Enclosure A - Draft Contract - 472282.pdf

April 9, 2025 1 Rev. 10

BSA’s Contractual Representative

Overall Value Amount

Contract Type Contract Number

Blake Clemmer TBD Firm-Fixed Price 472282

BROOKHAVEN NATIONAL LABORATORY

Brookhaven Science Associates

P.O. Box 5000

UPTON, L.I., N.Y. 11973-5000

Name and Address of Contractor (TBD)

CONTRACT

This Contract (the “Contract”) is between the party named above (the “Contractor”), and Brookhaven Science Associates, LLC (“BSA”), the latter acting under a Prime Contract with the United States of America (the “Government”) represented by the United States Department of Energy (“DOE”).

I. SCOPE OF WORK

The Contractor shall fabricate and deliver the DUNE FD-VD CE Boxes for Brookhaven Science Associates (BSA).

This contract includes Phase 1 requires the vendor to build 25 pre-production FD-VD CE boxes. This phase is mandatory and must be completed before Phase 2 can proceed. The vendor must provide pricing for both 25 units and 2,100 units. The 25 pre-production units must be delivered within six weeks. Phase 2 (optional) involves producing 2,100 FD-VD CE boxes. After receiving a request from BSA, the vendor will deliver all units within six months, in six monthly batches of approximately 350 units each.

All work shall be conducted in strict accordance with the following exhibits attached hereto:

• Exhibit A – Statement of Work (SOW), dated 11/24/2025

• Exhibit B – Technical Drawings, dated 06/27/2025; and

• Exhibit C – BNL Supplier Quality Assurance Requirements (BNL-QA-101), dated 04/2025.

April 9, 2025 2 Rev. 10

A. Reports/Deliverables: The Contractor shall provide the following deliverable(s) to BSA’s Technical Representative (Tech Rep):

• Phase 1 is to build 25 pieces of pre-production FD-VD CE boxes.

The pre-production (phase 1) serves as a necessary qualification step before the production (phase 2) contract can be awarded.

○ A quote of 25 pieces and 2,100 pieces of CE boxes must be provided.

○ Delivery of 25 pieces of CE boxes must be less than 6 weeks.

• Optional Phase 2 is to build 2,100 pieces of production FD-VD CE boxes.

Vendor will build 2,100 pieces of production CE boxes and send to BSA Technical Representative by 6 months after vendor receives request from BSA.

Vendor will deliver production CE boxes in 6 batches, approximately 350 pieces per month.

II. PERIOD OF PERFORMANCE

This Contract shall be effective upon execution of both parties (BSA and Contractor) and shall remain in effect through eight (8) months after award of the contract. There is one

(1) additional option month that is exercisable in a 1-month increment, at the unilateral discretion of BSA. The options will be exercised by written modification at the prices agreed to at time of contract award. If all options are exercised, this contract would end nine (9) months after award of contract.

III. FIRM FIXED PRICE AND PAYMENT

A. Firm Fixed Price: In full consideration of the Contractor's performance hereunder, BSA shall pay the Contractor the firm fixed price of TBD U.S. Dollars ($TBD).

The said sum shall constitute full compensation for all services and materials furnished hereunder.

B. Payment: Payment will be made upon receipt and approval of properly certified invoices and upon receipt and approval of deliveries of PCB assemblies at the unit price below.

Description Qty Unit Price Total

1. DUNE FD-VD CE Boxes - Phase 1 – Pre-Production units for final validation and fit-check

2. DUNE FD-VD CE Boxes –

April 9, 2025 3 Rev. 10

Option 2 – Production units following successful Phase 1 qualification

2,100

Payment terms are Net (TBD).

Invoices shall be directed to BSA’s Accounts Payable Department via electronic or regular mail.

Electronic invoice submittal is preferred by BSA. The Contractor shall make every effort to have systems in place that allow for electronic invoice transmittal.

Invoices shall be submitted in PDF format, via email, to apinvoices@bnl.gov.

Hard copy invoices, if applicable, shall be directed to BSA's Accounts Payable Department, Contracts Division, Bldg. No. 400D.

The Contractor shall indicate the final invoice by clearly marking such invoice as “FINAL.” A copy of the final invoice must be submitted to BSA’s Contractual Representative.

C. Freight: Freight terms shall be (for North American shipments insert: ) FOB BSA

National Laboratory, 98 Rochester Street, Upton, Long Island, New York. Freight Prepaid, (for foreign shipments insert: ) “DAP” Delivered At Place, BSA National Laboratory, 98 Rochester Street, Upton, Long Island, New York.

D. Labelling, Packing, and Notification Requirements:

More detailed instructions are available at https://www.bnl.gov/shipping/ or by emailing WarehouseOperations@bnl.gov.

Labeling Requirements

All shipments must comply with the following labelling requirements. Failure to do so may result in delayed payments. Labels must be placed on the upper left portion of the container when possible and contain:

Brookhaven National Laboratory Brookhaven’s Contract Number 98 Rochester St.

Upton, NY 11973 Box Number / Number of Boxes

Packing List Requirements

Every shipping container must include a packing list. The packing list must be clearly identified and affixed to a side of the shipping container. At a minimum, the packing list should contain the following information:

mailto:apinvoices@bnl.gov https://www.bnl.gov/shipping/ mailto:WarehouseOperations@bnl.gov

April 9, 2025 4 Rev. 10

• Ship from company name and address

• Supplier contact name

• Supplier telephone number

• Ship to address as instructed by Buyer/Contracts Specialist

• Brookhaven’s Contract number

• Part number, description, quantity, unit of measure, and corresponding BNL

Contract line number

Special Notification of Delivery

If a shipment is heavier than 3,000 lbs., longer than 8 feet in any direction, or has a high center of gravity, it will require rigging upon receipt and the shipper shall provide a minimum of 3 days’ advance notice of delivery to BNL’s Receiving Department via email to WarehouseOperations@bnl.gov. The shipper must obtain acknowledgement from BNL that delivery notification was received. Failure to contact BNL will result in delays during delivery and any resulting demurrage will be at the shipper’s expense.

Marking of Outer Package

Each shipping container (transport package) with a gross weight equal to or greater than 400 lbs. (180 kilograms) must be marked with the center of gravity location and gross weight on at least one side or end panel. It must also meet the requirements of the latest revision of ASTM Standard D 3951, Standard Practice for Commercial Packaging. This applies to any item shipped (originally packaged or repackaged) to BNL or other locations cited in the Contract.

Protection of Material and Equipment

The Contractor shall employ procedures which ensure adequate protection of material and equipment during shipment and while in storage. Such protection shall include special environmental packaging as necessary. All items shipped (originally packaged or repackaged) to BNL or other locations cited in the PO or Contract shall comply with the requirements for preservation, packaging, and marking as stated in the latest revision of ASTM Standard D 3951-10, Standard Practice for Commercial Packaging.

Unacceptable Packing Material

Do not use vermiculite as a packaging material inside any shipments to BNL unless required by shipping regulation. “Vermiculite” as defined in this specification means the hydrous, silicate mineral classified as a phyllosilicate that has been expanded by heating. Vermiculite used as a packaging material in shipments must be determined to be free of asbestos (<1% chrysolite, amosite, crocidolite, tremolite, anthophyllite, and actinolite). All shipments containing mailto:WarehouseOperations@bnl.gov https://www.astm.org/Standards/D3951.htm https://www.astm.org/Standards/D3951.htm

April 9, 2025 5 Rev. 10 vermiculite must be accompanied by documentation stating that the vermiculite used is certified asbestos-free. This documentation must be affixed to the outside of the package.

