Engineering_Services_for_Septic_to_Sewer_Conversion_Projects_(Addendum_#2_Revision).pdf

REQUEST FOR PROFESSIONAL SERVICES (PS)

PS-5627-24/TAD

ENGINEERING SERVICES FOR SEPTIC TO

SEWER CONVERSION PROJECTS

1301 East Second St.

Sanford, FL 32771

RELEASE DATE: January 8, 2024

DEADLINE FOR QUESTIONS: January 29, 2024

RESPONSE DEADLINE: February 7, 2024, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/seminolefl https://secure.procurenow.com/portal/%7bproject.government.code%7d

Seminole County

PS #PS-5627-24/TAD

Engineering Services for Septic to Sewer Conversion Projects

TABLE OF CONTENTS

I. Introduction II. Scope of Work

III. Instructions to Proposers IV. Instructions for the preparation of Submittals V. Evaluation of Submittals

Attachments:

B - PS-5627-24 DRAFT Agreement

C - SGA Agreement

D - Exhibit A -Scope of Work REVISED

Title: Engineering Services for Septic to Sewer Conversion Projects

1. Introduction

1.1. Summary

The purpose of this solicitation is to engage a professional engineering firm to perform design, permitting, assistance with public engagement, bid-phase services, and limited construction-phase services for County’s Septic to Sewer Conversion Projects. The County plans to convert the private septic systems to the public sewer collection system in phases. This is an Engineer of Record (EOR) project which includes Preliminary Engineering Design, 30% Design, 60%

Design, 90% Design, Final Design, Permitting Assistance, Assistance with Grant Compliance, Public Engagement Assistance, Engineer’s Opinion of Probable Construction Cost, Quality

Control & Quality Assurance, Bidding Services and Limited Construction Phase Services.

Seminole County is planning to convert approximately 877 private septic systems to public sewer in the Wekiva Priority Focus Area in the first phase. The project will include the design of sewer pumping stations to connect the new collection systems to the County’s interlocal partners adjacent to project area namely, Sunshine Waters and City of Altamonte Springs

WRFs.

1.2. Contact Information

Tony Durrum Sr. Procurement Analyst 1301 E. Second Street Sanford, FL 32771 Email: tdurrum@seminolecountyfl.gov Phone: (407) 665-7123

Department:

Utilities - Engineering

1.3. Timeline

Release Project Date January 8, 2024

Pre-Proposal Meeting (Non-

Mandatory)

January 22, 2024, 1:30pm

Agenda

Environmental Services Large Conference

Room 500 W Lake Mary Blvd Sanford, FL 32773-7499

Question Submission Deadline January 29, 2024, 5:00pm mailto:tdurrum@seminolecountyfl.gov tel:(407)665-7123 https://government-project.s3.amazonaws.com/71996/039572a8-793c-4e73-b54f-ebd7222c2841_PS-5627-24_Pre-Proposal_Agenda.pdf

Proposal Submission Deadline February 7, 2024, 2:00pm

2. Scope of Work

The County will select a single Consultant in accordance with the provisions of the Consultants’

Competitive Negotiation Act (CCNA), Section 287.055, Florida Statutes. Authorization for performance of professional services by a single Consultant under this project will be in the form of a written Work Order issued by the County.

2.1. Description of Services

I. OBJECTIVE

The purpose of this solicitation is to engage a professional engineering firm to perform design, permitting, assistance with public engagement, bid-phase services, and limited construction-phase services for County’s Septic to Sewer Conversion Projects. The County plans to convert the private septic systems to the public sewer collection system in phases. The goal is to achieve pollutant loading reductions per Basin Management Action Plans (BMAPs) requirements. Project continuation will depend on CONSULTANT performance on each phase.

The County seeks a Professional Engineering Services team to perform the work and provide project experience and qualifications for design and coordination with other professionals. This experience should be demonstrated in project history experience and in the technical approach to be provided in the response to this request for professional services.

II. BACKGROUND

Seminole County (County) located in Central Florida and is a mostly built-out county. The majority of the County’s sewer is collected and treated at the County’s water reclamation facilities (WRF) or at the interlocal partners’ WRFs. Some areas within the County’s jurisdiction use conventional septic system for their sewer treatment. This system is suspected to contribute to the increased in pollutant loading to the watershed system. Under the Florida Springs and

Aquifer Protection Act and the House Bill 1379, the County is required to implement projects to achieve the pollutant load reductions as established in the BMAPs.

III. SCOPE OF WORK

This is an Engineer of Record (EOR) project which includes Preliminary Engineering Design, 30% Design, 60% Design, 90% Design, Final Design, Permitting Assistance, Assistance with

Grant Compliance, Public Engagement Assistance, Engineer’s Opinion of Probable

Construction Cost, Quality Control & Quality Assurance, Bidding Services and Limited

Construction Phase Services. Seminole County is planning to convert approximately 877 private septic systems to public sewer in the Wekiva Priority Focus Area in the first phase.

