Enclosure A - DRAFT PO 480553.pdf
PDF 156 KB Posted
- Attached to
- Lift-Out Shuttle and On-Site Installation
- Solicitation number
- MH480553
- Issued by
-
Department of Energy Office of Science
About this file
This is a Purchase Order issued by Brookhaven National Laboratory (BNL), operated by Brookhaven Science Associates (BSA), LLC under its Prime Contract with the U.S. Department of Energy. Purchase Order BNL-0000480553, dated 07/06/2026, is a Firm Fixed Price order for the procurement and on-site installation of a Lift-out Shuttle system (Model SY-LOS+-001). The order includes two line items: the equipment itself with an ORIGIN freight term and a due date of 08/03/2026, and on-site installation and training services with FOB Destination, Freight Prepaid terms, also due 08/03/2026. Payment terms are Net 30 in USD. The vendor is currently listed as "TBD" and must confirm receipt of the purchase order to the contractual representative, Megan Howard, at mhoward@bnl.gov.
The contractor must provide all labor, materials, and equipment for purchase and on-site installation, including a minimum one-year manufacturer warranty for both materials and installation. Specific quality assurance requirements apply per BNL-QA-101, including ISO 9001 certification, conformance to the supplier's quality program, and compliance with special requirements regarding franchised distributor traceability (paragraph 4.43). Shipping must be directed to Building 98 Receiving in Upton, NY 11973; shipments exceeding 3,000 lbs, 8 feet in length, or with high centers of gravity require three days' advance notice. The PO incorporates BSA's General Terms and Conditions for Commercial Items and Services (Rev. 24.0, April 2026) and Supplemental Terms and Conditions for Work by Contractors on Site (Rev. 24.0, April 2026). All shipping documentation must reference the PO number, and electronic invoicing in PDF format is preferred, submitted to APinvoices@bnl.gov with final invoices clearly marked as "Final."
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Text version
1- 1 SY-LOS+-001 E1.000 08/03/2026
Freight Terms: ORIGIN Schedule Total
Lift-out Shuttle [SY-LOS+-001] A super-fast, dedicated lift-out solution — for in-situ or ex-situ. The system is comprised of a four-axis substage mounted on a load-lock compatible platform. Either a microgripper or a probe tip can be mounted above the substage to facilitate the lift-out. The system includes control electronics, joypad, microgripper, SemGlu, sample probe tips, a vacuum flange, a vacuum feedthrough and an operator's handbook.
QA Paragraph(S): 3.1.3, 4.43
ESH&Q Risk Level: A3 - Minor
Item Total
2- 1 Installation E1.000 08/03/2026
Freight Terms: FOB Destination, Frt Prepaid Schedule Total
QA Paragraph(S): 4.43, 3.1.3
1 Day On-site Installation and Training
Purchase Order Dispatch via E-Mail
Purchase Order Date Revision Page
BNL-0000480553 07/06/2026 1
Payment Terms Freight Terms Ship Via Net 30 See Detail Below VNDCARRIER Contractual Representative Phone Currency
MEGAN HOWARD 631/344-2712 USD
Brookhaven National Laboratory Brookhaven National Laboratory Upton, NY 11973-5000
DRAFT
Vendor: TBD
Tax Exempt? Y Tax Exempt NYS216880 Replenishment Option: Standard
Line-Sch Item/Description Mfg ID Quantity UOM PO Price Extended Amt Due Date
Bill To: Brookhaven National Lab Fiscal Division Building 400-D PO Box 5000 Upton, NY 11973-5000 APinvoices@bnl.gov
Ship To: Brookhaven National Lab Ref PO#: 0000480553 Receiving: Bldg 98 Rochester St Upton, NY 11973
Brookhaven Science Associates (BSA), LLC is placing this Purchase Order under its Prime Contract with the U.S. Department of Energy and is pursuant to the General and/or Supplemental terms and conditions which can be viewed via the internet at: https://www.bnl.gov/ppm/terms-and-conditions.php Should contractor have any questions and/or not have access to these terms and conditions, contact the contractual representative immediately.
DO NOT FILL THIS DOCUMENT IN.
