Solicitation Amendment 47PD0122R0001_0001.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

INSTRUCTIONS (Back Page):

Instructions for items other than those that are self-explanatory, are as follows:

Item 1 (Contract ID Code). Insert the contract type identification code that appears in the title block of the contract being modified.

Item 3 (Effective date).

(1)

(2)

(3)

(4)

(5)

For a solicitation amendment, change order, or administrative change, the effective date shall be the issue date of the amendment, change order, or administrative change.

For a supplemental agreement, the effective date shall be the date agreed to by the contracting parties.

For a modification issued as an initial or confirming notice of termination for the convenience of the Government, the effective date and the modification number of the confirming notice shall be the same as the effective date and modification number of the initial notice.

For a modification converting a termination for default to a termination for the convenience of the Government, the effective date shall be the same as the effective date of the termination for default.

For a modification confirming the contracting officer's determination of the amount due in settlement of a contract termination, the effective date shall be the same as the effective date of the initial decision.

(a)

(b)

(c)

(d)

(e)

(f)

Item 6 (Issued By). Insert the name and address of the issuing office. If applicable, insert the appropriate issuing office code in the code block.

Item 8 (Name and Address of Contractor). For modifications to a contract or order, enter the contractor's name, address, and code as shown in the original contract or order, unless changed by this or a previous modification.

Items 9, (Amendment of Solicitation Number - Dated), and 10, (Modification of Contract/Order Number - Dated). Check the appropriate box and in the corresponding blanks insert the number and date of the original solicitation, contract, or order.

Item 12 (Accounting and Appropriation Data).

When appropriate, indicate the impact of the modification on each affected accounting classification by inserting one of the following entries:

(2) Accounting classification Net decrease $

Include subject matter or short title of solicitation/contract where feasible.

Item 16B. The contracting officer's signature is not required on solicitation amendments. The contracting officer's signature is normally affixed last on supplemental agreements.

(i)

NOTE: If there are changes to multiple accounting classifications that cannot be placed in block 12, insert an asterisk and the words "See continuation sheet".

Item 13. Check the appropriate box to indicate the type of modification. Insert in the corresponding blank the authority under which the modification is issued. Check whether or not contractor must sign this document. (See FAR 43.103.)

Item 14 (Description of Amendment/Modification).

Organize amendments or modifications under the appropriate Uniform Contract Format (UCF) section headings from the applicable solicitation or contract. The UCF table of contents, however, shall not be set forth in this document.

Indicate the impact of the modification on the overall total contract price by inserting one of the following entries:

(i) Total contract price increased by $

(ii) Total contract price decreased by $

(iii) Total contract price unchanged.

State reason for modification.

When removing, reinstating, or adding funds, identify the contract items and accounting classifications.

(g)

(h)

When the SF 30 is used to reflect a determination by the contracting officer of the amount due in settlement of a contract terminated for the convenience of the Government, the entry in Item 14 of the modification may be limited to --

(i) A reference to the letter determination; and

(ii) A statement of the net amount determined to be due in settlement of the contract.

(1)

(2)

(3)

(4)

(5)

(6)

STANDARD FORM 30 (REV. 11/2016) BACK

(1) Accounting classification Net increase $

RFP 47PD0122R0001 Amendment 0001

Amendment 0001 Attachment

A pre-proposal conference was held on October 19th, 2021. Attendees of this meeting were as follows:

GSA

Daniel Langan – Contracting Officer Paul Lindinger – Contract Specialist Erik Reitz – Architect SME Yomi Adewale – Project Manager Brian Magargee – General Architect Bryan Barney – General Engineer

Attendees:

Wiss, Janney, Elstner Associates, Inc. - Lauren Aguilar and Kimberly Latona TAM Consultants, Inc. - Timothy A. Mills WHITNEY Bailey Cox & MAGNANI, LLC - Kellie Reardon, Susan Kolberg SP Arch, Inc. - Katheen Sherrill Roofing Resources, Inc. - Scott Jones, Jason Speck and Joseph Cordrey Raymond Engineering - Anjelica Bernier, Jessica Gugliotta and Mike Ramos Technical Assurance, Inc. - Christin Holstein and Mason Bufkin Hoffmann Architects, Inc. - Katherine M. Ferguson AE7 - Monica Hare A+E Group JV - Jude Cooney PWWG Architects - Susan Englert

CxA + BE | Burns & McDonnell - James Yoder

SandHurst AEC - Kwafo Djan

Please note that GSA has recently begun incorporating FAR clause 52.223-99 Ensuring Adequate COVID-

19 Safety Protocols for Federal Contractors (OCT 2021) (DEVIATION) (Executive Order 14042). The clause was included on page 2 of the Request for Proposal.

No questions will be accepted after October 25th 2021.

Request for Information Questions and Answers:

1. Can you confirm that Small Business Set-Aside FAR 52.219-6 applies to this RFP?

A: Yes

2. When you state you have a 25-page limit, but say the 25 pages can be double-sided – does this mean you are allowing for 50 total pages? Please clarify.

A: Please refer to Request for Proposal page 9 Submission Package Requirements. If the contractor chooses to submit via PDF the pages will read 1-50 pages

3. When you state two additional pages can be added for each project to show photos, will these additional pages with photos be counted against the proposal page count?

A: Under Criteria 1 submission requirements page 4 of the RFP it states “In addition to Form F of the SF330, each project submission may include up to two additional pages for photos or other information.” If the contractor chooses to submit photos and information specific to the photos it is not included in the 25 double-sided pages.

4. Do you want the full SF330, including Sections D (Org Chart) and G (matrix)

A: Yes and is included in the 25 pages double-sided pages

5. Can you clarify 25 double-sided pages if this is a PDF? Does that mean only 25 pages, or is it a total of 50 pages?

A: Refer to the answer for question #2

6. Are you wanting us to submit SF330 Part II’s for each office used and subconsultant office? Can these not be part of the page count?