Radioactive Shipments

Shipments to Brookhaven National Laboratory (BNL) containing radioactive material require pre-authorization prior to shipment. Contact the following staff in the Packaging & Transportation Group for instructions:

• Brett Fagan, Ext. 5645, bfagan@bnl.gov

• Kenneth Hansen, khansen2@bnl.gov

• Steven Woodburn, Ext. 3271, woodburn@bnl.gov

Ocean Shipments

Foreign shipments transported via ocean freight must use the 10+2 REQUIREMENTS Form (PDF). The form must be completed by the Contractor 72 hours before departure of the vessel. Send form to the following:

Interfreight Harmonized Logistics, Inc.

Fax: 516-371-6880 bnl@interfreight.net

Brookhaven National Laboratory WarehouseOperations@bnl.gov

Once the form is submitted to customs, an acceptance number will be provided.

Freight will not be loaded onto a vessel without an acceptance number. Failure to submit the 10+2 form may result in fines. It is the Contractor's responsibility to make sure the 10+2 form is submitted 72 hours prior to the vessel sailing. BSA shall withhold payment from the Contractor's final invoice for any penalties incurred by BSA due to late or incorrect ISF filing by the Contractor.

IV. AUTHORIZED REPRESENTATIVES

A. BSA’s Technical Representative: ____________, telephone no. __________, ___________(email), is BSA's Technical Representative, and shall act as liaison between BSA and the Contractor in technical matters only.

B. BSA’s Contractual Representative: Blake Clemmer, telephone no. 631-344-

2762, bclemmer@bnl.gov (email), is BSA's Contractual Representative. Any change or modification in the terms and conditions of this Contract shall require the written approval of BSA's Contractual Representative or designee.

C. Contractor’s Technical Representative: ________, telephone no. __________, mailto:bfagan@bnl.gov mailto:khansen2@bnl.gov mailto:woodburn@bnl.gov https://www.bnl.gov/shipping/files/pdf/10-2-security-filing-bnl-interfreight.pdf https://www.bnl.gov/shipping/files/pdf/10-2-security-filing-bnl-interfreight.pdf mailto:bnl@interfreight.net mailto:WarehouseOperations@bnl.gov mailto:bclemmer@bnl.gov

April 9, 2025 6 Rev. 10

___________(email), is the Contractor’s authorized Technical Representative, and shall act as point of contact between BSA and the Contractor in technical matters only.

D. Contractor’s Contractual Representative: ______________, telephone no.

__________, ___________(email), is the Contractor’s authorized Contractual Representative and shall act as liaison between BSA and the Contractor.

VII. ADDITIONAL TERMS

The provisions of Brookhaven Science Associates, LLC, General Terms and Conditions for Commercial Items and Services, Rev. 23.0 May 2025, are incorporated herein and made a part hereof.

This Contract is issued pursuant to Brookhaven Science Associates General and/or Supplemental Terms and Conditions listed above, which are incorporated herein by reference. The complete text of these terms and conditions can be viewed at PPM | Terms and Conditions. Should the Contractor have any questions and/or not have access to these terms and conditions, contact the Buyer or Contracts Specialist immediately.

The following documents attached hereto and made a part hereof, contain additional provisions of this Contract:

• Exhibit A – Statement of Work (SOW), dated 11/24/2025

• Exhibit B – Technical Drawings, dated 06/27/2025

• Exhibit C – BNL Supplier Quality Assurance Requirements (BNL-QA-101), dated 04/2025; and

This Contract does not bind nor purport to bind the Government of the United States.

ACCEPTED:

CONTRACTOR BROOKHAVEN SCIENCE

ASSOCIATES, LLC.

By: By:

Name: Name:

Title: Title:

Date: Date:

Should you accept this Contract without exception or alteration, a copy of the Contract shall be https://www.bnl.gov/ppm/terms-and-conditions.php https://www.bnl.gov/ppm/terms-and-conditions.php

April 9, 2025 7 Rev. 10 returned to BSA's Contractual Representative, Blake Clemmer, at bclemmer@bnl.gov. Should you take any exceptions or attempt to alter the Contract in any manner, BSA’s execution thereof shall be null and void. Should you wish to take exception(s)/alteration(s), you shall notify BSA’s Contractual Representative. BSA will consider the requested exception(s)/alteration(s) and notify you accordingly. No Contract shall exist unless and until such differences are resolved.

mailto:bclemmer@bnl.gov

This information is controlled by the U.S. Department of Commerce

Export Administration Regulations 15 CFR Parts 730-774 as EAR99 Technology.

P.O. Box 5000 Upton, NY 11973-5000 managed by Brookhaven Science Associates for the U.S. Department of Energy

2025/11/24

EXHIBIT A - Subject: Statement of Work for DUNE FD-VD CE Box

1. The vendor shall fabricate and deliver the DUNE FD-VD CE Boxes in accordance with the assembly drawing DCVDCBL01-W_HDW REV_E without loose hardware. Each CE Box shall include the following components:

a. One DUNE_CE_BOX_COVER_SUB (Drawing No. DCCBL0102 Rev A and DCCBL010201 Rev A)

b. One DUNE_CE_BOX_BASE_SUB_VDX (Drawing No. DCVDCBL0101X Rev E and DCVDCBL010101 Rev E)

c. One DUNE_CE_BOX_CABLE_CLAMP_BASE (Drawing No. DCCBL010102 Rev B)

d. One DUNE_CE_BOX_CABLE_CLAMP_LATCH (Drawing No. DCCBL010103 Rev -)

e. One CLAMP-MINISAS_CABLE_TO_FEMB (Drawing No. DCVDCBL010103 Rev A)

2. The vendor shall ensure all components are free of oil, grease, or other contaminants.

Cleaning may be performed using detergents or alcohol-based solutions. The vendor shall package all parts to maintain cleanliness and prevent contamination during shipment.

3. The vendor shall permanently etch the following information on the CE Box Base (DCVDCBL010101) in accordance with MIL-STD-130:

a. Assembly part number

b. Revision letter

c. Unique four-digit serial number

4. The vendor shall etch a QR code onto the aluminum chromate surface of the CE Box Base as shown in the "View of Bottom Side" in Zone 2C of DCVDCBL010101 Rev. E. The QR code shall:

a. Encode the string "VD-10001" as a template format

b. Be Version 1 (21 × 21 modules)

c. Use Error Correction Level M

d. Be generated uniquely for each serial number

e. Conform to ISO/IEC 18004

This information is controlled by the U.S. Department of Commerce

Export Administration Regulations 15 CFR Parts 730-774 as EAR99 Technology.

5. This assembly job will have two phases:

● Phase 1 is to build 25 pieces of pre-production FD-VD CE boxes.

The pre-production (phase 1) serves as a necessary qualification step before the production (phase 2) contract can be awarded.

○ A quote of 25 pieces and 2,100 pieces of CE boxes must be provided.

○ Delivery of 25 pieces of CE boxes must be less than 6 weeks.

● Optional Phase 2 is to build 2,100 pieces of production FD-VD CE boxes.

○ Vendor will build 2,100 pieces of production CE boxes and send to BSA Technical

Representative by 6 months after vendor receives request from BSA.

○ Vendor will deliver production CE boxes in 6 batches, approximately 350 pieces per month.