The project will include the design of sewer pumping stations to connect the new collection systems to the County’s interlocal partners adjacent to project area namely, Sunshine Waters and City of Altamonte Springs WRFs. The project will also include waterline replacements and extensions within the project limits where needed. The County will evaluate the EOR performance during Phase 1 of the project before negotiating the authorization of the subsequent phases. The scope of services will be negotiated with the EOR and modified as needed to meet the needs of the County and is expected to include the following:

A. Project Management The CONSULTANT will be responsible for general project administration, quality control and quality assurance, project coordination, preparation of miscellaneous correspondence, meeting agendas and summaries, follow-up with action items, maintain project documentation and coordinate services provided. Management shall include forecasting and tracking budget and schedule, submitting monthly invoices along with updated schedule and project status report.

The primary objectives are to keep the project within scope, budget, of high quality and on schedule. The CONSULTANT’s responsibilities include but are not limited to:

• Maintaining project documentation

• Providing regular progress updates to the County

• Conducting an analysis of all the items identified within the scope of work and preparing a detailed design.

• Design & permitting

• Providing engineer’s opinion of probable construction cost

• Preparing final construction contract documents for bidding

• Hydraulic modeling for each new system

• Assistance with Public Meetings

• Coordinate with County’s utilities interlocal partners (private and local government)

• Coordinate with private property owners and tenants if rental properties

• Coordination with affected private and government agencies

• Quality Control and Quality Assurance, project management, team resource budget and schedule control

• Adherence to all Federal & State requirements for the State and Local Fiscal Recovery

Funds (SLFRF), Wastewater Grants and State Appropriation

B. Preliminary Engineering and 30% Design The CONSULTANT will prepare a preliminary engineering report containing preliminary engineering information for Phase 1, that outlines the basis for design and identifies pre-design condition. This task will generate and evaluate information sufficiently for the CONSULTANT to design the new sewer collection system successfully. The project may include water distribution system design for project groups that are on wells. Preliminary Engineering will include field work including design survey, Subsurface Utilities Engineering (SUE/soft dig), as well as geotechnical, wetland and ecological investigation, and meetings.

The CONSULTANT may be responsible for the following:

• Review and evaluate available background information.

• Provide survey of the project area as needed, including identifying easements and/or plats.

• Provide SUE of the project area as needed.

• Provide geotechnical investigation and wetland delineation as needed.

• Conduct endangered species survey if necessary.

• Review other permitted and/or scheduled construction activities that may affect this project including but not limited to commercial/private construction.

• Identify and comment on any issues or opportunities arising from the review and obtain

County concurrence on any issues related to design criteria or recommendations prior to beginning the design.

• Hydraulic modeling for each new system and appending the County’s existing hydraulic modeling with these new systems. Use the expanded hydraulic model to confirm location of the proposed pump station and pipe sizes.

• Coordinate with receiving Utility’s Operation on any inspection and testing work of the existing sewer gravity collection and force main transmission systems at the point(s) of connection of the proposed gravity sewer system. Inspection work to be performed may include televising the gravity main, manhole inspections, pump station flow data, etc.

• Coordinate with other County Departments including Public Works for possible roadway or stormwater projects and for property acquisition.

• Evaluate existing conditions along the proposed pipe installation route by site visitation.

Consider current field conditions and any proposed site improvements and/or changes that may impact the project and recommended location of the proposed pipeline.

• Document the capacity and operational conditions for the gravity sewer, pump station and force main transmission system facilities required for the project, existing facility improvements, if required.

• Assist with identifying and procuring property for new pump station(s).

• Develop Preliminary Engineering technical memoranda with recommendations for design including the preliminary Engineer’s Opinion of Probable Construction Cost that will be updated at the conclusion of final design.

• Develop a house lateral detail for rerouting of piping from the existing septic tanks on private property to the gravity sewer system.

• Develop a demolition plan for the existing onsite septic tank systems on private property per State requirements as delineated in 62-6 Florida Administrative Code.

• Develop a maintenance of traffic plan.

• Research of future work in the area by other agencies including other County

Departments that may partner with this project to provide new water service connections and improvements, stormwater improvements, roadway improvements, and other public works related projects.

C. Design Services – 60%, 90%, and Final Design Based on the approved technical memorandum, the CONSULTANT shall prepare contract documents for the construction of the project. Plan and profile drawings shall include the latest and appropriate COUNTY standard details, connection details, soil boring, survey information and required permits. Design shall include construction sequencing for making connections to the existing wastewater collection system without taking the existing system out of service.

Design shall also include drawings, specifications, and recommended construction sequencing.

Contract documents shall include complete and biddable plans and specifications for construction, meeting all State and County requirements. In accordance with applicable industry standard of care, each set of plans for the project shall be accurate, legible, complete in design, suitable for bidding purposes and drawn to scales acceptable to the COUNTY. The completed plans shall be furnished on reproducible materials and in format acceptable to the COUNTY.

Construction drawings shall be in AutoCAD 2019 or later. COUNTY standard specification will be used. Any required sections not covered by COUNTY standard specifications will be prepared by the CONSULTANT. Engineer’s opinions of probable construction costs shall be included with each submittal.