THIS IS A SAMPLE FOR YOUR
INFORMATION ONLY. NO NEED TO
SEND IT BACK WITH THE BID
ESH&Q Risk Level: A3 - Minor
Item Total
IMPORTANT NOTE TO VENDOR: PLEASE CONFIRM RECEIPT OF PURCHASE ORDER TO BUYER AT MHOWARD@BNL.GOV
Brookhaven Science Associates (BSA), LLC is placing this Purchase Order under its Prime Contract with the U. S. Department of Energy (“DOE”) and is pursuant to the General and/or Supplemental terms and conditions which are incorporated herein by reference. The complete text of these terms and conditions can be viewed via the internet at: http://www.bnl.gov/ppm/T-Cs/t-c.asp. Should the supplier have any questions and/or not have access to these terms and conditions, contact the contract specialist immediately.
This is a Firm Fixed Price Purchase Order (PO). The said sum shall constitute full compensation for all services/items furnished hereunder. The Total PO Amount listed shall not be exceeded without a signed modification/change order.
Contractor shall provide all labor, materials and equipment for the purchase and On-Site Installation of Lift-out Shuttle [SY-LOS +-001]. Contractor shall include minimum of one (1) year manufacturer warranty for materials and installation.
No work shall commence until authorized by the Technical Representative.
SHIPPING REQUIREMENTS:
* Please provide a packing slip with every shipment on the OUTSIDE of the box. Failure to do so will result in delayed receipt, payment of invoice and a Non-Conformance Report (NCR)
* SELLER SHALL SHIP ALL PACKAGES TO "RECEIVING BUILDING 98".
* NO ADVANCED DELIVERY NOTICE NEEDED IN GENERAL, CAN DELIVER ANY TIME DURING WORKING HOURS.
FOR LARGE SHIPMENTS: If a shipment is heavier than 3,000 lbs, longer than 8 feet in any direction, or has a high center of gravity, it will require rigging upon receipt and the shipper shall provide a minimum of 3 days' advance notice of delivery to BNL's Receiving department via email to WarehouseOperations@bnl.gov .
The shipper must obtain acknowledgement from BNL that delivery notification was received. Failure to contact BNL will result in delays during delivery and any resulting demurrage will be at the shipper's expense.
Shipments lighter than 3000lbs/8FT: no correspondence is necessary. You may visit https://www.bnl.gov/shipping/ with any additional questions.
* OUTSIDE LABELS, PACKING SLIP AND INVOICE ALL MUST REFERENCE OUR PO NUMBER
* DO NOT ENSURE THE SHIPMENT OR DECLARE VALUE
* Early delivery is encouraged and appreciated. Partials accepted.
IF FREIGHT IS CHARGED: A copy of the freight bill must accompany the Seller’s invoice when charges in excess of $100.00 are billed to BNL by the Seller. For further shipping instructions, please go to the following link: https://www.bnl.gov/shipping/
Purchase Order Dispatch via E-Mail
Purchase Order Date Revision Page
BNL-0000480553 07/06/2026 2
Payment Terms Freight Terms Ship Via Net 30 See Detail Below VNDCARRIER Contractual Representative Phone Currency
MEGAN HOWARD 631/344-2712 USD
Brookhaven National Laboratory Brookhaven National Laboratory Upton, NY 11973-5000
DRAFT
Vendor: TBD
Tax Exempt? Y Tax Exempt NYS216880 Replenishment Option: Standard
Line-Sch Item/Description Mfg ID Quantity UOM PO Price Extended Amt Due Date
Bill To: Brookhaven National Lab Fiscal Division Building 400-D PO Box 5000 Upton, NY 11973-5000 APinvoices@bnl.gov
Ship To: Brookhaven National Lab Ref PO#: 0000480553 Receiving: Bldg 98 Rochester St Upton, NY 11973
Brookhaven Science Associates (BSA), LLC is placing this Purchase Order under its Prime Contract with the U.S. Department of Energy and is pursuant to the General and/or Supplemental terms and conditions which can be viewed via the internet at: https://www.bnl.gov/ppm/terms-and-conditions.php Should contractor have any questions and/or not have access to these terms and conditions, contact the contractual representative immediately.
ALL HAZARDOUS AND PERISHABLE shipments must be clearly marked as such on the outer packaging container and on the packing slip.