Signature: __ _______ _11/24/2025_______ Of Requestor or Technical Rep

A

12345678

B

C

D

A

B

C

D

12345678

PNT1PNT2PNT3PNT4PNT5PNT6PNT7PNT8PNT9PNT10PNT11PNT12PNT13PNT14PNT15PNT16PNT17PNT18PNT19PNT20PNT21PNT22PNT23PNT24PNT25PNT26PNT27PNT28PNT29PNT30PNT31PNT32PNT33PNT34PNT35PNT36PNT37PNT38PNT39PNT40PNT41PNT42PNT43PNT44PNT45PNT46PNT47PNT48PNT49PNT50PNT51PNT52PNT53PNT54PNT55PNT56PNT57PNT58PNT59PNT60PNT61PNT62PNT63PNT64PNT65PNT66PNT67PNT68PNT69PNT70PNT71PNT72PNT73PNT74PNT75PNT76PNT77PNT78PNT79PNT80PNT81PNT82PNT83PNT84PNT85PNT86PNT87PNT88PNT89PNT90PNT91PNT92PNT93PNT94PNT95PNT96PNT97PNT98PNT99PNT100PNT101PNT102PNT103PNT104PNT105PNT106PNT107PNT108PNT109PNT110PNT111PNT112PNT113PNT114PNT115PNT116PNT117PNT118PNT119PNT120PNT121PNT122PNT123PNT124PNT125PNT126PNT127PNT128PNT129PNT130PNT131PNT132PNT133PNT134PNT135PNT136PNT137PNT138PNT139PNT140PNT141PNT142PNT143PNT144PNT145PNT146PNT147PNT148PNT149PNT150PNT151PNT152PNT153PNT154PNT155PNT156PNT157PNT158PNT159PNT160PNT161PNT162PNT163PNT164PNT165PNT166PNT167PNT168PNT169PNT170PNT171PNT172PNT173PNT174PNT175PNT176PNT177PNT178PNT179PNT180PNT181PNT182PNT183PNT184PNT185PNT186PNT187PNT188PNT189PNT190PNT191PNT192PNT193PNT194PNT195PNT196PNT197PNT198PNT199PNT200PNT201PNT202PNT203PNT204PNT205PNT206PNT207PNT208PNT209PNT210PNT211PNT212PNT213PNT214PNT215PNT216PNT217PNT218PNT219PNT220PNT221PNT222PNT223

(3.18 ) [0.125]

( 6.60 [0.260])

CLEARANCE HOLE IN PCB

(3.18 ) [0.125]

( 4.29 [0.169])

(195.2 [7.69])

(157.0 ) [6.18]

(17.6 ) [0.69]

(9.6 [0.38])

(26 [1.0])

(2.01 [0.079]) (13 ) [0.5]

(7.00 [0.276])

(95.5 [3.76])

(191.0 [7.52])

REVISIONS

APPCKRDATEBYDESCRIPTIONECN NO.REV

MZMZ12/30/2022JFINITIAL RELEASE.-

MZMZ8/1/2023JFREF. DIM (17.6) WAS (18.4), ZONE 2C.A

NO CHANGEB

MZMZ2/27/2025JF

REVISED TO REV_C OF ITEMS 1 & 2; ADDED

ITEMS 4 & 5 IN ZONE C5; REVISED DETAIL-B.

C

NO CHANGED

MZMZ6/27/2025JFREV'D TO REV E TO MATCH REV OF ITEM #1E

Notes: Unless otherwise specified:

McMASTER FASTENERS MAY BE SUBSTITUTED

WITH EQUIVALENT FASTENERS.

PARTS TO BE FREE OF OILS, GREASE, ETC.

PERMISSIBLE TO USE DETERGENTS AND

ALCOHOL FOR CLEANING. PART PACKAGING

TO MAINTAIN CLEANLINESS.

19202618995-01

ITEM QTY PART NAME / DESCRIPTION TYPE MATERIAL MASS [kg] WEIGHT [LB] DRAWING / PART NUMBER

1 1 DUNE_CE_BOX_BASE_ASM-W_HDW_VD ASSEMBLY 0.307 0.678 DCVDCBL0101-W_HDW

2 1 DUNE_MONOLITHIC_FEMB-MINISAS-VD ASSEMBLY 0.412 0.909 BNL_IO-1865-1_ASSY

3 1 DUNE_CE_BOX_COVER_SUB ASSEMBLY 0.171 0.377 DCCBL0102

5 2 PAN_HD_SCREW_W_WASHER_M3_X_12 PART 18-8_SST 0.001 0.002 MCMASTER_90317A121

6 1 CLAMP-MINISAS_CABLE_TO_FEMB PART AL6061 0.004 0.010 DCVDCBL010103

7 4 SHCS_M3_X_12_LG PART 18-8_SST 0.001 0.002 MCMASTER_91292A114

8 4 WASHER_SPLIT_LOCK_M3_SCREW PART 18-8_SST 0.000 0.000 MCMASTER_91111A118

1/21.054 1:1DUNE_CE_BOX_ASM-W_HDW_VD

0.48A-3

D

DUNE_CE_COVER_SUB REMOVED TO SHOW

FEMB & CABLE CONNECTIONS

DUNE_CE_MINISAS_CABLE_ASSY_2-5M;

DUNE_CE_POWER_CABLE_ASSY IS TUCKED

UNDER DUNE_CE_MINISAS_CABLE_ASSY

(REF.).

DUNE_CE_POWER_CABLE_ASSY;

DCCBL02_2-5M/9M/22M/25M

REV_C (REF.)

UNDER CE

POWER CABLE

SEE DETAIL C

SURFACE OF DUNE CRP

SECTION A-A

DUNE_CE_MINISAS_CABLE_ASSY_2-5M,

DCVDCBL05_2-5M REV_A

SHOWN IN PHANTOM

(REF.)

Unsuppress "DUNE_CE_DATA_MINISAS_CBL-PARTL.ASM" & "DUNE_CE_PWR_CBLE_ASSY-PARTL.ASM" to correct this drawing

SPACER_PF_12-IN_LG_FOR_6-SCREW

MCMASTER PN: 92985A710

(REF.)

This information is controlled by the U.S. Department of Commerce Export Administration Regulations 15 CFR Parts 730-774 as EAR99 Technology.

DETAIL B

SCALE 2:1

PAN_HD_SCRW_INT_TTH_WASH_M3X16

MCMASTER PN: 90317A125

(REF.)

SPACER_STUD_BRASS_HEX_M3_X_7,

WURTH_ELEKTRONIK PN: 970070324

(REF.)

STANDOFF_THRU-HL_4-29_IDX4-75LG,

PEM SOS-8169-6

(REF.)

DETAIL C

SCALE 2:1

PARTIAL VIEW OF REAR SIDE

C

C

C

C C

C C

E E E E

E

E E E

C

C

A

CE

REF

REF

REF

REF

REF

REF

REF

REF

REF

REF

REF

REF

REF

A

A

Produced with PTC Creo Parametric 9.0

Do Not Scale Drawing

DIMENSIONING & TOLERANCING IN

ACCORDANCE WITH ASME Y14.5-2009

UNLESS OTHERWISE SPECIFIED:

UNTOLERANCED DIMENSIONS ARE BASIC

DIMENSIONS ARE IN MILLIMETERS

DIMENSIONS IN BRACKETS [x.xx]

ARE IN INCHES AND ARE FOR

REFERENCE ONLY

THIRD ANGLE

PROJECTION

FINISH

3.2 [125]

BREAK EDGES & SHARP CORNERS

0.12 [.005"] MIN. TO

0.75 [.030"] MAX. REV.

SIZE:

ESH&Q

RISK LEVEL

DRAWING

PART NUMBER:

SCALE:

SHEET:

WEIGHT:

kg

MODEL

NAME:

WEIGHT:

lbs.

NEXT

ASSEMBLY:

DESCRIPTION:

WBS#

TOP

ASSEMBLY:

DIMENSIONAL TOLERANCES

Physics Department / High-Energy Physics

APPLICATION

QTY.NEXT ASSEMBLY

E

DCVDCBL01-W_HDW 7/15/2025 J. PAUCARQ.A.

