part I, Item F(24): List no more than five projects, not five projects for each form (joint venture/consultants). Indicate which firm performed each of the projects and their specific responsibility and function. Include only relevant projects of similar size and scope to those to be performed under this contract. The relevant projects presented may demonstrate the firm’s capability to design complex projects to be constructed in occupied buildings having sensitive tenants. Those projects may show how the firm phased the project to maintain security, noise control, and continued normal operation of the facility.

Part I, Item F(25): Provide a synopsis of the scope of work for each project, stating clearly what tasks were performed by the prime firm.

Part I, Item H: In a narrative format, outline firm’s approach to design, design reviews, quality control, and project management. Include any additional information regarding the firm’s qualifications to perform work similar in scope and size to this project. The last entry under Section H must read “I hereby certify that the firm or firms listed in Part I, Item C meet(s) the geographical limitations stated in the synopsis for this contract.”

Task orders issued under this contract will include Controlled Unclassified Information (CUI) building information. CUI documents provided under these task orders are http://www.gsa.gov/ intended for use by authorized users only. In support of this requirement, GSA requires the A/E firm and all consultants to exercise reasonable care when handling documents relating to CUI building information per the contract. The efforts required above shall continue throughout the entire term of the contract and for whatever specific time thereafter as may be necessary. Necessary record copies for legal purposes (such as those retained by the architect, engineer, or contractor) must be safeguarded against unauthorized use for term of retention. Documents no longer needed shall be destroyed (such as after contract award, after completion of any appeals process, or completion of work). Destruction shall be done by burning or shredding hardcopies, and/or physically destroying CDs, deleting and removing files from the electronic recycling bins, and removing material from computer hard drives using a permanent erase utility or similar software.

REASONABLE CARE:

Limiting Dissemination to Authorized Users. Dissemination of information shall only be made upon determination that the recipient is authorized to receive it.

The criterion to determine authorization is need-to-know. Those with a need-to-know are those who are specifically granted access for the conduct of business on behalf of or with GSA. This includes all persons or firms necessary to do work at the request of the Government, such as architects and engineers, consultants, contractors, sub-contractors, suppliers, and others that the contractor deems necessary in order to submit an offer/bid or complete the work or contract, as well as maintenance and repair contractors and equipment service contractors.

1.

Term of Effectiveness. The efforts required above shall continue throughout the entire term of contract and for what specific time thereafter as may be necessary, as determined by the Government. Necessary record copies for legal purposes (such as those retained by the architect, engineer, or contractor) must be safeguarded against unauthorized use for the term of retention.

2.

Written Agreement of Disposal. For all contracts using CUI building information, the contractor shall provide a written statement that he and his subcontractors have properly disposed of SBU building documents, with the exception of the contractor’s record copy, at the time of Release of Claims to obtain final payment.

Documents no longer needed shall be destroyed (such as after contract award, after completion of any appeals process, or completion of work). Destruction shall be done by burning or shredding hardcopies, and/or physically destroying CDs, deleting and removing files from the electronic recycling bins, and removing

3.

SELECTION INTERVIEW REQUIREMENTS

Personal interviews will be scheduled for firms slated as most highly qualified for each contract. Firms slated for interviews will be asked to explain management strategies, design team components, quality control (QC) processes, and to discuss possible solutions to hypothetical projects, etc. Elaborate presentations are not desired. Site visits will not be arranged during this period. Debriefing requests will not be entertained prior to award of both contracts.

CONTRACTING OFFICE ADDRESS:

General Services Administration, The Dow Building, 100 South Independence Mall West, Philadelphia, PA 19106 (USA)

Place of Performance: GSA Mid-Atlantic Region (Region 3)

Primary POC: Paul Lindinger, Contract Specialist, Paul.Lindinger@gsa.gov

Secondary POC: Daniel Langan Contracting Officer, daniel.langan@gsa.gov material from computer hard drives using a permanent erase utility or similar software. The recipient acknowledges the requirement to use reasonable care, as outlined above, to safeguard the documents, and, if not awarded, the contract (and at the completion of any protest/appeal process) will make every reasonable and prudent effort to destroy or render useless all CUI information received during the solicitation.