D. Permitting The CONSULTANT shall prepare and submit permit applications (excluding fees) with the estimated schedule for permits issuance. The CONSULTANT shall prepare responses to

Requests for Additional Information (RAIs) from all potential permits, such as:

• Construction Permit

• Environmental Resource Program (ERP) Permit

• Municipal Separate Storm Sewer Systems (MS4) Permit

• Environmental clearance related permits, such as endangered species and wetlands

• Right of Way Permits, etc.

E. Bidding Services Under this task, the CONSULTANT will assist County staff with answering questions during the bidding process, attending pre-bid meeting, and evaluating construction bids.

F. Limited Construction Phase Services The CONSULTANT will perform services that include shop drawing certification, construction field visits, assistance with demonstrating compliance with Grant requirements, facilitation and documentation of progress meetings, and production of record drawings.

IV. SCHEDULE

A. 1st Phase Grant funding requires project completion including construction by June 30, 2027. Details about schedule will be discussed with the selected CONSULTANT after the bid award.

B. Subsequent Phases Subsequent phases will be authorized based on the CONSULTANT performance in and results in the 1st Phase. The intent is to utilize the same CONSULTANT for subsequent project phases unless the performance is unsatisfactory, or if regulations, grant requirements, or a timeframe at the County’s discretion dictates a schedule that necessitates utilization of another

CONSULTANT for consecutive work. The schedule shall reflect the proposed elapsed time in days that the engineer will require for accomplishing the task, the estimated bidding duration, and the construction time. The duration of activities controlled by the County may be estimated and included in the schedule.

V. FUNDING REQUIREMENTS

The project is to be partially funded by the State of Florida Wastewater Grant (with 50% matching fund) and State Appropriation Grant, which were awarded to the County in 2022 and

2023. The combined grant agreement, WG125 is provided as Attachment A. The County is actively pursuing other State and Federal grants. The CONSULTANT will assist the County in meeting current and future funding agreements requirements. The CONSULTANT will be responsible to perform the following:

• Prepare periodic schedules, cost estimates, and reports.

• Prepare and submit the standard compliance forms.

• Coordinate and attend progress meetings with funding agency staff.

3. Instructions to Proposers

3.1. Contact

All prospective Proposers are hereby instructed not to contact any member of the Seminole

County Board of County Commissioners, the County Manager or Deputy Manager, or any

Seminole County Staff members other than the noted Purchasing & Contracts Division (herein referred to as ‘PCD’) Contact Person, Tony Durrum, regarding this PS or their written proposal at any time prior to the posting on the COUNTY’s Website of the recommendation and intent to award by County staff for this project. Any such contact shall be cause for rejection of your proposal. Interpretation of this clause will be solely at the discretion of the County.

3.2. Pre-Proposal Conference

Seminole County Purchasing and Contracts Division will conduct a Non-Mandatory Pre-

Proposal Conference on Monday, January 22, 2024 at 1:30 pm. The meeting will take place at

Environmental Services Large Conference Room 500 W Lake Mary Blvd Sanford, FL 32773-

7499.

3.3. Public Opening

Electronic submittals shall be received by PCD online in accordance with the instructions in this solicitation document, unless otherwise revised via posted Addenda. Persons with disabilities needing assistance to participate in the Public Opening should call the noted PCD Contact

Person at least forty-eight (48) hours in advance of the Public Opening at (407) 665-7123.

3.4. Delays

The COUNTY, at its sole discretion, may delay the scheduled due date and time for submission if it is to the advantage of the COUNTY to do so. The COUNTY will post all changes in the scheduled due date and time for submission by written addendum posted to the COUNTY’s

Website: https://secure.procurenow.com/portal/seminolefl

3.5. Proposal Submission and Withdrawal

The COUNTY will accept submittals electronically via the COUNTY’s e-Procurement Portal until

2:00 pm on Wednesday, February 7, 2024. Proposals received after the scheduled due date and time for submission shall not be considered. Proposals submitted in any other format other than via the COUNTY’S e-Procurement Portal, including but not limited to, hard copy (mailed or hand delivered), facsimile, or emailed submittals, will not be accepted or considered. The scheduled due date and time for submission will be scrupulously observed. Companies shall register on the COUNTY’S e-Procurement Portal. Once registered, Companies may view and click "Follow" to be a prospective bidder for this solicitation and will appear on the Follower’s list.

Companies that fail to Follow this project will not receive automatic addenda notifications, nor will they be able to draft a response in the COUNTY’S e-Procurement Portal, and therefore will be unable to participate or be considered for this PS. If a Proposer encounters technical difficulties using the COUNTY’S e-Procurement Portal, or needs assistance using the Portal, Proposers may access the Help Center for vendor training guides provided by OpenGov-

Procurement, the Software Administrator. Proposers may also contact the Software http://help.procurenow.com/en/articles/5815468-opengov-procurement-vendor-training

Administrator using the real-time chat function on the COUNTY’S e-Procurement Portal (located in lower right-hand corner of the screen), or via email at support@procurenow.com for support.