CHIEF M.E.

DUNE_CE_BOX_ASM-W_HDW_VDENGR MGR

FD2-BDE-CRP-01 12/28/2022M. ZHAOENGINEER

FD212/28/2022M. ZHAOCHECKED BY

Cold ElectronicsDec-28-22J. FARRELLDRAWN BY

C

A-A

B

PRELIMINARY 12-30-2022

B

C

EXHIBIT B:

B

C

D

A

B

C

D

12345678

PNT1PNT2PNT3PNT4PNT5PNT6PNT7PNT8PNT9PNT10PNT11PNT12PNT13PNT14PNT15PNT16PNT17PNT18PNT19PNT20PNT21PNT22PNT23PNT24PNT25PNT26PNT27PNT28PNT29PNT30PNT31PNT32PNT33PNT34PNT35PNT36PNT37PNT38PNT39PNT40PNT41PNT42PNT43PNT44PNT45PNT46PNT47PNT48PNT49PNT50PNT51PNT52PNT53PNT54PNT55PNT56PNT57PNT58PNT59PNT60PNT61PNT62PNT63PNT64PNT65PNT66PNT67PNT68PNT69PNT70PNT71PNT72PNT73PNT74PNT75PNT76PNT77PNT78PNT79PNT80PNT81PNT82PNT83PNT84PNT85PNT86PNT87PNT88PNT89PNT90PNT91PNT92PNT93PNT94PNT95PNT96PNT97PNT98PNT99PNT100PNT101PNT102PNT103PNT104PNT105PNT106PNT107PNT108PNT109PNT110PNT111PNT112PNT113PNT114PNT115PNT116PNT117PNT118PNT119PNT120PNT121PNT122PNT123PNT124PNT125PNT126PNT127PNT128PNT129PNT130PNT131PNT132PNT133PNT134PNT135PNT136PNT137PNT138PNT139PNT140PNT141PNT142PNT143PNT144PNT145PNT146PNT147PNT148PNT149PNT150PNT151PNT152PNT153PNT154PNT155PNT156PNT157PNT158PNT159PNT160PNT161PNT162PNT163PNT164PNT165PNT166PNT167PNT168PNT169PNT170PNT171PNT172PNT173PNT174PNT175PNT176PNT177PNT178PNT179PNT180PNT181PNT182PNT183PNT184PNT185PNT186PNT187PNT188PNT189PNT190PNT191PNT192PNT193PNT194PNT195PNT196PNT197PNT198PNT199PNT200PNT201PNT202PNT203PNT204PNT205PNT206PNT207PNT208PNT209PNT210PNT211PNT212PNT213PNT214PNT215PNT216PNT217PNT218PNT219PNT220PNT221PNT222PNT223

Notes: Unless otherwise specified:

19202618995-01

2/21.054 1:1DUNE_CE_BOX_ASM-W_HDW_VD

0.48A-3

D

ITEM QTY PART NAME / DESCRIPTION TYPE MATERIAL MASS [kg] WEIGHT [LB] DRAWING / PART NUMBER

1 1 CLAMP-MINISAS_CABLE_TO_FEMB PART AL6061 0.004 0.010 DCVDCBL010103

2 1 DUNE_CE_BOX_BASE_ASM-W_HDW_VD ASSEMBLY 0.307 0.678 DCVDCBL0101-W_HDW

3 1 DUNE_CE_BOX_COVER_SUB ASSEMBLY 0.171 0.377 DCCBL0102

4 1 DUNE_CE_MINISAS_CBL_ASY-PARTIAL ASSEMBLY 0.530 1.169 DCVDCBL05_2-5M

5 1 DUNE_CE_PWR_CBLE_ASSY-PRTL ASSEMBLY 0.326 0.719DCCBL02_2-5M_REV_C-PARTIAL

6 1 DUNE_MONOLITHIC_FEMB-MINISAS-VD ASSEMBLY 0.412 0.909 BNL_IO-1865-1_ASSY

7 2 PAN_HD_SCREW_W_WASHER_M3_X_12 PART 18-8_SST 0.001 0.002 MCMASTER_90317A121

8 4 SHCS_M3_X_12_LG PART 18-8_SST 0.001 0.002 MCMASTER_91292A114

9 4 WASHER_SPLIT_LOCK_M3_SCREW PART 18-8_SST 0.000 0.000 MCMASTER_91111A118

SEE DETAIL D

ISOMETRIC VIEWS

FOR REFERENCE ONLY

This information is controlled by the U.S. Department of Commerce Export Administration Regulations 15 CFR Parts 730-774 as EAR99 Technology.

DUNE_CE_MINISAS_CABLE_ASSY_2-5M;

DCVDCBL05_2-5M REV_A

TUCKED UNDER

DUNE_CE_POWER_CABLE_ASSY,

DCCBL02_9M/_22M/_25M REV_F

(REF.)

SPACER_STUD_BRASS_HEX_M3_X_7

WURTH_ELEKTRONIK PN: 970070324

(REF.)DETAIL D

SCALE 2:1

C

C E

C

C E

REF

REF

REF

REF

Produced with PTC Creo Parametric 9.0

Do Not Scale Drawing

DIMENSIONING & TOLERANCING IN

ACCORDANCE WITH ASME Y14.5-2009

UNLESS OTHERWISE SPECIFIED:

UNTOLERANCED DIMENSIONS ARE BASIC

DIMENSIONS ARE IN MILLIMETERS

DIMENSIONS IN BRACKETS [x.xx]

ARE IN INCHES AND ARE FOR

REFERENCE ONLY

THIRD ANGLE

PROJECTION

FINISH

3.2 [125]

BREAK EDGES & SHARP CORNERS

0.12 [.005"] MIN. TO

0.75 [.030"] MAX. REV.

SIZE:

ESH&Q

RISK LEVEL

DRAWING

PART NUMBER:

SCALE:

SHEET:

WEIGHT:

kg

MODEL

NAME:

WEIGHT:

lbs.

NEXT

ASSEMBLY:

DESCRIPTION:

WBS#

TOP

ASSEMBLY:

DIMENSIONAL TOLERANCES

Physics Department / High-Energy Physics

APPLICATION

QTY.NEXT ASSEMBLY

E

DCVDCBL01-W_HDW 7/15/2025 J. PAUCAR Q.A.

CHIEF M.E.

DUNE_CE_BOX_ASM-W_HDW_VDENGR MGR

FD2-BDE-CRP-01 12/28/2022M. ZHAOENGINEER

FD212/28/2022M. ZHAOCHECKED BY

Cold ElectronicsDec-28-22J. FARRELLDRAWN BY

D

PRELIMINARY 12-30-2022

D

B

C

D

A

B

C

D

12345678

(6.35 [0.250])

3X (154.9 ) [6.10]

(160.0 ) [6.30]

(195.2 ) [7.69]

(11.4 [0.45])

(10.5 [0.41])

(1.57 ) [0.062]

(⌀5.26 ) [0.207]

(3.3 [0.13])

(70.0 [2.76])

(8.0 ) [0.32]

(54.0 ) [2.13]

(18.0 [0.71])

(23.2 [0.91])

(50.0 ) [1.97]

(36.0 ) [1.42]

(62.6 ) [2.46]

REVISIONS

APPCKRDATEBYDESCRIPTIONECN NO.REV

MZMZ9/13/2021JFINITIAL RELEASE.-

MZMZ11/1/2022JFPART NUMBER & REV. ADDED TO COVER, ZONE C2A

ITEM QTY PART NAME / DESCRIPTION TYPE MATERIAL MASS [kg] WEIGHT [LB] DRAWING / PART NUMBER

1 1 DUNE_CE_BOX_COVER PART ALUM_5052 0.158 0.349 DCCBL010201

2 2 CAPTIVE_SCREW_PF11-M3-0_UNFASTD PART 304_SST 0.006 0.014 PEM_PF11-M3-0

1/10.38 1:1DUNE_CE_BOX_COVER_SUB

0.2A-3

D

Notes: Unless otherwise specified:

"DUNE_CE_BOX_COVER" TO BE CHROMATE

CONVERSION COATED, ALODINE/IRIDITE

GOLD or EQUIVALENT, BEFORE INSTALLING

SELF-CLINCHING PANEL SCREWS.