TERMS AND CONDITIONS, BASED ON THE ITEM(S)/SERVICE(S) PROVIDED, SHALL APPLY:
For Commercial Items and Services: The provisions of Brookhaven Science Associates, LLC General Terms and Conditions for Commercial Items and Services, Rev. 24.0 (April 2026) are incorporated herein and made a part hereof.
The provisions of Brookhaven Science Associates, LLC Supplemental Terms and Conditions for Work by Contractors on Site at Brookhaven National Laboratory Rev. 24.0 (April 2026) are incorporated herein and made a part hereof.
QUALITY ASSURANCE REQUIREMENTS: Reference is made to the Brookhaven National laboratory Supplier Quality Assurance requirements, BNL-QA-101, which is incorporated herein and made a part of the purchase order. In addition to all the General Provisions, the Supplier agrees all material delivered against this purchase order will conform to the Quality Assurance paragraphs indicated in the line description(s).
PRODUCT RECALLS: Any and all product recall alerts, product bulletins, or safety alerts should be communicated by email directly to ProductRecallAlert@BNL.gov. Provide the Purchase Order Number(s) and names of purchasers with notification to assist BNL in locating and identifying the subject material.
INVOICING: Electronic invoice submittal is preferred by BSA. Invoices shall be submitted in PDF format with the P.O. number, price and description included, via e-mail, to APINVOICES@BNL.GOV. In addition, the supplier shall indicate the final invoice by clearly marking such invoices as "Final".
AUTHORIZED REPRESENTATIVES:
BSA's Technical Representative: TBD is BSA's technical representative hereunder and can be reached at (631) 344-XXXX or XXXX@bnl.gov. The Technical Representative is responsible for administering the technical requirements herein.
BSA's Contractual Representative: Megan Howard is BSA's contractual representative hereunder and can be reached at (631) 344-2712 or mhoward@bnl.gov. Any change or modification to the terms and conditions hereunder require the written approval of the Manager, Procurement and Property Management Division or his designee. Any questions of a contractual nature, including changes, should be addressed to BSA’s Contractual Representative.
Total PO Amount
Purchase Order Dispatch via E-Mail
Purchase Order Date Revision Page
BNL-0000480553 07/06/2026 3
Payment Terms Freight Terms Ship Via Net 30 See Detail Below VNDCARRIER Contractual Representative Phone Currency
MEGAN HOWARD 631/344-2712 USD
Brookhaven National Laboratory Brookhaven National Laboratory Upton, NY 11973-5000
DRAFT
Vendor: TBD
Tax Exempt? Y Tax Exempt NYS216880 Replenishment Option: Standard
Line-Sch Item/Description Mfg ID Quantity UOM PO Price Extended Amt Due Date
Bill To: Brookhaven National Lab Fiscal Division Building 400-D PO Box 5000 Upton, NY 11973-5000 APinvoices@bnl.gov
Ship To: Brookhaven National Lab Ref PO#: 0000480553 Receiving: Bldg 98 Rochester St Upton, NY 11973
Brookhaven Science Associates (BSA), LLC is placing this Purchase Order under its Prime Contract with the U.S. Department of Energy and is pursuant to the General and/or Supplemental terms and conditions which can be viewed via the internet at: https://www.bnl.gov/ppm/terms-and-conditions.php Should contractor have any questions and/or not have access to these terms and conditions, contact the contractual representative immediately.
SPECIAL INSTRUCTIONS:
-This Purchase Order does not bind or purport to bind the U.S. Government or the DOE.
-Prices are firm unless otherwise indicated.
-The total Purchase Order dollar amount listed herein shall not be exceeded without a signed change order known as a modification to the Purchase Order. This modification must be issued by a Brookhaven National Lab Procurement Individual.
-Purchase Order Number must appear on all correspondence, invoices, shipping papers and packages.
-Invoices sent anywhere other than to the Fiscal Division, Bldg. 400-D, or to the email APinvoices@bnl.gov, are not deemed to be officially received for payment term purposes.
-Address all correspondence concerning this Purchase Order to the above named person.