The COUNTY will not be responsible for untimely submissions due to personal or company internet or hardware limitations, settings or restrictions, internet speed, power outage, network connection, or use of a malfunctioning electronic device, or the like, neither the COUNTY, nor the Software Administrator, will be held responsible. Companies shall be solely responsible for ensuring the capability of their computer system while responding to this solicitation, and for the stability of their internet service. Uploading large documents may take significant time depending on the size of the file(s) and the Internet connection speed that the Respondent representative is using to submit a response. Failure of the Respondent to successfully submit an electronic proposal before the deadline indicated herein shall be at the Respondent’s sole risk, and no relief will be given for late and/or improperly submitted proposals. Once file(s) have been uploaded and the Submission Status shows as “Submitted” the submission is complete. At that point, the Respondent representative who is registered with the COUNTY will also receive an email confirmation from the COUNTY’s e-Procurement Portal. Telephone confirmation of timely receipt of any submittal should be made by calling (407) 665-7123, before the 2:00 pm deadline.

The Proposer is required to submit ONE (1) ELECTRONIC FORMATTED file of their complete written submittal.

Proposers may withdraw their submittal electronically via the COUNTY’S e-Procurement Portal at any time prior to the scheduled due date and time for submission.

3.6. Inquiries

All Proposers should carefully examine the PS documents. Any ambiguities or inconsistencies shall be brought to the attention of PCD Contact Person in writing via the Q&A tab in the

COUNTY’S e-Procurement Portal prior to the scheduled due date and time for submission.

Failure to do so, on the part of the Proposer, shall constitute an acceptance by the Proposer of any subsequent decision made by the COUNTY. Any questions concerning the intent, meaning and interpretations of the PS documents including the attached Draft Agreement, shall be requested in writing, and received no later than 5:00 pm on Monday, January 29, 2024. Written requests shall be submitted via the COUNTY’S e-Procurement Platform The COUNTY will not be responsible for oral instructions made by employees of the COUNTY or its authorized representatives in regard to this PS. If the Q&A deadline has passed, a Proposer may contact the COUNTY directly if necessary at tdurrum@seminolecountyfl.gov. The COUNTY reserves the right to reject any questions sent after the Q&A deadline.

3.7. Addenda

Should revisions to the PS documents become necessary, the COUNTY will post Addenda information on the COUNTY's e-Procurement Portal. The COUNTY’s e-Procurement Portal will issue an automated email notification to all “Followers” on the PS’s Followers list. All Proposers should check the COUNTY's Website or notify Tony Durrum to verify information regarding

Addenda. Failure to do so may result in rejection of the Proposer’s submitted proposal and a determination as “Non-Responsive”. By execution of the Formal Notice for this PS, the Proposer acknowledges receipt of all Addenda issued under this solicitation. Addenda information will be posted on the COUNTY’s Website (https://secure.procurenow.com/portal/seminolefl). It is the sole responsibility of the Proposer to ensure that they obtain information related to any

Addenda.

3.8. Selection Process and Award

All proposals will be reviewed by personnel as designated by the COUNTY staff in accordance with the qualification/evaluation criteria set forth in the PS documents. The qualifications of the

Proposers are rated and ranked in order of preference, based on their qualifications and evaluation criteria. Interviews and/or presentations will be part of the evaluation process.

Presentations and interviews must comply with the State of Florida’s Sunshine and Public

Records Laws (Section 286.0113, Florida Statutes).

The COUNTY will not be liable for any costs incurred by the Proposer in connection with such presentations. The County will award a contract based on the proposal that bests meets the

County's requirements, that would provide the best service to the public, and would provide a high return to the County. The Proposer understands that this PS does not constitute an agreement with the Proposer. The COUNTY reserves the right to reject all proposals, make multiple awards (award to more than one vendor), to waive formalities, to re-solicit and advertise for new proposals, or to cancel the project in its entirety.

3.9. Proposal Preparation Costs

Neither the COUNTY nor its representatives shall be liable for any expenses incurred in connection with preparation of a response to this PS. Proposers should prepare their proposals simply and economically, providing a straightforward and concise description of the Proposer's ability to meet the requirements of this PS.

3.10. Accuracy of Proposal Information

By submission of a proposal, Proposer acknowledges that they have carefully examined the

Request for Professional Services documents and agrees to furnish the services specified in the solicitation as proposed. Proposers agree that their proposal will remain firm for a period of up to one hundred twenty (120) days to allow the County adequate time to evaluate the submittals.

By submission of a proposal, Proposer agrees to abide by all conditions of this proposal and understands that a background investigation may be conducted by the Seminole County

Sheriff’s Department prior to award. Proposer certifies that all information contained in their proposal is truthful to the best of their knowledge and belief. Proposer further certifies that they are duly authorized to submit this proposal on behalf of the vendor/Proposer as its act and deed and that the vendor/Proposer is ready, willing and able to perform if selected.

3.11. Insurance

A misstatement or omission of a material fact, whether intentional or not, regarding the

Proposer's insurance coverage, policies or capabilities may be grounds for rejection of the

Proposer’s submitted proposal and rescission of any ensuing Award Agreement.