TYPE PF11 CAPTIVE PANEL SCREWS TO

BE INSTALLED PER MFR'S INSTRUCTIONS

AS SHOWN IN PEM BULLETIN PF,

www.pemnet.com

FASTENERS TO BE INSTALLED USING

PUNCH PEM PN: 8003518 AND ANVIL PEM

PN: 8003521.

PARTS TO BE FREE OF OILS, GREASE, ETC.

PERMISSIBLE TO USE DETERGENTS AND

ALCOHOL FOR CLEANING.

PART PACKAGING TO MAINTAIN

CLEANLINESS.

This information is controlled by the U.S. Department of Commerce Export Administration Regulations 15 CFR Parts 730-774 as EAR99 Technology.

SECTION A-A

SEE DETAIL A

ISOMETRIC VIEWS

FOR REFERENCE ONLY

DETAIL A

SCALE 2:12

A

A

Produced with PTC Creo Parametric 9.0

Do Not Scale Drawing

DIMENSIONING & TOLERANCING IN

ACCORDANCE WITH ASME Y14.5-2009

UNLESS OTHERWISE SPECIFIED:

UNTOLERANCED DIMENSIONS ARE BASIC

DIMENSIONS ARE IN MILLIMETERS

DIMENSIONS IN BRACKETS [x.xx]

ARE IN INCHES AND ARE FOR

REFERENCE ONLY

THIRD ANGLE

PROJECTION

FINISH

3.2 [125]

BREAK EDGES & SHARP CORNERS

0.12 [.005"] MIN. TO

0.75 [.030"] MAX. REV.

SIZE:

ESH&Q

RISK LEVEL

DRAWING

PART NUMBER:

SCALE:

SHEET:

WEIGHT:

kg

MODEL

NAME:

WEIGHT:

lbs.

NEXT

ASSEMBLY:

DESCRIPTION:

WBS#

TOP

ASSEMBLY:

DIMENSIONAL TOLERANCES

Physics Department / High-Energy Physics

APPLICATION

QTY.NEXT ASSEMBLY

DCCBL01

A

DCCBL0102 7/1/2025 J. PAUCARQ.A.

CHIEF M.E.

DUNE_CE_BOX_COVER_SUBENGR MGR

DUNE_CE_BOX_ASSY 9/8/2021M. ZHAOENGINEER

DUNE_CE_BOX_ASSY-W_HDW9/8/2021M. ZHAOCHECKED BY

Cold ElectronicsSep-08-21J. FARRELLDRAWN BY

A-A

A

INSIDE

B

C

D

A

B

C

D

12.7 -0.5 [0.50

+0.00 -0.02]

⏥ 0.13 [0.005]

⫽ 0.2 [0.01] A

15.9 [0.63]

50 [2.0]

17.6 [0.69]

2X ⌀3.40+0.18

THRU

[0.134 +0.007 -0.000]

4X 3 [0.1] X45°

4.76 [0.187]

30.00 [1.181]

40.00 [1.575]

2X

⌀1.5+0.8 +0.03 0 [0.06

-0.00]

TO INTERSECT M3 FOR VENT

2X R1.6 MAX.

[0.06]

9.6 [0.38]7.00 [0.276]

2X ⌴⌀7.54+0.22 0 [0.297

+0.008 -0.000] ↧ 2.0

[0.08]

REVISIONS

APPCKRDATEBYDESCRIPTIONECN NO.REV

MZMZ9/10/2021JFINITIAL RELEASE.-

MZMZ12/1/2021JFDIM 18.4 WAS 20.0; DIM 9.6 WAS 10.4.A

MZMZ7/28/2023JFDIM 17.6 WAS 18.4, ZONE B2B

1/10.13 2:1DUNE_CE_BOX_CABLE_CLAMP_BASE

0.1A-3

C

Notes: Unless otherwise specified:

1 MATERIAL: 304 SST BAR per ASTM A276.

PART TO BE FREE OF OILS, GREASE, ETC.

PERMISSIBLE TO USE DETERGENTS AND

ALCOHOL FOR CLEANING. PART PACKAGING

TO MAINTAIN CLEANLINESS.

ETCH PART WITH DRAWING NUMBER & REV.

LETTER WITH MIN. 3 mm HIGH CHARACTERS

IN ACCORDANCE WITH MIL-STD-130.

LOCATE APPROX. WHERE SHOWN.

THIS DRAWING MAY BE USED WITH MODEL

"DUNE_CE_BOX_CABLE_CLAMP_BASE_REV_B.stp"

FOR COMPLETE PRODUCT DEFINITION.

UNLESS OTHERWISE SPECIFIED:

UNTOLERANCED DIMENSIONS ARE BASIC.

VALUES QUERIED FROM 3-D DIGITAL

DATA FILE ARE BASIC.

5 PERMISSIBLE FOR M3 TAP DRILL TO PASS

THRU FOR VENTING.

Notes: Unless otherwise specified:

1 MATERIAL: 304 SST BAR per ASTM A276.

PART TO BE FREE OF OILS, GREASE, ETC.

PERMISSIBLE TO USE DETERGENTS AND

ALCOHOL FOR CLEANING. PART PACKAGING

TO MAINTAIN CLEANLINESS.

ETCH PART WITH DRAWING NUMBER & REV.

LETTER WITH MIN. 3 mm HIGH CHARACTERS

IN ACCORDANCE WITH MIL-STD-130.

INCLUDE CONSECUTIVE 4-DIGIT SERIAL

NUMBER STARTING WITH 0001 ADJACENT

TO THE DRAWING NUMBER -REV LETTER

MARKED XXXX ON DRAWING.

LOCATE APPROX. WHERE SHOWN.

THIS DRAWING MAY BE USED WITH MODEL

"DUNE_CE_CLAMP_BLOCK_BASE_REV-.stp"

FOR COMPLETE PRODUCT DEFINITION.

UNLESS OTHERWISE SPECIFIED:

UNTOLERANCED DIMENSIONS ARE BASIC.

VALUES QUERIED FROM 3-D DIGITAL

DATA FILE ARE BASIC.

5 PERMISSIBLE FOR M3 TAP DRILL TO PASS

THRU DATUM C FOR VENT HOLE.

0.4 [0.02] A B C 0.5 [0.02] C A B

0.4 [0.02] A D

⌓ 0.8 [0.03] A B C

This information is controlled by the U.S. Department of Commerce Export Administration Regulations 15 CFR Parts 730-774 as EAR99 Technology.