DELIVERY LOCATION AND HOURS:
Deliveries to Brookhaven National Laboratory (BNL) are accepted between the hours of 8:00 am–12:00 pm or 1:00-4:00 pm EST, Monday through Friday. Unless otherwise noted on the Purchase Order, all deliveries to Brookhaven National Laboratory (BNL) shall be made to building 98 or to the satellite stockrooms in buildings 452, 510, 729, 740 or 918.
ADVANCE NOTIFICATION OF DELIVERY:
If a shipment is heavier than 3,000 lbs., longer than 8 feet in any direction, or has a high center of gravity, it will require rigging upon receipt and the shipper shall provide a minimum of 3 days advance notice of delivery to BNL's Receiving department via email to WarehouseOperations@bnl.gov. The shipper must obtain acknowledgement from BNL that delivery notification was received.
Failure to contact BNL will result in delays during delivery and any resulting demurrage will beat the shipper's expense.
UNACCEPTABLE PACKING MATERIAL:
Do not use vermiculite as a packaging material inside any shipments to BNL unless required by shipping regulation.
All shipments containing vermiculite must be accompanied by document stating that the vermiculite used is certified asbestos free. This documentation must be affixed to the outside of the package.
A. Vermiculite used as a packaging material in shipments must be determined to be free of asbestos (<1% chrysolite, amosite, crocidolite, tremolite, anthophyllite, and actinolite).
B. Vermiculite is defined in this specification means the hydrous, silicate mineral classified as a Phyllosilicate that has been expanded by heating.
For further shipping instructions, please go to the following link:
https://www.bnl.gov/shipping/
Authorized by:
Purchase Order Dispatch via E-Mail
Purchase Order Date Revision Page
BNL-0000480553 07/06/2026 4
Payment Terms Freight Terms Ship Via Net 30 See Detail Below VNDCARRIER Contractual Representative Phone Currency
MEGAN HOWARD 631/344-2712 USD
Brookhaven National Laboratory Brookhaven National Laboratory Upton, NY 11973-5000
DRAFT
Vendor: TBD
Tax Exempt? Y Tax Exempt NYS216880 Replenishment Option: Standard
Line-Sch Item/Description Mfg ID Quantity UOM PO Price Extended Amt Due Date
Bill To: Brookhaven National Lab Fiscal Division Building 400-D PO Box 5000 Upton, NY 11973-5000 APinvoices@bnl.gov
Ship To: Brookhaven National Lab Ref PO#: 0000480553 Receiving: Bldg 98 Rochester St Upton, NY 11973
Brookhaven Science Associates (BSA), LLC is placing this Purchase Order under its Prime Contract with the U.S. Department of Energy and is pursuant to the General and/or Supplemental terms and conditions which can be viewed via the internet at: https://www.bnl.gov/ppm/terms-and-conditions.php Should contractor have any questions and/or not have access to these terms and conditions, contact the contractual representative immediately.
BROOKHAVEN NATIONAL LABORATORY
SUPPLIER QUALITY ASSURANCE REQUIREMENTS
BNL-QA-101
3.0 GENERAL REQUIREMENTS Unless otherwise specified in the procurement documentation, the following General Requirements apply:
3.1.1 A quality system certified/registered to the ISO 9001 standard: (Latest revision as of the date of issuing the procurement documentation).
3.1.2 A quality system that meets the requirements of the ISO 9001 standard: "Quality Management Systems - Requirements" (Latest revision as of the date of issuing the procurement documentation).
3.1.3 Conformance to Supplier's/Manufacturer's quality program or system.
3.1.4 Other: Refer to procurement documentation (PO, Statement of Work [SOW], specifications, drawings) for quality requirements.
3.2 Assessment by Buyer: The Supplier's Quality system is subject to assessments by the Buyer's Representative(s) for conformance with the requirements of the PO. Supplier or Distributor shall allow BSA representatives, BSA customers, and regulatory agencies right of entry into Supplier's facitities to determine and verify product, processes, records, personnel, material, procedures, and systems.
3.3 Change Approval: No change(s) shall be made to any Buyer requirements (e.g. part number, model number, etc.)
without the prior written approval of Buyer.
3.4 Responsibility for Subcontractors: It is the responsibility of the Supplier to impose applicable requirements from this document upon their subcontractors. Additionally, the Buyer reserves the right to disapprove, in writing, any subcontractor.