The COUNTY recommends that all Proposers review the insurance requirements listed within the Draft Agreement with their insurance carriers. A copy of the insurance certificate shall be furnished to the COUNTY prior to the final execution of the COUNTY’s

Award Agreement. The COUNTY reserves the right to reject the award to any Proposer that fails to provide the insurance as required within the COUNTY’s Award Agreement.

3.12. Licenses

Proposers, both corporate and individual, must be fully licensed and certified for the type of work to be performed in the State of Florida at the time of submittal under this PS. Failure of the Proposer to be fully licensed and certified, will result in rejection of the Proposer’s submitted proposal and will be considered “Non-Responsive”. Any permits, licenses, or fees required shall be the responsibility of the Proposer. No separate or additional payment will be made for these costs. Adherence to all applicable code regulations, Federal, State, County, City, etc., is the responsibility of the Proposer. All final plans and documents prepared by the Consultant must bear the endorsement of a person that is full employ of the Consultant and currently registered as a professional for the services in the State of Florida.

3.13. Posting of the PS’s Recommendation and Intent to Award

The recommendation and intent to award for this PS will be posted on the COUNTY’s Website https://secure.procurenow.com/portal/seminolefl. Failure to file a protest with the COUNTY’s

Purchasing & Contracts Manager within the time prescribed in the COUNTY's Purchasing Code, Policies and Procedures shall constitute a waiver of proceedings.

3.14. Public Records

Upon recommendation and intent to award this PS as posted to the COUNTY’s website or thirty

(30) calendar days after closing, proposals are considered “public records" and shall be subject to the public disclosure regulations consistent with Chapter 119, Florida Statutes. Proposers must invoke the exemptions to disclosure provided by law in their response to the solicitation and must identify the data or other materials to be protected by uploading any information deemed confidential separately under “Confidential Files," and must state the reasons why such exclusion from public disclosure is necessary pursuant to the COUNTY’s, “Compliance With

Public Records Law” Form, which is required as part of the PS documents. Ownership of all data, material, and documentation originated and prepared for the County pursuant to the PS shall belong exclusively to the County and be subject to public inspection in accordance with the

Public Records Law. Trade secrets or proprietary information submitted by a Proposer shall not be subject to public disclosure under the Public Records Law; however, the Proposer must invoke the protection of this section prior to or upon submission of the data or other materials, and must identify the data or other materials to be protected and state the reasons why protection is necessary.

3.15. Prohibition Against Contingent Fees

It shall be unethical for any person to be retained, or to retain any company or person, other than a bonafide employee working solely for the Proposer to solicit or secure the Award

Agreement for this PS, and that it has not paid or agreed to pay any person, company, corporation, individual or firm, other than a bonafide employee working solely for the Proposer, any fee, commission, percentage, gift, or other consideration contingent upon or resulting from award or making of this Award Agreement. For the breach or violation of this provision, the

COUNTY shall have the right to terminate the Award Agreement at its sole discretion, without liability and to deduct from the Award Agreement price, or otherwise recover, the full amount of such fee, commission, percentage, gift, or consideration.

3.16. Rejection/Disqualification

The COUNTY reserves the right to reject the proposal of any Proposer who has failed to perform, in a timely manner, the scope of services of a previously awarded agreement. The

COUNTY reserves the right to inspect all facilities of Proposers in order to make a determination as to the available resources to perform properly under this award. The COUNTY reserves the right to waive any irregularities, informalities, and technicalities and may, at its discretion, issue a re-procurement. More than one (1) proposal from an individual, firm, partnership, corporation, or association under the same or different names will not be considered. Reasonable grounds for believing that a Proposer is involved in more than one proposal submittal will be cause for rejection of all proposals in which such Proposers are believed to be involved. Any or all proposals will be rejected if there is reason to believe that collusion exists between Proposers.

3.17. Purchasing Code

Seminole County Code Chapter 220 (Purchasing Code), Administrative Code Section 3.55

(Purchasing Policy), and County Manager Policies apply to this PS in their entirety.

3.18. Affirmation

By submission of a proposal, the Proposer affirms that their proposal is made without prior understanding, agreement or connection with any corporation, firm, or person submitting a proposal for the same materials, supplies, equipment or services, and is in all respects fair and without collusion or fraud. The Proposer agrees to abide by all conditions of this PS and the resulting Award Agreement.

3.19. Governmental Restrictions

In the event that any governmental restrictions are imposed which would necessitate alteration of the material quality, workmanship or performance of the items offered on this proposal prior to their delivery, it shall be the responsibility of the Proposer to notify the Purchasing and

Contracts Division at once, indicating in his/her letter the specific regulation which required an alteration, including any price adjustments occasioned thereby. The County reserves the right to accept such alteration or to cancel the contract at no further expense to the County.

3.20. Advertising

In submitting a proposal, Proposer agrees not to use the results therefrom as a part of any commercial advertising, without the express written approval of the County Manager’s Office.