⏊ 0.13 [0.005] A BⓂ

SECTION A-A

2X M3X0.5-6H 6.0 [0.24]

⌖ ⌀0.5 [0.02] C A BⓂ

ISOMETRIC VIEWS

FOR REFERENCE ONLY

A B

C

A

A

B

A

A

B

C

D

A A

Produced with PTC Creo Parametric 9.0

DIMENSIONING & TOLERANCING IN

ACCORDANCE WITH ASME Y14.5-2009

UNLESS OTHERWISE SPECIFIED:

UNTOLERANCED DIMENSIONS ARE BASIC

DIMENSIONS ARE IN MILLIMETERS

DIMENSIONS IN BRACKETS [x.xx]

ARE IN INCHES AND ARE FOR

REFERENCE ONLY

THIRD ANGLE

PROJECTION

FINISH

3.2 [125]

BREAK EDGES & SHARP CORNERS

0.12 [.005"] MIN. TO

0.75 [.030"] MAX. REV.

SIZE:

ESH&Q

RISK LEVEL

DRAWING

PART NUMBER:

SCALE:

SHEET:

WEIGHT:

kg

MODEL

NAME:

Do Not Scale Drawing

WEIGHT:

lbs.

NEXT

ASSEMBLY:

DESCRIPTION:

WBS#

TOP

ASSEMBLY:

DIMENSIONAL TOLERANCES

Physics Department / High-Energy Physics

APPLICATION

QTY.NEXT ASSEMBLY

DCCBL0101

B

DCCBL010102 7/1/2025 J. PAUCARQ.A.

CHIEF M.E.

DUNE_CE_BOX_CABLE_CLAMP_BASEENGR MGR

DUNE_CE_BOX_BASE_SUB 8/24/2021M. ZHAOENGINEER

DUNE_CE_BOX_ASSY8/24/2021M. ZHAOCHECKED BY

Cold ElectronicsAug-24-21J. FARRELLDRAWN BY

A-A

B

C

D

A

B

C

D

3.18 [0.125]

9.53 +0.51 0 [0.375

+0.020 -0.000]

⌀3.40+0.18 +0.007 0 [0.134

-0.000] THRU

3.40 +0.18 0 [0.134

+0.007 -0.000]

30.00 [1.181]

2X

1.0 [0.04] X45°

5.2 [0.21]

4.76 [0.187]

(40 ) [1.6]

Notes: Unless otherwise specified:

1 MATERIAL: 304 SST BAR per ASTM A240.

PART TO BE FREE OF OILS, GREASE, ETC.

PERMISSIBLE TO USE DETERGENTS AND

ALCOHOL FOR CLEANING. PART PACKAGING

TO MAINTAIN CLEANLINESS.

ETCH PART WITH DRAWING NUMBER & REV.

LETTER WITH MIN. 1.5mm HIGH CHARACTERS

IN ACCORDANCE WITH MIL-STD-130.

LOCATE APPROX. WHERE SHOWN.

THIS DRAWING MAY BE USED WITH MODEL

"DUNE_CE_BOX_CABLE_CLAMP_LATCH_REV-.stp"

FOR COMPLETE PRODUCT DEFINITION.

UNLESS OTHERWISE SPECIFIED:

UNTOLERANCED DIMENSIONS ARE BASIC.

VALUES QUERIED FROM 3-D DIGITAL

DATA FILE ARE BASIC.

REVISIONS

APPCKRDATEBYDESCRIPTIONECN NO.REV

MZMZ9/9/2021JFINITIAL RELEASE.-

1/10.02 2:1DUNE_CE_BOX_CABLE_CLAMP_LATCH

0.0A-3

C

0.4 [0.02] A B

0.2 [0.01] A B C

⌓ 0.8 [0.03] A B C

This information is controlled by the U.S. Department of Commerce Export Administration Regulations 15 CFR Parts 730-774 as EAR99 Technology.

R

R

2X ⌓ 0.2 [0.01] A

⏥ 0.13 [0.005]

ISOMETRIC VIEWS

FOR REFERENCE ONLY

A

B

C

Produced with PTC Creo Parametric 9.0

DIMENSIONING & TOLERANCING IN

ACCORDANCE WITH ASME Y14.5-2009

UNLESS OTHERWISE SPECIFIED:

UNTOLERANCED DIMENSIONS ARE BASIC

DIMENSIONS ARE IN MILLIMETERS

DIMENSIONS IN BRACKETS [x.xx]

ARE IN INCHES AND ARE FOR

REFERENCE ONLY

THIRD ANGLE

PROJECTION

FINISH

3.2 [125]

BREAK EDGES & SHARP CORNERS

0.12 [.005"] MIN. TO

0.75 [.030"] MAX. REV.

SIZE:

ESH&Q

RISK LEVEL

DRAWING

PART NUMBER:

SCALE:

SHEET:

WEIGHT:

kg

MODEL

NAME:

Do Not Scale Drawing

WEIGHT:

lbs.

NEXT

ASSEMBLY:

DESCRIPTION:

WBS#

TOP

ASSEMBLY:

DIMENSIONAL TOLERANCES

Physics Department / High-Energy Physics

APPLICATION

QTY.NEXT ASSEMBLY

DCCBL0101

DCCBL010103 7/15/2025J. PAUCARQ.A.

CHIEF M.E.

DUNE_CE_BOX_CABLE_CLAMP_LATCHENGR MGR

DUNE_CE_BOX_BASE_SUB 8/25/2021M. ZHAOENGINEER

DUNE_CE_BOX_ASSY8/25/2021M. ZHAOCHECKED BY

Cold ElectronicsAug-25-21J. FARRELLDRAWN BY

EXHIBIT C: BROOKHAVEN NATIONAL

LABORATORY SUPPLIER QUALITY ASSURANCE

REQUIREMENTS

(BNL-QA-101)

5.2/2d01e011.docx Page 1 of 6 (04/2025)

PO/Contract No.: 472282

INSTRUCTIONS: At least one sub-clause in Clause 3.1 must be selected which will automatically invoke Clauses 3.2 through 3.22 collectively on purchase orders. If applicable, the Special Requirements of Section 4.0 need to be individually selected and can be modified as required.

1.0 PURPOSE & SCOPE

1.1 This document establishes quality assurance requirements to which Suppliers to Brookhaven Science Associates (BSA) must conform when specified in the procurement documentation.

1.2 This document contains two main sections. Section 3.0 covers the general requirements that are applicable to all Suppliers.

Section 4.0 contains special quality requirements that are applicable only when specifically invoked in the procurement documentation.

2.0 DEFINITIONS

2.1 The term Procurement documentation means the purchase order

(PO), contract, subcontract, Request for Proposal (RFP), Request for Quotation (RFQ) or other written agreement with the Supplier (seller) in which the requirements of BSA are incorporated.

2.2 The term Buyer means BSA operating Brookhaven National

Laboratory, acting by and through its Procurement & Property Management Division (PPM) issuing the PO/contract.

2.3 The term Supplier (seller) means the legal entity, which is the contracting party, with the Buyer with respect to the procurement documentation.

2.4 The term article or item means a product and/or a service.

3.0 GENERAL REQUIREMENTS

Unless otherwise specified in the procurement documentation, the following General Requirements apply:

3.1 Supplier’s Quality System and Quality Requirements

The Supplier must have and maintain an effective quality system that will, as a minimum, comply with all of the requirements as designated by the following:

3.1.1 A quality system certified/registered to the ISO

9001 standard: (latest revision as of the date of issuing the procurement documentation).

3.1.2 A quality system that meets the requirements of the

ISO 9001 standard: “Quality Management Systems – Requirements” (latest revision as of the date of issuing the procurement documentation).

3.1.3 Conformance to Supplier’s/Manufacturer’s quality

program or system.

3.1.4 Other: Refer to procurement documentation, (e.g. PO, Statement of Work [SOW], specifications, drawings) for quality requirements.

NOTE: Clauses 3.2 through 3.22 apply to all POs and will be included collectively in other procurement documentation when required/specified.