3.5 Responsibility for Conformance: The Supplier is responsible to provide items that conform to the requirements of the PO regardless of any assessments, surveillances, inspections and/or tests by the Buyer or its representatives at either the Supplier's or the Buyer's facility. The Buyer reserves the right to request failure analysis and corrective action for non-conforming articles or items submitted or supplied to the Buyer. The Supplier is responsible for notifying the Buyer of any recalls or alerts associated with this PO.
3.6 Protection of Material and Equipment: The Supplier shall employ procedures that assure adequate protection of material and equipment during shipment and while in storage. Such protection shall include special environmental packaging, as necessary. All items shipped (originally packaged or repackaged) to BNL or other locations cited in the PO or contract, shall comply with the requirements for preservation, packaging and marking as stated in the latest revision of ASTM Standard D 3951 Standard Practice for Commercial Packaging.
3.7 Measuring and Test Equipment (M&TE) Calibration: The Supplier shall calibrate any M&TE used in the fulfillment of the PO requirements against certified standards that are traceable to the National Institute of Standards and Technology (NIST), or some other recognized national or international standard, or physical constant. The Supplier shall notify the Buyer of any condition found during the calibration, servicing or repair of measuring and test equipment that can affect the end item requirements.
Purchase Order Dispatch via E-Mail
Purchase Order Date Revision Page
BNL-0000480553 07/06/2026 5
Payment Terms Freight Terms Ship Via Net 30 See Detail Below VNDCARRIER Contractual Representative Phone Currency
MEGAN HOWARD 631/344-2712 USD
Brookhaven National Laboratory Brookhaven National Laboratory Upton, NY 11973-5000
DRAFT
Vendor: TBD
Tax Exempt? Y Tax Exempt NYS216880 Replenishment Option: Standard
Line-Sch Item/Description Mfg ID Quantity UOM PO Price Extended Amt Due Date
Bill To: Brookhaven National Lab Fiscal Division Building 400-D PO Box 5000 Upton, NY 11973-5000 APinvoices@bnl.gov
Ship To: Brookhaven National Lab Ref PO#: 0000480553 Receiving: Bldg 98 Rochester St Upton, NY 11973
Brookhaven Science Associates (BSA), LLC is placing this Purchase Order under its Prime Contract with the U.S. Department of Energy and is pursuant to the General and/or Supplemental terms and conditions which can be viewed via the internet at: https://www.bnl.gov/ppm/terms-and-conditions.php Should contractor have any questions and/or not have access to these terms and conditions, contact the contractual representative immediately.
3.8 Suspect Counterfeit Parts: The supplier shall verify the procurement source and associated certifying paperwork. Appropriate incoming inspection test methods shall be used to detect potential counterfeit parts and materials. The supplier shall flow this requirement down to all sub-tier suppliers to prevent the inadvertent use of counterfeit parts and materials. Distributors shall not modify, rework or repair material shipped on this order. For more information refer to the following Department of Energy website:
https://www.energy.gov/ehss/corporate-reporting-analysis/databases/suspectcounterfeit-and-defective-items.
3.9 Electrostatic Discharge Control: Items that are susceptible/ sensitive to electrostatic discharge (ESDS) shall be handled and packaged to protect them from damage. Items and/or packages shall be labeled to indicate the susceptibility to electrostatic discharge.
3.10 Electrical, Fire Protection, or Scaffolding Equipment, Material, and Systems: All electrical, fire protection or scaffolding equipment, material, and systems delivered to BNL shall be certified, listed, or labeled by a Nationally Recognized Testing Laboratory (NRTL). The CE mark is NOT a recognized NRTL certification mark. (For a listing of OSHA-recognized NRTLs, refer to http://www.osha.gov/) For electrical, fire protection, or scaffolding equipment, material, and systems which no NRTL accepts, certifies, lists, labels, or otherwise determined to be safe, the Supplier shall determine the equipment to be safe for its intended use. The determination must be made on the basis of test data. The determination and test data documents shall be made available to BSA prior to or upon delivery for review and acceptance by the applicable BSA Authority Having Jurisdiction (AHJ). In accordance with 29 CFR 1910.147(c)(2)(iii) whenever new machines or equipment are provided with energy isolating devices, those devices shall be designed to accept a lockout device.