3.21. Patents and Royalties

Unless otherwise provided, the Proposer shall be solely responsible for obtaining the right to use any patented or copyrighted materials in the performance of the contract resulting from this

PS. The Proposer, without exception, shall indemnify and save harmless the County and its employees from liability of any nature or kind, including cost and expenses for or on account of any copyrighted, patented, or unpatented invention, process, or article manufactured or supplied by the Proposer. In the event of any claim against the County of copyright or patent infringement, the County shall promptly provide written notification to the Proposer. If such a claim is made, the Consultant shall use its best efforts to promptly purchase for the County the legitimate version of any infringing products or services or procure a license from the patent or copyright holder at no cost to County that will allow continued use of the service or product. If none of the alternatives are reasonably available, the County agrees to return the article on request to the Proposer and receive reimbursement, if any, as may be determined by a court of competent jurisdiction.

3.22. Drug-Free Workplace Compliance

Proposer shall comply with Section 287.087, Florida Statutes, and failure to comply shall result in rejection/disqualification of the proposal and all agreements as a result of this solicitation.

3.23. Public Entity Crime

Any Person or affiliate, as defined in Section 287.133, Florida Statutes, shall not be allowed to contract with the COUNTY, nor be allowed to enter into a subcontract for Work on this Project, if such a person or affiliate has been convicted of a public entity crime within three (3) years from the date this Project was advertised for Proposal, or if such person or affiliate was listed on the

State's convicted vendor list, within three (3) years of the date this Project was advertised, whichever time period is greater. A public entity crime means a violation of any state or federal law with respect to and directly related to the transaction of business with any public entity or agency (federal, state or local), including but not limited to, any contract for the construction or repair of a public building or public work involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, forgery, falsification of records, receiving stolen property or material misrepresentation. Any Agreement with the COUNTY obtained in violation of this Section shall be subject to termination for cause. A sub-contractor who obtains a subcontract in violation of this Section shall be removed from the Project and promptly replaced by a sub-contractor acceptable to the COUNTY.

3.24. Payment Terms/Discounts

The County’s payment terms are in accordance with Section 218, Part VII, Florida Statutes, Florida Prompt Payment Act.

3.25. Additional Terms and Conditions

Unless expressly accepted by the County, only the terms and conditions in this document and

Award Agreement shall apply. Any and all additional terms and conditions shall have no force and effect, and are inapplicable to this proposal if submitted either purposely through intent or design, or inadvertently appearing separately in transmittal letters, specifications, literature, price lists or warranties. It is understood and agreed that the general and/or special conditions in these PS documents and any Addenda issued under this solicitation are the only conditions applicable to this proposal and the Proposer's authorized signature (including electronic confirmation) on the Proposal Response Form attests to this.

3.26. Consultants Competitive Negotiation Act (CCNA)

This Contract is a Contract as defined in Section 287.055, Florida Statutes. If this is for a continuing contract, the professional services provided to the County for projects in which the estimated construction cost of each individual project must not exceed $4,000,000.00 or for a study activity, the fee for professional services for each individual study must not exceed

$500,000.00.

Consultant(s) and its subsidiaries or affiliates who design the project under this Contract are ineligible for the award of the construction contract for the project.

The Consultant hereby represents, covenants and warrants, if awarded the Contract, that wage rates and other factual unit costs supporting the compensation provided for in this Contract are accurate, complete and current as of the date of contracting. It is further agreed that the

Contract price shall be adjusted to exclude any amounts where the County determines the

Contract price was increased due to inaccurate, incomplete or non-current wage rates and other factual unit costs.

4. Instructions for the preparation of Submittals

The Proposer is expected to completely analyze the information contained in this Request for

Professional Services (PS) as guidance for the preparation of their written proposal. The

Proposer’s proposal should be specific, detailed, and complete in order to clearly and fully demonstrate the Proposer’s understanding of the proposed work requirements, and it should include a logical plan to accomplish the task(s) under the proposed scope of work.

The Proposer(s) warrants its response to this Request for Professional Services to be fully disclosed and correct. The firm must submit a proposal complying with this Request for

Professional Services, and the information, documents and material submitted in the proposal must be complete and accurate in all material aspects. The proposals shall include all of the information solicited in this PS and any additional data that the Proposer deems pertinent to the understanding and evaluation of the proposal. Proposals must be organized and sections in the order noted below. Marketing materials shall not be included as documentation of Proposer’s ability to provide services required. Compliance with all requirements will be solely the responsibility of the Proposer and failure to provide requested information may result in disqualification of response.

4.1. TYPE OF BUSINESS*

☐ Corporation

☐ Joint Venture

☐ Partnership

☐ Proprietorship

*Response required

4.2. LEGAL ENTITY NAME*

Type Proposer's legal entity name here. This name will be verified against the Secretary of

State website.

*Response required

4.3. FEDERAL EMPLOYER ID NUMBER (FEIN)*

*Response required

4.4. INCORPORATED IN THE STATE OF _______________.*

Ex.) Florida

*Response required

4.5. LIST OF PRINCIPALS*

*Response required

4.6. UPLOAD EVIDENCE OF AUTHORITY TO DO BUSINESS IN THE

STATE OF FLORIDA.*

Acceptable form of evidence includes Secretary of State download, or Certificate of Status.