3.2 Assessment by Buyer

The Supplier’s quality system is subject to assessments by the Buyer’s Representative(s) for conformance with the requirements of the PO. Supplier or Distributor must allow BSA representatives, BSA customers, and regulatory agencies right of entry into the Supplier’s facilities to determine and verify product, processes, records, personnel, material, procedures, and systems.

3.3 Change Approval

No change(s) are permitted to be made to any Buyer requirements, (e.g. part number, model number, etc.) without the prior written approval of the Buyer.

3.4 Responsibility for Subcontractors

It is the responsibility of the Supplier to impose applicable requirements from this document upon their subcontractors.

Additionally, the Buyer reserves the right to disapprove, in writing, any subcontractor. For nuclear facility requirements per NQA-1, the Supplier must incorporate NQA-1 requirements in sub-tier procurement documents.

3.5 Responsibility for Conformance

The Supplier is responsible to provide items that conform to the requirements of the PO regardless of any assessments, surveillances, inspections and/or tests by the Buyer or its representatives at either the Supplier’ or Buyer’s facility. The Buyer reserves the right to request failure analysis and corrective action for non-conforming articles or items submitted or supplied to the Buyer. The Supplier is responsible for notifying the Buyer of any recalls or alerts associated with this

PO.

When NQA-1 requirements are imposed, prior to shipment, the Supplier must report any nonconformance that cannot be corrected to full conformance and obtain approval from BNL for possible Use-As-Is or Repair dispositions. Additionally, for commercial grade services, a service performance record must be provided that documents the adequacy of the service performed to the identified critical characteristics documented in the PO/contract.

3.6 Protection of Material and Equipment

The Supplier must employ procedures that assure adequate protection of material and equipment during shipment and while in storage. Such protection must include special environmental packaging, as necessary. All items shipped (originally packaged or repackaged) to BNL or other locations cited in the PO or contract, must comply with the requirements for preservation, packaging and marking as stated in the latest revision of ASTM Standard D 3951 Standard Practice for Commercial Packaging.

3.7 Measuring and Test Equipment (M&TE) Calibration

The Supplier must calibrate any M&TE used in the fulfillment of the PO requirements against certified standards that are traceable to the National Institute of Standards and Technology (NIST), or some other recognized national or international

SUPPLIER QUALITY ASSURANCE REQUIREMENTS BNL-QA-101

5.2/2d01e011.docx Page 2 of 7 (04/2025) standard, or physical constant. The Supplier must notify the Buyer of any condition found during the calibration, servicing or repair of measuring and test equipment that can affect the end item requirements.

3.8 Suspect Counterfeit Parts

The Supplier shall verify the procurement source and associated documentation certifying authenticity.

Appropriate incoming inspection and / or test methods shall be used to detect potential suspect counterfeit items.

The Supplier shall flow this requirement down to all sub-tier suppliers to prevent the inadvertent use of suspect counterfeit items.

Distributors shall not modify, rework or repair any items shipped on this order.

For reference only, a list of authorized/franchised distributors for electronic components can be found at:

https://www.trustedparts.com/

* For more information refer to the following Department of Energy website: https://www.energy.gov/ehss/corporate-reporting-analysis/databases/suspectcounterfeit-and-defective-items

3.9 Electrostatic Discharge Control

Items that are susceptible/sensitive to electrostatic discharge (ESDS) must be handled and packaged to protect them from damage. Items and/or packages must be labeled to indicate the susceptibility to electrostatic discharge.

3.10 Electrical or Fire Protection Equipment, Material, and

Systems All electrical or fire protection equipment, material, and systems delivered to BNL must be certified, listed, or labeled by a Nationally Recognized Testing Laboratory (NRTL). The CE mark is NOT a recognized NRTL certification mark. (For a listing of OSHA-recognized NRTLs, refer to http://www.osha.gov/)

For electrical or fire protection equipment, material, and systems which no NRTL accepts, certifies, lists, labels, or otherwise determined to be safe, the Supplier must determine the equipment to be safe for its intended use. The determination must be made on the basis of test data. The determination and test data documents must be made available to BSA prior to or upon delivery for review and acceptance by the applicable BSA Authority Having Jurisdiction

(AHJ).

In accordance with 29 CFR 1910.147(c)(2)(iii) whenever new machines or equipment are provided with energy isolating devices, those devices must be designed to accept a lockout device.

3.11 Hoisting & Rigging Equipment

All hoisting & rigging equipment used at BNL must meet the requirements of the latest applicable OSHA Regulations and ASME B30 Series standards for design, construction, markings, and proof load testing.

When proof load testing is required by the standards, a certificate must be provided upon delivery documenting the proof test.

3.12 Deleted – requirements were added to each Purchase Order as the “Advance Notification of Delivery.”

3.13 Powered Machine Shop Equipment

All powered machine shop equipment (e.g., lathe) delivered to BNL must meet the requirements of the latest applicable OSHA 1910 Regulations (e.g., part subpart O). Equipment purchased must include an integrated NFPA 79 compliant emergency stop and an anti-restart device.

3.14 Vehicle-Mounted Elevating and Rotating Aerial Devices

All vehicle-mounted and rotating aerial devices equipment used at BNL must meet the requirements of ANSI A92.2.

3.15 Self-propelled Elevating Work Platform Equipment

All self-propelled elevating work platform equipment (e.g., scissor lift) used at BNL must meet the requirements of ANSI A92.6.

3.16 Manually Propelled Elevating Aerial Platform Equipment

All manually propelled elevating aerial platform equipment used at BNL must meet the requirements of ANSI 92.3.

3.17 Boom Supported Elevating Work Platform Equipment

All boom supported elevating work platform equipment used at BNL must meet the requirements of ANSI 92.5.

3.18 Powered Industrial Trucks and Attachments

Powered industrial trucks (e.g. forklifts, hi-lows) must meet the requirements of the ANSI/ITSDF B56 series for design, construction, markings, and test loading. Industrial truck attachments must be approved by the truck manufacturer and supplied with an attachment data plate indicating the new truck capacities.

3.19 Used Industrial Equipment

For used industrial equipment (e.g. scissor lifts, forklifts, etc.), a Certificate of Conformance as defined in clause 4.16 must be provided as objective evidence and must additionally state that all maintenance and manufacturing alerts have been screened and all required repairs and improvements have been completed. The Supplier must provide records of the last year of maintenance.

3.20 Global Harmonized System Compliance

The supplier of chemicals must deliver the chemical in full compliance with the Department of Labor, Occupational Safety & Health Administration (OSHA)’s Globally Harmonized System (GHS) Hazard Communication Standard (29CFR1910.1200), available at:

https://www.osha.gov/dsg/hazcom/HCSFinalRegTxt.html

All hazardous chemicals delivered to BNL must be accompanied by an GHS Safety Data Sheets (SDS) with the format and content specified in 29CFR1910.1200. For information on the GHS SDS see OSHA Brief- Hazard Communication Standard: Safety Data Sheets Publication 3514 available at:

https://www.osha.gov/Publications/OSHA3514.pdf

All hazardous chemicals delivered to BNL after 12/01/2015 must have a label with the elements specified in 29CFR1910.1200 [product identifier; pictograms; signal words; hazard statement(s);

precautionary statement(s); and manufacturer, importer, or distributor’s name, address, and telephone number]. For information on the GHS label, see OSHA Brief- Hazard Communication Standard: Labels and Pictograms Publication 3636 available at:

https://www.osha.gov/Publications/OSHA3636.pdf

3.21 Age/Shelf Life and Storage Control

The Supplier must have an effective storage and age control system for items where acceptability is limited by the age or manner of storage of the item. The system must include a method of identifying the expiration date on the containers in which material is delivered to the Buyer. Special handling conditions must be recorded on certifications and shipping documents covering the material delivered to the Buyer. At the time of receipt, the material must not have less than three-quarters of its shelf life remaining, without prior written approval from the Buyer for each shipment.