3.11 Hoisting and Rigging Equipment: All hoisting and rigging equipment used at BNL shall meet the requirements of the latest applicable OSHA Regulations and ASME B30 Series standards for design, construction, markings, and proof load testing.
3.12 Deleted
3.13 Powered Machine Shop Equipment: All Powered Machine Shop equipment (e.g., Lathe) delivered to BNL shall meet the requirements of the latest applicable OSHA 1910 Regulations (e.g., Part Subpart O). Equipment purchased must include an integrated NFPA 79 compliant emergency stop and anti-restart device.
3.14 Vehicle-Mounted Elevating and Rotating Aerial Devices All vehicle-mounted and rotating aerial devices equipment used at BNL shall meet the requirements of ANSI A92.2.
Purchase Order Dispatch via E-Mail
Purchase Order Date Revision Page
BNL-0000480553 07/06/2026 6
Payment Terms Freight Terms Ship Via Net 30 See Detail Below VNDCARRIER Contractual Representative Phone Currency
MEGAN HOWARD 631/344-2712 USD
Brookhaven National Laboratory Brookhaven National Laboratory Upton, NY 11973-5000
DRAFT
Vendor: TBD
Tax Exempt? Y Tax Exempt NYS216880 Replenishment Option: Standard
Line-Sch Item/Description Mfg ID Quantity UOM PO Price Extended Amt Due Date
Bill To: Brookhaven National Lab Fiscal Division Building 400-D PO Box 5000 Upton, NY 11973-5000 APinvoices@bnl.gov
Ship To: Brookhaven National Lab Ref PO#: 0000480553 Receiving: Bldg 98 Rochester St Upton, NY 11973
Brookhaven Science Associates (BSA), LLC is placing this Purchase Order under its Prime Contract with the U.S. Department of Energy and is pursuant to the General and/or Supplemental terms and conditions which can be viewed via the internet at: https://www.bnl.gov/ppm/terms-and-conditions.php Should contractor have any questions and/or not have access to these terms and conditions, contact the contractual representative immediately.
3.15 Self-propelled Elevating Work Platform Equipment All self-propelled elevating work platform equipment (e.g., scissor lift) used at BNL shall meet the requirements of ANSI A92.6.
3.16 Manually Propelled Elevating Aerial Platform Equipment All manually propelled elevating aerial platform equipment used at BNL shall meet the requirements of ANSI 92.3.
3.17 Boom Supported Elevating Work Platform Equipment All boom supported elevating work platform equipment used at BNL shall meet the requirements of ANSI
3.18 Powered Industrial Trucks and Attachments: Powered industrial trucks (e.g. forklifts, hi-lows) shall meet the requirements of the ANSI/ITSDF B56 series for design, construction, markings, and test loading. Industrial truck attachments shall be approved by the truck manufacturer and supplied with an attachment data plate indicating the new truck capacities.
3.19 Used Industrial Equipment: For used industrial equipment (e.g. scissor lifts, fork lifts, etc.), A Certificate of conformance as defined in clause 4.16, must be provided as objective evidence and must additionally state that all maintenance and manufacturing alerts have been screened and all required repairs and improvements have been completed. The supplier shall provide records of the last year of maintenance.
3.20 Global Harmonized System Compliance: The supplier of chemicals shall deliver the chemical in full compliance with the Department of Labor, Occupational Safety & Health Administration (OSHA)'s Globally Harmonized System (GHS) Hazard Communication Standard (29CFR1910.1200), available at:
https://www.osha.gov/dsg/hazcom/HCSFinalRegTxt.html. All hazardous chemicals delivered to BNL shall be accompanied by an GHS Safety Data Sheets (SDS) with the format and content specified in 29CFR1910.1200. For information on the GHS SDS see OSHA Brief- Hazard Communication Standard: Safety Data Sheets Publication 3514 available at: https://www.osha.gov/Publications/OSHA3514.pdf. All hazardous chemicals delivered to BNL after 12/01/2015 shall have a label with the elements specified in 29CFR1910.1200 [product identifier; pictograms;
signal words; hazard statement(s); precautionary statement(s); and manufacturer, importer, or distributor's name, address, and telephone number]. For information on the GHS label, see OSHA Brief- Hazard Communication Standard: Labels and Pictograms Publication 3636 available at: https://www.osha.gov/Publications/OSHA3636.pdf
3.21 Age/Shelf Life and Storage Control:The Supplier shall have an effective storage and age control system for items where acceptability is limited by the age or manner of storage of the item. The system must include a method of identifying the expiration date on the containers in which material is delivered to the Buyer.