A: Yes for each office(s) used. Yes for subconsultant office(s) and any other office location that will be doing the work. These will be included in the page count.

7. Is it safe to assuming you do not what covers, cover letters, table of contents because of the limited page limit?

A: If a contractor chooses to submit covers, cover letters and table of contents they will not be included in the 25 double-side pages.

8. If a team is selected for the North Region, may they also get assignments in the South Region (and vice versa)?

A: Over the five year term of the contract there is a possibility the firm of the North Region may be tasked in the South Region, and vice versa.

9. The GSA Form 330 asks for one Part II profile sheet from the prime, one from each team member, and one from each branch office (presumably for each office serving the projects around the geographic region, north or south). With several branch offices of our own, 3-5 “specialist” team members, team members to cover the entire region, and multiple offices for some team members, this could take up a lot of sides in the submission. We are trying to reconcile items #1 and #2 in Form 330 “General Instructions;” Can we AND all team members and their branch offices submit our Part II’s separately to keep on file at the GSA’s offices? And not submit them with the Form 330 package for this IDIQ?

A: Part II's should be submitted together in the Form 330 package.

10. Can an award be made to a small business with a large subcontractor?

A: Yes

11. There is normally no subcontracting requirement when we award to small businesses So you do not need to include any sub requirement A: There is no subcontracting plan required.

12. Re: Registration in the SAM system – are firms required to have a completed SAM registration to respond to the RFQ?

A: A firm can submit a proposal while not being registered, but no award can be made to an unregistered firm.

13. Will the potential projects be for GSA owned and operated buildings, or including GSA leased buildings?

A: Yes and potential for leased buildings.

14. Is GSA looking to award design/build contracts only which means the offeror must have construction contractors on the team in addition to the A/E team?

A: No, this is not a design build contract.

15. Do you have a preference that the project manager be an architect or an engineer for these contracts?

A: The PM will be reviewed and rated based upon their qualifications and experience so either an architect or engineer is acceptable.

16. Do you want us to show a project manager licensed in each state, can 1 project manager be licensed in multiple states?

A: The offeror is to put together their best team. One PM may be licensed in multiple states. How that is rated will depend upon the balance of the team members’ qualifications, company organization, approach to work and the other factors identified in the solicitation.

17. The solicitation states: The A/E must be able to provide, via in-house staff or consultants, a project designer for each state who is licensed by that state in accordance with the Environmental Protection Agency asbestos model accreditation plan (Example - one person may be licensed in NJ and PA states and another person licensed in DE).

A: The example is correct.

18. Can you go into more detail on the licensure you are looking for here for each project manager:

licensed by that state in accordance with the Environmental Protection Agency asbestos model accreditation plan. Does this mean each project manager must be certified or licensed to perform asbestos, industrial hygiene work?

A: No, each project manager is not required to be certified or licensed to perform asbestos, industrial hygiene work.

19. Will GSA consider firms maintaining specialized certifications through the International Institute of Building Enclosure Consultants (IIBEC, Inc.) more favorably?

A: The offeror is to present their best team. IIBEC certification is one qualification which team members may possess. While certifications are certainly an advantage they do not replace requisite licenses required to provide professional services.

20. How many projects typically come through each region’s IDIQ on an annual basis?

A: An estimation based upon recent history would be in the range of 20-30 projects per year. The number and scope of projects to be executed is based upon funding which is allocated at each fiscal year.

21. Does GSA prefer for building envelope / roofing testing services to be provided in-house by the

Prime firm? Or is the preference to have these services provided by a subconsultant to the team?

A: The offeror is to present their best team members regardless of status being in-house or a subconsultant.

22. Raymond has extensive experience as it relates to the scope of work on this contract. We also carry both professional PE and RA licensure as well as certifications through IIBEC, Inc. (the building envelope industry’s leading trade group). Our past performance record with GSA is limited, but we have a significant record of roofing and building envelope projects with other federal, municipal and commercial clients. Can you tell me if the evaluation team will score non- GSA projects lower than GSA projects, even if the scope of work for the non-GSA project is more relevant than the GSA project?

A: Criteria 1, under “Submission Requirements”, indicates “Experience with federal buildings, historic buildings...and projects involving occupied space, may be evaluated more favorably.”

23. For Section F, 5 project examples – will projects for which a key team member (e.g. a building enclosure specialty firm) is prime be evaluated as equal as those for which the submitting architecture firm is prime? Bearing in mind that we want to present examples that maximize participation of as many team members as possible.

A: Criteria 1 indicates “Recent experience of the design team members, both individually and collectively as a team…”. The offeror should provide the best team regardless of status being in-house or a subconsultant.

24. Criteria #1 in the RFQ requests the A/E submitting team to have “Association with a contractor for restorative work occasionally conducted as part of destructive survey for envelope investigations.” -- Should we include a resume(s) and Part II sheet for that contractor or contractors? If not, where/how should we acknowledge our association with them?

A: Yes, provide a resume and Part ll sheet for the restorative work contractor.

25. Re: CAD/BIM Deliverables – the Mid-Atlantic CAD policy at the link in the RFQ is dated 2015; have there been updates?

A: Currently most submissions are submitted in the ePM system as PDFs. Final submissions typically involve uploading PDFs and AutoCAD files to ePM for review and future reference.

The 2015 version of that policy is the current version, no updates available at this time. Any updates, when published, will be on the page linked in the RFQ.

26. Is there an anticipated list or partial list of specific buildings that may need services? i.e. from a forecast, previous study, etc.

A: We do not know of a list of buildings with possible projects that have been planned for the upcoming contract period.

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