https://www.energy.gov/ehss/corporate-reporting-analysis/databases/suspectcounterfeit-and-defective-items https://www.energy.gov/ehss/corporate-reporting-analysis/databases/suspectcounterfeit-and-defective-items http://www.osha.gov/ https://www.osha.gov/dsg/hazcom/HCSFinalRegTxt.html https://www.osha.gov/Publications/OSHA3514.pdf https://www.osha.gov/Publications/OSHA3636.pdf

5.2/2d01e011.docx Page 3 of 7 (04/2025)

3.22 Product Recalls/Product Bulletins/Safety Alerts

Any and all product recall alerts, product bulletins, or safety alerts must be communicated by email directly to ProductRecallAlert@BNL.gov. Provide the Purchase Order Number(s) and names of purchasers with notification to assist BNL in locating and identifying the subject material.

mailto:ProductRecallAlert@BNL.gov

5.2/2d01e011.docx Page 4 of 7 (04/2025)

4.0 SPECIAL REQUIREMENTS

The following Special Requirements are applicable only when specified in the procurement documentation or as indicated by check mark hereon. These Requirements can be modified as required.

INSTRUCTIONS: Since sub-clauses (e.g., 4.4.1) are tied to the main clause (e.g., 4.4), the requirements of the main clause will apply by default whenever any sub-clause is selected (regardless of whether the main clause was selected/checked).

4.1 Quality Assurance Program or Manual

The Supplier must submit a copy of their Quality Assurance Program or Manual with their proposal for review and evaluation.

Suppliers providing A1/A2 but without a quality system compliant with NQA-1, i.e., Commercial Grade Supplier, must follow applicable Commercial Grade Dedication Instructions as defined in the SOW.

OR

Supplier must utilize the QA Program audited and approved by BNL.

4.2 Configuration Control System

The Supplier must establish and maintain a system to assure that all end items (including spares) are of the proper configuration, and that all approved configuration changes are incorporated at the specified effectivity points. Records must be maintained to verify the configuration of each item.

4.3 Process Sheets, Travelers, etc.

The Supplier must maintain a system of process sheets, shop travelers, or equivalent means to define the sequence of manufacturing, inspection, installation and test activities to be performed. Flow sheets, or equivalent, must be provided for sign-off by designated inspection personnel at specified inspection and test points, including, as required, re-inspection and re-test points, to assure completion as well as proper sequencing of required operations.

4.4 Manufacturing/Inspection/Test Plan

Sixty (60) calendar days prior to performance of work, the Supplier must submit for the Buyer’s approval a Manufacturing/Inspection/ Test Plan for the item(s) to be produced. Once approved, changes/ revisions must be approved by the Buyer prior to implementation.

The Plan must satisfy one or more of the following as selected:

4.4.1 Identification of parts and subassemblies showing

integrated flow into end item(s).

4.4.2 Identification of critical manufacturing operations, as well as inspection and test checkpoints.

4.4.3 The Plan may be a single document, or may make use

of existing “travelers,” or other suitable planning and control documents.

4.5 “Witness” Points

The Buyer reserves the right to designate selected manufacturing, inspection, and/or test operations as “witness” points. The Supplier must provide the Buyer with five (5) working days’ notice in advance of reaching such witness points during the manufacturing and test cycle of each item. For nuclear facility applications (NQA-1), witness points are required when Source Inspection is invoked. (see Clause 4.14)

4.6 Test and Inspection Procedures

Test and inspection procedures required to demonstrate satisfactory completion of requirements must be prepared by the Supplier and submitted to the Buyer for approval sixty (60) calendar days prior to use of such procedures. Once approved, changes/revisions must be approved in writing by the Buyer prior to implementation.

4.7 Special Processes

Processes (e.g., welding, brazing, bonding, plating, chemical machining, chemical coating, chemical cleaning, precision cleaning, heat treating, or waste processing) that either cannot be verified non-destructively or require a unique (special) non-destructive test/inspection (e.g., radiographic inspection, ultrasonic testing, pressure leak testing) must be performed in accordance with detailed written procedures. These procedures must specifically describe the exact manner in which the processes are to be performed.

Additionally, the following requirements apply as selected:

4.7.1 Copies of special process procedures must be made

available on request for review by the Buyer’s representative.

4.7.2 At least sixty (60) calendar days prior to use on items deliverable to the Buyer, the Supplier must submit to the Buyer copies of all applicable process procedures for review and approval. Revisions or changes to Buyer-approved special process procedures must be submitted to the Buyer for review and approval prior to implementation.

4.7.3 Qualification of Procedures, Facilities, Equipment

and Personnel The Supplier must, prior to use, qualify the procedures/specifications, facilities, equipment and personnel that will be used for the performance of special processes. Only those personnel who have been qualified to perform a specific special process must be used to perform that process. Records of such qualification must be available to the Buyer’s representative upon request.

4.8 Qualification of Procedures, Facilities, Equipment

Superseded by Sub-clause 4.7.3

4.9 Qualification of Special Process Personnel

Superseded by Sub-clause 4.7.3

4.10 End-Item Documentation Package

The Supplier must provide a documentation package for each shipment of the item(s) supplied, which consists of objective evidence of compliance with PO requirements. This documentation package must be complete, legible, indexed, and traceable to the item supplied. Additionally, the following requirements apply as selected:

4.10.1 Copies of reports of all required or necessary

inspections, examinations and tests, properly validated by the Supplier’s authorized personnel.

4.10.2 A listing of the as-built configuration of

each delivered item; this may be defined by the use of drawing numbers and revisions, unique parts lists or other such means of positive identification.

4.10.3 Copies of nonconformance reports dispositioned as

“rework/repair” or “use-as-is”, and all BSA approved deviation/waivers.

4.10.4 Copies of material test certificates for specified

materials, showing physical and chemical properties.

4.10.5 – Superseded by Clause 4.16

5.2/2d01e011.docx Page 5 of 7 (04/2025)

4.11 Release for Shipment

The documentation package required in Clause 4.10 must be approved by the Buyer’s representative prior to release of the item for shipment.

4.12 Shipment of Documentation Package to Buyer

Three (3) copies of the documentation package required in Clause

4.10 must be shipped to the Buyer with or prior to each shipment of the purchased items.

4.13 Failure Reporting, Analysis and Corrective Action

The Supplier must maintain a failure reporting, analysis and corrective action system that must, at a minimum, evaluate, analyze and correct failures occurring during qualification, first article and end-item acceptance testing and inspection. The results of all failure evaluations and analyses must be documented and available for review by the Buyer.

4.14 Source Inspection/Verification

Items to be delivered require inspection, tests or surveillance by the Buyer’s representative at the Supplier’s facility. Five (5) working days advance notice, for acceptance inspections and tests, must be provided by the Supplier to the Buyer to permit scheduling of source inspection. For nuclear facility applications (NQA-1), source verification must be conducted in accordance with a Verification Plan to inspect, test, or examine at predetermined/Witness points (see Clause 4.5). Documented evidence of acceptance must be provided upon completion of all verifications.

4.15 Chemical and Physical Test Report

One copy of the actual chemical and physical test report(s) for each heat, batch or lot must accompany each shipment. Test reports must list the actual parameters tested, the acceptable limits for each parameter, and must contain the actual readings taken during test.

4.16 Certificate of Conformance (C of C)

With each shipment, per the procurement documentation, the Supplier must submit a Certificate of Conformance (C of C).