*Response required

4.7. PROPOSAL CONTENT*

WARNING: DO NOT UPLOAD CONFIDENTIAL INFORMATION HERE.

Please note that the Proposal Content shall not exceed FORTY (40) pages and must be submitted on 8 ½” x 11” size sheets, with a font no smaller than 10 pt with one (1) inch borders. Failure to comply with the stated maximum page count for each submittal section may cause disqualification of your submittal for further consideration.

A. Letter of Transmittal: This letter will summarize in a brief and concise manner, the

Proposer's understanding of the scope of work and make a positive commitment to perform the work in a timely manner. The letter should name all of the persons authorized to make representations for the Proposer, including the titles, addresses and telephone numbers of such persons. An authorized agent of the Proposer must sign the

Letter of Transmittal indicating the agent’s title or authority. This letter should also serve as acknowledgement by the Proposer that the contents of the submittal are true and accurate, and that the requirements of this PS can be met, including but not limited to, insurance, bonding and licensing requirements. Further, the Proposer acknowledges their intent to execute an Agreement with the COUNTY.

B. QUALIFICATIONS/EXPERIENCE: (Thirty [30] single-sided pages maximum):

1. Provide qualifications and experience for staff proposed for this project, such as licenses and/or certifications. Resumes of key individuals may be included to demonstrate the skills necessary to complete this project.

2. Identify and provide qualifications and experience of sub-consultants, relevant to this project. It is preferred for the sub-consultant to have worked with the prime consultant on previous projects and demonstrated their ability to be part of the design team.

3. Provide an Organizational Chart depicting the team for this project to include roles and responsibilities in relation to the scope of this project. The organizational chart should include the location of each staff member that is proposed.

4. The CONSULTANT shall have the following minimum qualifications:

a. Completion of at least one septic to sewer conversion project, or gravity sewer replacement project in a residential area within the preceding five years.

b. Completion of at least two sewer lift stations and transmission system projects.

c. Experience with federal and/or state grant funded water and/or wastewater infrastructure projects.

d. Registered Florida professional engineers, surveyors and other technical staff experienced in design, permitting, and construction services.

C. PROJECT APPROACH /UNDERSTANDING: (Five [5] single-sided pages maximum):

1. The content and form of the Proposal shall present a clear, comprehensive, and well-documented representation, demonstrating understanding and commitment of how the Proposer intends to implement and fulfill the requirements of the scope of the project. Delineate the firm’s understanding of the project including special considerations and technical aspects of the project.

2. State how the firm will approach the project and the methodology to be used to perform the services in a timely manner and within budget. Describe approaches to keep the community informed and minimize the impacts to quality of life in the project area.

D. ABILITY TO PERFORM/PAST PERFORMANCE: (Four [4] single-sided page maximum):

1. Provide a brief analysis describing the teams staffing availability to render services under this agreement. Provide descriptions of recent work CONSULTANT (or individuals on the team) has performed for Utilities in Central Florida to demonstrate successful and timely completion of the work requirements. Three of the four pages can be dedicated for this information.

2. Provide a maximum of four [4] verifiable references for similar services provided within the last five [5] years on the form provided in Question #22 of this section.

The contact person(s) listed as a reference shall be someone who has personal knowledge of the Proposer’s performance during the referenced project. Contact person(s) must have been informed that they are being used as a reference and that the County may be contacting them via email or calling them on a valid phone number as provided. More than one [1] person can be listed, but all must have knowledge of the project. DO NOT list principals or officers who will not be able to answer specific questions regarding the project. The reference shall be the owner or a representative of the owner. An owner’s representative is defined as a firm or individual hired by the owner to oversee design or construction oversight services performed by the prime Consultant. Consultants or Contractors who provided services under project (contract) shall not be accepted as references unless they were hired as the owner’s representative for the referenced project (contract).

E. LOCATION OF FIRM: This information will be gathered from the questionnaire.

*Response required

4.8. LOCATION*

Provide the location of the firm’s office that will support the activities under this Agreement.

Regional firms whose physical address is located within the Counties of Brevard, Lake, Orange, Osceola, Seminole, and Volusia will receive five (5) points. Firms located within the state of

Florida will receive two (2) points.

4.9. LICENSE SANCTIONS*

Regulatory/license agency sanctions within the past 5 years.

(If Proposer prefers to upload a file, upload in next question and enter "see file upload" in this field)

*Response required

4.10. LICENSE SANCTIONS

Regulatory/license agency sanctions within the past 5 years.

4.11. CONFLICT OF INTEREST STATEMENT*

I certify that I am an authorized representative (the Affiant) of my company (the Entity submitting this response) to sign and submit this statement on my company's behalf.

My company is submitting an Expression of Interest for the Seminole County project described as Engineering Services for Septic to Sewer Conversion Projects.

The Affiant has made diligent inquiry and provides the information contained in this Affidavit based upon his/her own knowledge.

The Affiant states that only one submittal for the above project is being submitted and that the above-named entity has no financial interest in any other entities submitting proposals for the same project.