Special handling conditions shall be recorded on certifications and shipping documents covering the material delivered to the Buyer. At the time of receipt, the material shall not have less than three-quarters of its shelf life remaining, without prior written approval from the Buyer for each shipment.
3.22 Product Recalls/Product Bulletins/Safety Alerts: Any and all product recall alerts, product bulletins, or safety alerts should be communicated by email directly to ProductRecallAlert@BNL.gov. Provide the Purchase Order Number(s) and names of purchasers with notification to assist BNL in locating and identifying the subject material.
Purchase Order Dispatch via E-Mail
Purchase Order Date Revision Page
BNL-0000480553 07/06/2026 7
Payment Terms Freight Terms Ship Via Net 30 See Detail Below VNDCARRIER Contractual Representative Phone Currency
MEGAN HOWARD 631/344-2712 USD
Brookhaven National Laboratory Brookhaven National Laboratory Upton, NY 11973-5000
DRAFT
Vendor: TBD
Tax Exempt? Y Tax Exempt NYS216880 Replenishment Option: Standard
Line-Sch Item/Description Mfg ID Quantity UOM PO Price Extended Amt Due Date
Bill To: Brookhaven National Lab Fiscal Division Building 400-D PO Box 5000 Upton, NY 11973-5000 APinvoices@bnl.gov
Ship To: Brookhaven National Lab Ref PO#: 0000480553 Receiving: Bldg 98 Rochester St Upton, NY 11973
Brookhaven Science Associates (BSA), LLC is placing this Purchase Order under its Prime Contract with the U.S. Department of Energy and is pursuant to the General and/or Supplemental terms and conditions which can be viewed via the internet at: https://www.bnl.gov/ppm/terms-and-conditions.php Should contractor have any questions and/or not have access to these terms and conditions, contact the contractual representative immediately.
4.0 SPECIAL REQUIREMENTS: The following Special Requirements are applicable to this Purchase Order:
4.43 Franchised / Licensed "Distributor" Traceability: Products that are not purchased directly from the Original Equipment Manufacturer (OEM)/Original Component Manufacturer (OCM) must be purchased only from a franchised/licensed distributor of the product being offered. The distributor shall ensure traceability of all products to the original equipment manufacturer by identifying the original manufacturer for each lot/date code on the Certificate of Conformance. The distributor shall provide a copy of the Manufacturer's certificate for the lot number being supplied, along with their franchised distributor certification. The distributor shall not use unapproved brokers (any company, person, or entity who is not an OEM/OCM) for the purchase of components and parts, unless pre-approval has been granted by Brookhaven Science Associates (BSA).
Purchase Order Dispatch via E-Mail
Purchase Order Date Revision Page
BNL-0000480553 07/06/2026 8
Payment Terms Freight Terms Ship Via Net 30 See Detail Below VNDCARRIER Contractual Representative Phone Currency
MEGAN HOWARD 631/344-2712 USD
Brookhaven National Laboratory Brookhaven National Laboratory Upton, NY 11973-5000
DRAFT
Vendor: TBD
Tax Exempt? Y Tax Exempt NYS216880 Replenishment Option: Standard
Line-Sch Item/Description Mfg ID Quantity UOM PO Price Extended Amt Due Date
Bill To: Brookhaven National Lab Fiscal Division Building 400-D PO Box 5000 Upton, NY 11973-5000 APinvoices@bnl.gov
Ship To: Brookhaven National Lab Ref PO#: 0000480553 Receiving: Bldg 98 Rochester St Upton, NY 11973
Brookhaven Science Associates (BSA), LLC is placing this Purchase Order under its Prime Contract with the U.S. Department of Energy and is pursuant to the General and/or Supplemental terms and conditions which can be viewed via the internet at: https://www.bnl.gov/ppm/terms-and-conditions.php Should contractor have any questions and/or not have access to these terms and conditions, contact the contractual representative immediately.
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