Neither the Affiant nor the above named entity has directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive pricing in connection with the entity's submittal for the above project. This statement restricts the discussion of pricing data until the completion of negotiations and execution of the

Agreement for this project.

Neither the entity nor its affiliates, nor anyone associated with them, is presently suspended or otherwise ineligible from participating in contract lettings by any local, state, or federal agency.

Neither the entity, nor its affiliates, nor anyone associated with them have any potential conflict of interest due to any other clients, contracts, or property interests for this project.

The Affiant certifies that no member of the entity's ownership, management, or staff has a vested interest in any aspect of or Department of Seminole County.

The Affiant certifies that no member of the entity's ownership or management is presently applying for an employee position or actively seeking an elected position with Seminole County.

The Affiant certifies that no member of the entity’s ownership or management is currently serving as a member of any Seminole County advisory board(s) or committee(s), or alternatively, state the individual(s) name(s), who is a member of the above-named entity’s ownership or management, and is currently serving as a member, and on which Seminole

County advisory board(s) or committee(s) they are currently serving as a member, in the following question.

☐ Please confirm

4.12. CONFLICT OF INTEREST STATEMENT CONT...*

A. Enter the name(s) of the individual(s) who is serving on a Seminole County advisory board(s) or committee(s).

B. Enter the Seminole County advisory board(s) or committee(s) that the individual(s) is serving as a member.

• If this is not applicable, type "N/A."

*Response required

4.13. COMPLIANCE WITH THE PUBLIC RECORDS LAW*

Seminole County shall comply with the Public Records Law as provided by Chapter 119, Florida

Statutes, and all applicable amendments. Applicants must invoke the exemptions to disclosure provided by law in the response to the solicitation and must identify the data or other materials to be protected by separate envelope, and must state the reasons why such exclusion from public disclosure is necessary. The submission of a response authorizes release of your firm’s credit data to Seminole County.

If the company submits information exempt from public disclosure, the company must identify with specificity which pages/paragraphs of their submittal/proposal package are exempt from the Public Records Act, identifying the specific exemption section that applies to each. The protected information must be submitted to the County in a separate envelope marked

“EXEMPT FROM PUBLIC RECORDS LAW”. Failure to identify protected material via a separately marked envelopment will cause the County to release this information in accordance with the Public records Law despite any markings on individual pages of your submittal/proposal.

A. CONSULTANT/CONTRACTOR acknowledges COUNTY’s obligations under Article 1, Section 24, Florida Constitution and Chapter 119, Florida Statues, to release public records to members of the public upon request. CONSULTANT/CONTRACTOR acknowledges that COUNTY is required to comply with Article 1, Section 24, Florida

Constitution and Chapter 119, Florida Statutes, in the handling of the materials created under this Agreement and that said statute controls over the terms of this Agreement.

B. CONSULTANT/CONTRACTOR specifically acknowledges its obligations to comply with

Section 119.0701, Florida Statutes, with regard to public records, and shall:

1. keep and maintain public records that ordinarily and necessarily would be required by COUNTY in order to perform the services required under this Agreement;

2. provide the public with access to public records on the same terms and conditions that COUNTY would provide the records and at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by law;

3. ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed, except as authorized by law; and;

4. meet all requirements for retaining public records and transfer, at no cost to the

COUNTY, all public records in possession of CONSULTANT/CONTRACTOR upon termination of this Agreement and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to COUNTY in a format that is compatible with the information technology system of COUNTY.

C. Failure to comply with this Section shall be deemed a material breach of this Agreement for which COUNTY may terminate this Agreement immediately upon written notice to

CONSULTANT/CONTRACTOR.

By submitting a response to this solicitation, the company agrees to defend the County in the event it is forced to litigate the public records status of the company’s documents.

☐ Please confirm

*Response required

4.14. CONFIDENTAL FILE(S)

In compliance with Chapter 119, Florida Statutes, if Proposer must include confidential information that qualifies as “EXEMPT FROM PUBLIC RECORDS LAW" as part of their response to this RFP, it shall be uploaded here.

If the company submits information exempt from public disclosure, the company must identify why the information is exempt from the Public Records Act, identifying the specific exemption section that applies to each.

4.15. WORKERS’ COMPENSATION COMPLIANCE CERTIFICATION*

Chapter 440, Florida Statutes establishes a workers’ compensation system designed to assure the quick and efficient delivery of disability and medical benefits to an injured worker and to facilitate the worker’s return to gainful employment at a reasonable cost to the employer. It is the policy of Seminole County to do business only with those entities which are fully compliant with

Chapter 440, including all reporting and premium payment requirements.

To comply with this requirement, the undersigned hereby certifies that:

☐ Has fully complied with all requirements of Chapter 440, Florida Statutes, including provisions regarding reporting and premium payments; or

☐ Is exempt from the provisions of Chapter 440, Florida Statutes (reasons shall be stated in the following question).

*Response required

4.16. WORKERS’ COMPENSATION COMPLIANCE CERTIFICATION

CONT...*

If the undersigned is exempt from the provisions of Chapter 440, Florida Statutes, state the reasons here. If this is not applicable, type "N/A."

4.17. W9 FORM*

Please upload…